Title III Program and Funding James Shields Education Programs Consultant

CALIFORNIA DEPARTMENT OF EDUCATIONTom Torlakson, State Superintendent of Public Instruction

TOM TORLAKSONState Superintendent of Public Instruction Language Policy and

Leadership Office Update

Bilingual Coordinators Network Meeting September 21, 2012

Sacramento, CA

TOM TORLAKSONState Superintendent of Public Instruction


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Title III Program and Funding

James ShieldsEducation Programs Consultant



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Cash Management Data Collection System

• Most recent reporting period– July 10–31, 2012

• Next reporting period– October 10–31, 2012



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Cash Management Data Collection System Resources

and Contacts• For more information on the data collection

system, including instructions, reporting dates, and frequently asked questions, please visit the California Department of Education (CDE) Federal Cash Management Web page at http://www.cde.ca.gov/fg/aa/cm/.

• For program questions, please contact Karen Almquist, Education Fiscal Services Assistant, by phone at 916-327-4406 or by e-mail at [email protected].



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2012–13 Applications

Applications for 2012–13 Limited English Proficient (LEP) and Immigrant Education Student Subgrant Programs have been submitted by local educational agencies (LEAs). Any LEAs who missed the application deadline will have to wait until 2013-14 to determine their eligibility and apply.



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2012–13 Private School Participation

• Private school requests to participate (Immigrant) and private school reports via the Con App (LEP) have been completed.

• A memorandum of understanding should be completed by October 31, 2012, for any participating private schools.



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2012-13 Awards

• The 2011–12 Title III estimated per pupil amounts are:

– LEP: $104.05

– Immigrant: $100.00



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2012–13 Awards

• Title III sub-grantees no longer receive an award letter from the Language Policy and Leadership Office (LPLO).

• Funding information is available on the Title III Immigrant and LEP Entitlement Listing page at: http://www.cde.ca.gov/sp/el/t3/tiiiapportnotify11.asp.



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End of Year Expenditure Reports

• End of Year (EOY) expenditure reports for Direct Funded and Consortia LEAs are projected to be available via CARS online October 2012.

• Consortia leads will only report for the year(s) they were the lead.

• The LPLO will not be sending the notification-LEAs will receive notice via CARS.



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• LEAs must report all obligations on the EOY expenditure report.

– According to the California State Accounting Manual, “Legal obligations are commitments made by an LEA to purchase goods or services immediately or in a future period.”

– To determine whether a financial commitment should be reported as an obligation, please refer to Title 34, Part 76, Section 707 from the Code of Federal Regulations (CFR): Retrieve by CFR citation Web page at http://www.gpoaccess.gov/cfr/retrieve.html.



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All obligations must be liquidated no later than 90 days after the funding period ends. FY 2010–11 subgrant obligations need to be liquidated by December 30, 2012.



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Federal Guidance: Supplement, not Supplant

Webinar May 4, 2011

– Archived on the WestEd Title III Funds: Supplement, Not Supplant in California Web page at http://www.webdialogues.net/cs/TitleIII-casupplement-home/view/di/248?x-t=home.view.



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Federal Guidance: Private School Participation

Equitable Services Requirements- Services to Limited English Proficient Students in Private Schools Webinar

– July 20, 2011

– PowerPoint presentation available by request to Jim Shields by phone at

916-319-0267 or by e-mail at [email protected]



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Federal Guidance: Funding for Translation of Documents

• Annual letter will be mailed September 2012

• General translation of documents:

– May not use Title III for translation of general handout documents

– May use Title I for translation of parental notifications



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Federal Guidance: Funding for Translation of Documents

May use Title III for translation of specific documents:

– Reason for identification

– Method of assessment and level of English proficiency

– Description of program settings

– Program placement and rationale



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Federal Guidance: Funding for Translation of Documents– Exit requirements

– Coordination with objectives of Individualized Education Program (if appropriate)

– Parental rights

– Failure to make progress on the Annual Measurable Achievement Objectives (AMAOs) (if appropriate)



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Title III LEP Program and Fiscal Contacts

LEP Student Subgrant Fiscal Questions: Patty Stevens, Associate Governmental ProgramsAnalyst, by phone at 916-323-5838 or by e-mail [email protected].

LEP Student Subgrant Program Questions: Jim Shields, Education Programs Consultantby phone at 916-319-0267 or by e-mail [email protected].



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Title III Immigrant Program and Fiscal Contacts

Immigrant Student Subgrant Fiscal Questions:

Patty Stevens, Associate Governmental Programs

Analyst, by phone at 916-323-5838 or by e-mail at

[email protected].

Immigrant Student Subgrant Program

Questions:

Jim Shields, Education Programs Consultant, by

phone at 916-319-0267 or by e-mail at

[email protected].


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Title III Accountability Requirements

Lilia G. SánchezBilingual/Migrant Education Consultant



Title III Accountability

• Title III under the federal Elementary and Secondary Education Act (ESEA) provides supplemental funding to LEAs and consortia

• Funds are to be used to implement programs designed to help English learners (ELs) attain English proficiency and meet the state’s academic and content standards

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• Is a series of annual academic performance goals established for each LEA or consortia of LEAs to hold them accountable for progress and performance of ELs

• LEAs are determined to have met their accountability goals if they meet or exceed each year’s accountability targets and criteria

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Title III, Part A, Subpart A, Sections 3121 and 3122, of the ESEA requires that each state:

– Establish English language proficiency standards

– Conduct an annual assessment of English language proficiency

– Define two Annual Measurable Achievement Objectives (AMAOs) for increasing the percentage of EL students’ developing and attaining English proficiency

– Include a third AMAO relating to meeting the Adequate Yearly Progress (AYP) for the EL subgroup at the LEA or consortium level

– Hold LEAs and consortia accountable for meeting the three AMAOs (ESEA Section 3122)

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California’s Definition of Annual Measurable

Achievement Objectives• An Annual Measurable Achievement Objective (AMAO)

is a performance objective, or target, that Title III subgrantees must meet each year for their EL populations

• All LEAs and consortia receiving a Title III-LEP grant are required to annually meet the two English language proficiency AMAOs

• All LEAs must also meet a third academic achievement

AMAO based on AYP information

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Title III Annual Measurable Achievement Objectives

Title III AMAOs Assessments

AMAO 1: Percentage of ELs Making Annual Progress in Learning English CELDT

AMAO 2: Percentage of ELs Attaining the English Proficient Level on the CELDT CELDT

AMAO 3: AYP Requirements for EL Subgroup at the LEA or Consortium Level

CST, CMA, CAPA, CAHSEE

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Consequences of Not Meeting Annual Measurable

Achievement Objectives

If a Title III or consortia does not meet any one or more of the three AMAOs in any year, it must:

• Inform the parents of all ELs in the LEA or the consortia as a whole, that the AMAOs have not been met

• This notification should be provided within 30 days of the public release of the Title III Accountability Report



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Development of a Title III Year 2 Improvement

PlanPursuant to requirements of ESEA, Section 3122(b)(2):

– LEAs and consortia that fail to meet one or more AMAOs for two consecutive years

(FY 2010–11, and FY 2011–12) must also

develop an improvement plan that will ensure all AMAOs are met




Plan• The improvement plan shall specifically address the

factors that prevented the LEA or consortium from achieving the AMAO targets

• This requirement can be addressed via the Title III Year 2 Improvement Plan (IP) on the California Accountability and Improvement System (CAIS)

• More information on the IP is available at the CDE Accountability Requirements Web page at http://www.cde.ca.gov/sp/el/t3/t3amaotargets12asp.

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Projection of Year 2 LEAs in Improvement Status

• Based on 2010-11 data, up to 96 LEAs will be identified as not having met one or more AMAOs for two consecutive years

• A more accurate number will be available upon release of the 2011-12 Accountability Reports



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Consequences of Not Meeting AMAOs for 4 Years

Pursuant to requirements of the ESEA,Section 3122 (b)(4), and approved by the State Board of Education:

– LEAs and Consortia failing to meet one or more AMAOs for four consecutive years

(2008–09, 2009–10, 2010–11, and 2011-12) are also required to modify their curriculum, program, and method of instruction




Plan• This requirement can be addressed via the

Title III Year 4 IP on CAIS

• More information on the improvement plan is available in the CDE Accountability Requirements Web page at http://www.cde.ca.gov/sp/el/t3/t3amaotargets.asp.

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Projection of Year 4 LEAs in Improvement Status

• Based on 2010-11 data, up to 66 LEAs will be identified as not having met one or more AMAOs for four consecutive years

• A more accurate number will be available upon release of the 2011-12 Accountability Reports



Notice of Improvement Status

LEAs and consortia that are identified as not meeting AMAOs for two or four consecutive years will be notified by the CDE of further action that needs to be taken

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Accountability Requirements Information

Title III Accountability Requirements 2012

http://www.cde.ca.gov/sp/el/t3/t3amao

targets12.asp

2011-12 Title III Accountability Report Information Guide

http://www.cde.ca.gov/ta/ac/t3/



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Title I, II, and III CoordinatedTechnical Assistance

• Notification Letter: common letter to LEAs notifying them of their improvement status under Title I, II, and III, and action that needs to be taken

• Based upon data from the 2012 AYP Report and the 2011-12 Title III Accountability Report

• Technical Assistance: Forums, Webinars, Web pages

• Title I LEA Program Improvement Requirements, CDE Web page at http://cde.ca.gov/ta/ac/ti/leapireq.asp



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Title I, II, and III CoordinatedTechnical Assistance

Archived 2009-10 technical assistance presentations available at the California Comprehensive Center (CACC) at WestEd Web page at http://www.cacompcenter.org/cs/cacc/print/htdocs/cacc/esea-requirements.htm



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Title III Technical Assistance for Year 2 and Year 4

Forums

Tentative Dates and Sites

• November 2, 2012, Long Beach

Westin Long Beach

• November 7, 2012, Sacramento

Woodlake Hotel



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Technical Assistance for Year 2 and 4

County Office of Education Leads

• The CDE and the County Office of Education (COE) Leads, in partnership with the CACC at WestEd provide technical assistance to LEAs to support the development, implementation and monitoring of the Year 2 and Year 4 Plans

• In fiscal year 2012–13 the CDE will disburse $2 million in Title III local assistance funds to eleven County Offices of Education



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Region 1 Annette Murray Sonoma County Office of Education 707-524-2817, [email protected]

Nancy Rogers-ZegarraMendocino County Office of Education707-467-5101, [email protected]

Stephanie WaymentLake County Office of Education 707-262-4163, [email protected]

Region 2 Holly AhmadiButte County Office of Education

530-532-5713, [email protected]

Rindy DeVollButte County Office of Education 530-532-5806, [email protected]



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Region 3 Jan Mayer Sacramento County Office of Education


Region 4 Charlotte Ford Contra Costa County Office of Education,


Denise GiacominiSan Mateo County Office of Education


Cynthia Medina Alameda County Office of Education:




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Region 5 Yee Wan

Santa Clara County Office of Education


Region 6 Olivia Sosa

San Joaquin County Office of Education


Region 7 Guadalupe SolisTulare County Office of Education 559-651-3831, [email protected]



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Region 7 Laura A. GonzalezTulare County Office of Education559-651-3046, [email protected]

Laura VoshallTulare County Office of Education 559-651-0516, [email protected]

Region 8 Elva HennesseeKern County Superintendent of Schools Office661-636-4239, [email protected]



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Region 9 Antonio Mora

San Diego County Office of Education


Karla Groth

San Diego County Office of Education


Region 10 Maritza Rodriguez Riverside County Office of Education


Fermin JaramilloSan Bernardino County Superintendent of

Schools909-386-2608, [email protected]



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Region 11 Magdalena Ruz-Gonzalez Los Angeles County Office of Education562-922-6332, [email protected]

Silvina RubinsteinLos Angeles County Office of Education562-940-8817; 562-922-6291,

[email protected]



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Title III Accountabilty Requirements

Contact Information

Lilia G. SánchezBilingual/Migrant Programs Consultant

[email protected]

[email protected]

[email protected]