To: From: Date: Subject: SEPTEMBER 27, 2017 – 9:00 A.M

To: Policy Committee Members

From: Jonathan R. Start, Executive Director

Date: September 20, 2017

Subject: POLICY COMMITTEE MEETING SEPTEMBER 27, 2017 – 9:00 A.M. KALAMAZOO METRO TRANSIT 530 NORTH ROSE STREET

The Kalamazoo Area Transportation Study Policy Committee will be meeting on Wednesday, September 27, 2017 at 9:00 a.m. at Kalamazoo Metro Transit, 530 N. Rose Street. The following items are included in the meeting packet:

1. Agenda for the Meeting2. Informational Memorandum for the September 27, 2017 Meeting3. Treasurer’s Report4. Technical Committee Report (August 10, 2017)5. Technical Committee Report (September 14, 2017)6. Regional Prosperity Initiative Report7. Southcentral Michigan Planning Council Report8. Draft Minutes from the July 26, 2017 Meeting9. Proposed amendments to the FY 2017-2020 Transportation Improvement Program10. List of General Program Account (GPA) Projects for the proposed GPA

Amendment to the YF 2017-2020 Transportation Improvement Program11. Michigan Department of Transportation Safety Performance Measure Targets

KALAMAZOO AREA TRANSPORTATION STUDY POLICY COMMITTEE MEETING September 27, 2017 at 9:00 a.m.

Kalamazoo Metro Transit

AGENDA

Public Comments are limited to four minutes in length.

1. CALL TO ORDER

2. INTRODUCTIONS

3. ROLL CALL (Sign-in Sheet To Be Circulated)

4. CHANGES OR ADDITIONS TO THE AGENDA

Any item listed under the Consent Agenda may be moved to the Regular Agenda upon request of any member of the public, any Policy Committee Member, or any staff member.

5. APPROVAL OF THE AGENDA (ACTION)

6. CITIZENS’ COMMENTS (Non-agenda items only. Comments on agenda items should be made during discussion of those items.)

7. CONSENT AGENDA (Enclosures) (ACTION)

a. ACCEPTANCE OF THE TREASURER’S REPORT

b. ACCEPTANCE OF THE TECHNICAL COMMITTEE REPORTS (AUGUST 10, 2017, SEPTEMBER 13, 2017 MEETINGS)

c. ACCEPTANCE OF THE REGIONAL PROSPERITY INITIATIVE REPORT

d. ACCEPTANCE OF THE SOUTHCENTRAL MICHIGAN PLANNING COUNCIL REPORT

e. APPROVAL OF THE MINUTES FROM THE JULY 26, 2017 MEETING

8. FISCAL YEAR 2017 – 2020 TRANSPORTATION IMPROVEMENT PROGRAM AMENDMENTS (Enclosures) (ACTION)

9. DRAFT PUBLIC PARTICIPATION PLAN IN TRANSPORTATION DECISION MAKING 1

10. MICHIGAN DEPARTMENT OF TRANSPORTATION SAFETY PERFORMANCE MEASURE TARGETS (Enclosure)

11. OFFICE SPACE LEASE

12. PEDESTRIAN GREENWAY TRANSIT STUDY UPDATE

13. PUBLIC TRANSPORTATION UPDATES

14. EXECUTIVE DIRECTOR’S REPORT

15. NEW BUSINESS

16. CITIZEN COMMENTS

17. MEMBER COMMENTS

18. ADJOURNMENT

Next Meeting: Wednesday, October 25, 2017 - 9:00 a.m.

1 The draft Public Participation Plan in Transportation Decision Making is available for public comment and can be found at https://katsmpo.files.wordpress.com/2017/08/2017‐public‐participation‐plan‐draft.pdf.

KALAMAZOO AREA TRANSPORTATION STUDY

TREASURER'S REPORT

Policy Committee Meeting September 27, 2017

Beginning Balance of Checking as of August 1, 2017 $120,211.05

Receipts $38,379.57

Checks -$14,376.60

Withdrawals/debits -$40,915.09

Ending Balance of Checking as of August 31, 2017 $103,298.93

If there are any questions regarding this report, please contact me.

Respectfully submitted,

Marsha C DrouinTreasurer, Kalamazoo Area Transportation [email protected]

mailto:[email protected]

TO: Kalamazoo Area Transportation Study Policy Committee

FROM: Jonathan R. Start, Executive Director

DATE: September 19, 2017

SUBJECT: Information on the Policy Committee Agenda for the September 27, 2017 Meeting

Here is information on Policy Committee agenda items. 8. Fiscal Year 2017 – 2020 Transportation Improvement Program Amendments (Enclosures) (ACTION) The Fiscal Year 2017 – 2020 Transportation Improvement Program is the listing of projects utilizing available federal funding that support the KATS Metropolitan Transportation Plan. It contains road, transit, congestion mitigation air quality, safety, and other projects planned for completion within the four-year time period. The local Act 51 agency road projects are on the list based on the Project Prioritization Process adopted by the Policy Committee to rank proposed projects for federal funding. The Transportation Improvement Program is amended to include project changes during design, inclusion of projects that are approved through statewide programs, and other adjustments during the project development. The list included in your packet contains 11 projects that are proposed to be amended in the Transportation Improvement Program. The projects include the following:

The addition of a FY 2018 preliminary engineering phase of a MDOT project at M-43 and G Avenue to reconstruct the intersection to build a traffic circle. The total cost of this phase is $480,000 with $393,000 coming from federal sources.

The addition of a 2018 MDOT Bridge rehabilitation and restoration project at I-94 under Miller Road. The total cost for this construction phase of the project is $2,357,000 with $2,121,000 coming from federal sources.

The addition of a FY 2018 preliminary engineering phase of a MDOT project on US-131 between Milham Avenue and M-43 to resurface this section. The total cost of this phase is $269,000 coming from state funds.

The addition of a 2018 MDOT construction project to rehabilitate M-43 from US-131 to the west Kalamazoo County line and on sections of M-43 in Van Buren County to and including M-40. This project is a chip seal and micro seal capital preventive maintenance project. Total project cost is $1,028,000 with $841,000 coming from federal funds.

The addition of a 2018 MDOT preliminary engineering phase for a rehabilitation project on M-43 from the west City limits of Bangor to 3,468 feet east. The total cost of this project phase is $108,000 all of which is coming from state funds.

The addition of a MDOT Trunkline Traffic Operations and Safety General Program Account (GPA) for 2018. This General Program Account contains six projects that add a left turn lane on M-96 west of 33rd Street and install pavement markings at various trunkline locations in Kalamazoo County. The projects are listed in the spreadsheet titled GPA Projects. The General Program Account total cost is $1,231,000 with $735.000 coming from federal sources.

The addition of a 2019 right of way phase for the MDOT intersection reconstruction project at M-43 and G Avenue. The total cost of this phase of the project is $500,000 with $409,000 coming from federal sources.

The addition of a 2019 construction phase of the MDOT project to resurface US-131 between Milham Avenue and M-43. This construction phase of the project has a total cost of $5,909,000 with $4,837,000 coming from federal sources.

Information Memorandum for the September 27, 2017 Policy Committee Meeting

The addition of a 2019 MDOT project to rehabilitate M-43 from the west city limits of Bangor to

3,468 feet east. This construction phase of the project’s total cost is $2,368,000 with $1,938,000 coming from federal sources.

The change in responsible agency for a 2020 traffic signal interconnect project on Drake Road between Parkview and West Main Street. The agency change is from the City of Kalamazoo to the Road Commission of Kalamazoo County.

The addition of a 2018 MDOT right of way phase for a traffic operations and safety project to add a left turn lane on M-96 west of 33rd Street. The total cost for this phase of the project is $30,000 with $25,000 coming from federal sources.

The second spreadsheet titled GPA Projects list the projects contained in the Trunkline Traffic Operations and Safety General Program Account which is included in the amendment list of projects. The Technical Committee reviewed and discussed these project changes. The Technical Committee and Staff recommend that the Policy Committee approve these project amendments to the FY 2017 – 2020 Transportation Improvement Program. 9. Public Participation Plan in Transportation Decision Making DRAFT (Enclosure) Following the first KATS Triennial Transportation Management Area Certification Review last summer, KATS staff and a subcommittee of Technical Committee members have researched other Public Participation Plans, reviewed the guidance provided by our state and federal partners, and rewritten our public participation plan to improve our public involvement. The draft 2017 Public Participation Plan in Transportation Decision Making is being shared for comment and suggestions for improvement. The subcommittee will take suggestions and incorporate them as best as they can into the final draft. That final draft will come before the Policy Committee for your action at a later date. 10. Michigan Department of Transportation Safety Performance Measure Targets (Enclosure) The Fixing America’s Surface Transportation (FAST) Act legislation that renewed the federal Surface Transportation Program contains requirements that performance measures be incorporated into the transportation planning process. States are to establish performance measure targets and the Metropolitan Planning Organizations (MPO) are to either set their own or adopt the state’s. The Michigan Department of Transportation (MDOT) spent a long time looking at past trends in crashes and how well other measures predicted changes in the fatal and serious injury crash rates. MDOT included the MPOs in these discussions and evaluations. As a result MDOT has adopted safety performance measure targets. These targets are based on five year rolling averages. The targets are included in the enclosure. It is the intent of KATS staff to adopt the MDOT safety performance targets. We do not have any basis to disagree with the targets and the MPOs will only be asked to show in their planning programs how they are supporting the state effort. KATS will not be responsible for a proportionate part of the statewide targets. It does appear that the generally downward trend in fatal and serious injury crashes is leveling out or increasing, MDOT is as confident of their targets as they can be. Since Michigan spends all of its federal safety funding on safety programs and projects, MDOT is confident that failure to meet any target will not negatively impact the state nor the MPOs. The Technical Committee was introduced to these targets at their last meeting and will be discussing them further. The Policy Committee will be asked to take action on a recommendation in the near future. 11. Office Space Lease The current lease for KATS office space is expiring in June of 2018. Staff decided to be proactive and begin exploring options for space long before our lease expires. Our current offices have turned out to be too small, with inadequate file and supply storage, inadequate meeting space, uneven temperature

Information Memorandum for the September 27, 2017 Policy Committee Meeting

control due to a remote thermostat, and too few work areas. For those who have been at meetings in our office you know that staff needs to relocate to clear the meeting area or end up listening in. We do like the location of our offices. It turns out that the office space across the hall for our office is available. It is larger with space for storage, supplies, offices, and meeting space. The landlord is willing to basically amend our current lease to extend its rent rate per square foot, put in a break area at no additional cost and allow us to keep the suite number in the move. Our landlord has been responsive to issues over the past four years. Staff has looked at other available office rentals that are near transit lines and might meet our needs. At this point relocating to the larger space across the hall is our preferred choice to best meet KATS needs. Staff will be happy to provide further information to the Policy Committee on options. There are sufficient funds in our annual revenue and our contributed services to pay for the additional rental for the larger space. 12. Pedestrian Greenway Transit Study Update The Pedestrian Greenway Transit Study is nearing completion of its final stages. A final open house was held earlier this month to discuss the draft plan. 13. Public Transportation Updates Members of the Kalamazoo County Transportation Authority Board, the Central Country Transportation Authority Board, Van Buren Public Transit, and/or staff will provide additional updates to the Policy Committee as appropriate. 14. Executive Director’s Report One of our part time Associate Transportation Planners has left KATS employ to take a full time job in Grand Rapids. We wish her well in the future and are thankful for her contributions to KATS. Staff will again look to hire an intern in the fall term to assist in our work effort. The Planning and Environmental Linkages study for the trunkline system in downtown Kalamazoo is continuing. A meeting of the Administrative Group was held on Friday, September 15 to go over progress and next steps. The Central County Transportation Authority and the Kalamazoo County Transportation Authority are making progress on the rebranding of the combined transit system. Martin Janssen is the new Central County Transportation Authority representative on the KATS Policy Committee. There was a meeting facilitated by KATS as the contractor for the Southcentral Michigan Planning Council with public transit providers in the seven county south central and southwest Michigan area to review the recommendations on the Coordinated Transit Report prepared by an MDOT consultant. There was good discussion with representatives sharing ideas and practices. Attendees want to meet quarterly to continue dialog and idea sharing to improve services. Metro Transit offices were used for the meeting.

To: Policy Committee From: Jonathan R. Start, Executive Director Date: August 23, 2017 Subject: Technical Committee Report (August 10, 2017) The Technical Committee met on August 10, 2017 at 9:00 a.m. at Kalamazoo Metro Transit. The only action item on the agenda was the approval of the July meeting minutes. Discussion items for the August Technical Committee meeting included updates on the project prioritization process, the Pedestrian, Greenway and Transit Plan and public transportation. There were status reports on roads and planning activities which included: ROAD STATUS REPORTS Village of Augusta: The village continues working with consultants for an Infrastructure Improvement Plan. Complaints from citizens have been received regarding failure to fill potholes on the M-96 project. City of Portage: Resurfacing is complete on the Oakland Drive Project from Katie Court to W. Centre Avenue. The Portage Road Project from Mandigo to Osterhout has begun. Portage Road north of Mandigo is closed and traffic is being detoured. Water main installation is complete for the Shaver Road Project. Paving of the northbound lane was anticipated to begin August 11. Traffic will be shifted to the northbound lanes after paving is complete, with southbound lane work to follow. Traffic is being detoured for the Angling Road Project from Squire Heath to Romence Road. It is expected to reopen before the start of school. Village of Vicksburg: V Avenue is targeted to be milled and repaved after the water main project is completed at the end of August. City of Kalamazoo: Construction is underway on the Portage Street Project, the Burdick Street Project, the Drake Road Congestion Mitigation Air Quality Project, and the Harrison, Ransom and Gull Roundabout Project. Paterson Street is now open at the rail crossing. The Howard Street Project was targeted for grade inspection in mid-August and a December letting. The Pitcher Street Project from E. Michigan Ave to Kalamazoo is targeted for a January letting. Road Commission of Kalamazoo County (RCKC)

RCKC Non-motorized: The Texas Drive Trail Project is still waiting on the contractor to complete watering and cultivating. No decision has been made regarding Transportation Alternatives Program (TAP) funding for the Drake Road Trail TAP Project. The RCKC is working to schedule a meeting with MDOT to discuss the project. The RCKC will be scheduling a meeting with Kalamazoo County Parks to discuss coordination for the Kalamazoo River Valley Trail Project for the Galesburg, Charleston and Augusta area. The project is for the segment from 35th, through Galesburg, and along M-96 to 37th. The RCKC will be the Act 51 agency for the project.

RCKC Road Updates: The Stadium Drive Project at 11th Street is completing punch list items. The Sprinkle Road Safety Project is progressing and work south of I-94 is anticipated to start soon. The bridge railings are being poured for the East Michigan Avenue Bridge Project in Charleston Township. The bridge will be re-opened while waiting for the deck to cure and then closed again for the epoxy. Night paving was reported to be underway at 11th Street for the Stadium Drive Project from 9th Street to US-131 with Hot Mix Asphalt overlay targeted for mid-

Technical Committee Report for the August 10, 2017 Meeting Page 2 of 3

August and work remaining on traffic signals. The preconstruction meeting was held on August 9 for the N Avenue Project from Sprinkle to 26th Street. This project was delayed while waiting for the N Avenue sewer project to be completed. A preconstruction meeting was held for the D Avenue Bridge Project over the Gull Lake Outlet on August 7. Work is expected to begin after Labor Day. The RCKC Chip Seal Program is 95% through the 175-mile program. Fog seal is 60% through the 116-mile program. In July, the RCKC Board of Road Commissioners added 11 projects to the Primary Road Overlay Program. The projects will be funded with bid and winter maintenance savings. Three of these projects have been completed.

RCKC Design: The KL Avenue Project at Almena/1st Street is targeted for September GradeInspection and a January letting. The KL Avenue Project from 11th Street to Drake Road istargeted for a September or October Grade Inspection and letting in January or February.

MDOT: I-94 bridgework on the 6-lane section of I-94 in Portage and Texas Township is almost complete with no remaining lane closures. The Kings Highway Project has been put on hold due to high bids. Plans are to expand the project and let it early next year. There will be closures for railroad crossing work on Westnedge and Kalamazoo from August 14-25 and on Michigan and Park from September 11-22. The M-96 mill and resurfacing project in Galesburg is scheduled to be completed after Labor Day. Concerns regarding lighting at the US-131 and I-94 interchange were expressed during the Technical Committee meeting. It was reported that the state has placed a higher priority on replacing non-functional lighting. The MDOT Kalamazoo Transportation Service Center (TSC) will continue to submit lighting projects. The City of Portage inquired about MDOT’s plans for lighting at the Portage Road and I-94 Interchange. It was reported that the lighting would be determined by the standards for the interchange configuration and MDOT will work with municipalities on the matter. MDOT is collecting crash data for analysis of the effectiveness of high friction surface treatments on I-94 at US-131 and the US-131BR at M331. So far, no fatal crashes have occurred on the treated segments. MDOT is also conducting a construction review of concrete surfaces to evaluate materials and delamination. Additional data is expected to be available by January.

LAND USE/PLANNING AND ZONING STATUS REPORTS

Kalamazoo County Planning and Development: The Kalamazoo County Planning and Community Development Department has been renamed to the Planning and Development Department. Light Detection and Ranging (LiDAR) data has been received. Two-foot contours are available with the ability to generate one-foot contours. Aerials from the 2017 Pictometry flight have been received. Leaf coverage was an issue again this year however less than in 2016. Pictometry will be conducting another flight in 2018 at no additional cost. The county is working on its third draft of its Master Plan, and it is anticipated to be available for public comment in a few months. Western Michigan University has implemented a number of street and address changes. The county database has been updated, but the post office is not anticipated to make the changes until September 26. The statewide Geographic Information System (GIS) Users Group met to discuss updates to the state GIS framework targeted for next year which will allow agencies to edit and contribute local data.

Michigan Department of Transportation: MDOT is working on updating stakeholder contact information for the Planning and Environmental Linkages (PEL) process and a meeting is targeted for this fall.

City of Kalamazoo: The draft Imagine Kalamazoo 2025 Master Plan has been released for public comment and is available online and at various locations in the city including City Hall and the library. An open house will be held on September 12 at the Kalamazoo Institute of Arts to discuss the draft Master Plan with the community.

Oshtemo Township: A request for conditional rezoning for an Advia Credit Union Headquarters next to Meijer was not approved.

River to River Trail: A meeting was held for the River to River Trail on August 9 at Wayland Union High School. There was discussion on whether the trail should be a paved or aggregate trail. Aggregate trails

Technical Committee Report for the August 10, 2017 Meeting Page 3 of 3

are not compliant with the Americans with Disabilities Act. The final public meeting will be held on September 14 at Old Mill Brewpub, 717 E Bridge Street, Plainwell. A stakeholder meeting is planned for October 11 to present the findings of the public meetings.

To: Policy Committee From: Jonathan R. Start, Executive Director Date: September 19, 2017 Subject: Technical Committee Report (September 14, 2017) The Technical Committee met on September 14, 2017 at 9:00 a.m. at the City of Portage Firehouse No. 1. Action items on the agenda included a recommendation for KATS Policy Committee approval of proposed amendments to the FY 2017-2020 Transportation Improvement Program. Elisha Defrain, Transportation Planner for MDOT Intermodal Policy Division, presented on the draft State of Michigan Freight Plan. (Available at http://www.michigan.gov/mdot/0,4616,7-151-9621_14807_14809_80797---,00.html ). Discussion items for the September Technical Committee meeting included MDOT Safety Targets for Required Federal Safety Performance Measures, the Draft KATS Public Participation Plan, and Public Transportation Updates. There were status reports on roads and planning activities which included: ROAD STATUS REPORTS Road Commission of Kalamazoo County (RCKC)

RCKC Non-Motorized Updates: There has been no change on the Texas Drive Trail Project. Water and cultivating of plants still need to be completed. Transportation Alternatives Program Project funding has been secured for the Drake Road Trail in Oshtemo Township. This will involve two projects with Green Meadow to M-43 (W. Main) in 2018 and the segment on Stadium Drive to W. Michigan in 2019. The RCKC will be setting a meeting with Kalamazoo County Parks to coordinate the next segment of the Kalamazoo River Valley Trail (KRVT) in Galesburg, Charleston and Augusta. RCKC Road Updates: Punch list items remain on the Stadium Drive project from 4th Street to 6th Street and Michigan at 11th Street in Oshtemo. The E. Michigan Avenue Bridge Project has punch list items remaining. The bridge is open. Punchlist items also remain on the Stadium Drive from 9th Street to US-131 Project. Detection camera installation is wrapping up on the Sprinkle Road Traffic Signal Project and punch list items remain. Drain work on the N Avenue Bridge Project is expected to be complete this week. Paving and railroad coordination remain. The removals started for the D Avenue over Gull Lake Outlet Bridge Project. The bridge is closed and detours are in place. The 175-mile RCKC Chip Seal Program is complete. The 165-mile Fog Seal Program is complete. Five of the 11 primary overly projects are complete. The 25th Street Project will not be completed this year to allow gas main work by Consumers Energy. RCKC Design Updates: Grade Inspection was in September for the KL Avenue at Almena and 1st Street Project. The KL Avenue from 11th Street to Drake Road Project is targeted for October Grade Inspection and a February letting. Final plans for the Q Avenue at 10th Street Project, the 9th Street at Quail Run Project and the 9th Street at KL Avenue Project will be submitted for a December letting.

Technical Committee Report for the September 14, 2017 Meeting

City of Kalamazoo: The FY 2016 Kilgore Road Project from Kilgore Service Road to Sprinkle Road is being finalized. The Portage Road Project was scheduled to begin paving this week. Milling and paving on the Vine Street Project is scheduled to begin as well. Curb and gutters are complete for the Harrison, Ransom and Gull Roundabout Project. Paving is anticipated to begin soon. The Burdick Street Project and Drake Road Congestion Mitigation Air Quality Project are expected to be finalized before the end of the month. The city has three projects under design. The W. Michigan and Howard Street Project for signal modernization, the Howard Street Project for mill and resurfacing from Stadium to Oakland, and the Howard Street Project from Stadium Drive to W. Michigan Avenue for intersection safety improvements and a pathway from Stadium to W. Michigan Ave on Howard have been through Grade Inspection. The Pitcher Street Project from Kalamazoo to Michigan has been submitted for Grade Inspection. The Vine Street Project from Westnedge to Davis will be a construction job in FY 2018.

City of Portage: The Shaver Road Project has been completed and the road is open. Traffic on Oakland Drive has calmed now that traffic is not being detoured. The Cooley Drive at W. Centre Avenue and W. Centre Avenue at Old Centre Road signals are activated. The city is working on the coordination plan. The S. Westnedge Avenue at Romence Road Safety Project is complete. The Kilgore Road and South Westnedge Avenue Project is almost complete. The Angling Road Project is expected to be completed by the end of the month. The FY 2018 Safety Projects for Portage Road at Lakeview Drive and Oakland Drive at Vanderbilt Avenue are being prepared for submittal. Work on local street projects continues.

Village of Augusta: The village is working with consultants on an application for funding for a bridge project on Washington Street. It will be partnered with road improvements to convert the bridge from 1 lane to 2 lanes to improve emergency routes.

MDOT: Concrete pavement repairs are complete in Paw Paw. Beginning on September 15, there will be lane closures on I-94 for bridge approach paving between Sprinkle and Portage Road. The M-43 Project is ongoing. Paving will begin on October 2. There are total closures for rail work. Detours are in place. The Transportation Service Center has a contract for area-wide signal modernization. Foundation signal work and utility relocation is anticipated for late fall and winter. Above road work will be complete in the spring. This signal modernization is expected to be along the Gull Road Corridor, the business loop and various other locations. Paving on M-96 in Galesburg has begun.

LAND USE/PLANNING AND ZONING STATUS REPORTS

Michigan Department of Transportation: MDOT has begun planning for updates to the State of Michigan Long Range Plan. The process is anticipated to take approximately a year and a half. A Request for Proposals is anticipated to be issued late fall for consultant work on the updates. The Planning and Environmental Linkages (PEL) process consultant team has developed high level illustrative alternatives for the PEL process. An Administration Team meeting was scheduled for September 15 for feedback. Comments will be worked into the alternatives before meeting with the Local Advisory Group. The illustrative alternatives will be further refined and then presented to the public for additional feedback. Practical and feasible alternatives will then be developed.

Texas Township: The township is identifying projects for updates to its Capital Improvement Program. Enhancement work is being considered for the Downtown Development Authority in the Texas Corner area.

City of Portage: An Open House for the city’s Capital Improvement Program was scheduled to be held on September 25 from 4:00 p.m. to 7:00 p.m. at Portage City Hall. The city is looking on identifying projects for 2018.

Oshtemo Township: The request for conditional rezoning for an Advia Credit Union Headquarters was scheduled to go back before the Planning Commission on September 14. If approved there will be a proposed midblock intersection on W. Main between 9th and 10th Street. The township is working on updating its Capital Improvement Plan.

Technical Committee Report for the September 14, 2017 Meeting

Ross Township: The Township Board approved a special assessment to fund its Local Road Program. Another meeting will be held regarding the assessment on October 10. The township has been working with the RCKC on the three year plan.

To: Policy Committee

From: Jonathan Start, Executive Director

Date: September 19, 2017

Subject: Regional Prosperity Initiative Report

The Regional Prosperity Initiative Committee continues to meet. The major activities include preparing a request for proposals to solicit projects that build on the work done in the Talent Matching Project and better connect education, internships, and employer needs in the region. It is anticipated that a project will be selected in October. The committee has hired a website developer to redesign the current website and to improve the region’s dashboards.

TO: KATS Policy Committee

FROM: Jonathan Start, KATS Executive Director

DATE: September 19, 2017

SUBJECT: Southcentral Michigan Planning Council Report

During the months of July and August KATS staff worked on the Michigan Department of Transportation Planning Activities for the Southcentral Michigan Planning Council (SMPC). Work was concentrated in the following activities:

Participated in Pavement Surface Evaluation and Rating (PASER) ratings for federal aid roads in Kalamazoo County

Attended the 2017 Annual Michigan Transportation Planning Association Conference Completed the final draft Asset Management Plan for Paved Roads for the Road Commission of

Kalamazoo County Worked extensively with the Michigan Department of Transportation Planning staff to correct

errors in the Rural Task Force financial report/State Transportation Improvement Program resulting from the recent switch in project management software from the Michigan Architecture Project database (MAP) Project Information System (MPINS) to JobNet

Performed preliminary quality control on PASER rating results for federal aid roads in Kalamazoo County and submitted the file to the Road Commission of Kalamazoo County to import into their Roadsoft system

Worked with the Michigan Department of Transportation Planning on a change in programming for the 2017 Hastings Small Urban program.

Reviewed the draft Prosperity Region 8 Coordinated Mobility Plan that was produced in response to the Governor’s special message to the state legislature on the topic of aging.

Worked to schedule a meeting with the transit agencies in Prosperity Region 8 to discuss potential next steps in response to recommendations made in the Draft Regional Coordinated Mobility Plan. The meeting was held on September 12 in Kalamazoo at the office of Metro Transit

Attended the Road Commission of Kalamazoo County board meeting for adoption of the Asset Management Plan for Paved Roads

Reviewed the draft Southcentral Michigan Regional Traffic Safety Plan and submitted comments to the consultant for their consideration

Attended training on the new Investment Reporting Tool from the Transportation Asset Management Council

Performed comprehensive quality control for 2017 federal aid PASER ratings in Barry, Branch and St. Joseph counties

Rated a section of road in Athens that was omitted from the federal aid road framework exported to the laptop data collector when ratings were done in May. This turned up on the quality control review cited above.

KALAMAZOO AREA TRANSPORTATION STUDY POLICY COMMITTEE Draft Minutes of the July 26, 2017 Meeting

CALL TO ORDER The July meeting of the Kalamazoo Area Transportation Study Policy Committee was called to order at 9:00 a.m. by Chair Dykstra at Kalamazoo Metro Transit. INTRODUCTIONS Introduction were made by all present. ROLL CALL Meeting attendance was recorded on the sign-in sheet. Members Present Bill Adams Village of Vicksburg Robert Britigan City of Parchment Marsha Drouin, Treasurer Richland Township Paul Dykstra, Chair Ross Township Todd Hackenberg Village of Lawton Deb Everett Oshtemo Township John Hinkle Texas Township Jeff Heppler Village of Augusta Greg Kinney Van Buren County Road Commission Nicolette Leigh Kalamazoo Township Sean McBride Central County Transportation Authority Carl Newton City of Galesburg Greg Rosine Western Michigan University Randy Smith Brady Township Jeff Sorensen Cooper Township Thomas L. Swiat, Jr. Prairie Ronde Township Linda Teeter Kalamazoo County Transportation Authority Randy L. Thompson Comstock Township Jack Urban City of Kalamazoo Kevin Wordelman Kalamazoo County Board of Commissioners Mark Worden Road Commission of Kalamazoo County Members Absent Brenda Deruyscher Village of Mattawan John Clement Van Buren Transit Keith Gunnett Village of Schoolcraft Rick Fowler Michigan Department of Transportation Lansing Jason Latham Michigan Department of Transportation Southwest Region Michele McGowen KATS Citizen Advisory Committee Pete Pfeiffer Michigan Department of Transportation TSC Larry Nielsen Village of Paw Paw Paul Schincariol Van Buren County Board of Commissioners Michael Scott Village of Richland Greg Thomas Pavilion Township William Van Tassel Almena Township Don Ulsh Schoolcraft Township Terry Urban City of Portage

Draft Minutes of the July 26, 2017 Policy Committee Meeting

Others Present John Gisler, Jon Start, Monica Zehner CHANGES OR ADDITIONS TO THE AGENDA-NONE APPROVAL OF THE AGENDA MOTION by Smith, SECOND by Sorensen, “to approve the agenda of the July 26, 2017 Policy Committee Meeting.” MOTION APPROVED. CITIZENS’ COMMENTS-NONE CONSENT AGENDA Information on items included on the consent agenda was included in the meeting materials. Items on the consent agenda included:

Acceptance of the Treasurer’s Report Acceptance of the Technical Committee Report (July 13, 2017) Acceptance of the Regional Prosperity Initiative Report Acceptance of the Southcentral Michigan Planning Council Report Approval of the Minutes from the May 31, 2017 Meeting

MOTION by Sorensen, SECOND by Drouin, “to accept and approve the items on the consent agenda as listed.” MOTION APPROVED. FISCAL YEAR 2017 – 2020 TRANSPORTATION IMPROVEMENT PROGRAM AMENDMENTS Proposed amendments to the FY 2017-2020 Transportation Improvement Program were included in the meeting materials. (The list of proposed amendments is on the last page of the meeting minutes). Start reported that Technical Committee members and KATS staff recommended approval of the proposed amendments. Sorensen inquired if the proposed amendments were replacing existing projects. Start stated that no projects were being deleted. The proposed amendments were for the addition of MDOT projects and for the addition of projects awarded State funding. MOTION by Swiat, SECOND by Drouin, “to approve the proposed amendments to the FY 2017-2020 Transportation Improvement Program.” MOTION APPROVED. AUTHORIZATION TO PAY MDOT INVOICES FOR PAST OVERPAYMENTS Copies of the invoices from the Michigan Department of Transportation for overpayments made to the Kalamazoo Area Transportation Study were included in the meeting materials. Start reported that MDOT continues financial project closures for KATS. As part of this process, KATS has received 2 invoices for overpayments to KATS in prior fiscal years in the amounts of $65,642.31 and $13,243.01. The invoices have been reviewed and match KATS financial records. Teeter inquired what impact these payments would have on KATS budget and operation. Start reported that the amounts were not part of KATS budget, but that it would impact KATS fund balance which is why KATS will be billing for reimbursement on a monthly basis to improve its cash flow. Teeter asked for clarification on whether the overpayments were included in the funds identified in the Treasurer Report and if the repayment would affect this balance. Zehner confirmed that the payment would come from the


same funds reported in the Treasurer Report. Leigh inquired what additional amounts were still owed to MDOT. Zehner stated that she believed that KATS had approximately $46,000 remaining to repay MDOT. MOTION by Sorensen, SECOND by Smith, “to approve the payment to the Michigan Department of Transportation for over-payments received in the amount of $65,642.31 and $13,243.01.” MOTION APPROVED. AUDITING SERVICES PROPOSAL A copy of the cost proposal from Abraham and Gaffney, P.C. was included in the meeting materials. Start reported that KATS went out to bid for FY 2017-2020 Auditing Services. Four companies responded to the Request for Proposals (RFP). Staff, Drouin, and Sorensen met to review the responses to the RFP. One firm did not follow the submission requirement to submit the cost proposal separately and another did not provide the information requested. Of the two remaining firms, Abraham and Gaffney was ranked the highest by the committee. Following the decision to recommend Policy Committee approval of the proposal from Abraham and Gaffney, P.C., Stevens informed staff that effective August 1, 2017, the audit department of Abraham and Gaffney will be transitioned to the newly created firm of Stevens, Kirinovic & Tucker, P.C. The clients of Abraham and Gaffney will be released from their contracts allowing them to transfer their contracts to the new firm. Start reported Stevens, Kirinovic & Tucker, P.C. have provided assurances the audit team and price of the proposal will be honored. Stevens noted that while Abraham and Gaffney will continue to exist, the company will only be providing tax services. Kinney inquired if there was a written agreement or contract specifying the terms of the proposal would remain the same. Stevens told Policy Committee Members he had prepared a letter to KATS specifying that the staff responsible for the audit and the price would remain unaffected by the change and that an engagement letter could be prepared on Abraham and Gaffney letterhead stating this. An Engagement Letter from Stevens, Kirinovic & Tucker, P.C. could not be signed at this time since the firm was not legally in existence. Start reported the recommendation was to approve the current proposal and then to transfer the contract to Stevens, Kirinovic & Tucker, P.C. If the proposal with Abraham and Gaffney was not approved, KATS would go out for bid for accounting services again. Teeter inquired if any members had experienced a similar situation. Hinkle reported that while not with auditing services, he had experienced similar situations with other professionals. He noted that the transition is fairly seamless given that it is the same staff providing the same services merely operating under a different name. Start reported that KATS had also experienced a situation where the consultant for the Travel Demand Model had been selected based upon the experience and qualifications of the project leader. When the employee left, the consultant notified KATS it was no longer qualified to fulfill the contract and KATS entered into a contract with the new company where the qualified individual was employed. Britigan inquired as to the price proposal of the second-choice firm. Start reported that KATS uses the same model used by the Michigan Department of Transportation for prioritizing responses to an RFP. Under this method, costs are placed in a separate envelope. The proposals are prioritized and the cost proposal of the highest ranked firm is opened. This method is meant to focus on providing the best quality of services within budget. Had the cost proposal from Abraham and Gaffney not been within budget, the cost proposal of the second choice would have been considered. Zehner noted that as part of the process firms were asked to provide information on experience auditing Metropolitan Transportation Organizations, and Regional Planning Organizations. Abraham and Gaffney was the only firm which indicated experience auditing other Metropolitan Planning Organizations or Regional Planning Organizations. This was in addition to their experience with KATS.


MOTION by Hinkle, SECOND by Rosine, “to approve the proposal with Abraham and Gaffney, P.C. and to approve the transfer of the contract to Stevens, Kirinovic & Tucker, P.C. effective August 1, 2017.” MOTION APPROVED.

DISCUSSION OF EXECUTIVE DIRECTOR PURCHASING AUTHORIZATION

At the May Policy Committee Meeting, Vice-chair Nieuwenhuis requested Start investigate the purchasing authority of Executive Directors of other Metropolitan Planning Organizations. Start reported that he had contacted other Metropolitan Organizations in the State of Michigan. Purchasing authority varied from a low of $500 to a high of $2,500. All reported having authority to approve expenditures included in the Unified Planning Work Program. Start opined that the $2,000 threshold was sufficient but recommended the Finance and Personnel Subcommittee review the policy for necessary updates. Swiat asked Start to verify that the current limit did not limit Start’s ability to make timely decisions. Start confirmed. Swiat inquired as to the items that might fall outside of the Executive Director’s authority. Start reported that there was a plotter purchase and a computer purchase to operate the plotter which both exceeded the threshold.

CITIZEN ADVISORY COMMITTEE UPDATES

Start reported that Citizen Advisory Committee in May.

PUBLIC TRANSPORTATION UPDATES

Teeter reported on behalf of the Central County Transportation Authority (CCTA) and the Kalamazoo County Transportation Authority (KCTA). The CCTA and the KCTA are now meeting jointly the second Monday of the month at 11:30 a.m. The meetings are separate with members of both authority attending.

Kalamazoo Metro had its Triennial Review with the Michigan Department of Transportation and the Federal Transit Administration. Teeter had the opportunity to attend a portion of the review and her impression was that it went very well. Gisler asked if Teeter had received any indication about the impact the changes in administration in Washington, D.C. might have on public transportation. Teeter reported that was not discussed at the portion of the Triennial Review she attended and asked McBride if he had any information for the committee. McBride reported that staffing levels at the Federal Transit Administration (FTA) have been impacted. This in turn has impacted FTA response times. It is unknown if there will be an impact on budgeting or funding. He elaborated on the Triennial Review and reported that Kalamazoo Metro was evaluated on complying with FTA requirements and policies. There was only one finding which McBride reported was good outcome n,oting multiple findings are not uncommon.

EXECUTIVE DIRECTOR’S REPORT

KATS has completed Pavement and Surface Evaluation Rating data collection for all five counties in the Regional Planning Area as part of the Southcentral Michigan Planning Council contract. In process of quality control with locals and data review.

Start reported that there is a Michigan Transportation Planning Association Conference this week. KATS staff members Stepek, Arndt, Nagler and Gericke and MDOT staff are attending.

NEW BUSINESS

Start reported that the July meeting will be Dykstra’s last meeting as KATS Chair. Nieuwenhuis has also indicated that she will be resigning from the Central County Transportation Authority, and she will not be serving as KATS Vice-chair after September. Bylaws state that officer positions may be filled by the majority of members present at a meeting with quorum. Start requested that members consider potential officers for action at the August meeting. The regular elections for new officers will be held in December for terms beginning in January.


Dykstra reported that Smith had indicated he would be willing to serve as Chair for the months of October-December. He asked if any member would be willing to serve as KATS Vice-chair for those months, and if members would like to take action this month. Thompson volunteered to serve as KATS Vice-chair.

MOTION by Sorensen, SECOND by Heppler, “to appoint Randy Smith as KATS Chairperson and Randy Thompson as KATS Vice-chairperson from October 1 to December 31, 2017.” MOTION APPROVED.

CITIZEN COMMENTS-NONE

MEMBER COMMENTS

Britigan introduced the new City of Parchment City Manager, Nancy Stoddard.

Heppler reported that Augusta was moving ahead with its Infrastructure Improvement Plan with Prein and Newhof. The Village is working with Fleis and VandenBrink on work funded through the Stormwater, Asset Management and Wastewater Program. Citizens have expressed concerns with the surface treatment on M-96. Positive citizen feedback has been received on the G Avenue Project.

Dykstra thanked members of the Policy Committee, noting it was amazing to see so many municipalities and groups come together and work toward common solutions. He thanked Smith and Thompson for volunteering to serve as KATS officers. Ross Township is considering a proposal for a township-wide assessment to bring the roads to a rating of good or better. The assessment can be paid over a period of 15 years and will be bonded. The township will partner with the Road Commission of Kalamazoo County and the targeted plan is for the resurfacing over a period of 3 years. Two public meetings have been held. A public hearing is scheduled for August 8. Kinney asked if all property in the Township were being assessed. Dykstra reported that every parcel except those on State roads, parcels that are landlocked or parcels in the Village of Augusta will be assessed. Kinney inquired if the township needed voter approval for the assessment and if the township was not using a millage because it would not pass. Dykstra responded that voter approval was not needed for an assessment. He noted that there were concerns regarding passing a millage. Additionally, a millage would not capture funding from non-profits while funding from these properties would be covered through the assessment. Kinney inquired which provision of law allows for the assessment. Dykstra reported that Public Act 188. Sorensen noted that if 20% of the land area opposes the assessment before the public hearings, the measure does not move forward.

Hinkle reported that Texas Township passed a Resolution of Support for Bicyclists and a commitment to further safety, education and awareness for motorized and non-motorized users.

Worden reported that the Road Commission of Kalamazoo County will be hosting two educational sessions for Local Officials Gravel Road Basics will be held on September 20 and Setting Realistic Speed Limits will be held August 10. The RCKC has also released its Annual Report. Worden also expressed thoughts and prayers for the family of the young boy who was killed in a pedestrian/car crash on 12th Street.

Rosine reported that Western Michigan University’s new President will begin on Tuesday. WMU will also be going through a way-fairing initiative which will include street renaming and signing.

Leigh reported that due to the replacement of lead pipes, the Kalamazoo Township Local Road Program originally anticipated to be complete this year has been delayed.

ADJOURNMENT

MOTION by Britigan, SECOND by Heppler, “to adjourn the July meeting of the Kalamazoo Area Transportation Policy Committee.” MOTION APPROVED.


There being no other business Chair Dykstra adjourned the meeting at 9:53 a.m. The next meeting of KATS Policy Committee will be held on Wednesday, August 30, 2017 at 9:00 a.m. at Kalamazoo Metro Transit.


Required Fields

Fiscal Year County

Respon-sible Agency Project Name Limits Length Primary Work Type Project Description Phase

Advance Construct

Federal Cost

($1000s)

Federal Fund

SourceState Cost ($1000s)

State Fund

SourceLocal Cost ($1000s)

Local Fund

Source

Total Phase Cost ($1000s)

MDOT Job No.

Local ID No.

MPO/ Rural Action Date

Amend-ment Type

Air Quality Comments

2017 Kalamazoo Public Transit

2017 5307 Urbanized Area Formula Grant GPA

GPA 5307 Urbanized Area Formula Grant GPA T-Cap 1,000 5307 250 CTF 1,250 7/26/17 Add E Projects Identified in FTA GPA tab

2017 Kalamazoo MDOT US-131 BR 4 ML crossings in Kalamazoo 0.01 Miscellaneous Reconstruct 4 double crossings CON 1,214 STRH 135 M 1,349 200066 7/26/17 Cost E

Addition of project 5/31/17; Duplicate Project, change in phase from ROW to CON, Change in federal amount from $25,000 to $1,213,745, Change in funding code from ST to STRH, State cost from $5,000 to $134,861, total phase cost to $1,348,605, 7/26/17;

2017 Kalamazoo Public TransitCY-2017 Operating Assistance

1/1/17 through 12/31/17 Transit operations Fixed route and demand response T-Ops 1,384 5307 5,532 CTF 9,968 TRAL 16,884 7/26/17 Cost E

Change in federal amount from $2,384,000 to $1,384,000, State cost from $5,213,000 to $5,532,000, Local cost from $9,420,000 to $9,968,000, total phase cost to $16,884,000, 7/26/17;

2018 Kalamazoo RCKC Almena Drive at KL Avenue

Almena Drive at 1st Street and KL Avenue Traffic ops/safety

Remove section of KL Avenue and realign the intersections of Almena Drive at 1st Street and at KL Avenue to eliminate skewed intersections

CON 495 HRRR 55 CNTY 550 200262 7/26/17 Cost E

Addition of Project 5/31/17; Change in federal cost from $170,100 to $495,112, change in local cost from $18,900 to $55,013, 7/26/17

2018 Kalamazoo KalamazooHoward St. Pedestrian Upgrades

Stadium Dr. to W. Michigan Avenue Roadside facility

Intersection safety improvements and sidewalk from Stadium to W. Michigan Ave on Howard

CON 253 TAU 240 CITY 493 7/26/17 Scope ELocal TAP Allocation approved during 17-20 TIP Development; change in description from pathway to sidewalk, 7/26/17

2017 Kalamazoo Public Transit Mobility Management 8/1/2017 - 7/31/2018 Transit operations Continuation of Travel Training for New

Freedom T-Ops 46 5310 12 CTF 58 06/09/17 Scope E

Addition of project, 8/26/15; Admin Change of dates from 6/1/2017 -5/31/2018 to 8/1/2017 - 7/31/2018, 6/9/2017+J5:W1A5:W10

Kalamazoo Area Transportation Study FY 2017 - 2020 Transportation Improvement Program10/1/2016 (07/26/17)

1Draft Minutes of the July 26, 2017 Policy Committee Meeting

Amendments to the Kalamazoo Area Transportation Study FY 2017 - 2020 Transportation Improvement ProgramApproved by KATS Policy Committee on July 26, 2017.

Required Fields

Fiscal Year County

Respon-sible Agency Project Name Limits Length Primary Work Type Project Description Phase

Advance Construct

Federal Cost

($1000s)

Federal Fund


State Fund


Local Fund

Source

Total Phase Cost ($1000s)

MDOT Job No.

Local ID No.

MPO/ Rural Action Date

Amend-ment Type


Total Project

Cost ($1000s)

2018 Kalamazoo MDOT M-43 At G Avenue 1.43 Reconstruct Reconstruct intersection, build new roundabout PE 393 CM 87 M 480 129068 09/27/17 Add Add Project 9/27/17; 3,100

2018 Kalamazoo MDOT I-94 UN Miller Rd 0.10 Bridge restore & rehabilitate

Full Paint, Beam Repair, Epoxy Overlay, Deck Patching, Full Depth Patching, Substructure Repair, P&H Replacement, Railing Retrofit, Concrete Surface Coating

CON 2,121 IM 236 M 2,357 129576 09/27/17 Add Add Project 9/27/17; 2,720

2018 Kalamazoo MDOT US-131 Milham Ave. to M-43 11.82 Resurface Mill and One Course Hot Mix Asphalt Overlay PE 269 M 269 200633 09/27/17 Add Add Project 9/27/17; 6,178

2018 Kalamazoo MDOT M-43Kalamazoo County Line to US-131; M-40 in Gobles

5.81 Restore & rehabilitateOverband crack fill pre-treatment, Single Course Micro-Surfacing on M-43; single course chip seal with fog seal on M-40

CON 841 ST 186 M 1,028 131571 09/27/17 Add Add Project 9/27/17; 1,074

2018 Kalamazoo MDOT M-43

West City limits of Bangor to Pavement change 3,468 ft E of M-40

13.65 Restore & rehabilitate Micro-mill, Single Course Chip Seal, Fog seal PE 108 M 108 200632 09/27/17 Add Add Project 9/27/17; 2,475

2018 Kalamazoo MDOT Areawide Areawide 0.00 GPA Trunkline Traffic Operations and Safety GPA 735 HSIP 496 M 1,231 N/A 09/27/17 Add Add Project 9/27/17, Portion of GPA

located within KATS; 2,257

2019 Kalamazoo MDOT M-43 At G Avenue 1.43 Reconstruct Reconstruct intersection, build new roundabout ROW 409 CM 91 M 500 129068 09/27/17 Add Add Project 9/27/17; 3,100

2019 Kalamazoo MDOT US-131 Milham Ave. to M-43 11.82 Resurface Mill and One Course Hot Mix Asphalt Overlay CON 4,837 NH 1,073 M 5,909 200633 09/27/17 Add Add Project 9/27/17; 6,178

2019 Kalamazoo MDOT M-43

West City limits of Bangor to Pavement change 3,468 ft E of M-40

13.65 Restore & rehabilitate Micro-mill, Single Course Chip Seal, Fog seal CON 1,938 ST 430 M 2,368 200632 09/27/17 Add Add Project 9/27/17; 2,475

2020 Kalamazoo RCKC Drake Rd Parkview Ave to W. Main St Traffic ops/safety Signal interconnect CON 924 CMG 165 CNTY 1,089 131018 05/25/16 Scope E

Signal interconnect of 9 signals along Drake Road from West Main Street to Parkview Avenue: Drake at Parkview, Drake at Stadium, Drake at Century, Drake at W. Michigan, Drake at KL Ave, Drake at Greenmeadow, Drake at Arboretum,Drake at Stonebrooke, Drake at W. Main; Admin change in in Responsible Agency from City of Kalamzoo to the RCKC, 9/27/2017

1,089

2018 Kalamazoo MDOT M-96 W of 33rd St 0.21 Traffic ops/safety Add Left Turn Lane ROW 25 ST 5 M 30 132993 5/31/17 Year E Addition of project 5/31/17; Change in Year from FY 2017 to FY 2018, 9/27/17 505

Kalamazoo Area Transportation Study FY 2017 - 2020 Transportation Improvement Program10/1/2016 (09/27/17)

1

Proposed amendments to the Kalamazoo Area Transportation Study FY 2017 - 2020 Transportation Improvement Programfor the September 20, 2017 Policy Committee Meeting.

Fiscal Year County

Respon-sible Agency

Project Name Limits Length

Primary Work Type Project Description Phase

Advance Construct

Federal Cost

($1000s)

Federal Fund


State Fund


Local Fund

SourceTotal Cost ($1000s)

MDOT Job No.

Local ID No.

MPO/ Rural

Approval Date

Amend-ment Type


Total Project

Cost ($1000s)

GPA Projects

2018 Kalamazoo MDOT M-96 E of 33rd St 0.21Traffic Operations and Safety

Add Left Turn Lane CON 414 M 414 132993 9/27/17Add Project 09/27/17;

505

2018 Kalamazoo MDOTEast

Kilgore Rd

Regionwide 0Traffic Operations and Safety

Pavement markings CON 11 HSIP 1 M 12 201157 9/27/17Add Project 09/27/17;

12


Kilgore Rd


Longitudinal pavement marking application

PE 5 HSIP 1 M 5 201479 9/27/17Add Project 09/27/17;

1,775


Kilgore Rd


Longitudinal pavement marking application

CON 365 HSIP 41 M 405 201479 9/27/17Add Project 09/27/17;

1,775


Kilgore Rd


Special pavement marking application

PE 5 HSIP 1 M 5 201482 9/27/17Add Project 09/27/17;

510


Kilgore Rd


Special pavement marking application

CON 351 HSIP 39 M 390 201482 9/27/17Add Project 09/27/17;

510

Page 1 of 1

AUGUST 2017

1

TRANSPORTATION PERFORMANCE MANAGEMENT

SAFETY PERFORMANCE MANAGEMENT

CURRENT TRENDS Going back to the 1960’s the long-term trend in traffic fatalities in Michigan shows fatalities decreasing dramatically. There were more than 2,000 fatalities per year for the ten year period between 1964 and 1973. By 2011, the number of traffic fatalities in Michigan had dropped to a low of less than 900. There are many factors that have contributed to the long-term reduction in traffic fatalities including improvements in vehicle and occupant safety, stricter state safety laws, advances in life saving medical technology, and better and smarter deployment of engineering countermeasures. In more recent years, since 2008, the number of fatalities has fluctuated a bit, but remained around 900 per year. Calendar year 2016 marked the first year since 2007 in which the total number of traffic fatalities exceeded 1,000.

History of Traffic Fatalities in Michigan

The long-term trend in serious injuries show a similar pattern. The same factors noted above have contributed to a significant reduction in serious injuries that have resulted from vehicle crashes since the mid-1990s.

History of Traffic-Relate Serious Injuries in Michigan

FORECAST METHODS/MODELS

To forecast the total fatalities and serious injuries for target setting purposes, MDOT and the Office of Highway Safety Planning relied on two different models. The models differed in the economic drivers or factors that were identified and used to forecast the two variables. The fatality models developed by MDOT relied on the relationship between oil prices, the Dow Jones Industrial (DJI) futures and fatalities. Both the price of oil and the level and changes in the DJI futures are closely correlated to the travel demand and traffic crashes.

The other model used in the analysis was developed and maintained by the University of Michigan Transportation Research Institute (UMTRI). The UMTRI model relies on results of a recently completed research report titled Identification of Factors Contributing to the Decline of Traffic Fatalities in the United States, which was completed as part of the National Cooperative Highway Research Program project 17-67. The model relies on the correlation between traffic crashes and vehicle miles traveled (VMT), Gross Domestic Product (GDP) per capita, median annual income, and the unemployment rate among 16 to 24-year old’s.

Federal regulations require the use of five year rolling averages each of the performance measures shown below:

• Fatalities

• Fatality rate per 100 million VMT

• Serious injuries

• Serious injury rate per 100 million VMT

• Non-motorized fatalities and serious injuries

To determine a forecasted value for the five year rolling average for the first four measures listed above, a forecast for the total number of fatalities and serious injuries was obtained from both models described above for calendar year (CY) 2017 and 2018. The model created by MDOT produced an initial estimate for fatalities for CY 2017 of 968 and for CY 2018 of 912. These estimates were adjusted to account for recent data that show an increase in the number of fatalities thus far in CY 2017 that exceeds that the number experienced year-to-date in CY 2016. The adjusted values project fatalities of 1,057 in CY 2017 and 996 in 2018. The model created by UMTRI predicted 1,059 fatalities in CY 2017 and 1,063 in 2018. The final forecasted value for fatalities is the average of MDOT and UMTRI forecasted values, which predict 1,058 in 2017 and 1,030 in 2018.

AUGUST 2017

2

The UMTRI model was the sole model used in forecasting total serious injuries as it exhibited a strong linear relationship of the ratio of serious injuries and fatalities (A/K). The model predicts 5,243 serious injuries in 2017 and 5,031 in 2018.

Results from the UMTRI model (the A/K relationship) was also used to generate forecasted values of 782 and 752 nonmotorized fatalities and serious injuries in 2017 and 2018, respectively.

PROGRAMMING INFLUENCE

To meet the safety goal of reducing fatalities and serious injuries on the state Trunkline system the strategy of the Safety Program is to select cost-effective safety improvements, as identified in Michigan's Strategic Highway Safety Plan (SHSP), to address Trunkline locations with correctable fatality and serious injury crashes. All proposed safety funded improvements must be supported by the MDOT Region’s Toward Zero Deaths (TZD) Implementation Plan to mitigate such crashes within the region. Priority is given to those projects, within each Region, with SHSP focus area improvements that have the lowest cost/benefit analysis or are a proven low-cost safety improvement to address the correctable crash pattern. On the local road system MDOT administers federal safety funds for safety improvements supported by a Local Road Safety Plan or addressed by means of a low-cost safety project. High Risk Rural Road is one program used to address rural roadways where fatalities and serious injuries exceed the statewide average for that class of roadway.

State Safety Target Data – Calendar Year 2018 Targets in Red

Year Fatality Serious Injuries

5yr Moving Average

VMT*

Fatality Rate

Serious Injury Rate

5yr Moving Average Bike Ped Fatality/ Serious Injuries

Bike Ped Fatality/ Serious Injuries 5yr MA

Fatality Serious Injuries

Fatality Rate

Serious Injury Rate

2008 980 6,725 1,009 0.97 6.67 786

2009 872 6,511 959 0.91 6.79 789

2010 942 5,980 976 0.97 6.13 743

2011 889 5,706 948 0.94 6.02 742

2012 940 5,676 924.6 6,119.6 942 1.00 6.03 0.96 6.33 682 748.4

2013 947 5,283 918.0 5,831.2 951 1.00 5.56 0.96 6.10 743 739.8

2014 901 4,909 923.8 5,510.8 974 0.93 5.04 0.96 5.75 687 719.4

2015 963 4,865 928.0 5,287.8 978 0.98 4.97 0.97 5.52 755 721.8

2016 1,064 5,634 963.0 5,273.4 982 1.08 5.74 1.00 5.47 742 721.8

2017 1,058 5,243 986.6 5,186.8 986 1.07 5.32 1.01 5.32 782 741.8

2018 1,030 5,031 1,003.2 5,136.4 990 1.04 5.08 1.02 5.23 752 743.6

*Vehicle Miles Traveled (VMT) are shown in 100 million miles traveled. Calendar year 2017 and 2018 estimates were made by determined the

percent change in VMT for the prior two years of actual data and estimating future years by applying the percent change.

NEXT STEPS FOR MPOS

23 CFR 490.209 requires that for all five of the federally –required performance measures, each MPO shall establish a target by either:

I. agreeing to plan and program projects so that they contribute toward the accomplishment of the State DOT safety target for that performance measure; or

II. committing to a quantifiable target for that performance measure for their metropolitan planning area

MPOs are to establish targets not later than 180 days after the State DOT establishes and reports state safety targets in the State Highway Safety Improvement Program annual report. MDOT will submit Michigan’s HSIP annual report by August 31, and MPOs will therefore be required to decide on their MPO safety targets for calendar year 2018 no later than February 27, 2018. MPOs may support all the state safety targets, establish their own specific numeric targets for all of the performance measures, or any combination. MPOs may support the state safety target for one or more individual performance measures and establish specific numeric targets for the other performance measures.

MPOs are to report their safety targets to MDOT in a manner that will soon be agreed upon by both MDOT and MPOs. While FHWA may review MPO performance as part of ongoing transportation planning process reviews, there is no formal requirements for MDOT or FHWA to directly assess MPO progress toward meeting MPO targets.

Documents

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