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Tools For Your Job
Resources in this module:
Policy & Procedure Manual
WIC Memos
Forms Catalog / WIC Materials
Check Stock
Printers, Signature Pads, Scanners, MICR Toner
Policy & Procedure Manual WIC has a comprehensive Policy & Procedure
Manual for use by clinics to deliver WIC services
WIC Manual lists “Policy” which outlines minimum
program requirements by Federal regulations, state
& federal law
WIC Manual lists “Guidance” which provides
recommended procedures to implement policies
Policy & Procedure Manual Table of Contents
Policies organized in numerical system – first whole
number provides chapter (topics), decimal numbers
that follow designate specific policies (1 – 1.01a
Access WIC Policy & Procedure Manual online at http://w104.apps.sd.gov/ph01icds/PH01icdsnet/index.aspx
May be accessed through SDWIC-IT by link under
Help tab named “Policy and Procedure Manual”
CHS Manual Access Community Health Services Manual online at
http://intranet.doh.sd.gov/CHSpolicy.aspx
WIC Memos Memos labeled with fiscal year & number of memo
Updates include:
Policy
Important WIC information
Issued by State WIC office
Notification to Clinic Staff through:
Email with attachments
Message board in SDWIC-IT
Memos located in Policy/Procedure Manual - “WIC Memorandums”
Forms Catalog
Title: Division of Health and Medical Services
Location
M drive/DOH/Shared/Forms/Formscatalog5-2014 and
M drive/DOH/Shared/Forms/Forms Requisition
Orders sent as email attachment to Julie Ramsey
with DOH – Shipping Room
WIC Materials WIC materials - Clinics have WIC materials and
equipment within the WIC Program
Follow policy 10.03 Loaning Resource Materials
Loaning outside the WIC Program is not allowed
All resource materials should be marked property of
the South Dakota Department of Health
If materials are missing – appropriate action must be
taken to attempt retrieval
WIC Check Stock
WIC checks are printed on special ‘check stock’ designed with security parameters
Control of check stock is important to management of WIC food delivery
WIC Check stock needs to be in a locked file in a locked office
Order Check stock from ICDS/PH18Publications/Family Health/WIC 002
If problems ordering: contact State Vendor Manager
Important WIC Equipment
MICR Printers
Signature Pads
Scanners
Problems or Requests for new equipment or MICR
Toner – contact MIS Specialist
Summary WIC Policy & Procedure Manual accessible online &
through SD WIC-IT
WIC Memos provide updates to policies &
procedures and important information
Forms Catalog
WIC Check Stock
WIC MICR Printers, Signature Pads, Scanners,
MICR Toner
Working Activity Locate WIC Policy and Procedure Manual
SDWIC-IT link – Clinic Module/Help Tab/Policy and Procedure link
Website: http://w104.apps.sd.gov/ph01icds/PH01icdsnet/index.aspx
Read and review all policy and procedure
Experiment completing Forms - Refer to M drive/DOH/Shared//Forms/Formscatalog5-2014 and Forms Requisition
Review how to order WIC Check Stock Launchpad/Applications/Actions/Order New
pubs/PH18Publications/Family Health/WIC 002 for ordering WIC Check Stock