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8/8/2019 Time Manageent Final
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TIME MANAGEMENTTIME MANAGEMENT
Submitted To:
Alka Singhal Mam
Submitted By:
Anoop Raj Srivastva- 05A
Karam Bangur- 18 A
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ContentsContents Objectives of Time Management
Why it is needed Time Wasters
3 Ps of Time Management
How to use time efficiently
Our suggestion
Objectives of Time Management
Why it is needed Time Wasters
3 Ps of Time Management
How to use time efficiently
Our suggestion
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Facts about TimeFacts about Time
24 hours per day
168 hours per week
8736 hours per year 10080 minutes per week
24 hours per day
168 hours per week
8736 hours per year 10080 minutes per week
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DEFINITIONDEFINITION
QuickTime and adecompressor
are needed to see this picture.
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Objectives of Time ManagementObjectives of Time Management
Clarifying your objectives/goals
Identifying the most commoninterruptions of working time and try to
eliminate them
Determining why and when you
procrastinate and overcome
procrastination.
Clarifying your objectives/goals
Identifying the most commoninterruptions of working time and try to
eliminate them
Determining why and when you
procrastinate and overcome
procrastination.
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Why Time Management?
Why Time Management?
To manage the work(using timeconstructively)
Improving productivity/effectiveness
To manage the work(using timeconstructively)
Improving productivity/effectiveness
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Time Wasting CulpritsTime Wasting Culprits
What are the most
common time wasters,
thieves and culprits
What are the most
common time wasters,
thieves and culpritsQuickTim
com r orr to t is ictur .
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Time Wasting CulpritsTime Wasting Culprits Telephonic interruptions
Inefficient delegation
Extended lunch or breaks
Poorly run meetings
Misfiled information
Poor planning
Telephonic interruptions
Inefficient delegation
Extended lunch or breaks
Poorly run meetings
Misfiled information
Poor planning
Qui Time and ade ompre or
are needed o ee hi pi ure.
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Contd.Contd.
Waitings/delays
Paperwork
Junk mails
Procrastination
Not setting priorities
Waitings/delays
Paperwork
Junk mails
Procrastination
Not setting prioritiesQuickTime anda
decompressorareneededtoseethispicture.
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The "Three Ps" of Effective Time
Management
The "Three Ps" of Effective Time
Management
Planning
Priorities
Procrastination
Planning
Priorities
Procrastination
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Why do we procrastinate?Why do we procrastinate? Dont know where to start.
To avoid an unpleasant task.
Were afraid to fail. Waiting for more information.
We may think if you put it off someoneelse will do it.
We are over-committed.
Dont know where to start.
To avoid an unpleasant task.
Were afraid to fail. Waiting for more information.
We may think if you put it off someoneelse will do it.
We are over-committed.
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To overcome
procrastination:
To overcome
procrastination:
List the things you have beenavoiding. Prioritize them. Try to do at
least one of them each day untilyou catch up.
List the things you have beenavoiding. Prioritize them. Try to do at
least one of them each day untilyou catch up.
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PLANNING ANDPRIORITIZATIONPLANNING ANDPRIORITIZATION
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Why arent we organized?Why arent we organized? It takes too much time.
You dont know how.
You want to do it perfectly.
It takes too much time.
You dont know how.
You want to do it perfectly.
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The price of not being
organized?
The price of not being
organized? Missed deadlines.
Overlooked opportunities.
Wasted time.
Lost customers due to poor or slow
service.
Wasted money.
Missed deadlines.
Overlooked opportunities.
Wasted time.
Lost customers due to poor or slow
service.
Wasted money.
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Using Your Calendar
Using Your Calendar
Add a meeting as soon as you knowabout it.
Write dates for follow-up on calendar. Include personal deadlines.
Have one master calendar.
If you use an electronic calendar, back it
up regularly.
Add a meeting as soon as you knowabout it.
Write dates for follow-up on calendar. Include personal deadlines.
Have one master calendar.
If you use an electronic calendar, back it
up regularly.
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Eliminating things
from your to do list
Eliminating things
from your to do list Whatsthe w rstthat anhappen if
nt dothis?
A I theonlyperson who andothis?
M st it bedonenow?
Isthereaneasier waytodo it?
Whatsthe worstthat anhappen if
dont dothis?
A I theonlyperson who andothis?
M st it bedonenow?
Isthereaneasier waytodo it?
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How to use Time Effectively
How to use Time Effectively
Consolidate similar tasks
Tackle tough jobs first
Learn to use idle time Get started immediately on important
tasks
Reduce meeting time
Take time to plan
Remember that Now is the time to put itall together.
Consolidate similar tasks
Tackle tough jobs first
Learn to use idle time Get started immediately on important
tasks
Reduce meeting time
Take time to plan
Remember that Now is the time to put itall together.
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Time Management is
Simple
Time Management is
Simple
Wheredoyou Start?Wheredoyou Start?
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Step IStep I
Think for an hour in a day
Make a list of :- All the things you need to do
Think for an hour in a day
Make a list of :- All the things you need to do
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Step IIStep II
Grade your list
1- Urgent and important
2- Urgent and non-important
3-
Not Urgent and important
4- Not Urgent and non-important
Grade your list
1- Urgent and important
2- Urgent and non-important
3-
Not Urgent and important
4- Not Urgent and non-important
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Step IIIStep IIIWork on your Grade 1sWork on your Grade 1s
1
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Time MangementTime Mangement
You not only manage time
You mange:
Yourself,
Others
and work
You not only manage time
You mange:
Yourself,
Others
and work
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