TMTC EDRA WATER TREATMENT PLANT AND MAINTENANCE … · TMTC EDRA - WATER TREATMENT PLANT AND MAINTENANCE BUILDING TMTC Confidential 2 10/28/2015 Scope of Work Bids are invited for

TMTC EDRA

WATER TREATMENT PLANT AND MAINTENANCE BUILDING

REQUEST FOR PROPOSAL

October 28, 2015 OWNED BY

TEXAS MOTORIZED TRAILS COALITION

P.O. BOX 1191 ODESSA, TEXAS 79760 OPERATED BY

ESCONDIDO DRAW RECREATION AREA

3285 CR406 Crockett County, Texas 76943

TMTC EDRA WATER TREATMENT PLANT AND MAINTENANCE BUILDING

REQUEST FOR PROPOSAL

TMTC EDRA RFP Page ii Confidential

TABLE OF CONTENTS

Who is TMTC.......................................................................................................................................................... 1

Scope of Work ....................................................................................................................................................... 2

Maintenance Building ........................................................................................................................................ 3

Equipment Maintenance Bay.......................................................................................................................... 4

Tool Storage Room ......................................................................................................................................... 4

Water Chlorination Room ............................................................................................................................... 4

Water Treatment Plant ...................................................................................................................................... 8

Water Plan Controls ......................................................................................................................................11

Level Control Schematic ................................................................................................................................12

Architectural and Engineering Plans and Specifications .........................................................................................14

General Requirements ..........................................................................................................................................15

Pricing and Invoicing .............................................................................................................................................15

Instructions to Bidders ..........................................................................................................................................16

Special Instructions to Bidders ..............................................................................................................................17

Park Location ........................................................................................................................................................18

Bid Response Format ............................................................................................................................................19

TMTC EDRA - WATER TREATMENT PLANT AND MAINTENANCE BUILDING

TMTC Confidential 1 10/28/2015

Who is TMTC

TMTC is the leading "grass roots authority" for establishing and managing off-road parks for

motorized usage in Texas for All Terrain Vehicles, Motorcycles, Trail Bikes and Full Size 4x4

Trucks and Jeeps. http://www.texasmotorizedtrails.com/

Acquired in 2007, this Texas Motorized Trails Coalition property Escondido Draw Recreation

Area (EDRA) offers motorcycle, ATV, and OHV enthusiasts 3,400 acres to ride in. It is located in

western Crockett County, approximately 30 miles southwest of Ozona off of CR406. The park

facilities and trail systems were designed and constructed specifically for motorized off-road

purposes. The park has 35+ mile single track trail for dirt bikes and 23+ miles of scenic trails

and challenging hills for ATVs and OHVs. TMTC volunteers built the recreational trail system.

When the property is completely developed, it will provide overnight camping/RV and a wide

range of motorized trails supporting all levels of challenges. Under construction are numerous

property improvements which include a RV Park with potable water, sewer, and 50 Amp

electrical service; office, showers, restrooms, and a pavilion. http://www.escondidodraw.org/

TMTC values our community and business partnerships. Economic development is important to

our partnerships. This property is highly supported by the local Ozona Chamber of Commerce

and appreciates the business brought into the community by TMTC.

List below is the layout of EDRA’s Trail Head

http://www.texasmotorizedtrails.com/

http://www.escondidodraw.org/



Scope of Work

Bids are invited for work to construct a Water Treatment Plant and Maintenance Building at EDRA. See items C and D in the EDRA Park Layout on page 1.

All construction must be built with “sustainability” in mind. It must be simple, functional, and most of all low cost to maintain. Your bid can propose enhancements to the current design if it promotes sustainability and lowers costs.

The project has 2 parts – a 30 ‘x 50’ building and the water treatment plant housed a section of the building. Both parts can be bid either combined or separately based on the bidders capabilities and experience.

Cross-

Reference

to

Schematic Trailhead Project/Sub-Projects

Water (Potable Water System)

A Water Well

B Water Storage and Distribution

C Equipment Storage (Maintenance) and Water Treatment

D Water Treatment System

Power (Electrical Distribution System)

E Electric Power from Rio Grande Electric Coop (Entry)

F Electrical within EDRA (Distribution)

Septic (Sanitary Sewer System)

G Septic Treatment Systems (3 systems)

H Toilets / Showers (1 Cheyenne)

Public Facilities

K RV Parking

L Pavilion and parking area

M Park Education Building (Admin)



Maintenance Building

Specific requirements of the building are outlined below.

Building Requirements List:

The building must be Architecturally Certified with Engineered Drawings. See page 14 for

building architectural design specifications.

The building is to be built from the foundation to the roof including all finish work

Dimension is 30’ 6” x 50’

The building must be highly fire resistant

Must have sufficient roof wind uplift resistance consistent to combatting weather in the

area

Exterior built with HardiePlank Siding or a heavy 24 gauge or better coated lap seam metal

exterior preferred with 14 Gauge Framing or better

Roof may be metal Galvalume, metallic-coated steel sheet with high solar reflectance – 40

year life – with all metal roof and trusses. The roof must be highly resistant to heat (energy

efficient), hail, wind, fire, and freezing/thawing

Utilities

o Electric – Must be wired and terminated as designed. Power comes from the meter

located at the northeast corner of the building.

150 amp services needed – All services must be labeled at the breaker box. Power

estimated to be 22,987 VA 120/240 1Ø.

o Septic – no septic

o Water – no water e.g. sinks, except in Water Plant

The building houses a Chlorination Room, Tool Room, and Equipment Maintenance Bay

Motion sensitive security lights must be installed mid building on each side

Interior walls/ceilings are R-13 Insulated or better. Spray on Poly Urethane Foam insulation

is preferred inside the building



Interior walls are finished in ½ BC Plywood Sheathing painted light gray

There are specific foundation plans for the Water Treatment System (pumps, controls) –

excavated to 8” as needed to accommodate plans. The foundation must be set on the Bed

Rock approx. 8” to 12” deep. The foundation must be high enough to prevent the highest

flood water entry at least to elevation 2523 ft.

Install (5) 2050 SH windows and (1) 5030 Slider window provided by owner

Equipment Maintenance Bay

29’ 10” x 23’ 7”

Equipment Maintenance Bay - Capable of being open – using (2) two drive through roll up

sectional doors 12 ‘tall x 16’ wide. Each door has an opener with wall mounted switch.

Will house and power a 220 volt Welder and 220 volt 5HP air compressor/tank for airing

tires with remote filler for public use (through exterior wall).

Tool Storage Room

29’ 10” x 13’ .5”

Has a Tool Storage Room with one door for secure access and 2 windows - is lockable

Has a Work Area with a drive-through single garage bay with 16 ft. sectional doors and 3

windows

Water Chlorination Room

29’ 10” x 11’ 11” – split into 2 rooms

o Chlorine Room (small room)

o Pump Room

Built to be corrosion proof (will house chlorine gas tanks)

Each room has floor drains

Each room are sealed compartments with ventilation each having 1 door and 1 window

Water chlorination plumbing and equipment is part of a separate scope of work

The Chlorination Room - must be ventilated; prepared for installation of two (2) wall

mounted HVAC units – comparable spec for Friedrich EP18G33 window unit in size

Has wall prepped for Electric Unit Heaters for freeze protection





Foundation Plan for Maintenance Building in relation to existing Pad for Water Storage Tanks



POWER PLAN FOR WATER TREATMENT PLANT AND MAINTENANCE BUILDING

Description VA

Pump 1 (1/2 HP) 500

Pump 2 - Metering 130

Pump 3 (7.5HP) 6988

Pump 4 (7.5HP) 6988

Pump 5 (5HP) 4725

5 HP air compressor 6720

125% largest motor 1747

Small Stick welder 8520

3000 watt building heater/ heat trace 3000

4 ea. 1/4 HP vent fan 1000

4 pole lights 200w each 800

Building Lighting 1200

Total VA 22987

Total Amps at 240V 95.8

150 amp service needed – All services must be labeled at the breaker box



Water Treatment Plant External – Raw and Treated Water, Pressure Tank

Internal – Inside Maintenance Building – Controls, Valves, Pumps, Treatment



Engineering Notes:



Specific requirements of the Water Treatment Plant are outlined below.

TMTC has purchased the Water Tanks – three (3) 5000 gallon Water Storage tanks (2

non-potable and 1 potable) and one (1) 750 gallon Water Pressure Tank. Contractor

must secure tanks to their concrete foundations.

Plant plumbing will allow for the easy addition of a 4th Water Storage Tank to be used as

Treated Water (Potable).

From the Water Treatment plant a Well Pump on/off switch will be installed in the

Control Room.

The Water Treatment Plant must be demonstrated and tested it works as designed to

both TMTC and to the TCEQ during inspections.

All equipment must be properly labeled (if the manufacturer does not) and wiring /

water lines marked clearly.

Necessary warnings / dangers are sufficiently identified and marked with signs. Will

have warning signs visible from the road.

Training will be provided to at least 2 TMTC/EDRA Board members on how to operate

the plant, take water samples for lab testing, and general periodic maintenance such as

how to safely exchange chlorine tanks.

A operations and maintenance outline must be written accompanied with all equipment

operational guides and technical manuals.

Contractor will be responsible for providing first (installed) and second (spare) set of

supply consumables not limited to chlorine / tanks, filters, and water testing equipment.

A local source of supplies must be documented and documented in the procedural

guide. A technical contact must be named in case there are questions after

construction, testing, and training completion.

Water Treatment System Controls are outlined on next pages. A complete set of

drawings are accessible from web link in Engineering Plans and Specifications on page

14.



Water Plan Controls

One Line Diagram



Level Control Schematic





Architectural and Engineering Plans and Specifications

These documents TMTC Confidential for use in bidding for this job.

Contractor must adhere to Architectural standards set forth by White Rock Studio (WRS)

Architectural as described and listed on the Architectural Drawings.

Contractor must adhere to engineering standards set forth by Johnson and Pace Engineering as

described and listed on the Plans and Specifications.

NOTICE: Water Treatment Plant and Building - Architectural and Engineering Plans and Specifications

are on file at:

http://www.texasmotorizedtrails.com/index.php?option=com_content&view=article&id=47

NOTE: It is the bidder’s responsibility to thoroughly review these plans and specifications.

Use of these documents are only for bidding purposes otherwise are confidential property of TMTC.

Plans and Specifications included.

1. TMTC EDRA RFP - Water Treatment Plant and Building 10-28-15 Final.pdf 2. 2014-10-23-ALL-Water Treatment Building - T. Eeds.pdf 3. POWER PLAN FOR WATER TREATMENT PLANT AND MAINTENANCE BUILDING.pdf

4. C-12 TANK PAD PIPING DETAILS AND LAYOUT.pdf 5. C-13 - GROUND STORAGE TANK DETAILS.pdf 6. C-14 - PRESSURE TANK DETAILS.pdf 7. C-15 FLOOR PLAN AND INTERIOR WATER PIPING PLAN.pdf 8. C-16 MAINTENANCE BUILDING FOUNDATION PLAN AND DETAILS.pdf 9. 2857-001 TMTC - E Set - Water Treatment Controls.pdf

http://www.texasmotorizedtrails.com/index.php?option=com_content&view=article&id=47


TMTC EDRA RFP Page 15 Confidential

General Requirements

Contractor will be responsible for providing materials, equipment, and manpower necessary to complete the job. Contractor will be responsible for the installation of all utilities specified including water and power.

Contractor will be responsible for making sure inspections pass TCEQ criteria. TCEQ “water quality” inspection must be scheduled by contractor 5 days prior to the actual inspection.

All building colors must blend in to the land to appear as a part of the natural environment and not to stand out vividly.

Contractor must secure all water treatment equipment to their foundations including water and pressure tanks.

There should be no loose hanging or unlabeled wires.

Upon completion, all water lines are to be pressure tested from the Well to Final Distribution Points.

The Maintenance Building must be weather tight with no rainwater or wind/air leaks. Roof must be able to survive high winds and severe weather.

The building must be physically secure/intrusion resistant to adequately prevent or delay intentional break-ins.

All utility lines must be insulated/protected from cold and heat.

Externally exposed wood must be treated and painted with 20 year plus protectant.

Exposed metal must be protected from rust and corrosion.

Electric power must be connected to the Rio Grande Electric Coop transformer connection from the service disconnects at the building and water treatment plant. This will have to be coordinated with RGEC.

A level surface grade will be left at completion of work and remaining/extra/spare materials neatly organized in one place.

For a period of 1 year after payment of final invoice, technical support is to be provided on equipment and a warranty on all workmanship.

Pricing and Invoicing

Project pricing can be fixed fee (do not exceed pricing) or time and materials (total estimate by the hour by labor type rate). With either pricing approaches the scope of the proposal should be clear on how invoicing will be presented. A Rate Card with each laborer type rates must be included for pricing any change requests. The proposal must have an estimated duration or schedule for the project. Include detailed expenses such as travel and lodging.



Contractor will have to inventory any available materials owned by TMTC at the building site prior to bidding and include them in their bid to lower costs.

Invoices will be paid upon presentation of an itemized invoice for a milestone achieved. For example, upon the completion of the foundation, or framing, or roofing a payment for the submitted invoice may be paid. Divide up the work into weekly or monthly logical units of work.

Instructions to Bidders

Instructions to Bidders This RFP requires a formal written proposal. No oral, telephonic, or personal proposals will be considered. Complete the Proposal Response form. All proposals submitted should be marked clearly on the outside of the sealed envelope/or email with the project name and date. TMTC will receive proposals for the project until November 30, 2015 at midnight. Expected project start and completion is to be determined at bid award. Include in your proposal if you can start on Jan 4, 2016. TMTC can be contacted at [email protected] for any of the following:

Scheduling an on-site visit prior to bidding. Please your contact information – company name, cell phone, and email.

Submit your questions, by email, regarding the RFP. Ask questions as early as possible.

Submit your proposal electronically (prefer scanned/pdf document submittal) Submit your proposal via US Mail to: Texas Motorized Trails Coalition – EDRA Utilities Padding and Plumbing c/o Hoak & Thorp CPAs PC P. O. Box 1191 Odessa, TX 79760

Proposals will be opened privately by TMTC and held for a period not to exceed 30 days from the date of the bid closing for the purpose of reviewing the bids and investigating the bidder’s qualifications prior to the contract award. Bidders will be informed as to the results within thirty (30) days after bid closing. Proposals will be evaluated all together using a proposal evaluation matrix. Those who are able to provide the most complete and detailed responses will have greater weight added to their score. Award of the contract may include full consideration of Fixed Bid price, Time and Material total estimated and unit prices, availability, completion time, projected travel expenses, insurance, work warranty/guarantee, references, and qualifications. TMTC reserves the right to reject any and all proposals and to waive any irregularities and informalities. In

case of ambiguity or lack of clearness stating the price in the bids, TMTC reserves the right to consider the

most advantageous construction thereof or to reject the offer.

mailto:[email protected]



Special Instructions to Bidders This contract is contingent upon the release of funds from the Texas Parks and Wildlife (TPWD) OHV Program – Grant Administration division. Any contract awarded under this invitation to bid is expected to be funded in part by financial assistance from the TPWD. Neither the State of Texas nor any of its departments, agencies, or employees will manage or be a party to this bid contract, or any resulting contract.

The following insurance, bonds, and warranty must be addressed in the bid:

Certificate of Insurance – liability and workman’s compensation insurance for contractors and sub-contractors. Contractor shall carry liability insurance with the minimum of One Million Dollars for injury to or death of one person, One Million Dollars for injuries or death suffered in one accident and One Million Dollars property damage. Statutory Workman's Compensation insurance and shall provide Owner with proof of such insurance.

One year warranty and guarantee on a contractor’s general workmanship is required for one year from the date of Final Completion (invoice date).

The following standards and acts must be followed, as applicable:

National Electric Code (NEC)

2000 International Plumbing Code Publisher: International Code Council

Texas Prevailing Wages Scale

Equal Opportunity Act (Non-Discrimination Provision)

Texas Workers Compensation

Civil Rights Act of 1964

2000 International Building Code Publisher: International Code Council

2000 International Mechanical Code Publisher: International Code Council

American with Disabilities Act (ADA)

Texas Accessibility Standards (TAS)



Park Location

From Ozona, Texas: 30 miles southwest o Take Interstate 10 west to exit 343 (Sheffield/SH 290) (~20 miles). o Turn south on SH 290 (~4 miles). o Turn left on RR 406 (~8 miles). o Cross three cattle guards. Turn left into the park; look for TMTC/EDRA sign near

gate. If you’ve passed the 4th cattle guard you’ve gone too far.

Latitude and Longitude > 30.589455 -101.572051 or 30 35' 13.75", -101 34'

11.04"



Bid Response Format Submitted Bids must contain this information.

Complete “Bidder Info” section even if a bid is not going to be submitted.

-------------------------------------------------------------- Bidder Info ------------------------------------------------------------

Bidder Company Name:

Bidder Address:

Bidder Office Phone:

Bidder Submitter/Contact Name/Title:

Bidder Submitter/Contact Cell Phone:

Bid or No Bid (list reason for no bid):

---------------------------------------------------------------- Bid Info --------------------------------------------------------------

Bid Scope / Description:

If different from Scope of Work / Requirements sections:

“Attach any plans, drawings, or illustrations.”

Pricing: Select one or both options of bidding a Fixed Price or a Time and Materials Price

Bid Fixed Price (will not exceed lump sum price):

Bid Time and Materials Price (break out total into detail e.g. hourly rates, per foot, additional costs,

etc.):

Hourly Rate Card: (provide job titles, description, and hourly rate)

Availability (earliest start date):

Completion Schedule (latest finish date or duration):

------------------------------------------------------------- Special Bid Info -----------------------------------------------------

Certificate of Insurance (yes/no), if yes provide copy

Work Warranty/Guarantee (yes/no), if yes provide description of warranty

Work References – describe similar work performed and contact.

Work Qualifications –define what added value your company brings to this project.

Documents

TMTC EDRA WATER TREATMENT PLANT AND MAINTENANCE … · TMTC EDRA - WATER TREATMENT PLANT AND MAINTENANCE BUILDING TMTC Confidential 2 10/28/2015 Scope of Work Bids are invited for