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Bahnweg 1 · 63743 Aschaffenburg · Deutschland
Joyson Safety Systems Aschaffenburg GmbH
Joyson Safety Systems Aschaffenburg GmbH
Bahnweg 163743 AschaffenburgDeutschland
Joyson Safety Systems Aschaffenburg GmbH · Bahnweg 1 · 63743 Aschaffenburg · Deutschland · TEL +49 6021-65-0 · www.joysonsafety.com
Geschäftsführer: Stephan Arndt, Christoph Lauth · HR Amtsgericht Aschaffenburg HRB 14577
Aschaffenburg, January 2019
Dear Sir or Madam,we are glad to inform you that we are able to offer you the possibility to hand in your
supplier invoices digitally. This results in cost and time savings for you and for us.
Furthermore, together we can actively contribute to the environmental protection.
However, the usage of the electronic invoice processing is tied to some prerequisites.
Our technical system only accepts one invoice per one email. Therefore only e-mails
with exactly one attachment can be processed correctly. Any further attachments
interrupt the automatic workflow and delay or interfere the processing of your invoices.
We kindly ask you to strictly follow our „Rules for sending invoices“ in order to guarantee a smooth running.
Your cooperation is indispensable for this process to ensure an optimal operation and to
pay all invoices within the agreed terms.
If it is not possible for you to follow these rules we still offer you the possibility to pay
your invoices in a printed format. In this case we reserve the right to insist on paper
invoices.
Thank you very much for you cooperation.
Best regards
Joyson Safety Systems
Jörg-Henry Dinkat, Director, EMEA HQ Finance, Accounting & Tax
chael Schaper Vice President EMEA HQ Purchasing
Version 1.1 Date: January 2019
Page 1/4
Rules for sending invoices To e-mail addresses
1. Only invoicesPlease do not send any other documents to the subsequent e-mail addresses(see 8.), as those will not be processed.
2. One invoice, one e-mail, one-time mailingEach invoice (*.pdf) must be sent as a single, one-time separate e-mail.Exception - please see page 4 - by using a special "key" several invoices can be transmitted in one mail.
3. Only send attachments in *.pdf file format / format (DIN A4)At best your attachments are created in *.pdf file format <<PDF/A>>. You might want to contact your IT department to set up your system.
4. One e-mail, one recipientIt is not necessary to send e-mails / invoices to more than one recipient(without CC). This only increases workload and deranges the intended workflow. It might also have a negative influence on the processing speed of your invoice. Worst case the invoice can not be processed at all.
5. Correct recipient e-mail address: suppinv###@The e-mail address is a combination of the abbreviation of supplier invoices and our
client number within the Joyson Safety Systems cooperation. Also avoid ‘inverted
comma’ surrounding the e-mail address (known issue for Microsoft Outlook).
6. If possible avoid printing / rescanning of invoicesIt is not necessary to stamp / sign and rescan invoices. For processing the invoices do not need any signatures or stampings.
Version 1.1 Date: January 2019
Page 2/4
7. No attachment bigger than 5 MBBy choosing the optimal settings during the creation process of the pdfs you will beable to reduce the files size tremendously. You might want to contact your ITdepartment to set up your system.
8. One entity, one e-mail addressAs with sending invoices by post, invoices should only be sent to the company thatis affected by them. Each Joyson Safety Systems legal entity has its own e-mailaddress. Invoices that are send to the wrong e-mail account will not be processedproperly. Invoices sent to multiple e-mail addresses will be rejected and returned in
general.
suppinv E-Mail Legal Entity
[email protected] Joyson Safety Systems Aschaffenburg GmbHwith branches Berlin, Ulm, IT, ES und FR
[email protected] Joyson Safety Systems PlasTec GmbH
[email protected] Joyson Safety Systems Poland Sp. z o.o.
[email protected] Takata Romania S.R.L.
[email protected] Joyson Safety Systems Czech s.r.o.
[email protected] Joyson Safety Systems Sachsen GmbH
[email protected] Takata Sibiu S.R.L.
[email protected] Joyson Safety Systems Hungary Kft.
[email protected] Recall Services Europe GmbH
Please note that we reserve the right to reject invoicesthat do not comply with these regulations.
In case of recurrence, we may revoke our declaration of consent to e-invoicing.
Version 1.1 Date: January 2019
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Version 1.1 Date: January 2019
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Technical information regarding several invoices in one mail
The following documents explains how you can send several invoices within one mail without violating rule number two of our rules for sending invoices. http://www.purchasing.eu.joysonsafety.com/tc/E-Invoicing_JSS_EN.pdf
To allow our system to recognize that you are only sending invoices as attachments it becomes
necessary that you enter a “key” in the subject of your mail.
This key is changing day by day systematically. The key consists of two parts. First is the abbreviation
of “invoices only” invonly and todays date in the format “YYMMDD”.
invonlyYYMMDD
So a valid key for the 01. May 2019 would look like this: invonly190501
further examples: 30.03.2019 invonly190330 17.07.2019 invonly190717 31.12.2020 invonly201231
Please be aware that in case you are not using this key while sending multiple attachments to our
addresses you violate our rules mentioned above. This leads to delayed payments and additional
workload on both sides, as we will reject those cases. In case of recurrence, we may revoke our
declaration of consent to e-invoicing.
Important: Besides the necessity to use the key mentioned above please under all circumstances avoid attaching any document that is not an invoice in *.pdf-format.Sending additional (non invoice) items while using this key we would consider as grossly negligent
action and revoke our declaration of consent to e-invoicing and possibly block your whole domain
([email protected]) for the e-invoicing process.
We highly appreciate your cooperation on this topics and are looking forward to continue our
relationship with you as our valuable partner.
In any case of questions please contact [email protected] You might want to mention “clearing” / “multi invoicing” or a key from above for a quick response.
