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TimeStar, Version 8
Employee Timekeeping System Overview
Revised 1-5-16
Login
1. Double click on the Insperity icon on your
desktop
OR
Use Quick Link from Dispatch
2. If just “punching” in, select PUNCH
3. If you want to punch in and do another
function, select LOGIN
NOTE: If you need help creating a shortcut on
your desktop, contact the IT Department for
help.
2
LoginDefaults for 1st time users:
1. Username: Type the initial of your first
name and your full last name (in most
cases)
Human Resources will email your default
information to your location.
2. Password: First name initial and full last
name in lowercase letters (in most cases).
It will then prompt you to change your
current password. Change to something
you will remember on a daily basis.
NOTES:
In the future if you want to change your
password, or if you forget your username
and/or password, contact Human Resources at
850-914-8456.
(The Reset Password function does not work.)
3
Punches
Screen 1
If simply punching in or out, select
PUNCH and the Web Clock screen pops
up.
Select from the following:
--In For Day: your first punch when you
come in for the day
--Out: any time you go out
--In From Lunch: self-explanatory
--In For Day Again: any time you come in
the same day, other than from lunch (i.e.
return from an appt)
For our example, if you select In For Day,
the next screen will appear.
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Punches
Screen 2The following message will appear and then fade away. This punch is now complete and the screen is ready for the
next employee to use.
5
Punches
Screen 3
If punching in or out, but you also need to perform another task in TimeStar, select
LOGIN and the following screen pops up.
You can still punch in/out using the PUNCH IN/OUT link at the top of the page.
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Punches
Screen 4The Web Punch screen will appear and you use the same procedure, as briefed, to complete the punch.
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Review Punches
Screen 1
Click on Punches located under Daily
Procedures / Data Entry
This will take you to the screen on the next
slide.
8
Review Punches
Screen 2
Punches will be listed for the pay period
selected.
You can select various pay periods by
clicking on the down arrow directly across
from your name.
If you need a correction to your punches,
contact your immediate supervisor and
request a correction.
9
Total Hours
Screen 1
Click on Total Hours under Daily
Procedures
This will take you to the screen on the next
slide.
10
Total Hours
Screen 2You can select various pay periods by
clicking on the black down arrow
directly across from your name.
You can also select how you want to
view the information by using the
drop-down selection by Display:
--Daily Summary
--Detail View
--Combine by Pay Type
--Weekly Summary
--Weekly by Pay Type
--Daily by Org Level*
--Summary by Org Level*
If you need a correction to your
punches, contact your immediate
supervisor and request a correction.
*Used by Supervisors11
Accrual Summary
Screen 1
Click on Employee Maintenance /
Employee Information / Accrual
Summary
This will take you to the screen on the
next slide.
NOTES: Check Accrual Summary
before requesting leave to make sure
you have enough available leave.
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Accrual Summary
Screen 2
NOTE: Accrual year begins 7-1 and ends
6-30 of following year.
On the Balances Tab, you can view the
summaries of the different types of accrual
plan.
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Accrual Summary
Screen 3
On the Transactions Tab, all accrual
transactions appear in a sequential list by
effective date.
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Leave Request
Screen 1Click on Daily Procedures / Requests
This will take you to the screen on the
next slide
15
Leave Request
Screen 2My Requests (#) will display on the tab
Click on New Request located in left bottom
corner, then select Time Off Request.
This will take you to the screen on the next slide.
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Leave Request
Screen 3
Send Request To: Make sure this
is the supervisor you need to send
your request to and if not click on
the drop down list and select your
supervisor. Notify HR if your
supervisor is not listed.
Click on the “Plus” sign to add a
request
This box will appear:
1. Edit Hours for daily hours
2. Choose Pay Type
3. Select day(s) you want to
request off. Use Control key
to select multiple days
4. Click on Add Dates located
under the calendar
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Leave Request
Screen 4
If you request more time off that what you have available, you will get the
following error message.
Select ‘OK’ and then modify your request.
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Leave Request
Screen 5
Review the Request Detail for accuracy.
Change the Scheduling if a whole day is not
being taken.
Enter a brief description or comment regarding
the request in the Comment box.
Once complete click Submit Request.
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Check Status of Leave Request
Screen 1
Status column shows current status of
the request. See Status Key bar for
the meaning of the symbols.
To hide lines, select requests by
checking the box at the beginning of
selected lines and then select Hide
Selected.
Click on any request for all
information relating to your request.
This will take you to the screen on the
next slide.
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Check Status of Leave Request
Screen 2
The Request Detail screen shows the
details of each request you select.
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If you have any questions regarding
TimeStar contact:
850-914-8456
Human Resources Department,
*** New Hires, or to receive training credit, see next screen
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TimeStarEmployee Timekeeping System Overview
Training Confirmation
You have completed the TimeStar Employee Timekeeping
System Overview
Click here to confirm you have completed the training.
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