Tobacco-Use Prevention Education Cohort G Competitive Grants Application February 23, 2011

CALIFORNIA DEPARTMENT OF EDUCATIONTom Torlakson, State Superintendent of Public Instruction

Tobacco-Use Prevention Education

Cohort G Competitive Grants Application

February 23, 2011

COORDINATED SCHOOL HEALTH AND SAFETY OFFICEGreg Wolfe, School Health Education Consultant

Tom TorlaksonState Superintendent of Public Instruction

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Workshop Objectives

• Provide TUPE RFA Applicants:– Overview of the Cohort G Request

for Applications (RFA)

– Panel Discussion of Youth Development Strategies

– Opportunity to ask questions


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Critical Application Dates

• Intent to Submit an Application was due February 18, 2011

• Applications are due March 18, 2011

• Review Tier 1 Applications April 18-29, 2011

• Review Tier 2 Application May 23-27, 2011


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Grant Application Categories

• LEAs can apply individually or as part of a Consortia

• Grant term is July 1, 2011, to June 30, 2014


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Application Submission

• An LEA may submit either a Tier 1 or Tier 2 application.

• But not both. An LEA can only be listed in one application.

• The RFA can be downloaded from CDE’s Web page at: http://www.cde.ca.gov/fg/fo/r8/tupe61211rfa.asp


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What Is A Local Educational Agency?

• LEAs are:

- County Offices of Education

- Public school districts

- Directly-Funded Charter Schools


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Who Can Apply?

LEAs that:

• Serve students in grades 6-12

• Have a valid CDE County District School (CDS) Code

• Receive no funds from the tobacco industry

• Have submitted all deliverables to CSHSO required by a prior TUPE Grant


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Who Can Apply?

LEAs that:• Are certified as tobacco-free on or

before July 1, 2010

• A list of all LEAs that have been certified as tobacco-free can be found at:http://www.cde.ca.gov/ls/he/at/documents/certifiedtfschools.xls

• If you are not on this list, then you cannot apply. Instead, get certified.


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Grant Personnel

• A project coordinator must be identified in the application.

• Project funds cannot fund administrative personnel other than project coordinator.

• Clerical staffing in excess of ten percent (.10 FTE) must be justified for Tier 2.


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Purpose of Tier 1 TUPE Competitive Grants

To reduce student tobacco use by funding Local Educational Agencies (LEAs) to:

1. enforce a tobacco-free school policy; and

2. administer the California Healthy Kids Survey


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TIER 1 Applications

Tier 1 TUPE Grantees receive:

• Maximum $4,500 per LEA

• Consortium will be awared $4,500 per participating LEA


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Tier 1 Application Components

• Cover page

• Narrative (2 pages)

• Letter of Agreement (LOA) or Memoranda of Understanding (MOU) (one page)

• Budget Summary (one page)


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Tier 1 LOA or MOU

A LOA or MOU documents agreement between the LEA(s) and the County TUPE Coordinator:

• That the County Coordinator actively monitors the proposed project

• That the LEA will support and participate in the project


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Tier 1 LOA -MOU

The LOA/MOU must document that the County TUPE Coordinator will:

• Monitor the applicant’s tobacco-free policy enforcement

• Recertify that all of the tobacco-free policy requirements are being met at the end of the grant

• Coordinate CHKS administration with other LEAs within the County; and make the CHKS data available to the public


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Tobacco-free Policy Requirements

A fully implemented tobacco-free policy must include:– Certified Policy Language– Communication of Policy– Signage– Notice of Cessation Opportunities– Enforcement


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Survey Requirements

• California Healthy Kids Survey (CHKS)

– Required of all grantees

– Biennial administration

– Grades 7, 9, and 11

• California Student Tobacco Survey

– Required if randomly selected by California Department of Public Health


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Purpose of Tier 2 TUPE Competitive Grants

To reduce student tobacco use by funding LEAs to implement Research-Validated programs, and youth development, intervention, and cessation strategies focused on preventing youth tobacco use


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Tier 2 Projects are required to:

• Enforce the Tobacco-Free Policy and conduct the CHKS.

• Implement, with fidelity, a research-validated prevention program.

• Provide youth development and intervention activities.

• Provide Cessation activities or a plan to refer to community services

Tier 2 Applications


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School Site Participants

• Submitting an accurate School Site Participant Identification (Attachment 2–C) is critical

• It is the basis for calculating each agency's maximum funding

• Tier 2 – Calculated on $37.50 per a.d.a. with a $2 million maximum


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Tier 2 Application Components

• Cover page• Project Abstract• Narrative (25 pages)

– Including Attachments C through E• Letters of Agreement (LOAs) or

Memoranda of Understanding (MOUs)

• Budget• Checklist


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Project Abstract

• One page maximum• Brief synopsis of project plan

– Applicant agency name– Identified needs– Identification of programs and

activities– Identification of collaborative

partners• Will not be scored


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Application Narrative

• Describes the Applicant’s:

–Collaborative Process

–Demonstration of Need

–Proposed TUPE Project Plan

–Attachments 2-D, 2-E, & 2-F

• 25 pages maximum


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Collaborative Process

• Broad Collaborative Group• Description of Collaborative

Operation• Identification of Collaborative

Roles• LOAs or MOUs


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Demonstration of Need

• School Community Description• Focus Group Data• CHKS Technical Report Tables• Needs Analysis• Prioritization Process & Focus

Group Priority list


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Proposed Project Plan

• Selection of Programs and Strategies

• Project Description• Project Plan and Activities Matrix

(Attachment E)• Project Monitoring• Pregnant Minor/Minor Parents• Policy Enforcement


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Youth Development

• Involve youth in Stop Tobacco Access to Kids Enforcement (STAKE) Act.

• Involve youth in anti-tobacco advocacy.

• Involve youth in anti-tobacco media production.

• Tobacco Peer educators.• Service-learning projects.


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TUPE Youth Development

• Is based on published research identifying best practices for youth development.

• Includes youth as leaders with active roles and meaningful participation in tobacco prevention.

• Targets youth from the priority populations to participate in youth development strategies.

• Promotes youth development activities that result in prevention services or products that are culturally responsive to the needs of priority populations.


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Letters of Agreement/Memoranda of Understanding

• With partners taking an active role• Describe participation

– Roles/responsibilities– Service level– Number of staff involved

• Avoid Letters of Support


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Project Budget

• Budget Summary– Summary for entire grant term– Object code totals only

• Budget Justification– Detail required– Total each object code


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Application Checklists

• Attachment 2-H is a checklist of application requirements. Submit with application.

• Attachment 2-I is a checklist of reasons for disqualification from the grant reading. Used by CDE.


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Tier 2 Required Reporting

• 12-, 24-month, and final Progress Reports

• 12-, 24-month, and final Expenditure Reports

• Budget revisions, if necessary

• TUPE Online Annual Report

• Final Evaluation Report

Documents

Tobacco-Use Prevention Education Cohort G Competitive Grants Application February 23, 2011