Top-performing urban school district in Florida Florida Teachers Classroom Supply Assistance Program Changes

Top-performing urban school district in Florida

Florida Teachers Classroom Supply Assistance Program

Changes


Per-Teacher Funding Over the Years

1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 $-

$50

$100

$150

$200

$250

$300

Annual Amount Awarded to Teachers

Old Affidavit ProcessI need

money for supplies

Principal signed a check for each teacher

Teacher completed affidavit

District sent a check to School

Affidavit

School staff completed package and submitted to District for review

New Affidavit Process

Teacher completes affidavit in PeopleSoft Self Service

Principal Approves Affidavit in PeopleSoft Self Service

District sends Direct Deposit to Teacher’s payroll bank account

I need money for supplies


New Affidavit Process for FY16

Teacher submits affidavit via PeopleSoft Self Service (Link will be on their dashboard)

Principal approves affidavits after review for eligible teachers

Direct deposit made to the teacher's main payroll account in September.

Teachers not set up with Direct Deposit will receive a check.


New Affidavit - Teachers should read carefully

1234567

Teacher

ABC High School


Who is Eligible?

TeachersMust teach students in grades PreK–12Must be instructing students all dayMust be certified Must be hired by September 1

Other Eligible Staff Full Time Media SpecialistsFull Time Certified School Counselors


Who Is Not Eligible?

Teachers at grades other than PreK–12 (no Adult or Community Ed teachers)

Teachers who are not engaged in direct student instruction all day long

Teachers who are hired after Sept. 1

Substitute teachers

Uncertified teachers


Status asof Today@ 9am

Dept Status Employees School

0395 Approved 4 AW Dreyfoos School of the Arts0081 Pending 93 Jupiter High0151 Pending 29 Suncoast High

0395 Pending 3 AW Dreyfoos School of the Arts0581 Pending 1 Forest Hill High0691 Pending 10 Lake Worth High0862 Pending 2 Atlantic High0961 Pending 37 Boca Raton High1361 Pending 63 John I Leonard High1611 Pending 28 Santaluces High1771 Pending 1 Pahokee Middle-Senior High1851 Pending 26 Palm Beach Lakes High2001 Pending 30 Park Vista Comm High2181 Pending 4 Olympic Heights High2191 Pending 78 Wellington High2201 Pending 31 William T Dwyer High2301 Pending 1 Glades Central High2361 Pending 1 Boynton Beach High

2631 Pending 32 Palm Beach Central High Sch3861 Pending 4 Seminole Ridge High

478

Employees

Elem 474

Middle 137

High 478

Total 1,089


What Could a Teacher Buy with Supply Funds?

Suggestions:

Paper, Pencils, Pens, Markers, etc. Arts & Crafts Materials Books DVD/CD Disks for students to use Inexpensive Musical Instruments Game Balls & Supplies for PE Charts / Maps / Globes / Posters Math Manipulatives Flash Cards Protective Smocks / Aprons

Not Allowable: Food, Snacks, Beverages, etc. Services Clothing Items for Personal Use Electronics and Equipment

Per Statute the funds must be spent to purchase classroom materials & supplies to be used in the instruction of students assigned to the teacher and may not be used to purchase equipment.

Receipt Requirement (IRS guidance)

Teacher will scan and upload receipts into PeopleSoft Self Service between October and March.

Email reminders will be sent to teachers about receipt upload throughout the year.

There will be a requirement for a sample audit to be conducted by school staff (probably confidential secretary)

Any funds not substantiated with a receipt for eligible expenditures will be considered unspent

Any unspent funds will be deducted from the teacher's pay (after March 2016) and appropriated to their School Advisory Council FY17 operating budget.


Questions?

•Please refer to Bulletin P16-045 COO

•This PowerPoint is on Accounting website: http://www.palmbeachschools.org/accounting/BookkeeperTrainingandSupport.asp

•Contact Information: •Nancy Samuels, Accounting Director (px 48702)•Melanie Pitts, Manager Financial Applications (px 48675)

Documents

Top-performing urban school district in Florida Florida Teachers Classroom Supply Assistance Program Changes