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TimeClock PlusUPDATES & ENHANCEMENTS
TCP Version 7• Beta version now being tested• Compatible with Apple and mobile devices• Different look and numerous changes• Anticipate university wide training before implementation
Lead & Admin Actions• Employees no longer manually added in TCP• All job changes should be accomplished in Banner using the
Personnel Action Form (PAF)• Job changes are uploaded to TCP when PAF is submitted• For new jobs
• Job code is required all wage employees• Job code in TCP made Clockable on midnight of effective date (PAF
must be approved & applied)• For terminated jobs
• Job code in TCP make Unclockable on midnight at end of termination date
• For Work Study jobs• Job code in made Unclockable when funding runs out
Employee Actions• Employees are now prompted to manually enter the time of a
Missed Punches • Employees now have the option to enter total hours worked
using Time Sheet Entry• Employees now have the option to track time worked by Cost
Code
Fixing Missed Punches• Available to all WebClock employees and some using terminals
(by department request)• Entering the time for the missed punch is required to proceed
with the current clock action • Exception: if employee misses a punch out and allows 16
hours to lapse, a missed punch out is automatically recorded• Employees cannot edit recorded missed punches• Supervisors must always approve a missed punch (in addition
to approving the shift)
Time Sheet Entry• Employees enter total number of hours worked for a day• This eliminates the need to clock in at the beginning and out at
the end of a shift• TSE is a great alternative when:• The employee’s work location has no computer or other
electronic device available• The employee’s work expectation is a set number of hours per
week based on the hours estimated to complete a project• Employee can track hours and populate the time sheet as they
are able (within payroll deadlines)• Employees can enter hours for a single day or multiple days at
once
Cost Codes• Used to track time worked at the fund (cost code) level• This allows employee to have one Banner position and one
TCP job code and still track time on multiple projects (funds)• Multiple supervisors can approve the different Cost Code
shifts• When hours are exported to Banner, the exact time
distribution by fund is loaded instead of employee’s default labor distribution
• All sponsored funds automatically loaded in TCP; departments can request to have all funds in TCP
TCP to Banner Interface• Unapproved shifts only prevent the employee’s hours for that
job from exporting• Coming soon – the same will be true for unapproved Missed
Punches
Data Validations• Run regularly by Payroll to ensure data integrity • Continued development to identify data discrepancies between
TCP and Banner• For example:• Verify that employees and users have correct Banner PID in TCP• Verify that employee hours have an active Banner position• Compare total hours in TCP to total hours in Banner• Verify that employees do not have future hours recorded and
approved in TCP• Verify that employees are not able to approve their own hours• Clean up:
• Identify active TCP users that have been terminated in Banner and remove access
• Identify TCP employees that have no active jobs in Banner and have not worked in 90 days and suspend them (licensing requirement)
Time Sheet Demo
EMPLOYEE ACTIONS:• Click the Time Sheet Entry button
EMPLOYEE ACTIONS:• Select Single entry (Time Sheet) to add one shift
EMPLOYEE ACTIONS:• Complete fields as noted above and click the Add button
• Enter Date worked• Enter estimated start Time
Enter total Hours worked• Select appropriate Job Code
EMPLOYEE ACTIONS:• Review data entered, Edit or Delete as needed and click the Save button• Or click the option to Add new record if more shifts need to be added
EMPLOYEE ACTIONS:• Click the OK button
EMPLOYEE ACTIONS:• Select Multiple entry (Time Sheet) to add multiple shifts at once
EMPLOYEE ACTIONS:• Complete fields as noted above and click the Save button
• Enter Anchor Time (est. start time)• Select applicable work Week
• Select appropriate Job Code (can use a difference Job Code per row)
• Enter total hours worked in the Sat – Fri columns
EMPLOYEE ACTIONS:• Click the OK button
SUPERVISOR ACTIONS:• Select Employee .. Approval Manager
SUPERVISOR ACTIONS:• Enter Start and End dates and click the Update button• Review shifts, highlight and grant management Approval as applicable
SUPERVISOR ACTIONS:• Select Employee Edit hours
SUPERVISOR ACTIONS:• Review the shifts, edit and approve as applicable
Cost Code Demo
EMPLOYEE ACTIONS:• Click the Clock In button
EMPLOYEE ACTIONS:• Continue with acknowledged time
EMPLOYEE ACTIONS:• Select applicable Job Code
EMPLOYEE ACTIONS:• Select applicable Cost Code
EMPLOYEE ACTIONS:• Successfully clocked in
MANAGER VIEW:• Edit hours displays Cost Code next to the Total