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Time, Attendance and Leave (TAL) Project
Presentation and Discussion
December 14, 2011
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Agenda
• Welcome • DHRM Team Introduction• Project Overview, Scope & Timeline• Questions• TAL’s Fit with Other Central Administrative Systems• Questions• What DHRM Needs from Agencies• TAL Requirements & Agency Questionnaire Discussion• Questions• Contact Information
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DHRM Team MembersCharter Aspect Highlight
Sara Wilson DHRM Agency DirectorProject Sponsor
Rue White DHRM Dir. of Agency Human Resource ServicesTAL Business Owner
Belchior Mira DHRM ITECH Division Director TAL System Owner
Leonard Nottingham TAL Project Manager
Diane Anderson, Debbie Rigdon, Mike Pote, Deanna Goldstein
TAL Business Leads & Subject Matter Experts
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Project OverviewCharter Item Highlight
Project Purpose Provide an “Enterprise Available” TAL solution
Scope Capture and Report Time, Attendance and Leave Data
Schedule Deploy TAL Solution April 2013 with phased on-boarding thereafter
Budget ~ $952,000
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Project Scope – What’s In
The TAL solution will provide an automated means:
1) for state employees who fill salaried and wage positions to report time worked and for their managers to review and approve or deny that reported time (Note: These employees and their positions must be set up in PMIS.)
2) to interface hours worked to CIPPS
3) to calculate the accrual, earning, crediting or other accumulation of leave to employees and the use of leave by employees
4) for employees to request leave and for their managers to review and approve or deny those requests *The employees to whom #3 and #4 apply must be tracked as employees in PMIS and abide by the Classified leave program
5) for agencies to report on and download data entered into the TAL system
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Project Scope – What’s Out
– Administration of FMLA, Workers Comp and STD / LTD
– Tracking leave for those not using the Classified Leave System (e.g., faculty and appointees)
– Capturing hours worked for Contractors
– Recording hours worked for employees whose employee and position data is not recorded in PMIS
– Work Scheduling Tool to enable supervisors to schedule multiple workers for operational coverage (Note: A schedule will be able to be established in TAL for an employee)
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Project ScheduleWe are here
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Questions
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PMIS
TAL
CIPPS
Employee and position data (salaried and wage) comes to TAL from PMIS
TAL’s Fit With Other Systems
Time and leave data is captured in TAL
Hours worked (not leave) are interfaced to CIPPS
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What Can / Will Be Captured in TAL?
Hours Worked Leave
Wage P OSalaried Non-Exempt P PSalaried Exempt P P
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What is sent to CIPPS from TAL?
Hours Worked Leave
Wage P OSalaried Non-Exempt P
(for overtime)O
Salaried Exempt P(for overtime)
O
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TAL’s Fit With Other Systems
CIPPS
CIPPS-Leave
TAL
TAL-Leave
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Questions
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Current Needs from Agencies
Item Due
Sign Attendance Sheet End of Meeting
Complete Agency Questionnaire
12/30/2011
Review and Comment on Requirements
Various DHRM Facilitated Sessions
Final Agency Comments to Leonard Nottingham by Thursday 1/12/2012
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TAL RequirementsDiscussion & Handout
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Requirements will be available on-line
Developed from two existing sets of system requirements
TAL Requirements
Requirements listed in a tabbed spreadsheet- In- Out- New- Reports
What vs. How
Save agencies work and get agency feedback
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TAL RequirementsOpportunities for agency questions on requirements:
Session 1 – Friday, Dec. 16th 2PM – 3PM (Leave Requirements)Session 2 - Tuesday, Dec. 20th 2PM – 3PM (Time Capture Requirements)Session 3 - Wednesday, Jan. 4th 2PM – 3PM (Leave Requirements) Session 4 - Friday, January 6th 2PM – 3PM (Time Capture Requirements)Session 5 - Tuesday, January 10th 2PM – 3PM (Any Requirement Questions)
Agency comments due by 1/12
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Employee
Employee’s Supervisor
HR
Enters Data On Timesheet
TimeEmployee Work
CycleReview & Approve
Lock & Review
Reviews Timesheet
Reviews Summary Pay Period Data
General Timesheet Data Flow
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Agency QuestionnaireDiscussion & Handout
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Identify the appropriate contacts for follow-up questions
Responses help validate and verify requirements
Agency Questionnaire
Due by Friday 12/30
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Questions
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Contact InformationWebsite: www.dhrm.virginia.gov/TAL.html (Coming soon!)
Rue White – DHRM’s TAL Business [email protected]
Leonard Nottingham – TAL Project [email protected]
Diane Anderson – Lead TAL Business [email protected] 804-225-2730
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Next Steps
Item Due
Sign Attendance Sheet End of Meeting
Complete Agency Questionnaire
12/30/2011
Review and Comment on Requirements
Various DHRM Facilitated Sessions
Final Agency Comments to Leonard Nottingham by Thursday 1/12/2012
