Time Attendance Software - aio-eastafrica.com · Time attendance software “Easy” and “Profi-Cloud” Why time recording software from All In One Software (EA) Ltd? Our software

Your advantage:The installation is only done on an internal IIS server from Microsoft or externally in a cloud. (The IIS server is included in each Microsoft standard server)

The operation is independent of the platform via any standard web browser.

If the necessary permissions are present, Time Attendance can be accessed from anywhere in the world. The best solution for any company with multiple locations.

Recording of check-in and check-out times is taken by stationary on-premise terminals or portable mobile terminals using a virtual terminal via a browser mask or iOS /Android Mobile Apps.

Thus no installation is required on the workstations. The software is simply launched via the browser used on the PC or laptop.

Times calculations are shown in industry-independent, user-friendly tariffs.

Time Attendance SoftwareAfter 22 years of experience in the development of time recording systems, All In One Software (EA) Ltd is launching a completely new web-based time recording software. The user interface is designed according to the latest technical and functional requirements. All functions are operated via a web browser on the Internet or intranet.

All In One Software (EA) Ltd -Nairobi- Kenya. Tel: +254 709 199 000 - Email: [email protected] - www.aio-eastafrica.com

Time attendance software “Easy” and “Profi-Cloud”

Why “time attendance”?Staff are the most cost-intensive resource in most companies and industries. A time attendance solution, which calculates and manages working hours, is not only recommended, but a necessary system in every modern company.

With an operating size of, for example, 20 employees and an absence time measurement of only 5 minutes per day per employee, this is fast 100 minutes in week! For a gross average hourly wage of Kshs. 238/=(for employees who earns average 40k per month), this add to Kshs. 499,800 /= per month for 21 working days for 20 employees! That means you are loosing Kshs. 5.99m annually ! It does not take into account the hours the human resource department will use to add tedious hours of paper cards and notes or to calculate further in Excel tables.

The entry-level package “Easy Time” with a terminal costs approx. Kshs 42,500 /= plus Installation cost of Kshs. 25,000 /= , software cost of Kshs. 60,000 /= and one year support cost of Kshs, 20,000 . This means that solution acquisition costs of 155, 000 /= will save you a cool Kshs. 5.9m annually!

The ROI (return-on-investment) is realized within a very short time. Make your own calculation with your own figures , perhaps 100 employees, higher acquisition costs, with only two and a half minutes of absence and deviating labor costs.

One thing is certain: You save money, secure liquidity and jobs!

Why electronic time attendance?

Dashboard and settings:The user interface is designed according to the latest technical and functional requirements.All functions are operated via a web browser on the Internet or intranet.

All In One Software (EA) Ltd -Nairobi- Kenya. Tel: +254 709 199 000 - Email: [email protected] - www.aio-eastafrica.com page:02


Why time recording software from All In One Software (EA) Ltd?Our software is a fully functional web-based application. Not only are employees working over a Web browser, but the entire time recording software is served via a common internet browser.

All In One Software (EA) Ltd is one of the leading time attendance software companies in Kenya. With a strong development experience since 1995, we have developed time attendance recording software that meets high requirements with numerous updates based on suggestions from our customers integrated since launch.

A variety of installations in a wide range of industries guarantee a wealth of experience from which you can benefit. Whether for five or five thousand employees, the appropriate time attendance recording module can be set up according to your requirements. “Software directly from the manufacturer” allows additional individual customizations as well as features to be added in the short term. Direct access to the development team is another huge benefit. Our own support and hotline, as well as the close cooperation with our partners, enable us to provide short-term support for any possible service.

We have a selection of cheap hardware from the Far East or high quality hardware from Germany for you to choose from. Stationary or Mobile terminals, via Internet browser or via a mobile app are the standard.

We have the right solutions for you!HR master:The personnel master contains more features: Personal information sheet, Assigned tariffs, Personal calendar and Vacation management.

Why Time Attendance Software from All In One Software (EA) Ltd?



Software tailored to your business:The “All In One Software (EA) Ltd Time Attendance Software” fulfills the most stringent requirements through a large number of installations in various sectors and authorities. In more than 22 years of development, our customers’ suggestions and wishes have always been taken into account and integrated into our programs. If there is any need of customized billing, we can solve this with our microprogramming feature, which is integrated in the software.

All standard payroll features are available. If, contrary to expectations, a feature is not present, this is implemented without additional costs by our development team. A newly developed tariff structure allows employees to schedule and manage employee billing.

What’s the use of ‘cheap’ software, if you have to do all the necessary calculations again in Excel?

The “All In One Time Attendance Software” is used in various sectors and industries:Bakeries with mutiple branches, breweries, hardware stores, printing houses, various service providers, municipalities, city administrations, courts, restaurants, hotels, various social facilities such as nursing homes, kindergartens and handicapped workshops, metalworking companies, mechanical engineers, industrial companies etc.

If the requirements of the “EasyTime” are not sufficient, upgrading to the next larger module can be realized within a few minutes. Perhaps a Workflow software sytem, an Access control system, a Project planning suite or a Personnel deployment planning should be integrated? “All In One Software (EA) Ltd” offers these modules. An upgrade is implemented in the shortest possible time.

Of course, these modules are also web-based and are installed on the IIS server only which shortens the upgrade timelines.

Integrated absence planning:

Software for your business. Additional software and add-on modules.

No dead end:

Flexible use:


Software tailored to your business:


Modern creation of a daily schedule with “Drag and Drop” function. Here, a three-layer day model with automatic layer recognition is shown.

Important functions in the settingsThe calculation of the employees worked hours is managed within the tariffs. A tariff includes the group calendar, the planned-time calendar and the daily schedules with various breaks, surcharges and time slots.

Important functions in the settings

The tariff is assigned to the employee in time. It contains all billing data.

Different daily schedule and Shifts can be assigned to a group calendar.

Fixed, variable and presence related breaks in different variants are assigned to the daily schedule.

The account system is flexible and indispensable for invoicing.

Tariffs Group Calendar

Daily Schedule Time Schedule

Breaks Supplements

Accounts System Absences

The group calendar is assigned to the tariff. In it, the daily schedules and shifts are included.

The target time calendar is assigned to the tariff. It is set up according to the day, week or month target time.

Night, Sunday, overtime,Surcharges and other surcharges are assigned to a tariff.

In addition to fixed absences such as illness and leave, freely definable absences can also be created.



Important functions in the settingsThe personnel master can be divided into tenants, locations, departments and cost centers. The layout of the subdivisions is created in the settings.

Group calendar in tariff

General settings

Important functions in the settings

With the client installation additional companies can be integrated into the Software should be established.

The locations are subdivided into departments and �ost centers to which the employees are assigned.

Different locations can be assigned to a company. This is very important for branch operations.

The cost center subdivision is a further sorting criteria to make the evaluation more meaningful.

Client Locations

Cost CenterDepartments

Language change in a few seconds. German and English is standard. Other languages added on request.

The holiday calendar is available for creating holidays in the system.

With the container functionEmployees for specific assignments and evaluations.

In the allocation of rights the individual user is assigned the rights for the use of the software.

Each user receives a password, which also assigns the rights.

The change of year is important for the preparation of the billing in the future.

Year

Rights allocation

ContainerLanguage

Holiday Calendar

Password



Staff calendar in the personnel department

All important functions as well as control elements are accessed quickly via the Dashboard.

Dashboard: Software controls

The dashboard allows you to access all the important functions with just one click. Here are the settings.

Personal data sheets, personal calendars and calendars, tariffs and vacation management are retrieved.

In the history, the last 10 called actions are displayed, which can be opened again.

The department calendar givesInformation about absence in the individual departments.

Settings History

Staff Department Calendar

Individual and group bookings for the follow-up of Coming and going

Correction errors are made by employees which can be rectified quickly.

Individual and group bookings for the subsequent posting of arrivals / Go bookings as well as absences.

Corrections Group Bookings

Group Bookings


Time attendance software “Easy” and “Profi-Cloud”Dashboard: Software controls

The booking mask is the most important control feature for processing employee data and getting information.

Clicking on the personnel check displays the presence or absence with a booking for all employees.

With the absence planning, absences can be planned via location, department and container.

Calculations can also be repeated with the closing date.

The tariff manager allows processing of already allocated tariffs and to assign employees.

In data communication, data fetching is set between the software and the terminals.

The “booking” feature is one of the most important page to process incoming / outgoing bookings and to correct or enter absences. The balance of the employees is displayed here. Balance adjustments can be made for individual accounts and the vacation administration is edited here.

A generated document from the various lists and reports, which can be displayed and printed, is possible. All lists can also be exported to Excel, Word and PDF and printed from there.

Quickly print out a present and absence lists, as well as one report on come and gobookings.

All reports, lists and logs are accessed via the Reports and Lists app.

Bookings

Absence

Planning

Tarrif Manager

Personal Check

End of Day

Communication

Data

Daily lists Reports and lists

Evaluations

Terminal-

Daily Booking istMonthly ReportReportbox Protocol Violation

Core Time


Performance overview of the Profi- and Easy-CloudTime attendance software “Easy” and “Profi-Cloud”

Standard Features Easy Time Profi Time

Maximum number of users 2.000 Unlimited

Number of supported terminals and readers 9 Unlimited

Database SQL from Microsoft (MS SQL Express Free) yes yes

Web-based software, location independently usable yes yes

Password-protected user administration yes yes

Client Capability 2 99

QuickCheck (Internal Display Panel) yes yes

Container Function no yes

Cost Center Management no optional

English and German as Standard Languages yes yes

Parameterization Easy Time Profi Time

Tariffs, group calendar, target time calendar for day, week and month time 12 999

Tariff manager (Edit and Assign tariifs) yes yes

Daily Schedules 18 999

Break times per model 2 4

Break variants 3 6

Screening(rounding functions) no 999

Slide time calculation with difference display yes yes

Layers per day program (automatic layer detection) 3 6

Contract accounts including standard accounts 18 999

Investment of surchages 6 99

Allocation of surcharges per tariff 3 18

Billing Macros no 999

Vacation reasons 2 5

Disease causes 2 5

Enclousdure of flexible reasons of abscence 4 99

Operation and evaluation Easy Time Profi Time

Comfortable booking mask with reverse calculation yes yes

Correction assistant with reverse calculation yes yes

History( the last 10 opened windows are displayed) yes yes

Absences, holiday planner (department overview) yes yes

Individual group bookings with electronic stamp card no yes

Holiday and holiday calendars yes yes

Operation and Evaluation Easy Time Profi Time

Monthly reports 1 5

Account and Person lists yes yes

List of presence and absence yes yes

Employees calendar for printing yes yes

Absence statistics no yes

Reportbox (individual design of monthly reports, account evaluation , personnel master) no yes


ANZ

VISETZ

Time and AttendanceWorkflow

Access

Display Panel

AppsVisitor Management

Real time

Web Terminal

Human Resource Planning

Project Acquisition

Are you interested?Then please contact us!

We would be happy to arrange a meeting with youOn-site appointment or a presentation via the

Internet.

We look forward to meeting you!

Best regardsYour All In One Software (EA) Ltd team

All In One Software (EA) Ltd Empress Building,Westlands. Nairobi - Kenya.

Tel: +254 20 239 7570

Mobile: +254 709 199 000

www.aio-eastafrica.comE-Mail: [email protected]

Other web-based software solutions:

All In One Software (EA) Ltd -Nairobi- Kenya. Tel: +254 709 199 000 - Email: [email protected] - www.aio-eastafrica.com


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Time Attendance Software - aio-eastafrica.com · Time attendance software “Easy” and “Profi-Cloud” Why time recording software from All In One Software (EA) Ltd? Our software