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8/10/2019 Top Tips for Authors
1/5
8/10/2019 Top Tips for Authors
2/5
2. SETTINGUPYOURPREFERENCESIN REVMAN5
WhenyoufirstbeginusingRevMan5,setupyourpreferences.Todothis,gotoTools>
Preferences.
o OntheGeneraltabfillinyournameintheUsersRealNameboxessoifyouuse
TrackChanges,
your
comments
will
be
linked
to
you
by
your
initials.
o
StillontheGeneraltab,intheMiscellaneousboxselectEverysessionforwhenyou
wanttoCheckforupdatestoRevMan.
o
TickthetopthreeboxesatthebottomofthesameMiscellaneousbox(two
warningsandonevalidationcheck).Thiswillassistyoutomaintainversioncontrol
byensuringyoudonottomixupthelatestversionandbackupcopiesofyour
review.
o NowgototheConnectiontabandenteryourArchieUserNameandPasswordand
ticktheboxnexttoSaveusernameandpasswordwhenRevManisclosedunless
youshare
your
computer
with
others,
in
which
case
you
would
not
want
to
do
this.
o StillontheConnectiontab,checkthattheServeraddressissettoArchieServerand
clickTesttochecktheconnection.
o Toprotectagainstaccidentaldataloss,RevManwillautomaticallysavealocal
backupofyourreviewatregularintervals.Thedefaultisevery10minutes,butthis
canbechangedinyourPreferences(Tools>Preferences:Filestab).Thebackupfile
issavedbydefaulttoyourcomputerstemporaryfolder,butyoucanspecifya
differentlocationonthesametab(Files)ofyourPreferences.
o Tip:Ifyourcomputer(orRevMan)crasheswhileyouareworkingonareview,you
willbe
given
the
option
to
open
the
latest
backup
of
the
review
the
next
time
you
openRevMan.
o Tip:IfaRevManupdatehasbeenreleased,andyouhavesetyourPreferencesas
indicatedabove,thenexttimeyouopenRevManitwillbringupaboxsaying'An
updatetoRevManisavailablefrom...' clickon'download'andfollowthe
installationprompts.
o
Tip:YoucanspecifythemaximumnumberofrecentfilestobelistedonunderTools
>Preferences:Filestab.
3.CHECKING
YOUR
REVIEW
OUT
FOR
EDITING
o Whenyouarereadytobeginworkonaneworexistingreview,youwillneedto
checkthereviewoutfromArchietoRevMan5.Todothis,gotoFile>MyReviews
orclicktheMyReviewsbuttononthemaintoolbar.IntheMyReviews window,
clickthereviewyouwanttoeditandclickOK.AConfirmActionwindowwillopen
clickCheckOuttoconfirmthatyouwanttocheckthereviewout.Thiswillprevent
othersfromaccessingthereviewwhileyouareworkingonit.
o
WerecommendthatyoucheckthereviewbackintoArchieattheendofeach
editingsessionbutyoucanalsosavethereviewlocallyinbetweeneditingsessions
(see6.
Saving
reviews
locally,
below).
8/10/2019 Top Tips for Authors
3/5
o Tip:Ifyoujustwanttoreadyourrevieworprintacopy(withoutediting),youdonot
needtocheckitouttoRevMan5(see7.Accessingyourreview,below).
4. CHECKINGADRAFT BACK INTOARCHIEBEFOREITISREADY FOR EDITORIAL
CONSIDERATION
o
TocheckareviewintoArchiefromwithinRevMan5,gotoFile>CheckInorclickthe
CheckInbuttononthemaintoolbartoactivatetheCheckinWizard.
o
Ifthedraftyouarecheckinginisnotyetreadyforeditorialconsideration,entera
VersionDescription(e.g.RoBtablesfinished,dataentered)onthefirstscreenof
theWizardsothatyouandyourcoauthorswillremember/knowwhatyoudid,then
clickFinish.Youshouldgetamessagesayingthedraftwassuccessfullycheckedin.If
thecheckinreportsuggeststherewasanyproblemwiththecheckin,please
contactyourManagingEditor.
o Tip:YouhavetheoptionofsubmittingthereviewforEditorialapprovalwhenyou
checkdrafts
into
Archie;
ifyou
are
intending
to
keep
the
review
available
for
you
andyourcoauthorstoaccess,youshouldnotselectthisoption.
5. CHECKINGADRAFT BACK INTOARCHIEFOR EDITORIALAPPROVAL
o IfyouarereadytocheckinthedrafttoyourReviewGroupforeditorialreview,in
RevMan5gotoFile>Reports>ValidationReportandcheckandfixalltheErrors
andasmanyWarningsyoucan.
o GotoFile>CheckInandenteraVersionDescription(seeaboveexample),thenclick
Next.Onthesecondscreen,ticktheboxSubmitforeditorialapprovalandclick
Next.Check
each
box
to
confirm
the
listed
tasks
have
been
completed
and
click
Next.
o YoucantypeamessageintheMessagebox,thusalleviatingtheneedtosenda
separateemailtotheReviewGroup,unlessyouhaveanattachmentyoualsowish
tosend.
o
Whenyouhavecompletedalltheabovesteps,clickFinish.
o Tip:YoucancheckadraftinforEditorialapprovalwithWarningsbutnotErrors.
Anysignificantmissinginformation(forexample,missinglinksforfigures)willbe
flaggedasanErrorandwillpreventthereviewfrombeingcheckedinforEditorial
approval.
o Tip:OnceadrafthasbeencheckedinforEditorialapprovalyouwillnotbeableto
checkthereviewbackoutagainuntiltheReviewGrouphascompleteditseditorial
review.
6. SAVINGREVIEWSLOCALLY
WerecommendthatyoucheckreviewsbackintoArchieattheendofeveryediting
session,buttheremaybesituationswherethisisimpossibleorunnecessary;forexample,
youmaybeunabletoaccesstheInternetwhileyouareworkingonareview,oryoumaybe
certain
that
no
one
else
will
need
to
access
the
review
for
some
time.
In
such
cases,
saving
yourRevManfilestoyourcomputerisanoption.
8/10/2019 Top Tips for Authors
4/5
o TosaveareviewlocallyfromwithinRevMan,useFile>SaveorclicktheSave
buttononthemaintoolbar.Ifthisisthefirsttimeyouhavesavedthereview,a
Savedialogwillopenaskingyoutoconfirm:(a)thedirectoryonyourcomputer
wherethefileshouldbesaved;and(b)thefilename.Ifyouhavepreviouslysaved
thereview,resavingwillautomaticallyoverwritetheexistingfileinthesame
location.Toresavetoadifferentlocation,orusingadifferentfilename,useFile>
SaveAs,andchangethesuggestedoption(s)asdesired.Whenyouarefinished
withyoureditingsession,savethefileandthenclicktheXintheupperrightcorner
ofthereviewwindowtoclosethereview.
o Toopenafilesavedtoyourcomputerforfurtherediting,useFile>Open,orFile>
RecentFiles.
o Tip:Closingthereviewwithoutsavingwillmeanthatyouwillloseallchangessince
yourlastsaveorthelastautomaticlocalbackup.
o Tip:Unlessabsolutelynecessary,dontstoreyourreviewforalongtimeonyour
computer.CheckitbackintoArchiesothemostrecentversionisalwaysstored
there.
7. ACCESSINGYOURREVIEWFROMWITHINREVMAN VERSUSBYLOGGINGIN
TOARCHIE
o YouneedtocheckyourreviewouttoRevManfromArchieonlyifyouplantomake
changestoit.
o Doyoujustwanttohavealookatyourreviewwithouteditingit?Ifso,youcanread
itdirectlyinArchiebyloggingintoArchie(http://archie.cochrane.org),rightclicking
thetitleintheResourcesfolderview,andselectingViewtoreadthelatestor
publishedversion.Youcansave,printorproduceaPDFoftheversionyouare
viewingbyclickingtheappropriatebuttonintheupperleftofthedocumentviewer.
o
Otherwise,youcandownloada(readonly)copyofyourreviewfromwithin
RevMan.Todothis,gotoFile>CheckOutorclicktheCheckOutbuttononthemain
toolbar.IntheCheckOutwindow,clickthereviewyouwanttodownloadandtick
theboxmarkedDownloadacopyofthereviewwithoutlockingitforothers(notfor
editing)(bottomlefthandcorneroftheCheckOutwindow).
o
YoudonthavetologintoArchietoaccessyourreview.Aslongasyouhave
Internetaccess,fromRevMan5onyourcomputeryoucan:
o CheckoutyourreviewfromArchie
o
Edityourreview
o
CheckyourreviewbackintoArchie
o Downloadareadonlycopyofyourreview
o YouonlyneedtogointoArchietocheckandchangeyourcontactdetails,toread
earlierversionsofyourreview,tocomparedifferentversionsofyourreview,orto
accessaPDF
version
of
your
review.
8/10/2019 Top Tips for Authors
5/5
o Tip:Onceyou(oranyoneelse)havecheckedoutareview,nooneelsecanaccessit
untilyoucheckitbackintoArchieagain.Checkingoutthereviewlocksitonthe
server,preventinganyonefrommakingchangestothedocumentuntilyouhave
checkedthereviewbackin.
o
Tip:
If
you
checked
out
a
review
from
Archie
then
decided
you
didn't
have
to
make
anyedits,youdonothavetocheckitbackintoArchieinordertounlockitallow
otherstoaccessit.Instead,youcanundothecheckoutbyexitingRevMan(File>
Exit)orclosethereviewinRevMan5byclickingontheClosebuttonontheright
handsideofthescreenoppositethereviewtitle.Youwillthenbepromptedto
'ConfirmUndoCheckout'andshouldanswer'Yes'.Alternatively,youcanundothe
checkoutinArchie(rightclickonthereviewtitle>Undocheckout).
8. HELPULDOCUMENTSANDRESOURCES
o
ArchieHelpfile
o
RevMan5Help
file
o RevMan5Tutorial
o
RevMan5FAQ(http://ims.cochrane.org/revman/documentation/faq)
o RevMan5QuickstartforAuthors(http://ims.cochrane.org/support/authors)or
(http://ims.cochrane.org/archie/documentation/QuickstartforAuthors.pdf)
o
RevMan5installationandconnectionsettings
(http://ims.cochrane.org/revman/support/RevMan5installationand
connection.pdf)
o
Informationand
links
to
software
related
resources
relevant
for
Cochrane
authors
(http://ims.cochrane.org/support/authors)
o IntroductorypresentationonArchieforAuthorsandeditors(PowerPoint
presentation)(http://ims.cochrane.org/support/authors)