Tips For Taming The Time Trap! 9 Steps Towards Spending Time Wisely

Tips For Taming The Tips For Taming The Time Trap!Time Trap!

9 Steps Towards Spending Time 9 Steps Towards Spending Time WiselyWisely

TIME CAN NOT BE TIME CAN NOT BE MANAGED!!!MANAGED!!!

SPENDING TIME WISELY

•Time is a perishable resource.

•Everyone has the same amount of time.

TIME CAN NOT BE TIME CAN NOT BE MANAGED!!!MANAGED!!!

“There is nothing worth more than this day.”

Spending time wisely means using the time we have in the

most effective ways to accomplish our desired results.

POLLPOLL

TAKE STOCK… TAKE STOCK…

Do you feel like you fail to Do you feel like you fail to accomplish your personal and accomplish your personal and professional goals?professional goals?

Do you make an appointment with Do you make an appointment with yourself to go over and prioritize the yourself to go over and prioritize the things on your To Do list?things on your To Do list?

Do you know how to effectively Do you know how to effectively reduce and handle interruptions?reduce and handle interruptions?

Do you delegate both authority and Do you delegate both authority and responsibility well?responsibility well?


Do you prioritize the things on your Do you prioritize the things on your list?list?

Do you know how to effectively Do you know how to effectively reduce and handle interruptions?reduce and handle interruptions?

Do you delegate both authority and Do you delegate both authority and responsibility well?responsibility well?


ClarityClarity

OrganizationOrganization

SystemsSystems

Step 1: CLARITY… Step 1: CLARITY…

Where should we be focusing?Where should we be focusing?

First Things FirstFirst Things First

Effective time Effective time management comes management comes down to choicesdown to choices

Making conscious Making conscious choiceschoices

Being proactive – Being proactive – important areas of life important areas of life in first placein first place

First Things FirstFirst Things First

To be your most productive To be your most productive you…you…

Clarify your prioritiesClarify your prioritiesIdentify the first things in your Identify the first things in your

lifelife Honor the important thingsHonor the important things

Put the first things first!Put the first things first!

Beginning With The End Beginning With The End In MindIn Mind

Define Your Major Define Your Major Definite PurposeDefinite Purpose

Successful people Successful people know…know…Where they want to goWhere they want to goWhat they are doing to get What they are doing to get

therethere Goals and Values must Goals and Values must

be aligned!be aligned!

Do you know how you reallyDo you know how you reallyspend your time?spend your time?

“Awareness is curative.”

“You can’t manage what

you can’t measure!”

… for a more productive use of time, we must gain knowledge about ourselves.

Step 2: Become a Time Step 2: Become a Time Detective! Detective!

Activity LogActivity Log

Step 3: Do an Activity Audit: Step 3: Do an Activity Audit:

1.1. Where are you spending your Where are you spending your time?time? Break it down into categories Break it down into categories

regarding various activitiesregarding various activities

2.2. Which parts of the day are your Which parts of the day are your most productive… least most productive… least productive?productive?

Step 4: Determine your Step 4: Determine your hourly worth: hourly worth:

How valuable is your time?How valuable is your time? Activity Audit: how much time…Activity Audit: how much time…

On menial tasks?On menial tasks? On low-yield jobs?On low-yield jobs?

The Pareto Principle…The Pareto Principle…80/20 Rule80/20 Rule

80 percent of the total value80 percent of the total value is typically is typically contained in contained in onlyonly 20 percent of the items20 percent of the items..

some tasks give you a much higher return some tasks give you a much higher return on your investment than otherson your investment than others

discover the 20 to 30 percent of your discover the 20 to 30 percent of your projects and tasks that will give you the projects and tasks that will give you the greatest returngreatest return

Which of your projects give you the greatest return on

your effort?

Step 5: Leverage yourselfStep 5: Leverage yourself

Necessary, low-yield jobs can Necessary, low-yield jobs can be delegated or outsourcedbe delegated or outsourced

Define these recurring tasksDefine these recurring tasks Task notebookTask notebook

*Reap the rewards of time profitably!*Reap the rewards of time profitably!

Step 6: Write your “Change” Step 6: Write your “Change” Plan Plan

Activity Audit and CalendarActivity Audit and CalendarMake a list of everything you’d Make a list of everything you’d

like to changelike to change ““eliminate” or “delegate”eliminate” or “delegate”

What do you need to do to What do you need to do to eliminate or delegateeliminate or delegate

Note other changesNote other changes Change of venue for certain Change of venue for certain

tasks?tasks?

Step 7: Implement Tools & Step 7: Implement Tools & Techniques Techniques

Master Project List or Project Master Project List or Project PlanPlan

Prioritization System – ABDFMPrioritization System – ABDFM

SCHEDULING & TO-DO LISTSSCHEDULING & TO-DO LISTS

Weekly Weekly Planning Planning SessionSession

Daily Daily PlanningPlanning

Weekly Schedule Weekly Goals Today’s Priorities & Appointments Sunday Monday Tuesday Wednesday Thursday Friday Saturday

______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ _______________________________________________________________________________________________

________________________________________________________________________________________________ ___________AM…….. _____________________________________________________________________________ ____________________________________________PM……. ________________________________________________________________________________________

______________________________________________________________________________________________________________AM……. _________________________________________________________________________________________________________________________PM…….. ________________________________________________________________________________________

______________________________________________________________________________________________________________AM…….. _________________________________________________________________________________________________________________________PM…….. ________________________________________________________________________________________

______________________________________________________________________________________________________________AM…….. _________________________________________________________________________________________________________________________PM…….. ________________________________________________________________________________________

______________________________________________________________________________________________________________AM…….. _________________________________________________________________________________________________________________________PM…….. ________________________________________________________________________________________

______________________________________________________________________________________________________________AM…….. _________________________________________________________________________________________________________________________PM…….. ________________________________________________________________________________________

______________________________________________________________________________________________________________AM…….. _________________________________________________________________________________________________________________________PM…….. ________________________________________________________________________________________

Weekly To-Do PlanningWeekly Goals Today’s Priorities & Appointments


CalendarCalendar Parkinson’s Law Parkinson’s Law

of Time of Time Management – Management – the task will fit the task will fit the timethe timeAssign Assign

start/stopstart/stop


CalendarCalendar Time/Project BlocksTime/Project Blocks Email…Email… Unscheduled timeUnscheduled time

Overcoming ProcrastinationOvercoming Procrastination

Mini-deadlines rather than the Mini-deadlines rather than the actual deadline of a large goalactual deadline of a large goal

Use a timerUse a timer Use a project plan with action Use a project plan with action

stepssteps Determine why you are Determine why you are

procrastinatingprocrastinating Give yourself permission to work Give yourself permission to work

on it for just 30 minuteson it for just 30 minutes

Step 8: Begin! Get to it! Step 8: Begin! Get to it!

Nothing happens without action!Nothing happens without action! Awareness is curative IF we take Awareness is curative IF we take

actions to “cure” our problemsactions to “cure” our problems Audit timeAudit time Eliminate or delegate low-yield or Eliminate or delegate low-yield or

non-productive jobsnon-productive jobs Write and implement change plansWrite and implement change plans

ClarifyClarify OrganizeOrganize SytemizeSytemize

Step 9: Dance Close To The Step 9: Dance Close To The Revenue Line!Revenue Line!

Constantly check self!Constantly check self! ““Is this task close to my revenue line?”Is this task close to my revenue line?”

Thanks for sharing your Thanks for sharing your TIME with me!TIME with me!

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Tips For Taming The Time Trap! 9 Steps Towards Spending Time Wisely