TOM TORLAKSON State Superintendent of Public Instruction Language Policy and Leadership Office Updates Bilingual Coordinators Network December 10-11, 2013

TOM TORLAKSONState Superintendent of Public Instruction

TOM TORLAKSONState Superintendent of Public Instruction Language Policy and

Leadership Office Updates

Bilingual Coordinators NetworkDecember 10-11, 2013

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Title III Program and Funding

Geoffrey [email protected]

916-323-5831

Sandra [email protected]

916-319-0267



Funding Requirements

• Per Title III, section 3114: for a fiscal year, eligible LEAs must have a plan in accordance with Title III section 3116 to receive Title III Funding (LEP & Immigrant)– LEAs shall describe programs and activities

proposed to be developed, implemented and administered under the subgrant

– Plan shall describe how the LEA will use subgrant funds to meet all annual measurable objectives

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2013–14 Sub-grantee Awards

• 2013–14 Title III, Part A per pupil amounts:

– Limited English Proficient (LEP): $93.32

– Immigrant: $93.32

• LEP & Immigrant funding Notification was posted on RFA pages in October. LEA were notified through list serve.

• Spending authority as of July 1, 2013



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Maintenance of Effort

• Full allocation will be received only if expenditures of state and local funds for preceding fiscal year (FY) are at least 90 percent of expenditures for the second preceding fiscal year

• Maintenance of Effort (MOE) Failure:

– LEA allocations are reduced in exact proportion by which expenditures are below 90 percent level

• MOE requirement contact:

– Julie Brucklacher by phone at 916-327-0858 or by e-mail at [email protected]



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2013–14 Allocation Amounts

• Funding amounts, including MOE reductions:

– LEP: The CDEs Request for Applications Title III LEP Student-Subgrant Program Web page at http://www.cde.ca.gov/sp/el/t3/lep.asp

– Immigrant: The CDEs Request for Applications Title III Immigrant Education Subgrant Program Web page at http://www.cde.ca.gov/sp/el/t3/immigrant.asp

• Direct funded, consortia, and private school directories:

– Title III Notice of Apportionments 2013–14 Web page at http://www.cde.ca.gov/sp/el/t3/tiiiapportnotify13.asp



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Cash Management Data Collection System

• Most recent reporting period

– October 10–31, 2013

• Next reporting period

– January 10–31, 2014

• The CDE’s Federal Cash Management Web page: http://www.cde.ca.gov/fg/aa/cm

• Cash Management Data Collection contact: Karen Almquist, Education Fiscal Services Assistant, by phone at 916-327-4406 or by e-mail at: [email protected]



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Title III Apportionments Fiscal Year 2013-14

• First payment:

– Currently being processed for eligible LEAs that have a cash balance that warrants a release

– Apportionments based on cash balance submitted

• Difference between 25% of LEAs annual entitlement and cash balance up to entitlement amount

– Allocations for prior year grant award(s) paid first, unless authority to obligate funds has expired



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Reporting for Title III Apportionments Fiscal Year

2012-13 • Payment information:

– The CDEs No Child Left Behind Title III, Immigrant and LEP Programs Web page at http://www.cde.ca.gov/fg/aa/ca/nclbtitleIII.asp

• Last opportunity to report cash balances for FY 2011–12 funds:

– October 10–31, 2013

– Remaining funds set to revert permanently



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Title III Apportionments Fiscal Year 2012-13

• Fourth payment released: September 2012

– Warrants should have been received by county treasurers



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CARS Winter Collection

• Targeted Release: January 15, 2014 • Due Date: February 28, 2014

• 2011-12 Data Collection (Reporting)o Title III, Part A Immigrant YTD

Obligation Report, 27 Months o Title III, Part A LEP YTD Obligation

Report, 27 Months



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End of Year Expenditure Reports (1)

• End of year expenditure reports collected via CARS Winter Release (2011-12 27 months Obligation):

– Due January 15 through February 28, 2014

– Late submission: Contact Patty Stevens at [email protected] immediately

• Obligations:

– Liquidated no later than 90 days after the funding period (September 30) ends




• An LEA should only report for the year(s) in which it was funded directly or lead a consortium.

• This report must reflect the total or year to date obligations, not just those made since the previous reporting period.

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Expenditure reporting is collected via the Consolidated Application and Reporting System (CARS). For additional information please visit the CDE CARS Web page at http://www.cde.ca.gov/fg/aa/co/cars.asp.

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2013–14 Immigrant Student Data

• LEAs: Certify student information files accurate via California Longitudinal Pupil Data Achievement System (CALPADS)

– Spring certification window

– CALPADS Service Desk: 916-325-9210 or

[email protected]

• Private Schools: Student National Origin Report

– January/February 2013 (only use Fall data)



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Immigrant Student DefinitionElementary and Secondary Education Act (ESEA),

sections 3301(1) and (6)

• Age three through 21

• Were not born in any state or commonwealth

– Each of the 50 states

– The District of Columbia

– The Commonwealth of Puerto Rico (this means you cannot report students from Puerto Rico as immigrant)

• Have not been attending one or more schools in any one or more states for more than three full (cumulative) academic years



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2013–14 Immigrant Program Private School Participation

• Notification sent to local educational agencies (LEAs) via e-mail November 2013

• Participating Private Schools:

– The California Department of Education’s (CDEs) Request for Applications Title III Immigrant Education Subgrant Program Web page at http://www.cde.ca.gov/fg/fo/r28/imm13rfa.asp

– The CDEs Title III Notice of Apportionments 2013–14 Web page at http://www.cde.ca.gov/fg/aa/ca/nclbtitleIII.asp

• Memorandum of Understanding – Immigrant: To be completed by December 6, 2013



2013–14 LEP Program Private School Participation

• LEAs must assess students to identify annually

• Private School determines the exit (reclassification) criteria

• Funding based on number of identified students served the previous school year

• LEA may not impose their own requirements on private schools

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2013–14 LEP Program Private School Participation

• The LEA must provide meaningful consultation – A Memorandum Of Understanding (MOU)

should be developed before the beginning of the school year

– Products or services are identified on the MOU

– Never forward funds

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Title III Fiscal and Program Contacts

• LEP

– Fiscal Questions: Patty Stevens, Associate Governmental Program Analyst, 916-323-5838 or [email protected]

– Program Questions: Geoffrey Ndirangu, Education Programs Consultant, 916-323-5831 or [email protected]

• Immigrant

– Fiscal Questions: Patty Stevens, Associate Governmental Program Analyst, 916-323-5838 or [email protected]

– Program Questions: Sandra Covarrubias, Education Programs Consultant, 916-319-0267 or [email protected]



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English Learner Program Federal Program Monitoring

(FPM)2013-14

Sonia PetrozelloBilingual/Migrant Education

[email protected]

916-319-0950



Focal Points of the 2013-14 FPM

• EIA-LEP (carry-over)

• On line FPMs begin in February

• Revisions to EL Instrument for 2014-15– Will incorporate recent changes



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CaliforniaEnglish Language

Development Standards Implementation Plan

Sandra Covarrubias

Education Programs [email protected]

916-319-0267



The California English Language Development (CA ELD) Standards Implementation Plan is a living document that will be updated as new resources and information develop.

In December 2013, the final CA ELD Standards Implementation Plan was presented to Governor Brown and the California State Legislature.

The CA ELD Standards Implementation Plan with the letter to the Governor is posted online at:

http://www.cde.ca.gov/sp/el/er/eldstandards.asp

For questions regarding the CA ELD Standards Implementation Plan please contact:

Sandra Covarrubias, LPLO Consultant

916-319-0267

[email protected]



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California Department of Education Biliteracy Program

Directory Update

Serene YeeEducation Programs Consultant

[email protected]



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• The New CDE Biliteracy Program Directory Web page is located at:http://www.cde.ca.gov/sp/el/ip.

(formerly known as the Two Way Bilingual Immersion (TWBI) Directory)

• Please visit the web site to find:–A letter to the LEAs regarding the update of the Biliteracy Program Directory –Supporting documents (instructions on how to update and/or register a school) –FAQs–The 2010-2011 TWBI Program directory –Biliteracy Language Resources

• For further questions or assistance, please contact [email protected] or Serene Yee at [email protected]

Documents

TOM TORLAKSON State Superintendent of Public Instruction Language Policy and Leadership Office Updates Bilingual Coordinators Network December 10-11, 2013