Tips For Running a Successful Blood Drive

TERUMO PENPOL LIMITED

Tips For Running A Successful Blood Drive

Utilize officers of the organization to get the world outConfirm site arrangements and check that the blood drive team has access to the buildingAppoint blood team members who have time and desire to participateHold blood team meetings to distribute materials and educate volunteers on the processPromote the blood drive using all PR vehicles availableRecruit donors on a one-to one basis so that everyone has been asked and provide periodic reports to key management personnelThink about who will be donating at your drive and cater to their needsMake arrangements to entertain children so parents of young children can donate easily

Tips For Running A Successful Blood Drive

Offer pick up and delivery service so the elderly and disabled can participateBe creative and wrap your drive around a themeOffer pick up and delivery service so the elderly and disabled can participateBe creative and wrap your drive around a themeSchedule donors for specific appointment times to lower rate of “Walk –ins” and “no –shows”Make your donor count report as accurate. Staffing for your blood drive is based on the number of expected donors Send reminder cards to scheduled donors and make reminder callsAlways say thank you to all Donors

Planning-8-12 weeks before the camp

Blood Drives Take Coordination and advance Planning .Make a list of the organization’s population (including names and location ) to be solicited and estimate the participation level. If the organization has run previous drives, obtainConduct a tour of the site to check traffic flow, space requirements ,rest room access, telephone service ,etcCheck available publicity materials and arrange news articles, posters or any needed supplies, Talk to security personnel about specific arrangements for the drive ie special parking requirements and building accessReconfirm room arrangements

Planning 4-8 weeks before the campGet the team togetherContact key organization officers with goals, plans and their required supportMake a list of what you have to do ensure a smooth flowing blood driveNotify organization members of the upcoming blood drive and ask for their supportOrganize team leaders for public drive and for recruiting donors.Team Leaders may be solicited from the officers of organizationThere should be one team leader for about every 25 DonorsArrange the date of the team leaders kick off meeting

Planning 3-4 weeks before the campHold Team Leaders Kick of meetingEstablish specific goals for each team leaderThis will help each team leader to be more focused and efficientHand out a list of the organization’s members to each team leader at the kick off meeting. It’s important to stress each team leader’s goalOutline detailed timetable and reporting system

Two weeks before start scheduling Have Team Leaders make personal visits to organization membersDirect contact has proven the most effective strategy to getting a large turnoutAs with every major event, you can assume a 20 % cancellation rate. In theory, if you plan on having 100 donors recruit 125 personsSchedule appointments for donors based on their stated time preference but keep the schedule level cutting back at meal breaks Have team leaders forward appointment lists to the individual who will make up the master timetableRemind scheduled donors of location date and time of their appointmentGive frequent updates to all team leaders

One week before make arrangementsReconfirm the room reservation for the drive with the building managementMake sure that there is a working telephone on locationRemind security that the blood service staff will be entering the building on the day of the driveProvide a “pre-drive” report to key officers in the organization to inform them about room arrangements, security and predicted donor populationReminder appointment cards should be sent to all donors

One Day Before Last Minute DetailsTeam Leaders should call donors to remind them of their appointment.This is the last reminder with a personal touchSchedule a walk through with the facilities maintenance departmentClear reserved rooms of excess furniture and make sure the reception/waiting area has been arranged for the donorsPost signs directing donors to the blood driveRemind security about the blood drive so they can let Blood Centre Personnel in and out of the building and direct donors to the donation site

Blood Donation Camp DayThe coordinator should be at the site 60 minutes before the first scheduled appointment to greet the blood collection personnel and to handle any last minute details As the donor arrive, someone should be there to check off the donor’s name on the appointment scheduleAssign someone to make reminder calls to scheduled donors who are not present at their scheduled appointmentsThank all participants as they leave whether or not they were able to give bloodNotify building management when the last appointment is finished

Day after driveSend Thank You letters to Donors. The donors who participated this time this will probably donate in futurePrepare “Thank You” letters to team leaders for their assistance and supportFollow up with “no-shows”. Kindly ask why they did not come to donateMay be you can ease their fear for next yearFile all your notes and paper work generated during the drive.They will be helpful when organizing another drive

Tips For Signing Up Donors Talk to each potential donor in person face to facePersonal contact is the only way to be sure that potential donors realize how important their donations are and how many people they may be helpingBe Enthusiastic :Your commitment will become their commitmentBe confident: You are asking people to do something that will help other people and make them feel good about themselvesBe prepared: Know the day, date and time of your blood drive, have enough brochures on hand for your calls. Know where the drive will be heldIncorporate the entire community: Place posters or flyers in well trafficked retail locationsUse an opening phase: We are sponsoring a blood drive in two weeks .If you just give one hour of your time to donate blood, you will be helping as many as four people who are fighting for their health and their lives. When would it be most convenient for you?

Tips for responding to possible donor objections

I don’t like doctors, needles, etcAcknowledge their fear: “I understand your concern, many people are nervous about donating blood”.Give reassurance ,draw upon your owndonation experiences:“Here is what to expect: you will register ,giving your name ,address and other

basic information. Next ,your health history will be taken. The blood donation itself lasts for five to ten minutes. The needle will feel like a mild pinch and that is all, Afterwards, you will rest for a short while, and have some coffee or juice and may be a biscuit or two”

I am too Busy Inform them “ I know how busy you are, many of us are. But we give blood

anyway because it is urgently needed. It only takes about an hour”I would donate but unfortunately I will not be around that dayThank them for their good intention. Inform them of the approximate time of the

next drive

Tips for responding to possible donor objectionsI have a medical condition which prevents me

from donating bloodShare current pre screening guidelinesYou can get AIDS when you give bloodInform them that you can’t get AIDS or any other

diseases when you give blood. The material including the needle used for your donation are new,sterile,disposable and used only once by you for your donation.The skilled Technicians wears gloves,You are not exposed to anyone else’s blood.

Tips for responding to possible donor objections