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Title III Updates2010
Planning Information for
District-level Administrators
OVERVIEW
• WESTELL 2010– Timelines & Planning Tool– Scheduling & Time Allotments– Ordering & Receiving Materials– Training
DATE TASK
Jan. 4 - 15 ORDER Materials Online
March 15-18 Materials Shipped
March 22 Materials Arrive (County Central Office)
Mar. 29-Apr. 30
WESTELL Testing Window
May 7 Return Materials Deadline
July 1 WESTELL Reports Issued
2010 WESTELL TIMELINES
http://wvconnections.k12.wv.us/documents/DirectorsPlanningTool.doc
2010 WESTELL DISTRICT PLANNING TOOL
Scheduling Materials Training Administration
School Contact Date Ordered Rec'd Overage K-2 3~12Scoring Speaking
Security Signed
Commu-nication
Labels Affix
Tape Recorder
Room Prep.
Materials RETURN
Scheduling and Time Allotments
The 2010 administration of the WESTELL will take place from March 29 through April 30, 2010
•Districts may set their own schedules in conformance with the state testing calendar.
•Make-ups for absentees are permitted as long as they are in the testing window.
•WESTELL/ELDA is not a timed assessment.
•Local flexibility in sequencing of tests is permitted.
Approximate WESTELL/ ELDA Test Times
Cluster Listening Speaking Reading Writing
K-2 Inventory Inventory Inventory Inventory
3-5 1 hour 25 minutes 1 hour 1 hour
6-8 1 hour 25 minutes 1 hour 1 hour
9-12 1 hour 15 minutes
25 minutes1 hour
15minutes1 hour
Schedule and Time Allotments
ORDERING Materials
• Online ORDERING –http://www.measinc.com/eldamaterialorders/Login.aspx
– Title III Director received email with User ID & Password *caps sensitive
– *If you did not receive email (with User ID/Password) please contact Mami Itamochi [email protected]
• Deadline for Ordering January 15, 2010
ORDERING Materials
Detailed Ordering Directions are available at:http://wvconnections.k12.wv.us/documents/WV_2010_OnlineOrderingInstr.pdf
Order materials according to School Summary Order screen (list of all schools in county)
– Pre ID label link- WV districts DO NOT NEED to enter (supplied by WVDE)
– Media Type- Choose audio cassette OR Audio CD– Ship To- Please Confirm/Correct shipping address
(ALL Materials should arrive at Central Office (separated by school)
– Navigation buttons on screen (not “Back” button)
ORDERING Materials- Overages
OVERAGE materials will NOT automatically be shipped WVDE will order limited overage materials Districts with high incidence LEP students (50
or more) are encouraged to order 10% per grade cluster OVERAGE
Please contact WVDE ([email protected] 304-558-2691) if you need additional materials during the Testing Window
Ordering Option for Speaking
• Counties Scoring Speaking Live– Barbour– Berkeley– Hampshire– Harrison– Lincoln– Marion– Monongalia– Morgan– Randolph– Roane– Taylor– Logan
• Counties Requesting Meas. Inc to Score Speaking– Brooke Cabell– Fayette Gilmer– Grant Greenbrier– Hancock Hardy– Jackson
Jefferson– Kanawha Lewis– Mason Marshall– Mercer Mingo– Nicholas Ohio– Preston Putnam– Raleigh Upshur– Wayne Webster– Wetzel Wood– Wyoming
Ordering Option for Speaking
• If you requested Meas. Inc. to score Speaking you will automatically receive an extra tape with each student (3-12) materials for recording student responses
• If you requested Meas. Inc. to score Speaking you will need to arrange for tape recorders for each individual student
Ordering Option for Speaking
• If you request Meas. Inc. to score Speaking, please note the following:
1. Please affix a student ID label to every USED speaking tape
2. Please separate out all UNUSED tapes and RETURN THEM ALL in an envelope marked “Unused”
3. Please double-check during the tape recording process to ENSURE STUDENT RESPONSES are indeed being recorded
4. Please record the student responses at standard speed
Training- District Test Coordinator
• District Test Coordinators Manual is available on-line and must be reviewed prior to administration
• Security training materials and Code of Ethics/Security Agreement is available on-line and must be reviewed & signed prior to administration
• Required for all new District Test Coordinators- District Coordinators Training Feb. 11th Web Conference (1:00-4:00)
• Additional training may be scheduled upon request
Training- Test Administrator
• Test Administrators Manual is available on-line and must be reviewed prior to administration– K-2
– 3-12
• Speaking - Districts that choose the OPTION of Self-scoring Speaking must provide appropriate training on Speaking Scoring Rubrics
• Security- Training materials and Code of Ethics/Security Agreement is available on-line and must be reviewed & signed prior to administration
Training - Test Administrator
• Test Administrators Training (2 options)
1. Web Conference March 11th (9:00-11:00) or
2. Local training coordinated by District Test Coordinators
– Additional training may be scheduled upon request
Communication
• Documents on WVConnections website– FAQ Document for distribution– Student Excuse Letter
• Local Communication Venues– ESL newsletter– Parent Involvement Committees– Principal meetings
Administration -Pre ID Student Labels
• Collected from WVEIS in late December• Include all students with:
– Active Bilingual Record; Placement Code E or M; No EXIT Date
• Districts must affix Pre ID labels to Student Answer document
• Districts will receive “generic school” Pre ID labels for each test that is ordered – Generic will be school specific (include county & school
ID #s)– Generic will not be student-specific (will not include
student ID #)
Pre ID Labels – Scenario A
• Have a Label for a Student BUT Student does NOT NEED Test – Check WVEIS file to see why Label was
generated
– Correct/add additional data to WVEIS
– DO NOT Affix label to answer booklet
– Return those labels to MI.
Pre ID Labels – Scenario B
• Do NOT Have a Label BUT Student DOES NEED to Test – – Affix a “generic” school label for that school– If no “generic” school label is available hand enter
information– “Bubble” (hand enter) student demographic information on
student answer sheet– *Hand Entered information will always over-ride label– Example: Smith County, Jones Elementary enrolled a new
LEP student on January 15th • Smith Co Title III Director included the new student in the
number of tests ordered for Jones Elementary• When tests arrive the new student will receive a test booklet,
Jones Elementary will receive 1 “Generic” label but new student will NOT have a Pre ID label
• Smith Co Director will affix “Generic” school label and will bubble in student information on answer document
Need Help?
• ELDA Helpline 888-612-0180
• Mami Itamochi or Debbie Ray (304-558-2691 or [email protected] or [email protected] )
