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Time Management Solutions for Time Management Solutions for the Modern Workforcethe Modern Workforce
Presented by Daniel SmithPresented by Daniel Smith
Chief Architect, Time Management by G&A PartnersChief Architect, Time Management by G&A Partners
What Is Time & Attendance?
What Is Time & Labor Management?
Time & Attendance
• The process of accurately collecting, recording and reporting an employee's hours for each day worked
Labor Management
• The planning, organizing and directing of acquired personnel data that leads to increased employee productivity and more efficient business practices
What Is a Time & Labor Management System?• A system used to provide a set of tools to business owners and managers to use and evaluate the collection of labor hours that increase work flow, productivity and the efficiency of a business
Annual Cost of Manual Time Keeping
Expense Cost Per Employee 50 EmployeesLabor Related to Collection of Data $65 $3,250
Time Calculation Inaccuracy $280 $14,000
Theft of Time / Fraud $150 $7,500
Unauthorized Overtime $292 $14,600
Sick / Vacation Abuse $232 $11,600
TOTALS $1,019 $50,950
Based on the American Payroll Association
Examples of Everyday(salaried absenteeism)
• Salaried manager takes day off• Does not report taking that day• Gets paid for salaried day and day off at a later time
Examples of Everyday(hourly employees)
• Hourly employee clocks in• Clocks in 5 minutes early• Gains 5 minutes for 10-day bi-weekly period• Potential for overtime is now greatly increased,
causing the company to incur additional costs
In 2005 $134.2 million was collected by the DOL. Of the $134.2 million collected, nearly $36.1 million was collected for overtime violations, and $20.1 million was collected for employees who were not paid for all hours worked.
Overtime Case StudyJanitorial Firm 2007
Decrease in overtime trend due to G&A’s time management system
G&A’s Time Management Solution• Time & Attendance• Absence Management• Scheduling• Self-service• Systems for Data Collection
Time & Attendance
• Calculate actual hours worked in “real time”• Accrue and track paid time off (PTO) i.e., vacation, sick,
etc.• Reduce the risk of costly payroll errors and inflated
labor costs • Eliminate wasteful paper timesheets and cost of
opportunities for human error • Track overtime so you can manage labor hours to a
budget or job • Allow for business owners and managers to focus on
the strategic aspects of their company• Streamline the payroll process and save time
Absence Management
• Configure and enforce your leave policies easily to interpret multiple layers of rules
• Reduce total payroll by controlling unapproved or unreported absences
• Set automated alerts that notify you when disciplinary actions or rewards are required
• Identify absence trends and patterns using auto-generated reports
Scheduling
• Manage employee scheduling with business demands
• Schedule the right employees dependent on cost, location and availability
• Create schedules based on user-defined criteria such as pre-defined skills and seniority
• Allow employees to swap shifts in “real time” and become involved with the scheduling process, via self-service
Self-Service• Allow employees and mangers to access “real-time”
data from anyplace, anytime, via the Internet• Allow employees to clock in and out virtually
anywhere, dependent on user permissions• Allow employees to request time off• Allow employees to re-schedule shifts with a
manager’s permission• Allow employees instant access to their vacation
balances (PTO) without waiting for paycheck summary or calling the HR department
Systems for Data Collection
• Computer online, via the Internet • Biometric hand clocks• Time clocks• Text messaging• Wireless devices and PDAs• Interactive voice response (IVR)
What’s Next?
• Webinar recording– www.gnapartners.com/happening_resource_collection_regis
tration.html
• “Time Management by G&A Partners” white paper– http://gw.vtrenz.net/?GTA5RF2ULG
• Time Management by G&A Partners Demos– Anthony Grijalva, Jr.
• [email protected]• 713.235.8204
– Dan Smith