TimeControl Industrial & Hard Dollar’s HD PCM - …info.ineight.com/rs/ineight/images/Day 2 - Subcontractor...Hard Dollar, an Oracle Gold Partner and a Certified Microsoft Partner

(c)

© 2014 Heuristic Management Systems Inc. and BASEMETHOD

TimeControl Industrial

& Hard Dollar’s HD PCM

Integrating Cost Control and

Field Data Collection

®

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Introductions

Chris Vandersluis

President HMS Software

HMS: Founded in 1984

TimeControl released to market in 1994

Partners with:

Microsoft since 1995

Oracle-Primavera since 1997

Deltek (Welcom) since 1985

Hard Dollar since 2012

Erik Marthinsen

President, BASEMETHOD

Founded in 1998

Integrator

Partners with:

Hard Dollar

Microsoft

ViewPoint Software

HMS Software (TimeControl)

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The Challenge Field Data Collection

100% Subcontract tracking of approximately 47 contractors per project

Track estimated actuals on a day to day basis

All data capture is subcontractor, PO and scope centric

Due to the amount of detail in the breakdown, needed ways to filter to ‘in

progress’ work

All data entry is done by Tracking Code and use multiple other elements for

reporting (examples: AFE, Discipline, Area)

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The Challenge Time & Expense contracts capture man-hours and equipment hours per

resource classification against the contracted rates.

Tracking of unit rate and lump sum contractors

Progress tracking against 100’s of scope items

Reconciliation of 1000’s of timesheets against contractor summary billing each

month

Reporting

Work breakdown structure needs to support reporting for three stakeholders:

Contract Management, Project Controls and Corporate Cost Control

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The Challenge – data volume SAGD Projects 3 concurrent project

AFE’s per Project:

12 separate AFE’s with 15 different Areas

for tracking scope

Total number contractors per project:

47 contractors. Most with multiple

Purchase Orders

Total man-hours per project: 500,000 man-hours

Total WBS / CBS breakdown per project: 1385 lines

Cost tracking per project: $110 – 135 million

Sub-contractor invoice reconciliation effort: 100’s of LEM’s to contractor invoices

Forecasting per project 165 unique Forecasting lines using

multiple forecasting methods

Corporate Accruals per project 50 plus accruals per period

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HR Systems and Payroll

Finance and Billing systems

Project Management Field data collection:

Timesheets, Materials, Equipment, Production

Timesheets

TimeControl

Industrial

©

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TimeControl Industrial includes full timesheet functionality for both back-office personnel and field data collection function for field personnel to collect:

Crew timesheet entry

Material Consumption

Equipment Usage

Production Accomplished

Extended rates

A single system with multiple interfaces to fulfill multiple needs

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TimeControl and Hard Dollar

TimeControl Industrial Field data collection of crew timesheets,

material consumption, equipment usage and

production values

Hard

Dollar’s HD

PCM Estimating,

pricing and

planning

Hard Dollar’s HD PCM

& Primavera’s P6 Variance reporting, cost

control, pricing validation,

schedule updates and

replanning

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Demonstration

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Flexible and multi-leveled approvals

Timesheet Approvals

HMS’s unique Matrix Approval Process for Labor Actuals™

Unlimited automatic Validation Rules are user-definable, flexible and can be applied globally or to any group or even an individual

Unlimited manual validation levels in which each crew, employee, material, equipment or production entry, can have a unique approval routing

Non Labor Approvals

Material, Equipment and Production entries can have multiple multi-level approval structures.

Alternately the Crew approval paths can be mandated as an approval path for all entries including non-labor

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TimeControl

Finance, HR Payroll

Cost Control

Scheduling

The Matrix Approval Process

Tasks

Resources

Custom Codes

Timesheet Entry

Automated Validation Rules

Billing, Payroll, HR, Systems

Primavera (P3-P6)

Project Manager Validation


Administrative Approval

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Subcontractor approvals

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TimeControl Industrial Approvals


Takedown sheets generated in the field for Time, Materials, Equipment and Production

Crew Timesheet Entry

Automated Approvals

Corporate Systems: Payroll, HR, Billing, Contractor reconciliation

Project Management Systems: e.g. Primavera/Microsoft Project

Multiple Approval levels

Project Manager Validation

Material Consumption Entry

Equipment Usage Entry

Entry of Production Accomplished

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Data flow: HD PCM to TimeControl and Back

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Hard Dollar HD PCM / TimeControl


HD PCM

HD PCM Jobs into TimeControl Projects

HD PCM Cost Items into TimeControl Charges

HD PCM Resources into TimeControl Resources

TimeControl Crew Entry Timesheet

TimeControl Material, Equipment, Production Entry

Payroll, Invoicing, Project Management and other external systems

TimeControl Approvals

TimeControl returns to HD PCM:

labor hours/cost per cost item

Material quantity/cost

Equipment usage/cost

Quantity completed

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Hard Dollar HD PCM / TimeControl


HD PCM

HD PCM Jobs into TimeControl Projects

HD PCM Cost Items into TimeControl Charges

HD PCM Resources into TimeControl Resources

TimeControl Crew Entry Timesheet

TimeControl Material, Equipment, Production Entry

Payroll, Invoicing, Project Management and other external systems

TimeControl Approvals

TimeControl returns to HD PCM:

labor hours/cost per cost item

Material quantity/cost

Equipment usage/cost

Quantity completed

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TimeControl/Hard Dollar/Primavera

TimeControl can even

link to HD and

Primavera’s P6

simultaneously.

www.timecontrol.com

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The TimeControl Advantage

Individual employee timesheet TimeControl Industrial includes both a Crew Timesheet for Field Data

collection and a weekly timesheet for back office personnel in the same

system

Assign tasks to employees TimeControl allows tasks to be assigned to an employee

Capture time-in and time-out of each employee TimeControl includes an optional time-in/time-out entry with an unlimited

number of time-ins/time-outs per day.

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Diary entry TimeControl allows a narrative for the entire timesheet or each line where

weather, safety and other working conditions can be recorded.

Multiple rates TimeControl supports an unlimited number of rates per employee such as

overtime, double time, unbillable time and for each rate code, up to 9 values

per default.

Associate rates to individuals Rates can be associated and/or restricted to a project, individual, resource

group or any combination

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Payroll validation rules

An unlimited number of TimeControl’s Validation Rules can be applied globally or by group even to the individual employee level

Approvals

Supervisor approval with multiple levels

Approval by line item project control

Approval by line item for billable control

Reporting

Exception reports such as missing timesheets, timesheets awaiting approval, hours under or over threshold etc.

Custom report writer

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Security to allow certain users to see and manipulate only certain data

such as rate values

Constrain data entry so users can only see the appropriate data

selections for the right employees

Allow employees to become inactive if they are not on the job

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Smartphone / Tablet Support

Back office personnel can enter

timesheets on a

Blackberry

iPhone

Android

Windows7 Mobile

iPad

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Timesheet Approvals

HMS’s unique Matrix Approval Process for Labor Actuals™

Unlimited automatic Validation Rules are user-definable, flexible and

can be applied globally or to any group or even an individual

Unlimited manual validation levels in which each crew, employee,

material, equipment or production entry, can have a unique approval

routing

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Non-labor approvals

Material, Equipment and Production entries can have multiple multi-

level approval structures.

Alternately the Crew approval paths can be mandated as an approval

path for all entries including non-labor

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Benefits

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HD / TC Industrial Benefits

Benefits of Integrating TimeControl Industrial and Hard Dollar’s HD PCM include:

Highly detailed visibility into project performance available on a weekly basis

Complex reporting is simplified through integration of level of detail for tracking

Simplified reconciliation of billing to daily contractor LEMS

Significant reduction in the number of spreadsheets used and level of effort to

maintain

Time, time, time, time and time!

Administrators, Project Controls and other stakeholders all get access to data

incredibly quickly to analyze

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TimeControl back office features

Easy web interface

Multi-browser support

Multilingual

Install onsite or subscribe in the cloud

Expense tracking

Automated Approvals

Matrix Approvals

Vacation Approvals

Flexible Reporting

Flexible architecture

SQL Server, Oracle, MySQL

Links to Project Management


Microsoft Project, Project Server

Oracle-Primavera

Deltek OpenPlan and Cobra

Links to ERP/Finance

Dynamics

SAP

Oracle

Others…

Government compliance such as

DCAA, R&D Tax Credits, SOX

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Links to Project Costing, Project Management, HR and Finance HMS Software is a Technology Integration Partner with

Hard Dollar, an Oracle Gold Partner and a Certified

Microsoft Partner

TimeControl includes direct integration with Hard Dollar’s

HD PCM as well as popular project management systems

such as Microsoft Project and Project Server,

Oracle-Primavera’ P6 and Deltek’s Open Plan and Cobra.

You can move data on a scheduled or on-demand basis

You can integrate with multiple project management

systems and versions simultaneously

Customizable import/export function to interface with

virtually any Finance, Billing, HR, Payroll software or

service or ERP system including Microsoft Dynamics,

SAP, Oracle Financials, PeopleSoft and more…

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Some more HMS clients

http://www.acergy-group.com/public/home

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TimeControl works in many industries Engineering/Construction

Aecon Construction

AeroInfo

Koch Business Solutions

Kongsberg Devotek

Thompson Beta

Gas / Utilities

Gulf South Pipeline

Acergy

Petrocon

VenCorp

Manufacturing

Alcan

Parker Hannifin

Dofasco

Georgia Pacific

John Deere

Mercury Marine

Tennant

Wagner Spray Tech

Vision Systems

Defense / Aerospace

Bombardier Inc.

CAE Electronics

General Motors Diesel

Lockheed Martin

Rolls Royce

SAAB

Government

Dutch Railways

Government of Saskatchewan

Railway Procurement Agency (UK)

Technology

Arivia

CSI Piemonte

DRS Power Control Tech

EDS

Face Technology

Fuel Plus Software

GE Access

Lockheed Martin

Positron

Psion Techlogix

DRUCK Ltd

Telecommunications

Cable & Wireless Bartel

Ericsson

EXFO

Motorola

Philips Semiconductors

SARA Amsterdam

Stratos Global

Financial

Standard Life

Development Bank of One

Health/Pharmaceutical

Boehringer Ingelheim

Azko Nobel (Organon)

RTS Thurnall

Canadian Institute for Health Info

Iogen

Registrat

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TimeControl Industrial highlights

Crew Timesheet entry

Material/Equipment/Production entry

Extended Rates support

Highly flexible and multi-leveled approvals

Existing link to both HD and P6

Links to Finance, Billing, Payroll, HR, SharePoint, Excel and other

Project Management systems and more…

Back office and Field Data Collection

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Thank you! For more information:

To find out more about TimeControl Industrial: industrial.timecontrol.com

To find out about the TimeControl/HD solution: industrial.timecontrol.com/solutions/harddollar

To reach Chris Vandersluis:

[email protected]

To reach Erik Marthinsen: [email protected]

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Crew Entry

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Material

Equipment

Production

Entry

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Extended Rates

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Manage

Crews

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Manage

Crew

Options

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Hard Dollar

Project Table

options

You can bring in

Jobs, Cost Items but

also Resource

definitions and

assignments

Decide what Hard

Dollar user defined

cost categories to

send labor and non-

labor entries to

Decide on the rate

value from

TimeControl that will

be sent back to Hard

Dollar for labor

Decide on the rate

value from

TimeControl that will

be sent back to Hard

Dollar for non-labor

or just move the

quantities have Hard

Dollar do the costing

for you

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Hard Dollar

Interface

Definition

Align Hard Dollar

User Defined Tags

with TimeControl

user defined fields

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Hard Dollar

Connection

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Charge Table

Cost item tab

Documents

TimeControl Industrial & Hard Dollar’s HD PCM - …info.ineight.com/rs/ineight/images/Day 2 - Subcontractor...Hard Dollar, an Oracle Gold Partner and a Certified Microsoft Partner