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TO: MUSKINGUM COUNTY LIBRARY SYSTEM BOARD OF TRUSTEES FROM: SANDI PLYMIRE DIRECTOR OF LIBRARIES RE: DIRECTOR’S REPORT FOR June 16, 2016 PERSONNEL – At last month’s meeting, I asked you to approve a transfer and promotion for Nick Paulus. Nick has decided to remain in the Circulation Department so I am requesting that you rescind last month’s motion so Nick can remain in his original position as a Customer Service Associate I. Walter Kreis, a Technology Assistant, is interested in transferring to the Custodial Department so I am asking you to approve his request. We have hired a part-time Early Childhood Literacy Specialist for the Children’s Department. Kelly Coffey has accepted that position and will start working 25 hours per week on June 20th. I have two retirements to announce. The first is Maria Brewer. She is retiring with 30 years of service on June 30, 2016. The Director of Libraries is retiring on September 30, 2016. Please approve these personnel changes. DIRECTORS SEARCH – Your packet includes a letter announcing my retirement. Since my last day is a little sooner than I expected, I talked with Lynda Murray to see if changes would need to be made in the search process. She recommends that you approve the job description and job ad at the June meeting, and plan to appoint an Interim Director at the July meeting. Everything else with the Director Search can remain the same. READERS FIRST ENDORSEMENT – The “Basic Principles of Readers First” was included in the May packet and is also in your June packet. With your approval, I would like to add MCLS to the list of libraries that have endorsed this agreement. It basically says that libraries need easier-to-use options for providing electronic content to our customers. We need one inclusive source for all the resources we offer. Customers need the ability to search, place holds, download, read or listen to digital content from the device of their choice easily and conveniently. Please approve our endorsement of the “Basic Principles of Readers First”.

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NEW CONCORD PARKING LOT – We have not made a lot of progress on this project in the past month. The most recent option presented to us suggested we use something called permeable pavement. Teresa Kanavel is trying to schedule a meeting that all the involved parties can attend so we can discuss the different options available to us, the pros and cons of each of those options and the cost of each option. If we can assemble the right people and information together, we should be able to select our best path forward from here. We are trying to develop a plan that is not too costly and will not cause the lowest area of ground which is close to the library building to flood more frequently than it already does. STRATEGIC PLANNING – As usual, this section begins with an update on SMART goals. Your packet includes the usual graphic representation of our status on each of our three SMART goals as of the end of May. We are slightly below 40% for goals one and two. “Increase Emerging Technology” by 4.75%” is at 37.48% and “Increase Library Usage” is at 39.99%. For nearly the halfway point in the year, those should both be at 41 or 42% to be on track. SMART Goal #3 “Increase Staff Innovation” is still lagging, but has seen a healthy increase in the past month. Your packet also contains two pages of information on our OverDrive collection. One only contains a few lines and is headed “Recommendations”. The important information gained from this section is that 357 or about one-third of the current total of 973 titles recommended by OverDrive users for purchase came from four people. The next section, “Users and Activity” tells us that 305 of the 1,438 new users to the MCLS OverDrive collection did not find anything they wanted to check out. For the shared collection called Ohio Digital Library, comparable numbers were 3,540 new users with 76 not checking anything out. Using this information and the chart on the second page, librarians are compiling an order for electronic content that is heavy on general fiction and romance. We will be looking at OverDrive metrics over the next 30 to 90 days to see if this method of purchasing makes a positive difference. Your packet includes three reports that deal with our Dollar General projects. The two projects that finished up at the end of the 2015-2016 school year were very successful. The “Limitless Library” project placed a collection of MCLS books at Zanesville High School for the students to check out for leisure reading. We also filled some requests for teacher collections to be used for classroom assignments. Checkouts of MCLS materials from the high school increased significantly over the previous year. We also placed materials at the Middle School for the first time.

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The second completed project was “Battle of the Books”. We talked about it at last month’s meeting. Both reports include student feedback from evaluations they completed close to the end of the school year. The comments from the “Battle of the Books” project are very interesting and include information about student reading interests. We can definitely continue both of these projects on our own and plan to do that. We would like to expand “Battle of the Books” in future years to involve more teams and perhaps more grades. Earlier this week I received an email from an employee with the Dollar General Foundation. She is coming to Zanesville to meet with as many project partners as possible at the end of June. I’m sure we will talk with her about our completed project as well as the one that continues through the 2016-17 school year, “EZ Readers”. Blair and I can report on that meeting at the July Board meeting. FOR YOUR INFORMATION – Your packet includes reports from Jennifer Smith for the West Muskingum High School Library and from Corey Roush, our School-age Literacy Specialist. Corey is going to report on an upcoming Summer Reading Program at our meeting. He will be helping kids build several Kano computers. Both of these reports highlight the work we are doing now at sites other than our own library buildings. The most current report from the Muskingum County Community Foundation is also in your packet. HUMAN RESOURCES ITEMS OF INTEREST –

• Lynn Mercer attended the Management and Human Resources Summit at Zane State on May 12th. Her report is included in your packet.

• Nick Paulus and Trudy Eaves attended “Dealing with Difficult People” in Columbus on May 13th. This was a Fred Pryor seminar.

• Steve Mallett attended “Transform your Stacks” at the Cuyahoga

County Library on May 17th. This workshop was sponsored by Library Journal.

• Other MCLS associates who attended training sessions during May

included: Nancy Burr-Dibari, Sherrie Dixon, Bernard LeRoy, Carla Roberts and Blair Tom.

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PROGRAMMING ITEMS OF INTEREST –

• “From Crocks to Jazz Bowls: 150 Years of Pottery” was the topic of a Lunch and Learn program on May 12th. Andrew Richmond spoke about many of the over 1,000 potteries operating in Ohio during the 1800 and 1900’s while attendees ate lunch in the Carnegie Wing. The Ohio Humanities helped sponsor this program.

• “Best of One Tank Trips” was the Lunch and Learn program on May 19th and featured Neil Zurcher as the speaker. Neil traveled over a million miles in Ohio for his job as a TV travel reporter.

• During May, we also hosted three different book signings for local

authors including Katherine Mitzel, Laura Moe and Dr. Anita P. Jackson with Laureen B. Beach.

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MUSKINGUM COUNTY LIBRARY SYSTEM BOARD OF TRUSTEES MEETING

AGENDA June 16, 2016

- Roll Call

- Approval of Minutes - May 19, 2016

- Financial Matters - Financial Report 5/31/16 - Investment Report - Paycor Policies and Procedures - Fiscal Officer’s Report

- Director’s Report

- Personnel - Rescind Motion #039-16 promoting Nick Paulus to Custodian II, effective 6/6/16 - New Hire

Kelly Coffey, Early Childhood Literacy Specialist, $15.49 per hour, 25 hours per week, effective 6/20/16

- Retirement Maria Brewer, Customer Service Associate I, effective 6/30/16 Sondra L. Plymire, Director of Libraries, effective 9/30/16

- Voluntary Transfer Walter Kreis from Technology Assistant to Custodian II, $11.83 per hour, 40

hours per week, effective 7/4/16

- Approval of Job Description and Job Ad for Director of Libraries

- Readers First Approval

- New Concord Parking Lot Improvements

- Strategic Planning Update

- Adjournment

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MUSKINGUM COUNTY LIBRARY SYSTEM

BOARD OF TRUSTEES MEETING

June 16, 2016

The Muskingum County Library System Board of Trustees met in regular session, Thursday, June 16, 2016. President Doug Fink called the meeting to order at 7:30 a.m. Board members present were: President Doug Fink, Vice-President Alice Graham, Trustee Greg Adams, Trustee Kacey Cottrill, and Trustee Don Mason. Secretary Matt Farus and Trustee Larry King were not present. Also present: Sandi Plymire, Director of Libraries; Blair Tom, Assistant Director; Stacey Russell, Fiscal Officer, and Lynn Mercer, Human Resources Manager. Mr. Fink asked for a motion to approve the May 19, 2016 minutes. 041-16 It was moved by Mr. Adams and seconded by Mr. Mason to accept the minutes of the May 19, 2016 meeting. Motion carried. The Fiscal Officer reviewed the financial report with the Board. She reported that the reconciliation of the unexpended balance of the General Fund Report to the bank reconciliation is due to the payroll liability. Interest in the amount of $274.68 was allocated to the various funds. She stated appropriations are currently in good shape. The Fiscal Officer reviewed the investment report with the Board. She stated although there is not a lot of activity for the month, a Federal Farm Credit Agency was purchased and is reflected in blue on the investment report. The Board discussed the current investments through Red Tree and the weighted interest for the investment report. The Red Tree account is not included in the weighted average interest. The Fiscal Officer stated that $228,635 in PLF funds were received for the month of June 2016 which is approximately $59,000 less than the original projection by the Ohio Department of Taxation. She stated OBM (Office of Budget & Management) will revise its revenue estimates, but this revised information will not be included in the ODT PLF estimate. OLC (Ohio Library Council) is working with Fleeter Consulting to provide updated PLF estimates for the remainder of the year. The Fiscal Officer updated the Board regarding the current status with payroll provider Paycor. She stated the Human Resources Manager prepared a list of Paycor Policies and Procedures for this automated timekeeping process. The Board discussed likely overtime issues, the possibility of any perceived negativity because actual minutes are tracked, and potentially more convenient ways of tracking time sheets in the future including ID cards or bio medical imprints. The Fiscal Officer thanked the Board of Trustees for the opportunity to attend the GFOA Annual Conference in Toronto. The Fiscal Officer stated she believes that the keynote address by Bruce Tulgan holds the most value for MCLS. Through his speech and role playing he discussed the generational change happening in the workplace, the lack of soft skills, and how employers must interact with the needs and expectations of the millennial generation. The Fiscal Officer stated she is in the process of updating the library’s investment policy and it should be ready at the July Board meeting. She added that RFPs (Requests for Proposals) will be going out at the end of June for the MCLS Property, Motor Vehicle & Liability Insurance. Mr. Mason asked if the use of monitoring devices on all library vehicles will garner a policy cost savings. The Fiscal Officer stated she

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will investigate this possibility. The Fiscal Officer concluded her report by stating the current status of the MCLS SMART Goals was included in the Board packet. 042-16 It was moved by Mr. Mason and seconded by Mr. Cottrill to accept the Financial Matters as follows:

- Financial Report 5/31/16 - Investment Report - Paycor Policies and Procedures - Fiscal Officer’s Report

Roll Call was as follows: Mrs. Graham – yes Mr. Adams – yes Mr. Mason – yes Mr. Cottrill – yes Mr. Fink – yes

The Director asked the Board to rescind Motion #039-16 promoting Nick Paulus to Custodian II, effective June 6, 2016 as Nick has decided to remain in the Circulation Department. The Director stated that Walter Kreis currently a Technology Assistant has asked to be transferred to the Custodian II position effective July 4, 2016. The Board discussed the thirty day waiting period before any open positions can be filled due to a voluntary transfer. They also discussed how the CEU program can allow issues to become success stories when applying learned skills to current job positions. The Director advised the Board that Kelly Coffey is a new hire in the Children’s Department effective June 20, 2016. The Director announced the retirement of Maria Brewer effective of June 30, 2016. Maria has thirty years’ service at MCLS. The Director also announced that after meeting with OPERS to discuss her own retirement options, she has moved her official retirement date from the end of year to September 30, 2016. 043-16 It was moved by Mrs. Graham and seconded by Mr. Adams to accept the Personnel Report as follows:

- Rescind Motion #039-16 promoting Nick Paulus to Custodian II, effective 6/6/16 - New Hire

Kelly Coffey, Early Childhood Literacy Specialist, $15.49 per hour, 25 hours per week, effective 6/20/16

- Retirement Maria Brewer, Customer Service Associate I, effective 6/30/16 Sondra L. Plymire, Director of Libraries, effective 9/30/16

- Voluntary Transfer Walter Kreis from Technology Assistant to Custodian II, $11.83 per hour, 40

hours per week, effective 7/4/16

Roll Call was as follows: Mrs. Graham – yes Mr. Adams – yes Mr. Mason – yes Mr. Cottrill – yes Mr. Fink – yes

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The Director advised the Board that she spoke to Lynda Murray of Murray Consulting to see if any changes need to be made to the search process since her retirement date has been moved up. Mrs. Murray stated if the Board approves the job description and ad copy at the June meeting and appoints an Interim Director at the July meeting, everything else can stay the same. The Director asked the Board to approve the job description and ad copy. The Board agreed to approve these items once a couple of typographical errors are corrected. 044-16 It was moved by Mr. Adams and seconded by Mr. Mason to accept the Director of Libraries job Description and job ad with corrections.

Roll Call was as follows: Mrs. Graham – yes Mr. Adams – yes Mr. Mason – yes Mr. Cottrill – yes Mr. Fink – yes

The Director reviewed the Basic Principles of Readers First with the Board at the May meeting. This document outlines how libraries want to use and provide e-content to their customers. The group of libraries involved is working on an app called SimplyE that would make it possible to put the majority of the basic principles into action. The Director asked the Board to support the Basic Principles of Readers First. Cory Roush, School Age Literacy Specialist entered the meeting at 7:57 a.m. 045-16 It was moved by Mr. Mason and seconded by Mrs. Graham to approve MCLS’s participation in the Basic Principles of Readers First Agreement.

Roll Call was as follows: Mrs. Graham – yes Mr. Adams – yes Mr. Mason – yes Mr. Cottrill – yes Mr. Fink – yes

The Director advised the Board that she and Mr. Adams will be meeting with Theresa Kanaval and Rick Cox immediately following today’s Board meeting to discuss options and costs for the New Concord drainage and paving project. The Board discussed its concerns regarding a plan for any potential run off when the soil becomes completely saturated during a torrential downpour and the cost. The Director will update the Board at the July meeting. The Director updated the Board regarding the 2016 SMART Goals Chart that was included in the packet. Goals #1 and #2 are slightly below 40%. Goal #3 is still below the target for the half way point; however has increased over the past month. The Director advised the Board that Cory Roush, School Age Literacy Specialist was invited to present an overview of the Kano Computer Kit program. The School Age Literacy Specialist stated this free instructional program is for 8 – 13 year old children and will be held on Saturday, June 25, 2016 from 10:30 a.m. – 12:00 p.m. He stated there are 19 registered with 29 on the waiting list. The completed computers will be available for other patrons of the library to use when they visit the library.

The School Age Literacy Specialist commented he discovered Kano while attending a symposium earlier this year. He stated this DIY computer kit is designed to help anyone assemble a computer from scratch and learn basic coding skills, but one of the founders drew inspiration from his 6 year old son who wanted the kit to be as simple and fun as playing with Legos.

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The School Age Literacy Specialist stated the kit comes with plug-and-play components including: a Raspberry Pi, a Bluetooth keyboard, a DIY speaker, a custom case, power and HDMI cables, memory card, a USB power supply, and an easy to follow illustrated step-by-step instruction booklet. He added that Kano provides an introduction to various programming languages and has four pre-loaded games including Pong and Minecraft that allows switching the coding interface for customization. The School Age Literacy Specialist stated the average 6 year old can just drag and drop to make changes while 8 to10 year old children can actually discover how the code changes. He added builders of this computer have the opportunity to register for Kano World and upload customized versions of the games to the website. The Board discussed the future use of the completed kits including discovery stations, possibly loaning out, as well as the impact story, use with LightSail, and possible outside group funding of additional kits for programs. The Board thanked the School Age Literacy Specialist for his presentation. The School Age Literacy Specialist left the meeting at 8:27 a.m. The Director updated the Board on the library’s OverDrive collection. Although information by genre can be obtained, titles currently cannot, but will continue to work on acquiring additional data to make a positive difference in the next 30 to 90 days. The Director stated the Dollar General project reports that were forwarded onto them were included in the packet. A Dollar General representative will be at the library on Wednesday, June 29, 2016. The Board discussed completing post programming surveys and posting success stores on our website and social media accounts. Mr. Mason left the meeting at 8:32 a.m. The Director stated staff from John McIntire Elementary School participated in the LightSail training this week and have enthusiastically set up additional training once school is out in June. The Assistant Director complimented the team for their engagement and being open to additional training. Mr. Cottrill commented the teachers are very excited about this program. The Director stated reports from the West Muskingum Media Specialist and School Age Literacy Specialist were in the Board packet. Also included in the packet was a post continuing education questionnaire completed by the Emerging Technologies Assistant and a Tablet Phase I summary completed by one of the Customer Service Associates. Mr. Fink asked for a motion to adjourn. 046-16 It was moved by Mr. Adams and seconded by Mr. Cottrill to adjourn at 8:37 a.m. Motion carried. ___________________________________ ________________________________ Mr. Doug Fink, President Mr. Matt Farus, Secretary

Limitless Library Status Report May 2016 At the beginning of the school year, we initiated the proposed lending program to Zanesville High School students. Students are able to request specific titles, have them delivered to the high school, and picked up for return when they are finished using the borrowed materials. We also worked with the High School Library Media Specialist to develop a specific area of shelving in the High School Library where a collection of books from the Muskingum County Library System were displayed. Signage indicating the collection from the public library was placed with this collection. In addition, we had assignment specific collaborations with students and teachers. For example, we delivered teacher collections for specific assignments including Graphic Novels, Literary Criticism, Banned Books and Biographies. Response from High School Teachers:

• I learned about the partnership with the public library though our library media specialist.

• She (library media specialist) reached out to the Muskingum County Library System to deliver classic literature for use by my students for their Literary Criticism paper.

• Partnering with the Muskingum County Library System allowed Zanesville High School students to have a book choice that they would not have had an opportunity to have access to.

Response from High School Students:

• I learned about the partnership when I asked the Library Media Specialist for a book our school did not have.

• When I was looking for a new book to read, I picked one off the Muskingum County Library Shelf.

• It was hard to get to the library from my house. This was much easier. • I chose to take advantage of this because I have no way to go to one of the libraries to get

those books. • It’s because I can’t get to the library without a card or proper transportation. • The partnership opened up another resource to read from. • This allowed me to read several books that I have found interesting and wanted to read. • It allowed me to start new book series and finish old ones. • It allowed me to be able to read other books and help with vocabulary.

Suggestions from students for improvements:

• More books to get more teens to like reading and get books here faster (please). • To have all books in a book series and more dragon books. • I think it would be best if there was an announcement to the whole school to tell people

about it because a few people told me that didn’t even know about the partnership.

Outcomes: Number of public library books placed in the high school library for borrowing during the school year: 166 books Number of circulations: 205 The previous year the library circulated 24 books from the public library at the high school. The Middle School learned about the Limitless Libraries service we were providing at the High School and requested we include the Zanesville Middle School. Outcomes: The public library delivered 2 collections comprised of 56 books for use by Middle School students. The previous year the public library did not have any Teacher Collections requested from the Middle School. The Zanesville High School Limitless Library project expanded to include a partnership that was initiated in 2015 between the high school and the library. The Sophomore English Honors class has an annual assignment which involves students interviewing someone and writing a narrative fiction story about them. This is modeled in part after the Story Corps interview. The library shared information about the Story Corps techniques and interview strategies with students. The students developed their stories, had them reviewed and critiqued by a local author that leads a Teen Author group at the library, did rewrites and had a final review by their teacher, who is also the High School Library Media Specialist. The students and school did not have funds for the printing of the book. The library asked the Friends of the Muskingum County Library System to pay the printing cost for 125 copies of the book. We stipulated to the students they would need to use a local printing firm. The students got quotes for the printing, determined what they would need to sell the books for to reimburse the Friends of the Library for the printing costs and to raise the funds for the designated project they identified to receive any profits from the sale of the books. The students have designated the profits to support the Grant Hickman Memorial Scholarship. The library hosted a Book Launch in the auditorium of John McIntire Library. Five students presented a power point presentation outlining the process that resulted in the published book. Following that, five of the students read an excerpt from their story and explained how they decided on the person they would interview and what they learned as a result of the experience. Finally, all of the students who wrote stories in the book adjourned to a room where they were available to autograph their story in the book for people who purchased the book that evening. Also, guests were welcome to enjoy refreshments the students had organized and provided and visit with the students. Program attendance was more than double from the previous year which was the first year the library was involved in the project. The library assisted a student committee in making contacts to coordinate a television interview with the students about the project. When school dismisses for the year, copies of the book will be available for interested readers to purchase at John McIntire Library and in the Friends of the Library Book Store.

Outcomes: Number of students involved in the Book Launch Project – 24 High School Sophomore Honors English students Number of books printed – 125 Number of people attending the Book Launch – 79

Display of books available for purchase the evening of the

Book Launch at John McIntire Library.

Student authors signing books for the public.

Book Signing following the Book Launch presentation.

Battle of the Books Status Report May 2016 During November, 2015 a list of 10 titles was presented to 5th grade teachers and students at John McIntire Elementary and Zane Grey Intermediate schools. The teachers made their recommendations for the collection to be read by Battle of the Books participants. Students voted on their favorite title based on the description of the book. The title receiving the most student votes was included and the teacher recommendations were used to inform, guide and balance the collection used for the 2016 Battle of the Books. Battle of the Books teams were recruited at both schools the first part of January, 2016. Teams were made up of 5 students each. There were 4 teams from McIntire Elementary School and 2 teams from Zane Grey Elementary School. This was the first direct partnership and participation established between Zane Grey Elementary School and the library system. A set of the 5 titles was made available to each team. The students were in charge of determining how they would approach the Battle of the Books. It was interesting to note that most of the Teams initially decided each student would read each book. As the event date approached, in one of our touch base meetings with team members, we inferred that everyone did not need to read every title but at least one person should have read each title. This phase was one of the most informative and encouraging of the entire project. A few of the teams requested to meet regularly during recess to discuss the books, quiz each other about the books and make sure they were on track. Student feedback:

• “The book battle help’s it’s contestants to learn teamwork and other skills, such as dedication and paying attention to details.”

• “The group needs to figure out who’s going to read a book and when, they are going to read it. They cannot fight or there will be many problems, fighting about books and loss of time are a couple of these.”

• “The kids need dedication they can’t just say they are going to participate, get a book then quit or they would be letting down their whole team.”

• “These skills will help us even past school life.” We reached out to Dr. Beverly Bell, a professor at Ohio University-Zanesville. We asked if she could incorporate having her Middle Childhood Education students develop questions about the 5 titles to be used in the Battle of the Books. We felt this would enhance their curriculum, make the source of the questions a neutral party, and allow for some interaction between the elementary students and college students the evening of the event. This ended up being a great added value to the project. Dr. Doug Baker, Superintendent for the Zanesville City Schools, agreed to be the moderator for the event. The judges included Dr. Bell, the professor from Ohio University-Zanesville; Lori Lee, the Zanesville High School Librarian, and Amanda Pigford, Reference Librarian with the Muskingum County Library System.

Students on the teams were given T-Shirts with a Battle of the Books logo. Each team wore a different color T-Shirt. This allowed us to differentiate the various teams. Students were asked to arrive early for an orientation and to interact with the Ohio University-Zanesville students. The college students shared a few examples of the kinds of questions they would be asked. Students were shown how the three phases of the program would unfold. For the first set of questions, students conferred as a team and submitted their answer using an iPad. The answers showed for the audience and judges to see on the Smart TV on stage. We used the iPad minis that were purchased for teacher training on another project supported by Dollar General – E-Z Readers (formerly referred to as 21st Century Learners) and the digital library. This engaged and excited students, several of whom had not used an iPad. The second phase of questions followed a Jeopardy format. There were categories of questions about each title. The team would select a title and question and earn points if they answered correctly. All teams participated in the first two phases. For the final phase, the two top teams went head to head. Each team had the opportunity to earn bonus points. Students were invited, but not required, to write a narrative about one of the five titles and submit it. Teams that had a member complete the written portion of the project earned additional points. Selections from the student responses were shown on the Smart TV prior to and following the event. One parent asked us if we could bring the comments back up on the screen. Her son had written one of them and she wanted to take his photograph standing beside it. Selections from some of the narratives include:

• “The most important lesson I learned while reading this book was to just keep going. If there are obstacles in the way then try your best to get over them. And if you fail, TRY AGAIN!...You need to stay around people that encourage you not to give up, but to keep on going.”

• “If I could recommend this book to someone it would be to someone who likes fantasy books. I know this is fantasy because a grandpa can’t turn into a goldfish.”

• “I think the purpose was to teach not to judge other people. I think they achieved their purpose because I feel like I should not judge people before I get to know them.”

• “…it taught me a lesson and it was don’t think how people are based in their mistakes get to know them first.”

• “On the fourteenth goldfish it taught that you need to go forward in life not backwards. I thought it was very motivating.”

The teachers were invited on stage following the announcement of the winning team. All participants received a medal from their teacher and a gift certificate to the Friends of the Library Gently Used Book Store. The winning team received a $100 gift certificate to an area book store. The winning team reviewed the contents of their school library and surveyed their classmates. With this information, the winning team members went to Walls of Books Book Store and purchased $100 worth of titles to be added to their school library. Book plates will be affixed inside the books noting they were donated by the winning team of the 2016 Battle of the Books. The response was very positive the evening of the event.

• Students told us they were wearing their Battle of the Books T-Shirt and medal to school the following day.

• As teachers came off the stage from presenting the medals to their students, they were lobbying the library to have the event again next year.

• A week after the event, we learned that one 5th grade student that participated in the project was circulating a petition to ask the library to do the Battle of the Books for 6th graders next year so they could participate again! (Copy attached)

• Dr. Baker told us the parent and family attendance was higher than what he often sees at school events. One of the elementary schools that participated has not historically partnered with the library. Since the Battle of the Books this elementary school has planned to bring their entire 5th grade class to the library in two groups for a library visit May 24 and May 26, 2016.

• The one Zanesville elementary school that did not chose to participate in Battle of the Books called following the event and inquired about participating in the future.

It clearly is one of those events where people needed to see it first to fully understand and appreciate it. Further, it is an even that adds value to students, teachers, schools and the community and as a result one the library system will grow, develop and continue to offer.

Members of the winning Battle of the Books team with the books they selected

for their school library.

Superintendent Dr. Doug Baker asking questions during the Battle of the Books.

Team members conferring to answer a question.

Cory Roush, School Age Literacy Specialist for the Muskingum County Library System, giving

students an orientation prior to the event.

Library Associate Cory Roush sharing an orientation about the event with some of the

Ohio University-Zanesville students who developed the questions for the Battle of the Books.

Battle of the Books 2016 in the John McIntire Library Auditorium.

EZ Readers (Electronic Readers – Zanesville) Formerly known as 21st Century Learners Status Report May, 2016 The most meaningful outcome to date is we were unable to implement this project on our original timeline. The primary contributor to the delay was the amount of time involved in finalizing an agreement with the product vendor - LightSail – and a separate agreement with the publisher for the electronic books on LightSail – Baker and Taylor. This was due in large part to the fact that we are in new territory with this initiative. LightSail’s client is generally the school and Baker and Taylor’s agreements are developed for having their electronic books sold to school districts. Both entities are enthusiastic about the opportunity to work with a public library in providing this service to a school district. However, the template for their agreements did not address some of the matters they wanted to consider when entering an agreement with a public library system. The main area of discussion was assuring the vendors at this point the product was exclusively in the school and used by students and was not going to be offered to the general public through the public library system. That would involve different licensing and fees. As a result, we have pushed back our timeline to launch the project at the beginning of the 2016-2017 school year. This has allowed time to do the project in the best manner possible. FIRST STEPS:

• Library Associate Blair Tom met with Mr. Kacey Cottrill, Principal at John McIntire Elementary School in September 2015. The proposed project was outlined. Mr. Cottrill gave his full support. When asked what the most important indicators are to the school he responded reading score increase and an increase in independent reading time. He reviewed student information they are able to share regarding test scores so we have a better sense of what metrics we will be able to access for tracking purposes. The school system uses a STAR testing system that has been consistent in the system. We would receive an aggregate score for the class. This test is given 4 times each school year. The state testing has changed and as a result the comparison from year to year is not “apples to apples.” Further, they are not able to share some of that information on an individual student basis. The new state test for the 2015-2016 school year is AIR. They will be able to share an aggregate score for the classes. However they cannot guarantee when they will receive those scores.

TECHNOLOGY

• Conversations and meetings were held with Mr. Jacob Fisher, Technology associate with the Zanesville City Schools. A WiFi update was completed at John McIntire Elementary School December 2015. This will enhance the ability of students to use the product during the coming school year.

Mr. Fisher and library associates Cory Roush and Blair Tom did a technology test with a representative from LightSail during April 2016. This test indicated everything should be operational when the product is released to students next school year.

Dr. Doug Baker, Superintendent for the Zanesville City Schools, wrote a letter to LightSail giving the library permission to have access to the student dashboard which will monitor student use and outcomes using LightSail. Currently Blair Tom is working with the Fiscal Officer for the Zanesville City Schools to learn if the library can work out an agreement to use some of the licenses for device management recently purchased by the school district. This would make it cleaner for the school’s technology associates and more efficient for the library system. If this cannot be worked out, the library will contract for a device management system. Cory Roush is currently developing the blueprint that will be installed on the tablets. A prototype is installed on the iPad minis that were issued to the teachers. We will get their feedback regarding what we need to consider adding and what could be deleted. Our goal is to have that finalized by the second week of June. We will order the iPad mins for the students with the blueprint installed on them from Apple no later than the end of June, 2016.

TRAINING

• Library Associates Cory Roush and Blair Tom met with the 5th grade teachers at McIntire Elementary School early in 2016. We explained the goals of the project, the nature of the partnership, the support from Dollar General and got their input regarding what we can provide to assure teachers and students will feel comfortable with the project and product. A training program was designed for teachers. As a result, we had a 2 hour session with LightSail for teachers to be introduced to the product during May 2016. Each teacher who will be using the product in the classroom with students was issued an iPad mini. We received licenses and LightSail has been installed on these devices. We have negotiated a special “summer session” with LightSail so the teachers will have access throughout the summer. This will allow them time to get familiar with the tool and to incorporate it in to their lesson plans and curriculum for 2016-2017. We have supplied three options for cases for review by the Technology associate at Zanesville City Schools and the teachers. We want their input since they work with students daily. We are leaning toward a case that was developed in conjunction with Apple. A final decision will be made by June 1, 2016. The teacher response and enthusiasm was overwhelmingly positive. We anticipate hosting at least one to two sessions with teachers during the summer break. The library board has approved paying teachers for this time and will get CEU’s through the Muskingum Valley Educational Service Center, although the teachers did not make that a condition of attending during the summer. They are just excited to explore manners in which they can use this to grow their students’ literacy skills. The Director of Libraries, two library Board members, and library associates Blair Tom and Cory Roush had a phone conference with a representative from a Cleveland Heights School in Ohio. This school offers LightSail in their school library through a partnership with a community foundation project and a college in the area. This particular project is not classroom based and is more independent reading based. However, we did learn some

strategies they employed and which ones they felt worked well and those that were not as effective as they had anticipated.

NEXT STEPS:

• We will work with the school and library Board to determine if families should be asked to make a deposit for the devices.

• Determine device management system and select case to be used for each device. • Develop kickoff event with school administration, teachers, library Board and library

team members. • Finalize pre-survey of students to be given prior to issuing the iPad mini. • Finalize the metrics and measurement tools.

School-Age Literacy 2015-2016 School Year Report

Completed Projects ● Battle of the Books - This project, funded in part by the Dollar General Foundation,

was successful by several different standards; we met the outcomes we set out to accomplish, the feedback that we received from participants was overwhelmingly positive, and our report to the Dollar General Foundation was well-received. A team of 5th grade girls from Zane Grey Intermediate was the competition’s overall winner, and they were given a chance to visit the Walls of Books bookstore to purchase $100 worth of books for their school and classroom libraries.

○ In our post-survey for students, 100% of the respondents stated that they would recommend participating in the Battle of the Books to another student, and 62% reported that they were reading more books independently throughout the course of the event and in the weeks following it. 81% of the students predicted that they would read at least 10 books over the summer, and the same percentage expressed a desire to participate in our upcoming Summer Experience program.

○ Parents of the participants were also surveyed after the event; 92% of the respondents felt positive about the event and 50% felt that their student was reading an increased number of books as a result of their participation.

○ In May, the library received a letter from one of the 5th grade classes that participated, in which they requested that the library consider hosting another Battle of the Books in 2017, and would also consider allowing 6th grade students to participate so that they can once again be a part of it.

Upcoming Projects ● Kano Computer Workshop - On June 25th, twenty children, ages 8 to 13, will be

building their own computers using the Kano Computer Kits that were purchased by the library earlier this year. We opened registration at noon on Friday, June 3rd and by 3pm we had already filled all of the available spots. By the following Monday morning, we had 32 additional children on the waiting list.

○ Additional information about Kano Computer Kits is attached to this report.

● Throughout the summer, we will be meeting with 5th grade teachers at John McIntire Elementary to train them on the LightSail application that will be utilized by the entire 5th grade in the upcoming school year. We will also be submitting the purchase of student devices to Apple in late June, and will be coordinating efforts with the Technology department at Zanesville City Schools to create the “blueprint” that will be installed on every student device, which will include many of the library’s digital resources, including OverDrive, Hoopla, Freegal, and more, in addition to any educational apps that the teachers have requested access to.

Statistics ● At John McIntire Elementary, we finished the year with a total of 442 books

delivered to teachers and students. This was an increase from the 2014-2015 school year, when we delivered 411 books, but we fell short of the goal of 800 books.

○ In the upcoming school year, we will be testing a few new ways to stay in contact with classroom teachers to determine their needs, including being more proactive in collecting requests from teachers, and spreading the word about the ability to place teacher collections on the Linked for Literacy website.

● At Zanesville High School, we finished the year with a total of 263 books delivered to teachers and students and a total of 205 circulations on those items. In our first pilot of this project in 2015, we had a total of 24 circulations on 39 items.

○ In the upcoming school year, we will be utilizing the input of the Reference Department to select a broader range of young adult fiction and nonfiction, as well as focusing on getting more series of books on the shelves of the ZHS library, based on feedback we received from ZHS librarian, Lori Lee, about the kinds of books that were most popular with her students this year.

● At Zanesville Middle School, we finished the year with a total of 56 books delivered to teachers and students.

○ In the upcoming school year, we will be applying the model used at ZHS to our partnership with the ZMS library. The librarian, April Mumaw, will be given a patron account and will be able to make requests for students, which will then be delivered to the school and circulated through their internal library system.

Goals and Outcomes for Kano Workshop & Public Access to Kano Computers

Need Goal Indicator of Success References

Students have low engagement levels -

technology use is often for entertainment or for short

bursts of time.

Students will increase engagement in learning

about and using technology.

Surveys given after the event; observation of time spent

engaging in technology use; completion of the kit and

completion of coding challenges and missions.

Research shows how critical it is to reach back further in

the pipeline to engage students with technology while they are in primary

school: tinyurl.com/MCLS-Kano1 tinyurl.com/MCLS-Kano2 

Students have low confidence in their ability to use technology, especially in

the context of learning.

Students will gain confidence in their abilities to talk about and use technology. Students

will be more resilient when faced with a challenge.

Surveys given after the event; observation of time spent

engaging in technology use; completion of the kit and

completion of coding challenges and missions.

Research shows links between confidence in using

technology and desire to pursue a future that involves

using technology: tinyurl.com/MCLS-Kano3

Students do not have many opportunities to blend

creativity and technology, or to integrate technology

across domains.

Students will create - not just consume - technology.

Students will blend science, technology, engineering, arts,

and math (STEAM).

Surveys given after the event; observation of time spent engaging in technology;

completion of the kit; creation of music, art, games, etc. with the Kano software.

The New Media Consortium’s 2015 Horizon Report,

analyzing trends in education technology integration and

implementation: tinyurl.com/MCLS-Kano4

Students do not have many opportunities to use technology to solve

authentic, real world problems.

Students will use technology to solve authentic, real world

problems. Students will describe ways technology is

used in the real world.

Surveys given after the event; observation of time spent engaging in technology;

completion of the kit; creation of music, art, games,

eduCause Learning Initiative’s Authentic

Learning for the 21st Century report:

tinyurl.com/MCLS-Kano5

Goals and Outcomes for Kano Workshop & Public Access to Kano Computers

etc. with the Kano software.

May 2016 TEACHER OUTREACH

Counselors: AP Exams were administered in the library during the first two weeks of May. I assisted in proctoring with Mr. Wilson and independently.

Currently engaged in ELL research to assist student from Pakistan. Reached out to Reference Dept. and OSU Dept. of Near Eastern Culture and Language for assistance.

Geology: Students were researching individual topics and worked with me in creating outlines and finding reliable resources in both print and electronic formats.

Technology: Met with Mr. Harrison regarding the possibility of cross training some of my Library Aides to serve as Technology Aides on ‘as needed’ basis.

AP US History: Students were in the library for class on May 24th due to the Senior Picnic. Students worked on assignments pre-assigned by their teacher.

AP Biology: Students were in the library for class to enable teacher to attend WMMS event. Students worked on web quests during this time.

.

STUDENT OUTREACH • Book Club

o In collaboration with Holly Farley, Freshman ELA Teacher

One meeting in May due to AP Exams resulting in Library closure and lack of availability.

Wrapped up this year with a meeting to outline next year’s plan.

Discussion included books suggestions for next year.

Participants May 6th: 10 May 20th: 9

Teacher’s Assistants:

o Middle School Project

This month’s visits were greatly limited due to the Scholastic Book Fair and luggage collection for the 8th grade Washington D.C. trip

West Muskingum High School Library

Aides report that while they have made significant progress in organizing shelves and checking in materials, there is still a lot of work to be done.

Conferences/ Meetings/ Professional Development

5/5: MCLS visit to WMHS Library 5/17: LACA inventory training with Trish Baker 5/31: Full Staff Professional Development In Library Programs Passive Programs

• Perler Bead Pixel Art Maker Station

o 93 participants

o The lab space was converted to a maker station for the month

o Perler beads, peg boards and irons provided for students

Students utilized patterns and created original designs

COLLECTION DEVELOPMENT • Compulsory Due Date May 13th

• Notifications sent to students with check outs

• Unreturned items marked as lost

• Students billed for lost items

Circulation Statistics from LACA Month Check-Ins Check-Outs Renewals In-House Use Total

May 2016 262 34 2 68 366 Circulation Statistics from Public Library System Month Check-Ins Check-Outs Renewals Holds Place

from WMHS Total

May 2016 1 3 1 6 11

The Perler Bead Maker Station was a huge hit. I set this up in the lab to engage students in creating. Many students took advantage of this opportunity. Throughout the month, I had a growing collection to decorate the library with. To my surprise, many students had never used an iron before. Through this project they were able to learn and strengthen this and other skills.

Using a bulletin board, Senior students proudly displayed where they were headed after graduation.

MATERIALS CHECKED OUT Digital Duncan New Same Month CUM .McIntire Formats Dresden Falls/Philo Concord Roseville South TOTALS: Last Yr YTD LYTD

Adult Books 8,865 2,463 1,038 818 1,099 437 1,214 15,934 16,014 83,734 83,982Adult Periodicals 351 77 30 30 30 26 63 607 599 3,116 2,982Children's Books 6,528 1,012 540 898 253 484 9,715 9,802 59,285 56,466Children's Periodicals 45 0 0 0 0 2 47 22 207 115Young Adult Books 825 108 68 119 14 64 1,198 1,453 6,587 6,910CDs, Music 1,018 2,373 181 55 92 118 118 3,955 4,401 20,581 20,237Audio Books 1,196 780 142 66 153 18 113 2,468 2,488 12,063 12,462DVDs/Videos 11,260 196 1,746 1,116 1,221 1,246 1,493 18,278 17,315 97,594 94,151CD/DVD Roms 4 15 1 3 0 0 23 33 91 157AV Equipment 234 36 10 57 0 0 337 358 1,861 1,781EReader Books 85 0 0 0 0 0 85 75 425 382

TOTALS: 30,411 5,889 4,308 2,704 3,672 2,112 3,551 52,647 52,560 285,544 279,625Same Month Last Year 29,443 6,919 3,908 2,350 3,598 2,770 3,572 52,560Cumulative YTD 167,702 30,154 22,154 14,749 18,913 12,272 19,600 285,544Cumulative Last YTD 158,926 32,376 22,799 12,095 18,983 14,477 19,969 279,625

IN HOUSE USE OF RESOURCES 1,372 42 240 48 50 22 1,774 1,632 8,300 7,833

DATABASE STATISTICS Same Mo. CUM. CUM .TOTALS: YTD LYTD

Ancestry Plus 64 83 363 528A to Z Databases 129 216 513 1,073Book Flix 314 272 1,876 2,305Chilton 54 45 281 314Consumer Reports 47 73 249 320Culturegrams 1,382 61 6,587 2,826EBSCO Databases 467 1,589 5,235 3,093Heritage Quest 1,156 244 3,585 1,796Homework Help, Tutor.com 6 47 149 330Literature Criticism 90 87 752 1,096Morningstar 27 1 602 887Newspaper Archive 1,812 202 7,097 2,602Price It! 3 33 301 219Science Flix 10 17 38 89Something About the Author 6 11 51 129Times Recorder - ProQuest 59 54 335 430TrueFLIX Discontinued 1/31/2016 0 11 1 32Tumble Books 1,818 1,720 8,325 12,066World Book 4 6 76 69Some Databases were deleted/added. Same month totals for last year are different. 7,448 4,772 36,416 30,204

MCLS WEB SITE STATISTICSCalendar Searches 1,712 322 9,115 941Site Visits 29,129 21,504 155,878 111,159

30,841 21,826 164,993 112,100

DIAL-A-STORY CALLS 92 91 516 527

M.O.R.E STATISTICS SM.MO. CUM. CUM.TOTALS YTD YTD

Sent 108 97 475 586Requested 286 356 1,118 1,877Received 218 263 941 1,307

TOTAL ALL SERVICES PROVIDED (Same month totals for last year are different due to Database Changes) 93,128 81,241 497,185 432,182

MUSKINGUM COUNTY LIBRARY SYSTEM MONTHLY STATISTICS

May 31, 2016

MUSKINGUM COUNTY LIBRARY SYSTEM MONTHLY STATISTICS

May 31, 2016Duncan New Public Same Mo. CUM. CUM .

PROGRAMMING McIntire Dresden Falls/Philo Concord Roseville South Relations TOTALS Last Yr YTD LYTD

Total Adult Programs 4 1 3 1 3 2 5 19 19 75 53 Adult Programs - Internal 3 1 3 1 3 2 5 18 17 69 48 Program Attendance -Internal 26 6 33 7 21 26 110 229 421 1,279 924 Adult Programs - External 1 1 2 6 5 Program Attendance -External 31 31 43 189 163Total Children's Programs 20 0 5 1 2 1 0 29 31 403 376 Children's Programs - Internal 6 5 1 2 1 15 14 159 155 Children's Programs Attendance -Internal 356 124 136 47 0 663 371 4,647 4,014 Children's Program - External 14 14 17 244 221 Children's Program Attendance -External 3,786 3,786 6,164 8,745 11,447Total Young Adult Programs 0 0 0 0 0 0 0 0 1 4 9 Young Adult Programs - Internal 0 0 4 4 YA Program Attendance - Internal 0 0 25 90 Young Adult Programs - External 0 1 0 5 YA Program Attendance - External 0 170 0 1,002MultiGenerational 1 1 1 1 4 3 11 2 MultiGenerational Attendance 10 17 53 24 104 104 258 257Total Computer Literacy 0 0 2 0 Computer Class 0 0 2 0 Computer Class Attendance 0 0 15 0 Scheduled One-on-One Sessions 2 2 4 54 49 UnScheduled One-on-One Sessions 88 5 2 95 209 637 1,038Non Library Meeting Rm Use 44 8 1 53 50 379 61 NonLibrary Meeting Rm Attendance 532 16 11 559 359 1,820 1,107NonLibrary Computer Lab Use 0 0 0 0 NonLibrary Computer Lab Attnd 0 0 0 0Unscheduled Meetings 0 0 0 1 Unscheduled Meeting Attendance 0 0 0 10

Total Programs 24 1 8 2 5 3 5 52 54 495 433Total Attendees 4,199 6 157 143 68 26 110 4,813 7,273 15,158 17,897

CARD HOLDERS McIntire Extension Dresden DF/Philo New Con Roseville South TOTALS:30,021 2 3,115 2,512 3,430 1,863 3,019 43,962

Total Adult Cards 22,752 2 2,057 1,485 2,377 1,218 2,205Total Juvenile Cards 7,269 1,058 1,027 1,053 645 814

COMPUTER USE Same Mo. CUM. CUM .McIntire Dresden DF/Philo New Con Roseville South Totals Totals YTD LYTD

Computer Use in Hours 1,165 108 80 170 48 72 1,642 1,982 8,644 16,187Computer Use Sessions 2,418 250 177 325 114 178 3,462 4,106 18,510 20,299

Literacy Station Use(# of sessions) 150 41 38 32 0 27 288 225 1,127 1,236Wireless Access 2,840 287 158 138 235 314 3,972 2,951 19,220 15,366

NUMBER OF PATRONS ENTERING LIBRARY Same Mo. CUM. CUM .McIntire Dresden DF/Philo New Con Roseville South TOTAL TOTAL YTD LYTD

Main Floor 16,710 2,130 1,578 1,826 1,057 1,933 27,899 26,951 142,320 142,317Lab 2,666

TOTAL VOLUNTEER HOURS Same Mo. CUM. CUM .Total Last Yr YTD LYTD

152 160 812 750

CUM. CUM .McIntire Dresden DF/PH. New Con Roseville South TOTALS: YTD LYTD

Reference Transactions April Totals: 233 42 41 106 38 15 475 475 526 October Totals: 0

5/31/2016

2016 MCLS SMART Goals

SMART Goal # 1:

Increase Emerging Technology by 4.75%

We will know we have achieved this when our E-content access is 80,445

Current Status: 37.48% to goal

SMART Goal #2:

Increase Library Usage.

We will know we have achieved this goal when annual borrowing is 718,000

and when program attendance is 34,000 or above.

Current Status: 39.99% to goal

SMART Goal # 3:

Increase Staff Innovation

We will know we have achieved this goal when our staff achieves 90%

of CEU targets.

Current Status: 14.73% to goal

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Recommendations:

• Of the current list of 973 recommendations, 652 have an email with the recommendation (The others, we don’t know who recommended). 357 of the 652 “email” recommendations came from four people.

Users and Activity:

• Since inception, we have 1,438 New Users. • Of these, 1,133 have checked out something since inception (305 haven’t) • For Ohio Digital Library, we had 3,540 new users since inception. 3,464 checked something out.

MCLS ODLJanuary 16 February 16 March 16 April 16 May 16 January 15 February 15 March 15 April 15 May 15

New Users 199 113 80 72 61 70 74 67 69 41

Unique Users w/Checkouts 616 610 573 549 551 685 675 682 693 700

Top Genres1 Fiction Fiction Fiction Fiction Fiction Fiction Fiction Fiction Fiction Fiction2 Romance Romance Romance Romance Romance Romance Romance Romance Romance Romance3 Suspense Thriller Thriller Thriller Thriller Mystery Mystery Mystery Mystery Mystery4 Thriller Suspense Suspense Suspense Suspense Suspense Suspense Suspense Historical Fic. Thriller5 Mystery Mystery Mystery Literature Literature Thriller Thriller Historical Fic. Suspense Suspense

Top Genre Circs1 2175 2124 2114 2023 2113 2634 2317 2478 2543 26312 1160 1067 1067 1050 1078 1508 1299 1388 1404 13943 587 616 602 598 584 505 474 544 581 6474 552 603 566 534 584 461 416 446 453 4855 537 541 498 440 488 460 414 438 453 468

Top Genre Unique Users

1 485 471 455 441 446 515 509 540 532 5282 318 282 281 264 257 339 326 326 336 3163 246 238 226 216 237 206 183 200 217 2214 228 252 228 228 239 222 211 206 168 2065 215 213 201 215 229 200 190 180 209 225

Muskingum County Library System

Summary Financial Report by Fund

May 31, 2016

Beginning MTD MTD Unexpended Outstanding Unencumbered

Month Balance Actual Receipts Actual Expenses Balance Encumbrances Balance

General Fund 4,855,383.92 366,074.38 281,414.73 4,940,043.57 370,151.66 4,569,891.91

Building Fund 2,486,872.58 3,572.25 5,051.00 2,485,393.83 0.00 2,485,393.83

Automation Fund 464,543.02 383.90 600.15 464,326.77 2,428.19 461,898.58

Permanent Art Improvement Fund 10,192.19 1.46 0.00 10,193.65 0.00 10,193.65

Total Capital Projects Funds 2,961,607.79 3,957.61 5,651.15 2,959,914.25 2,428.19 2,957,486.06

Fisher Literacy Fund 1,802.46 0.25 0.00 1,802.71 0.00 1,802.71

Anabell Norman Fund 316,402.07 45.27 0.00 316,447.34 0.00 316,447.34

MCCF Annual Distribution Fund 14,601.76 2.09 0.00 14,603.85 0.00 14,603.85

McClelland Fund 1,739.08 0.25 0.00 1,739.33 1,000.00 739.33

Alice Moody Fund 31,824.92 4.56 0.00 31,829.48 0.00 31,829.48

21st Century Learners 115,800.00 0.00 2,537.53 113,262.47 6,000.00 107,262.47

TOTAL ALL FUNDS 8,299,162.00 370,084.41 289,603.41 8,379,643.00 379,579.85 8,000,063.15

Reconciliation of General Fund Financial Report Unexpended Balance to Bank Reconciliation Balances:

General Fund Actual Unexpended: 4,940,043.57

+ Payroll Liability 3,181.59

Bank Reconciliation Balance - General Fund 4,943,225.16

MUSKINGUM COUNTY LIBRARY SYSTEM

BANK RECONCILIATION

May 31, 2016

BANK:

ACCOUNT/

CD NUMBER BALANCE TOTAL

Huntington 217,441.66

Huntington- Money Market Account 794,515.47

Huntington Mmax 954,768.11

DA Davidson 158.77

TOTAL 1,966,884.01

Investments:

1018340093 150,000.00

3133ECMJ0 250,000.00

313380EC7 249,970.42

313380BP1 12,562.59

3135G0TV5 250,053.82

3135G0WN9 250,000.00

3134G7VM0 250,000.00

3136G2ZF7 250,000.00

3130A7FG5 350,000.00

3130A7FH3 500,000.00

3130A7ZT5 250,000.00

3134G7U82 250,000.00

3133EFR82 100,778.89

3136G06L0 450,000.00

3135G0QC0 100,434.03

3130A7S71 500,277.78

3134G8PP8 350,000.00

3136G2Z26 225,000.00

3134G9CD7 117,882.00

1017827002 100,000.00

RedTree Account 1,506,242.55

Total Investments: 6,463,202.08

SubTotal Cash & Investments: 8,430,086.09

ADD:

Cash On Add: 462.00

LESS:

Outstanding Checks: (47,723.50)

TOTAL PER BANK 8,382,824.59

BOOK FUND BALANCES:

General Fund 4,943,225.16

Fisher Literacy Fund 1,802.71

AnaBell Norman Fund 316,447.34

MCCF Annual Distribution 14,603.85

McClelland Fund 1,739.33

Alice Moody Fund 31,829.48

21st Century Leaners Fund 113,262.47

Building Fund 2,485,393.83

Automation Fund 464,326.77

Permanent Art Improvement 10,193.65

TOTAL PER THE BOOKS 8,382,824.59

MUSKINGUM COUNTY LIBRARY SYSTEM

INTEREST ALLOCATION

May 31, 2016

BANK BALANCE 1,966,609.17

ADD: Cash on Hand 462.00

LESS: Outstanding Checks (47,723.50)

TOTAL ADJUSTED BALANCE 1,919,347.67

FUND CASH BALANCES

101 GENERAL FUND 4,943,108.82

LESS: Investments (4,244,581.36)

TOTAL ADJUSTED BALANCE 698,527.46

203 FISHER LITERACY FUND 1,802.46

204 ANABELL NORMAN FUND 316,402.07

205 MCCF FUND 14,601.76

206 McCLELLAND FUND 1,739.08

208 ALICE MOODY FUND 31,824.92

215 21st CENTURY LEARNERS 113,262.47

401 BUILDING FUND 2,485,323.46

LESS: Investments (1,993,593.81)

TOTAL ADJUSTED BALANCE 491,729.65

403 AUTOMATION FUND 464,292.52

LESS: Investments (225,026.91)

TOTAL ADJUSTED BALANCE 239,265.61

405 PERMANENT ART IMPROVEMENT FUND 10,192.19

TOTAL ADJUSTED FUND CASH BALANCES 1,919,347.67

INTERESTInterest Earned 274.68

CASH FUND BALANCES AS PERCENTAGE OF TOTAL BALANCE

101 GENERAL FUND 811,789.93

1,919,347.67 = 42.30% X 274.68 = 116.18

203 FISHER LITERACY FUND 1,802.46 =

1,919,347.67 0.09% X 274.68 = 0.25

204 ANABELL NORMAN FUND 316,402.07 =

1,919,347.67 16.48% X 274.68 = 45.27

205 MCCF FUND 14,601.76

1,919,347.67 = 0.76% X 274.68 = 2.09

206 McCLELLAND FUND 1,739.08

1,919,347.67 = 0.09% X 274.68 = 0.25

208 ALICE MOODY FUND 31,824.92

1,919,347.67 = 1.66% X 274.68 = 4.56

401 BUILDING FUND 491,729.65

1,919,347.67 = 25.62% X 274.68 = 70.37

403 AUTOMATION FUND 239,265.61

1,919,347.67 = 12.47% X 274.68 = 34.25

405 PERM. ART IMPROVEMENT 10,192.19

1,919,347.67 = 0.53% X 274.68 = 1.46

TOTAL INTEREST ALLOCATED 100.00% 274.68

Muskingum County Library System INVESTMENT REPORT

June 9, 2016

Principal Accrued Purchase Called/ Coupon/ YTD

Financial Institution Investment Type Account/CUSIP No. Or Balance Interest Date Maturity Date Interest Rate Interest Earned Notes

Fund: 101 General Fund

Huntington - CDARs CD, 1 Year 1018340093 $150,000.00 10/08/15 10/06/16 0.45%

Federal Farm Credit 4.25 Year Agency 3133ECMJ0 $250,000.00 04/25/13 07/25/17 0.740% 925.00

Federal Home Loan Bank 2 Year Agency 313380EC7 $249,897.50 72.92 09/22/15 09/08/17 0.750% 937.50

Federal Home Loan Bank 4 Year Agency 313380BP1 $12,500.00 62.585 05/16/13 11/21/17 1.028% 64.38

Fannie Mae 5 Year Agency 3135G0TV5 $125,000.00 26.91 02/14/13 01/30/18 1.030% 643.75 2

Fannie Mae 5 Year Agency 3135G0WN9 $250,000.00 04/30/13 04/30/18 1.000% 1,250.00

Freddie Mac 3 Year Agency 3134G7VM0 $250,000.00 09/28/15 09/28/18 1.200% 1,500.00

Fannie Mae 3 Year Agency 3136G2ZF7 $250,000.00 02/26/16 02/26/19 1.200%

Federal Home Loan Bank 4 Year Agency 3130A7FG5 $350,000.00 03/29/16 03/29/19 1.250%

Federal Home Loan Bank 4.5 Year Agency 3130A7FH3 $250,000.00 03/30/16 09/30/19 1.370% 1

Federal Home Loan Bank 4 Year Agency 3130A7ZT5 $250,000.00 05/01/16 05/18/20 1.400%

Freddie Mac 5 Year Agency 3134G7U82 $250,000.00 10/29/15 10/29/20 1.750% 2,187.50

Federal Farm Credit 5 Year Agency 3133EFR82 $100,450.00 328.89 05/27/16 03/23/21 1.850%

RedTree Account $1,506,242.55

Total 101 General Fund $4,244,090.05 $491.31

Fund: 401 Building Fund

Fannie Mae 5 Year Agency 3136G06L0 $450,000.00 11/28/12 11/28/17 0.85% 1,912.50

Fannie Mae 5 Year Agency 3135G0QC0 $100,000.00 434.03 02/21/16 10/17/18 1.25% 625.00

Federal Home Loan Bank 2.5 Year Agency 3130A7S71 $500,000.00 277.78 05/14/16 10/26/18 1.00%

Federal Home Loan Bank 4.5 Year Agency 3130A7FH3 $250,000.00 03/30/16 09/30/19 1.370% 1

Freddie Mac 5 Year Agency 3134G8PP8 $350,000.00 03/30/16 03/30/20 1.50%

Fannie Mae 5 Year Agency 3136G2Z26 $225,000.00 02/24/16 02/26/21 1.000%

Freddie Mac 5 Year Agency 3134G9CD7 $117,882.00 05/19/16 05/19/21 1.750%

Total 401 Building Fund $1,992,882.00 $711.81

Fund: 403 Automation Fund

Huntington - CDARs CD, 1 Year 1017827002 $100,000.00 05/05/15 05/05/17 0.60%

Fannie Mae 5 Year Agency 3135G0TV5 $125,000.00 26.91 02/14/13 01/30/18 1.03% 643.75 2

Total 403 Automation Fund $225,000.00 $26.91

GRAND TOTAL OF ALL INVESTMENTS $6,461,972.05 $1,230.03 Average Weighted Interest 1.15%

Notes:

1 Split between General & Building Funds

2 Split Between General & Automation, 1 yr call protectionC:\Users\stacey\Desktop\2016 Board Reports\Investment Journal 2016

COMPARISON OF PUBLIC LIBRARY FUND2014, 2015 and 2016

MONTH 2014 2015 2016

JANUARY $201,739.41 $212,257.56 $228,426.47

FEBRUARY $247,848.09 $243,312.99 $251,690.01

MARCH $133,610.04 $163,342.33 $173,752.64

APRIL $161,041.19 $176,980.24 $180,129.60

MAY $221,290.63 $267,667.47 $216,817.46

JUNE $226,426.33 $236,540.09 $228,635.00

JULY $197,993.03 $245,047.18

AUGUST $185,462.03 $200,811.83

SEPTEMBER $187,474.73 $219,631.70

OCTOBER $214,885.16 $220,999.81

NOVEMBER $213,074.97 $221,276.65

DECEMBER $190,837.00 $224,921.58

TOTAL $2,381,682.61 $2,632,789.43 $1,279,451.18

Total estimated PLF to be received in 2016: $2,681,321

Percent Complete YTD 06/2016 47.72%

Total PLF entitlement in 2015: $2,632,789

Percent Complete YTD 06/15 49.38%

Total PLF entitlement in 2014: $2,381,683

Percent Complete YTD 06/14 50.05%

COMPARISON OF PUBLIC LIBRARY FUND2014, 2015 and 2016

MONTH 2014 2015 2016

JANUARY $201,739.41 $212,257.56 $228,426.47

FEBRUARY $247,848.09 $243,312.99 $251,690.01

MARCH $133,610.04 $163,342.33 $173,752.64

APRIL $161,041.19 $176,980.24 $180,129.60

MAY $221,290.63 $267,667.47 $216,817.46

JUNE $226,426.33 $236,540.09 $228,635.00

JULY $197,993.03 $245,047.18

AUGUST $185,462.03 $200,811.83

SEPTEMBER $187,474.73 $219,631.70

OCTOBER $214,885.16 $220,999.81

NOVEMBER $213,074.97 $221,276.65

DECEMBER $190,837.00 $224,921.58

TOTAL $2,381,682.61 $2,632,789.43 $1,279,451.18

Total estimated PLF to be received in 2016: $2,681,321

Percent Complete YTD 06/2016 47.72%

Total PLF entitlement in 2015: $2,632,789

Percent Complete YTD 06/15 49.38%

Total PLF entitlement in 2014: $2,381,683

Percent Complete YTD 06/14 50.05%