Time Management is Life ManagementORNT 199

Videos http://

www.youtube.com/watch?v=jHZxlW9xftk

http://www.youtube.com/watch?v=ICjDACIGkLc

Understanding Time? Even scientists and philosophers

struggle to define time Nonrenewable (cannot make more) Not preservable (cannot stockpile) Time is relative

Fundamental Characteristics of Time Management Know what you want

State clear, specific goals on paper Know how to get what you want

Create an action plan to achieve your goals

Balance Without this, our lives feel like chaos—

don’t just live for others

Covey: Purposeful Planning Carve out space in your life for things

that are not urgent but are important Exercise Homework Quality time with loved ones Traveling Eating healthy meals

When we feel “out of time,” we drop what is important and feel dissatisfied

Goal Setting SMART goals Nonspecific goals leave us confused

about how to achieve them Make goals as fine-tuned as an engine—

visualize them in tangible images

Vague versus SMART Goals

Vague Goals Get a good education.

Get good grades.

Improve my appearance.

Get control over my money.

SMART (Tangible) Goals

Graduate with an AAS in Nursing with a 3.0. average in May 2014

Earn a 3.5 GPA this term.

Lose 10 pounds by April 1.

Put $50 in Savings each month.

Tips for Goal Writing Write down your goals

Helps you realize if goals are too vague Writing leads to changes in attitudes,

behaviors Write your goals with details in changes

you want to see, feel, touch, taste, hear, be, do, or have

Tips for Goal Writing Write goals in several timeframes (short-

term, intermediate-term, long-term) Write goals for several areas of your life

Education Career Financial Family or relationships Health Social life

Tips on Goal Writing Reflect on your goals each week

Remember how you feel about them See how goals can help each other Think about obstacles and how to

overcome them Act quickly to achieve goals Reward yourself when reach a goal Refocus on benefits of goal when feeling

frustrated

Brainstorm and order goals Take 10 minutes

to brainstorm as many goals as possible

Take another 5 minutes to order those goals as short-term, intermediate, and long-term

Take another 5 minutes to connect goals

ActivityDefining your goals

Time Management Tools To-do lists (and must-do lists)

1. Keep daily list of tasks2. Write down time needed to complete each task3. Prioritize (A=most critical items that need completed

today; B=less urgent, could wait; C=do not require immediate action)

4. Cross off tasks when finished5. Avoid “C fever”—ask yourself if something (i.e.,

vacuuming) really needs done before something else (i.e., writing a paper due the next day)

6. Assess your ranking—did you put some things too high? Others too low? Can you get rid of some tasks from the list?

Time Management Tools Calendaring

Paper calendars versus electronic(i.e., student Microsoft email)

Monthly versus weekly versus hourly Day planners

Creating a Calendar/Plan1. Consider your goals and the big picture

a. What do you need to complete now?b. What steps can you start to take towards intermediate goals? Long-term goals?

2. Consider whether you are trying to change or to maintain3. Write down predetermined obligations in blocks of time (i.e., class, work)4. Work in other goals, tasks around other blocks of time5. Set clear stop and end times (use a timer to stick to your plan)

a. Set small amounts of time to work on projects (10 minutes to study—break—10 minutes to study—break) and then start increasing your time once you are in the mindset

b. Think about how to add time to your days (i.e., get up 15 minutes earlier; shower for 15 minutes less)

6. Schedule fun/flex time to remain flexible7. Include time to run errands, complete chores8. Plan for more difficult, time-consuming work, homework that will come later9. Inform others impacted by your plans10. Begin with the most difficult/important task—gives immediate gratification and

you’ll be more focused at the start of your day

Week of…

M T W R F S S

2/13 ORNT 199 HW

2/20

2/27 ORNT 199 Mid-term

3/6

3/13

3/20

3/27

4/2 Cap-stone 1st Draft

4/9 Cap-stone Final

4/16

4/23

4/30 Final Exam

Longer-Term PlanningUse a chart or program like Excel to make a long-term plan for coursework, tests, projects, events, work

Stop Procrastinating This is a choice—if you don’t choose to stop,

you won’t Discover what type of procrastinator you are

Dreamers: big goals with no specifics Worriers: focus on worst case scenario and talk

about problems, not solutions Defiers: resists tasks; don’t do what is promised Overdoers: take on extra work, do not delegate,

do not prioritize Perfectionists: fear making mistakes

Write out your habits and write ways to change them

Stop Procrastinating Trick yourself—say you will only read 5

pages of a 50 page chapter Don’t wait for your emotions, energy to

change—Just do it! (emotion and energy change follows)

Use your time management tool to keep responsible Plan for unexpected emergencies,

obligations

Stop Procrastinating Create goals that excite you Multitask effectively (a mindless task +

an involving task) Monitor how you spend your time

Stop Procrastinating Make it Meaningful Monday: Pick something you’ve put off

and write why it would be good to accomplish it Take it Apart Tuesday: Break chores and assignments down Write an Intention Wednesday: “I intend to…and will reward

myself by…” Tell Everyone Thursday: Others keep you on task Find a Reward Friday: Be willing to withhold if you do not

complete Settle It Now Saturday: When procrastination starts to come,

do it now! Say No Sunday: If you really don’t intend to do something,

just admit to yourself that you are not and don’t do it (but remember the consequences)

Ask yourself… What can I do right now to work on a goal? Am I being too hard on myself and worrying too

much? Is this a piano? (regarding perfection) Would I pay myself for the quantity and quality of

work I am doing right now? Can I do just one more thing before day’s end? Can I delegate this? How did I just waste my time? Could I find time if I really wanted to? Am I willing to promise to do something?

HomeworkCreate a chart to make a plan of when major assignments and tests will occur this semester. See the chart on the left for an example.

Week of…

M T W R F S S

2/13 ORNT 199 HW

2/20

2/27 ORNT 199 Mid-term

3/6

3/13

3/20

3/27

4/2 Cap-stone 1st Draft

4/9 Cap-stone Final

4/16

4/23

4/30 ORNT 199 Final Exam