Tips for Preparing and Processing Payroll for Year -End · Microsoft KB articles • Year-end closing procedures for Microsoft Dynamics GP Payroll • Incorrect calculations on the

© Integrity Data 2018. All rights reserved

Tips for Preparing and Processing Payroll for Year-End

Tom Franz

11/13/2018


Agenda

• Welcome and introduction• Year-end schedule overview• Review year-end payroll changes• Review standard order of payroll tasks• Troubleshoot year-end discrepancies• Q&A / Links to helpful information


Welcome and introduction

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Your presenter

Tom FranzDirector of Client [email protected](217) 689-4658Follow me on Twitter @TomFranzCPP


Integrity Data overview

Providing solutions to GP customers since 2000• Reliable Software• Expert Services• Top-Notch Support

Original authors of • Core Payroll Extensions• Advanced Payroll• Advanced Human Resources• PTO Manager• Benefit Self Service

MICROSOFT DYNAMICS GP

PARTNER20 YEARS!


Important upcoming dates

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Important upcoming dates

Mid November: GP 2015, 2016 & 2018 year-end updateThe GP 2018 update will include R2!

Late December: 2019 Round 1 tax table updateMid-January: 2019 Round 2 tax update (details not yet available)January 31, 2019:

W-2s, EFW21099s1095-Cs to employees

April 1, 2019: ACA E-filing deadline to IRS


GP 2018 New HRP Features• RTM

• Turn off garnishment reports in posting setup• Roll down payroll setup options from setup to inactive records• Change department code in all payroll files, including history• Restrict inactive Deduction and Benefit codes in lookups• Reprint Distribution Detail and Summary reports.• Advanced Human Resource Wellness and Health Insurance Integration

• R2• Start/End Dates for Pay Codes• Deduction/Benefit Group Maximum• FICA totals on the Check Register

https://community.dynamics.com/gp/b/dynamicsgp/

https://community.dynamics.com/gp/b/dynamicsgp/


Review year-end payroll changes

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Dynamics GP 2013• No update scheduled

Year-end update changes


Year-end update changes

Dynamics GP 2018: R2 included in the year-end releaseDynamics GP 2015, 2016, 2018• No W-2, W-4 or W-3 Form changes• Minor changes to Payables forms 1099-DIV, 1096 and Payroll 1099-R

(Pension)• Affordable Care Act changes

– 1094-C ACA form - certification checkboxes moved– Reminder: Microsoft WILL NOT support ACA e-filing for 2018 reporting

• Print W-2 on blank paper: GP 2016 R2 & Later Only

https://community.dynamics.com/gp/b/dynamicsgp/archive/2017/11/14/microsoft-dynamics-gp-year-end-update-2017-affordable-care-act-aca


Tax table updates (subject to change)(Target release date Mid-December 2018)

• FICA Social Security limit $132,900• States changes: TBD

Don’t apply this update until afteryour last payroll of 2018!

Tax table updates


Review standard order of payroll tasks

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Year-end checklist

Get the latest 2018 tax tables (Do this now!) Install the year-end update Create the year-end file as a test Verify W-2 and 1099-R information Remove year-end file Complete all pay runs for 2018Make a backup Create the year-end fileMake a backupNote: You can start processing 2018 payrolls once you have created the Year-end file (Backup! & get new tax tables first!)


Verify W-2 and 1099-R information Print / e-mail* the W-2/W-3 Create electronic W-2* Print the 1099-R/1096 Archive inactive employees (HR)** Setup 2019 fiscal periods Close 2018 fiscal periods** Update 2019 payroll tax tables Start processing 2019 payrolls*W-2 Only /**Optional

Email W-2s to your employees!If you’ve licensed Employee E-mail

Suite from Integrity Data

Year-end checklist


Other year-end tasks

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Benefit Self Service checklist

Benefit Self Service year-end process Create future effective benefits Open enrollment period Review enrollments Complete final pay of 2018 Activate future effective benefits Post enrollments Review benefits Begin processing 2019 payrolls


Integrity Data products checklist

Other items (perform prior to first 2019 pay run)Employee Accounts & Splits / FTE Manager Copy employee positions

Enhanced Retirement Plans Change retirement catch-up contribution limit 2018 401(k), incl. Roth 401(k): $6,000 on amounts over $19,000 2018 SIMPLE IRA Catch-Up: $6,000 on amounts over $13,000 2018 Roth IRA: $1,000 on amounts over $6,000 2018 403(b): $6,000 on amounts over $56,000 (or 100% of includable compensation) Review shared maximums

Life Insurance Tax Calculator Verify IRS rates (no changes)


Other items (perform prior to first 2019 pay run)Employee E-Mail Suite Install the year-end update prior to sending out your W-2s to ensure your employees

get the correct formComprehensive Leave Manager / PTO Manager Apply carry over limits Create lump sum posting dates (year-end wage work file) If upgrading to R2, ensure you upgrade your Integrity Data products to R2!

Integrity Data products checklist


Determine ALE Status for 2019Measure Part Time Employees for Eligibility Offer coverage to 2019 eligible employees Generate 1095-C for 2018 eligible employees Get Started Early – Do this in December!

Generate 1094-C for each EIN File by mail with IRS by 2/28/2019 E-File with IRS by 4/1/2019

ACA Year-end checklist


Integrity Data ACA Year-endAffordable Care Act solution changes

2018 Year-end Update Just Released!


Troubleshoot year-end discrepancies

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Troubleshooting year-end issuesReconciling the 941 > W-2s > Payroll Summary

• Problem areas– Manual checks / adjustments– TSA changes on deductions– Business expense pay codes (report as wages)– Failed / interrupted payroll postings

• Table information– Payroll Check History (UPR30100)– Payroll Transaction History (UPR30300)– Employee Summary (UPR00900/UPR00901)– Payroll Tax Liabilities (UPR30200)

• Perform quarterly with 941 filing


Q&A / Links to helpful information

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Our goal at Integrity Data, just as it always has been, is to make sure you’re on the right path to success…to be Payroll and NOT Afraid.

Please take 10 minutes, complete the questions to your best ability and we’ll thank you with a Payroll Survival Kit!

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visit integrity-data.com/payroll-afraid


Payroll User Group

In our Payroll User Group, we hold quarterly meetings to help you stay up to date and connected with other Payroll users in the Microsoft Dynamics GP community on topics related to:• Payroll• Dynamics GP Payroll• Integrity Data News

Go to www.integrity-data.com/pug to join!

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http://www.integrity-data.com/pug


Helpful information

Information from Microsoft• Download links

– Microsoft Dynamics GP 2018 Customersource– Microsoft Dynamics GP 2016 Customersource– Microsoft Dynamics GP 2015 Customersource

• Microsoft Dynamics GP Directory– This page offers easy access to Microsoft Dynamics GP resources. This page

is intended to provide a consolidated view of relevant documentation, videos, solutions to known issues, links to related resources, as well as community sites for implementing Microsoft Dynamics GP.

https://mbs.microsoft.com/customersource/northamerica/GP/downloads/tax-regulatory-updates/usgpye2018



https://mbs.microsoft.com/customersource/northamerica/GP/learning/documentation/system-requirements/dynamicsgpresource


Helpful information• Microsoft Dynamics GP year-end update:

https://community.dynamics.com/gp/b/dynamicsgp/archive/2017/11/17/the-2017-u-s-year-end-update-has-released

• Microsoft Dynamics GP blog: https://community.dynamics.com/product/gp/gptechnical/b/dynamicsgp/default.aspx

• Microsoft Dynamics community: https://community.dynamics.com/

• Microsoft Dynamics support:https://mbs.microsoft.com/support/newstart.aspx

• Integrity Data blog: Prepare for Payroll Year End

https://community.dynamics.com/gp/b/dynamicsgp/archive/2017/11/17/the-2017-u-s-year-end-update-has-released

https://community.dynamics.com/product/gp/gptechnical/b/dynamicsgp/default.aspx

https://community.dynamics.com/

https://mbs.microsoft.com/support/newstart.aspx

http://www.integrity-data.com/prepare-for-payroll-year-end/


Helpful information

Microsoft KB articles• Year-end closing procedures for Microsoft Dynamics GP Payroll • Incorrect calculations on the Payroll 941 Quarterly Summary Report in Microsoft

Dynamics GP • Correcting differences between federal wages in Form 941 and in the Payroll

Summary report in Microsoft Dynamics GP

Contact your Microsoft partnerGPUG community boards

http://support.microsoft.com/kb/850663




Helpful informationKey points to remember:Year-end wage file Held in UPR10100-UPR10107 tables Year-end wage report Edit and print W-2s Create W-2 electronic file (W200005, W200006)

Prior to processing pay runs in New Year Install Payroll Tax Update Round 1

– Microsoft Dynamics GP >> Maintenance >> U.S. Payroll Updates >> Check for Payroll Tax Updates

– Downloads & Updates >> Tax Updates (manual)


Helpful information

Helpful documents, numbers, sites and articles:• Downloads and updates >> Tax updates• U.S. Year End Update.pdf• W-2 Wage and Tax Statement Data Source.pdf• Tax forms: 800-432-1281 www.microsoftbusinesschecks.com• IRS forms and publications: http://www.irs.gov/formspubs/index.html• Accuwage for electronic file verification

http://www.ssa.gov/employer/accuwage/index.html• KB Article 850663 Year-end closing procedures for Microsoft

Dynamics GP Payroll http://support.microsoft.com/kb/850663

http://www.microsoftbusinesschecks.com/

http://www.irs.gov/formspubs/index.html

http://www.ssa.gov/employer/accuwage/index.html



Q&A

Tom FranzDirector of Client [email protected](217) 689-4658Follow me on Twitter @TomFranzCPP

www.integrity-data.com @IntegrityData


Thank You!

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www.integrity-data.com Twitter @IntegrityData


Documents

Tips for Preparing and Processing Payroll for Year -End · Microsoft KB articles • Year-end closing procedures for Microsoft Dynamics GP Payroll • Incorrect calculations on the