Thursday Council Chamber Corner Seddon/Duncan Streets, Raetihi · Significance and Engagement 2.1 This report does not trigger the Significance and Engagement Policy. Discussion 3.1

Thursday 4 July 2019

At 6.00pm

Council Chamber Corner

Seddon/Duncan Streets, Raetihi

WAIMARINO-WAIOURU COMMUNITY BOARD

NOTICE OF MEETING

A MEETING OF WAIMARINO-WAIOURU COMMUNITY BOARD WILL BE HELD IN THE COUNCIL CHAMBER, CORNER DUNCAN/SEDDON STREETS, RAETIHI

ON THURSDAY 4 JULY 2019, AT 6.00PM Members Chairperson: John (Luigi) Hotter Board Members Raewyn (Missy) Biddle Winston Oliver Allan Whale Councillors: Rabbit Nottage Vivienne Hoeta Mayor: Don Cameron

Clive Manley CHIEF EXECUTIVE

Roles and Powers of Community Boards

The Community Board has already been delegated the task of co-ordinating rural reserves and hall committees. It also has a major input into the development of Council’s Long Term Plan.

The Community Board’s prime objective is to be the interface between Council and the ratepayers and public of the Ward.

Role of Community Boards The role of a Community Board is to (Section 52 Local Government Act 2002 [LGA]):

(a) Represent and act as an advocate for the interests of the community. (b) Consider and report on all matters referred to it by the territorial authority, or any other

matter of interest or concern to the community board. (c) Maintain an overview of services provided by the territorial authority within the community. (d) Prepare an annual submission to the territorial authority for expenditure within the

community. (e) Communicate with community organisations and special interest groups within the

community. (f) Undertake any other responsibilities that are delegated to it by the territorial authority.

Powers of Community Boards A Community Board shall perform such functions and duties and exercise such powers as are delegated to it by Council from time to time.

Powers of Community Boards (Section 53 – LGA): 1 A community board has the powers that are:

(a) Delegated to it by the relevant territorial authority in accordance with Clause 43 of Schedule 7 of the LGA.

(b) Prescribed by the Order in Council constituting its community. 2 The powers of a Community Board prescribed by Order in Council expire at the close of six

years after the Order comes into force. 3 Despite subsection (1), a community board may not:

(a) Acquire, hold or dispose of property. (b) Appoint, suspend or remove staff.

Powers Delegated to the Community Board by Council • The co-ordination of rural reserves and hall committees.• To allocate the approved budget for the following activities in the area: Footpaths programme; Parks and Reserves discretionary spend; Public information signage.

• To approve: Temporary road closures for events (subject to administrative imperatives); Street names; Parades, collections and special uses of the roads; Changes to speed restrictions on local roads (subject to NZTA rules); Road closures.

Please Note: The Reports attached to this Order Paper set out suggested resolutions only. These suggested resolutions do not represent Council policy until such time as they might be adopted by Council resolution. This Order Paper may be subject to

amendment either by addition or withdrawal of items contained therein.

Waimarino-Waiouru Community Board – Public Business – 4 July 2019 Page 4

WAIMARINO-WAIOURU COMMUNITY BOARD ORDER PAPER

A MEETING OF WAIMARINO-WAIOURU COMMUNITY BOARD WILL BE HELD IN THE COUNCIL CHAMBER, CORNER DUNCAN/SEDDON STREETS, RAETIHI

ON THURSDAY 4 JULY 2019, AT 6.00PM

PUBLIC BUSINESS

Page

1 Apologies

2 Declarations of Interest: Notification from Elected Members of: 2.1 Any interests that may create a conflict with their role as an elected member relating to the items of business for this meeting; and 2.2 Any interests in items in which they have a direct or indirect pecuniary interest as provided for in the Local Authorities (Members’ Interests) Act 1968

File A05-0014

3 Public Forum: Temporary Suspension and Reinstatement of Standing Orders

File A05-0014 Doc 720289

5

4 Annual Tree Programme South 2019/20 File P15-0017 P15-0011

Doc 715746

6-10

5 Capital Works and Members Request for Information File R40-0022 Doc 719350

11-20

6 Confirmation of Minutes: 6 June 2019 File M80-0005 21-25

PUBLIC EXCLUDED BUSINESS

7 Resolution to Exclude the Public for Consideration of Board Business

File A05-0014 Doc 720354

26

Report to: Waimarino-Waiouru Community Board Meeting Date: 4 July 2019 Subject: Public Forum: Temporary Suspension and

Reinstatement of Standing Orders Document No: 720289 File: A05-0014

Purpose of Report 1.1 The purpose of this Report is to enable the Board to temporarily suspend Standing Orders in

their entirety to allow Members and the Public to address the Board.

Significance and Engagement

2.1 There is nothing in this Report that triggers the Significance and Engagement Policy.

Public Forum Guidelines 3.1 The Community Board has adopted the following Public Forum Guidelines:

(a) Five minutes speaking time will apply to each speaker or group. (b) Members of the public wishing to speak must advise the Community Board of the

reasons and subject he/she wishes to address the Board a minimum of two clear working days prior to the meeting.

(c) The Chair may refuse applications which are repetitious or offensive and may terminate a speaker in progress where the subject matter is disrespectful or offensive.

(d) There are not to be criticisms of individual Board members or individual staff members. (e) The Public Forums are designed for people to speak about matters of interest to them to

the Community Board. It is not intended that people should be questioning Board members on these occasions. However, Board members may ask questions of speakers to clarify their statements.

Suggested Resolution(s) 1 That the Report on Public Forum: Temporary Suspension and Reinstatement of Standing

Orders be received. 2 That, pursuant to Section 27(4) Schedule 7 of the Local Government Act 2002, the Board

temporarily suspends Standing Orders in their entirety to allow Members and the public to address the Board.

The Board received addresses as follows: RESOLVED That, pursuant to Section 27(4) Schedule 7 of the Local Government Act 2002, the Board reinstates Standing Orders in their entirety for consideration of the agenda.

Ngahuia Konui EXECUTIVE ASSISTANT - COMMUNITY SERVICES 26 June 2019

5

Report to: Waimarino-Waiouru Community Board Meeting Date: 4 July 2019 Subject: Annual Tree Programme South 2019/20 Document No: 715746 File: P15-0017, P15-0011

Purpose of Report 1.1 The purpose of this Report is to advise Members of planned tree work in Raetihi and

Ohakune for the 2019/20 financial year.

Significance and Engagement, Social Impact 2.1 This report does not trigger the Significance and Engagement Policy. 2.2 This report does not trigger the Social Policy.

Background 3.1 Council has an annual budget for planned tree work throughout the District. The budget

for the southern part of the District (south of National Park) is $30,000 for the 2019/20 financial year. This budget is allocated as $10,000 for Raetihi and $20,000 for Ohakune as per the Long Term Plan.

3.2 Tree work is completed by the Parks and Reserves contractor for trees that are in decline,

dead, or where a tree may have become a problem due to location or size. Stump grinding is also completed by the Parks and Reserves contractor although, this is often completed a number of years after the tree has been felled due to budgetary constraints.

3.3 There is also a demand in the tree work budget by contractors for The Lines Company;

trees on Council property may have grown into the growth limit zone (i.e. within 1.5 metres) of a power line. To minimise the ongoing and long term costs of maintenance, often the decision is made to fell such a tree, unless it has a high amenity or historic value.

Discussion 4.1 Attached is a list of planned work for Ohakune for 2019/20. No tree work has been

identified as being required in Raetihi at this stage, however if this changes over the year an updated report will be brought to the Waimarino-Waiouru Community Board (WWCB) to have the work approved.

4.2 The attached list of planned tree work includes new maintenance requirements, as well as

work approved in previous years. Items remain on the tree programme until the work is completed, as budget allows.

4.3 The planned tree schedule for work to be carried out by the Parks and Reserves

contractor has been developed to ensure that the community is notified and has the opportunity to feed back any concern over planned work, and to ensure that Council

6

Document No 715746 2

Officers have the appropriate approval to allow work to proceed. The process entails presentation of the work list to the Ward Committee or Community Board for the area and notification to the property owner immediately adjacent to the Council property or road reserve where a tree is planned to be felled.

4.4 Once a tree has been removed and the stump has been ground, the decision to replant

must be made with appropriate species, size and location being considered. The tree programme notes where a replacement tree has been recommended. Planting of replacement trees is undertaken under this same budget.

Suggested Resolution(s) 1 That the Report on Annual Tree Programme South 2019/20 be received. 2 That the Waimarino-Waiouru Community Board approves/does not approve the 2019/20

planned tree work for Raetihi and Ohakune.

Julia Fincham COMMUNITY PROPERTY ASSETS OFFICER Email address for point of contact:[email protected] 17 May 2019 Attachments: 2019/20 Planned Tree Work for Ohakune and Raetihi

7


Date

added

Location Description Images Council

Approval

Notes

Ohakune

13/11/18 Ohakune Council Office.

Remove trees behind staffroom area & replant with smaller natives.

Council Staff have raised issues that the trees are shading the back area and pollen and residue falls and sticks to outside furniture and also vehicles parked out back. Solar panel for battrery on top of generator covered in black residue.

1/4/19 95 Goldfinch St

Remove Large Cherry blossom on Council side of boundary. Impedes vision from driveway & blocks light. Is by a large concrete power pole indicated by blue arrow

Contact Liana before removing to ensure correct tree is removed.

Ph 021 029 58042

20/5/19 Goldfinch Street

Remove dead beech tree. Numbered tag 040.

8


20/5/19 Mangawhero Reserve

Remove dead branches overhanging picnic areas

22/5/19 Ohakune Cemetery

Remove dead pine & deciduous tree in cemetery and dead shrub on grave top.

Remove fruit tree dropping fruit onto seat on turning circle

22/5/19 Jubilee Park Trim deadwood and remove hangers from beech trees in Jubilee Park.

9

Document No 7157465

10

Report to: Waimarino-Waiouru Community Board

Meeting Date: 4 July 2019

Subject: Capital Works and Members Request for Information

Document No: 719350 File: R40-0022

Purpose of Report1.1 The purpose of this Report is to provide an update on the planned capital works and other

items of interest in the Waimarino-Waiouru Community Board area in 2018/19.

Significance and Engagement2.1 This report does not trigger the Significance and Engagement Policy.

Discussion3.1 Works

3.1.1 The list is a combination of contracted items and other items that Members havedisplayed an interest in. Other items can be added to the list on request.

3.2 Roading

Subject Action taken TargetCompletion

R1 MangateiteiRailway OverBridge

Design underway, Kiwi Rail approval in principle has beenreceived. Land owner agreement achieved for newalignment, works will continue into FY 2019, now deferredfor Croton’s Road bridge. Deed of Grant with KR has slowed progress.

June 2020

R2 PavementRehabilitation

Ruapehu Road section has been deferred in favour offorest harvest impact of pavement in Waimiha. 800m onWhangaehu Valley Road at RP 1.7km is now sealed withline marking complete. Matapuna Road has been sealedand line marked.

R2

R3 WildingVegetation

Plant pest and trees budget ($50k) is being applied togood neighbour policy requirements of Regional Councilsnew Plant Pest Policy. Selected tree removal on Ruatitiroad is being programmed for this summer. Makinojunction tree removal now programmed with the minorimprovement works and intersection sealing next summer.

R3

R4 Crotons Roadbridge No 1

Bridge culvert failed under flood damage and renewed asflood damage works. New culvert installation andreinstatement completed.

R4

R5 Ruapehu RoadRail Overbridge

Designs and economic evaluation underway. A decisionto fund this will be made following evaluation as a regionalimprovement project. Deferred one year to fundMangateitei RoB. May 19 – still awaiting NZ TransportAgency funding decision.

R5

R6 Bus Shelters A standard bus shelter will be erected in Raetihi to fit thebudget. The community group looking at town shiprevitalisation will look into a bespoke design to suit thetown’s themes. Extended concrete pad to be constructed

R6

11


for the standard shelter to be installed. R7 Crotons Road

Bridge Damage Failure of bridge foundation supporting abutments, temporary bridge is in place, design is being finalised. Consent and planning check will be carried out following this, followed by construction. NZ Transport Agency funding approved in May 2019.

R7

R10 Matahiwi Bridge 16 T GVM suspension requires upgrading for Atihau forest harvest. Investigation beginning to secure advanced funding for the project as a regional improvement project. Awaiting funding approval from NZ Transport Agency.

R10

R11 Minor Improvements

Mangaeturoa Rd and Waipuna Rd intersection sealing completed. A new light was installed opposite Hot Lava at Thames/Rimu intersection and an existing light was moved to opposite the Suitcase bar in December 2018. New light installed at Raetihi Ohakune Rd walkway to swimming pool.

R11

R12 Carrot Park Bridge

Consents approved and bridge contractor has programmed works for July. Awaiting NZTA approval for working adjacent to and off Clyde Street (S.H.49).

R12

3.3 Environmental

Subject Action taken Target Completion

E1 Raetihi Ohakune and National Park Wastewater Resource Consents

These consents all expire this year. Documentation and items to discuss public consultation was developed. A consultation strategy was prepared for release to parties. The community engagement document developed and community engagement started in June. A power point is available. A paper went to Council recommending the final option for the preparation of a resource consent application to be lodged for each plant. Consents have been lodged with Horizons Regional Council. The Wai Report as supporting document has been signed and has triggered some minor adjustments to the lodged consent. S92 request for additional information received for Ohakune & National Park WWTP consent applications. RDC will respond by end Sept. Raetihi consent requested to be put on hold to allow nutrient investigations to be carried out. Massey University are trialling a new method at the Raetihi WWTP for investigation into which nutrient is triggering algae growth in WWTP oxidation ponds. A Wai Group meeting held in August has helped inform the s92 response for Ohakune & National Park WWTPs which will be lodged in September. Horizons agreed to put the Raetihi WWTP application on hold until August 2017. Ohakune and National Park WWTP s92s were lodged with Horizons on 21 Oct 2016 to allow for additional monitoring data Initial verbal feedback from Horizons suggests that the consents will be fully notified. RDC will seek that reason for notification be supplied by Horizons rather than agree to have it publicly notified. The Ohakune and Raetihi resource consent have been on hold while the money secure to assess land passage options is being investigated with outcome of a land passage design by June 2019. The consents are supported by the Visitor/Tourism Infrastructure funding work in E5.

Ongoing

E2 Raetihi Water Supply

A new Raetihi Water Supply Consent has been lodged with Regional Council. The application is a roll over

Ongoing

12



Resource Consent

resource consent for the next 10 years while decisions are made around a new water source and its appropriate infrastructure. It has approval in principal from affected parties, Department of Conservation, Fish and Game and Iwi. The processing may be delayed and processed with the Wastewater Resource Consents. Horizons have requested more information around a small number of points, data was collated and added to the lodgement in October 2015. Additional information requested by Horizons was also sent to support the application. Horizons have asked RDC to reconsider the 10-year term sought for the consent. This will require rationale for a longer term and re-lodging a revised application. To be discussed when Wai Group reconvenes in August. This does not preclude us from investigating a long term water source for the supply of Raetihi at a time when the community can afford it. Initial indications from the Wai Group are that they support a longer term of 24 years. A revised application will be lodged with Horizons in September. The Wai Group have provided a letter of support for the Raetihi water term sought to be extended to 24 years. A revised application seeking a term of 24 years was lodged 17 October 2016, received notification from Horizons on 1 Nov 2016 that the Raetihi consent will be processed on a fully notified non-complying basis. Reconsideration of terminology used in the One Plan by Horizons has meant that the Raetihi consent is required to be reframed and resubmitted. This is proposed to be done in March 2017, although there is no set timeframe for this. An update of the Raetihi consent application is underway. A revised application was submitted to Horizons on 23 June 2017. Council awaits a response. Further consultation was required after the HRC consultant identified that Water Abstractions are not permitted but non-complying activities. Council have been informed the consent will be notified and the reason for notification is being drafted by the consultant. Raetihi Water Supply Consent has been advertised by Horizons Regional Council. Two submissions where received in support of the application and none opposed. The next phase will be a discussion around if RDC proposed conditions are accepted to Regional Council or will there be changes to conditions and others proposed. This position remains unchanged. A Section 92 request for further information has been made. Council are now calculating the water loss against the World Bank bands as proposed by Water New Zealand. This was also asked of Horowhenua District Council when they applied for a new abstraction consent. . A water loss study was completed against the World Bank Guidelines and will be submitted as part of a section 92 request. The draft water loss report suggests a significant loss of water is occurring and needs further work to validate the method is correct. The water loss Zone analysis is planned for April in Raetihi. The centre of the town will be done as a second stage latter in the month. Staff resourcing has delayed the second stage. Draft conditions have been received from Horizons Regional Council.

E3 Flood Modelling Horizons resolved to commence stream works next June 2020

13



financial year. General maintenance items will continue by RDC over this year. HRC have indicated a desire to work with the community understanding options to engage or enhance the waterways while achieving flood resilience. HRC have indicated a meeting early next year to set out how this engagement will be achieved.

E4 Government Freshwater Improvement Fund

RDC has submitted an application to the new Government Freshwater Improvement Fund for the upgrade of Ohakune and Raetihi Wastewater Treatment Plants (WWTPs), and for support of the Whangaehu Catchment Accord (a group established to protect and enhance the Whangaehu water catchment). RDC is one of many applicants from around the country. A response to the application is anticipated in late June/July. Council was not successful in securing funding for the WWTPs as these were not discharges to land. The catchment was successful at getting some funding through the Regional Council. The Nga Wai Ora O Te Whangaehu Freshwater Improvement project will cost $1.68 million, with $590,000 secured Freshwater Improvement Funding from MFE over three years: for 60 km fencing to prevent stock access, riparian planting of 12,000 native plants, five fish pass repairs and 10 community-led restoration projects. Horizons are negotiating contracts with the Government before works can commence. No contracts have been signed between the parties to my knowledge. Horizons Chief Executive was in Wellington to sign the Contract with ministers on the 21 June 2018. Horizons have signed with the government to uplift the money and spend it over the next three years. The Government agreement requires a governance group and Mayor Don Cameron is council’s representative on this group. HRC provided a one day drop in to help community members complete their funding applications at the Council Ohakune Cambers on the 4 October 2018. There was direct contact with six groups on that day. The quality of the project was very high and they had some ambitious goals. The governance group met and allocated funding to community groups against their criteria. The first governance report has been submitted to MFE and expected targets have been met. Ruapehu Continues to co-ordinate the wider Whangaehu Catchment group and are gathering information around works being undertaken in the catchment. The next Governance meeting will be in April, which will cover the actions against targets for Riparian fencing, planting, fish pass improvements and community projects. Projects goal appear to be on track. The work programme has been split across three years so there remain opportunities for more work across all the categories so please spread the word to those who might wish to participate.

Ongoing

E5 Visitor Infrastructure Funding

There is a new Visitor Infrastructure Fund available and RDC are applying for the Ohakune Water Supply and some Wastewater Funding Feasibility around land passage. Two projects were proposed for this funding round, which targeted visitor growth demand. The plant covered filtration, clarification, reservoir and a wastewater disposal system, Total of 5 million dollars. The second application covered the feasibility of land disposal,

Ongoing

14



affordability model, wetland contact for one million dollars across Ohakune and Raetihi townships. The second stage would be informed by the first stage and would look at land disposal and treatment. Council were asked to repackage some of the wastewater treatment land passage information. Council has been successful in securing the feasibility study of wastewater to land application for Ohakune and Raetihi. The contract has now been signed by the Parties with the timeline of 30 June 2019 to deliver agreed design land passage plans for Ohakune and Raetihi through the Wai Group. A site visit was made to Otorohonga wastewater wetlands, and St Peters School for the group to get an understanding of what might be achieved. The Wai group also meet and undertook site visit with a wetland expert to Ohakune and Raetihi wastewater treatment plants. The Wai group meetings are discussing the types of wetlands, what parameters they achieve, limitations and what whole of life costs are involved. Along with land suitability. This project is on track. A number of systems have been looked at with an understanding of wetland design and what might work being established.

E6 Ohakune Water Intake

At the Ohakune water intake flushing was last completed in August. The silt chamber was pumped out August. Staff constraints has meant flushing was not achieved and has been discussed with Veolia. The Veolia operator has been tasked to co-ordinate the repair. Metal Tech booked to under undertake the bridge repair with Veolia. On the 21 February the intake was attended by the operator. There was a 200 mm sludge built up against the gate but the chamber appeared clear. The last major flush was made in August. The planned Cycle trail has not yet achieved funding which is the ideal time to consider upgrade options for the access. Should this not eventuate then a track off the mountain road at the old quarry would be more affordable to maintain and was originally discussed with the then Tongariro Manager Paul Carr as a potential “safety extraction route”. Access to the site can be achieved with DOC driver in a side by side. Water intake cleaning occurred in June. The sandfilter media upgrade is also underway as the media is at the end of its life. A power failure did not shut a valve at the water plant which generated a non-compliance. Veolia have investigated the incident and resolve the reason for its occurrence.

Ongoing

E7 New World Wastewater issues

There has been a number of complaints received around odour at the New World store. A proposal to jointly investigate the Wastewater and Stormwater lines that are both public and private has been accepted by the owners of the New World property. Further landowners are also been approached to contribute to the investigation works. Cheal have developed a brief to investigate lines and levels throughout the area in collaboration with Veolia information. Investigation work has commenced but the report has not yet been completed. A new line has been found that needs to be CCTV to help with the report. Cheal are completing their wastewater report and have indicated a number of private lines and public lines are

Ongoing

15

Document No 7193506


under building and have dropped joints. The stormwaterlines are now being assessed. Cheal have completedtheir investigations. We are expecting their reports. Thereport has highlight a need for further information, which isbeing sort, and some input from the private owners of theirplans for future development in the area. This will helpwith the planning of design changes. This information willfeed into the Ohakune Infrastructure Planning and forwardspend.

E8 New ZealandDefence Force

The New Zealand Defence Force in Waiouru is alsoworking toward a new Water Safety Plan and Council hasbeen invited to assess its risk matrix development,providing input around the Waiouru township reticulationworks. Council attended a meeting in December to furtherthe water safety plan and discuss general works betweenthe organisations. High-level discussions around levels ofservice for the whole community of Waiouru (public andarmy) were held. More discussion are planned for 2019.NZDF are in the process of seeking a new resourceconsent for the abstraction of water. Council is providingassistance with this process.

Ongoing

E9 Raetihi WaterLines

Veolia are developing a proposal for the replacement ofthe next section of water main Seddon street to Balancestreet for this financial year. Seddon street water mainrider is on track and will transition into the work onBalance street 2019-2020.Seddon Street ridder main is 90% completed.

June 2019.

E10 OhakuneWater Main andStormwatermain

Veolia are developing a proposal for the replacementwater rider main and stormwater line in Arawa Street.Ohakune. This may be put on hold in favour of completingother projects as it is not urgent.

April 2019

E11 Ohakune CarrotPark – WPI

An extension of the water and wastewater line is beingproposed to capture the new WPI housing lots and allowfor future development of Council land has beencompleted.

April 2019

E12 Ohakune WaterLoss

The Ohakune Water Demand from town is too high andneeds to be brought back into line with other years. Aquick wins night loss analysis was completed. The initialresults from these investigations have been compiled intoa report to the community Board. Follow up visits to theareas in question are underway. A letter drop of 25 letterswas made in Tawhero Road area and planned for followup. Other follow ups are also underway.

June 2019

3.4 Community Services


C1 WalkwayImprovementCapital Budget

Volunteers will proceed with the upgrade of the Miro &Arawa Street walkway over the summer holidays.Volunteers lined up, some concrete work will becompleted shortly. Updated timeframe has workcommencing before the end of March. Preparation worksto be done over Queen’s Birthday weekend. Roughweather meant work had to be postponed. Nextopportunity is July school holidays.

Ongoing

C2 SecurityCameras

Council staff investigating Ohakune existing set up andwill seek quotes for an upgrade. Police assisting with aplan of where they would like cameras. Contractors to

Ongoing

16



scope work and provide quote by mid April. Chasing quote. Proposal for upgrade to be completed in two phases. Phase 1 will restore current systems at TCB, iSite and BP. Phase 2 will install cameras at North & South entrances to town, the Junction and the Carrot Park. Camera types confirmed & quote for phase 1 under consideration

C4 Old Half Pipe Location

I Love Ruapehu Sign – waiting on pricing for concept from Ruapehu Signs. Have received one quote and await a second quote from a Palmerston North based business. A second quote has been received. The next step requires some consideration. A marketing strategy is to be undertaken prior to a report going to the Community Board to inform what words might best support and reflect the Ohakune community while fitting in with a wider district strategy. Visit Ruapehu have confirmed that, with regards to brand, the strategy for the district is ‘Ruapehu – Our Greater Outdoors’.

Ongoing

C5 Re-pile Ohakune Railway Station

Soil test shows that re-piling will require much deeper foundations than existing, work will now consist of subfloor bracing and fireplace removal or strengthening in line with earthquake assessment recommendations. Awaiting advice from Heritage New Zealand. Cost to do the work is more than the budget, report to go to Council to make a decision on the work required. Further information is being sought regarding work required to bring building up to 34% New Building Standards (NBS) or 67% NBS to inform report. A proposal by AECOM for a detailed seismic investigation to be carried out on the Railway Building has been received for consideration. It is proposed to seek feedback from the community on the future of the building due to the indicative high cost of remedial work and seek a recommendation to Council from the Board at its August meeting. A report will be presented at the August WWCB meeting for a recommendation to Council as to whether the Community Board wish to see the building upgraded to meet new building standards as defined by the Building Act. The community has been made aware of the issues facing the Ohakune Railway Station Building on Council Facebook page. Report went to Council on 12 September to request funds be spent on detailed seismic assessment. Council resolved to seek approval from Heritage NZ for the permanent removal of the chimneys. Letter to Heritage NZ has been sent. A detailed seismic assessment was also approved to be undertaken. This will be requested once a response from Heritage NZ is received around the chimneys. Heritage NZ has responded with a recommendation for the chimneys to remain and be strengthened. Council will now arrange for a detailed seismic assessment to be undertaken. Engineering firm to undertake site inspection before end of November. Engineering staff from Miyamoto International NZ Ltd have inspected the site and are in the process of undertaking a Detailed Seismic Assessment (DSA). DSA report received from Miyamoto. Some points to be clarified before progressing further. Awaiting clarification from Miyomoto. Response received from Miyomoto and Council considering information and next step. Miyomoto

Ongoing

17

https://scanmail.trustwave.com/?c=8510&d=t6P03BSz83ZMRy94wjkLQbEntBrG6DILlNr3cjDfBg&u=https%3a%2f%2fwww%2evisitruapehu%2ecom%2fmedia%2f3770%2fchm0247-ruapehu-brand-guidelines%2epdf

https://scanmail.trustwave.com/?c=8510&d=t6P03BSz83ZMRy94wjkLQbEntBrG6DILlNr3cjDfBg&u=https%3a%2f%2fwww%2evisitruapehu%2ecom%2fmedia%2f3770%2fchm0247-ruapehu-brand-guidelines%2epdf



proceeding with estimate of costs for concept strengthening design. Quote received for detailed design however will await costs for strengthening before proceeding.

C6 Mitigation Fund

The Raetihi Governance Group has confirmed that the $15,070 excl. GST of funds remaining will be distributed amongst a town sculpture project, upgrade of the Domain Tennis Courts and the upgrade of the Makotuku River walkway. The RDC Property Team will oversee the three projects, the details of which are still to be finalised. The Raetihi Promotions Group has work on the walkway underway. Funds for the Makotuku River Walkway and the Tennis Court projects has been allocated. The town sculpture project group have been advised that $5,000 is available to put toward this project and Council awaits further communication from the group. Raymond Berry, lead for the sculpture project, will discuss next steps with the Makotuku River Walkway group to ensure continuity with projects happening in and around Raetihi. Donna and Raymond have had a preliminary discussion around potential sculpture projects. Getting quotes with a project in mind and an aim to have it completed by the end of March 2019. Quotes received and under consideration. Quote accepted and sculpture being worked on. Sculpture completed and expected to be installed by mid June. Sculpture installed and planting will be done to enhance the area as part of the work being done on the Makotuku Walkway.

Completed

C7 Raetihi Revitalisation Project

Contact is being made with all known interest groups with a request for information on projects that have either been identified but yet to be funded and progressed, or that have been started. This will provide a better understanding of who is doing what and where assistance from Council/Community Board can be delivered to support these community initiatives. Further engagement with these groups and the wider community will be undertaken over the next three months.

Ongoing

C9 Accessible Walkway

New budget available of $21,000 to be allocated by WWCB. Report went to WWCB 2 August. WWCB parked decision to allow for more time to consider options. An uplift report will go to the WWCB meeting on 1 November. $21,000 has been allocated to Raetihi Promotions for spending on the Makotuku River Walkway project. Building work being undertaken on a section of the path ready for concrete to be poured this month. Approximately half the path has been laid. Decisions are to be made this week as to the route through the swimming pool complex. Concrete work continuing along section through swimming pool. Preparations underway to concrete section through swimming pool by mid June. Concrete work has continued and available funds drawing to an end. Will look at applying for more funding in new financial year.

Ongoing

C10 Ohakune Swimming Pool Ablutions Block

New budget of $30,000 for either seed funding for bigger community project or an upgrade of existing facilities. Report to be brought to WWCB in future months. At 7 March (Report 708018) meeting WWCB approved use of budget as seed funding for larger upgrade to Ohakune pool complex. Decisions for what this will

Ongoing

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include awaiting outcome of Ohakune town assessment. Ohakune 2000 Inc meeting with Council mid June to engage in Town Assessment.

C11 Raetihi Camping Ground Switchboard

To be done in conjunction with the ablution block upgrade. Quotes to complete the replacement of the switchboard are being sought. Quote accepted and work scheduled. Work underway. New switchboard has been built offsite and delivery expected any day. Installation of the new switchboard will need to be coordinated with the Camping Ground. New switchboard installed.

Completed

C12 Parapara Road Reserve Development

Budget available of $10,000 to be allocated by WWCB after discussions with community. A report to the 1 November WWCB meeting will seek direction on where the funding should be spent. Decision deferred to December meeting in order to get feedback from community. Uplift report at December meeting. Decision deferred until further information is available from Raetihi Promotions as to a project proposal. Raetihi Promotions proposal for using $10,000 available funding for a cultural gateway entrance to the Makotuku Walkway was approved subject to a plan being provided to WWCB for funding required to complete the project. Seeking further information from Raetihi Promotions to inform report to enable final decision prior to end of financial year. Council has agreed to carry over funds to next financial year to enable more time for further funding to be found and proposal to be confirmed.

Ongoing

C13 Tangiwai Reserve Development

Budget of $15,000 for the ongoing development of the reserve, as required by the Tangiwai Committee. A series of meetings have been held to discuss landscape designs. Further meeting to be held 2019.

Ongoing

C15 Park Ave Reserve

There is an opportunity to develop a stormwater detention area on the Park Avenue Reserve area. This will be developed in conjunction with HRC flood evaluation works, stormwater models and engagement of what the community wish to see around stormwater. A report will then be brought to Community Board and Council.

2020

3.5 Other Items

Subject Action Taken Target Completion

O1 Future of Taumarunui Landfill

A workshop with elected members was held in October to canvas options and obtain clear direction on whether Council should pursue landfill closure, reducing waste volume and shipping out of the District or seeking consent for a new lined landfill cell to continue to take waste for another decade. Outcome of workshop was to focus on reduction of waste and not pursue a new lined cell and resource consent. Options and targets are now being incorporated into 2018 Waste Minimisation and Management Plan for public consultation alongside the LTP. Consultation on the Waste Minimisation and Management Plan has closed with a total of 36 submissions received. Submissions hearings were held on 11 July 2018. WWMP adopted 14 December 2018 with amendments. Landfill closure date confirmed as October 2020. Work now underway to develop programme of work between February 2019 and

Complete Decision confirmed to close Landfill October 2020

19

Document No 71935010

Subject Action Taken TargetCompletion

October 2020.O2 Ore Ore Slip In November 2017, Whanganui District Council was

contacted by a local landholder about a slip threateningto block the Mangawhero River at Matahiwi. A webcamwas installed by Horizons so real-time monitoring couldoccur. In December 2017, Horizons installed a low flow-monitoring device at the Matahiwi Track bridge so if theslip was to come down the monitoring device wouldtrigger. The device automatically warns council, police,upstream and downstream property owners via cell orlandline. The major threat would be the YMCA campdownstream and plans have been place sinceDecember for the camp. It is now a wait and seesituation.

Ongoing

Suggested Resolution(s)That the Report on Capital Works and Members Request for Information be received.

Clive ManleyCHIEF EXECUTIVE

Email address for point of contact: [email protected]

18 June 2019

20

Unconfirmed Unconfirmed

Waimarino-Waiouru Community Board – Public Business – 6 June 2019Page 1

WAIMARINO-WAIOURU COMMUNITY BOARD

MINUTESA MEETING OF WAIMARINO-WAIOURU COMMUNITY BOARD WILL BE HELD IN

HOROPITO HALL, STATE HIGHWAY 4, HOROPITOON THURSDAY 6 JUNE 2019, AT 6.00PM

PUBLIC BUSINESS

Present

Chairperson: John Hotter

Board Members: Missy BiddleWinston OliverAlan Whale

Councillors: Vivienne HoetaRabbit Nottage

Staff: Margaret Hawthorne Group Manager Community ServicesAnne-Marie Westcott Environmental ManagerAndrea Nicol Team Leader Land Transport (Part)Ngahuia Konui Committee Secretary

1 Apologies File M80-0001

RESOLVED Moved: WhaleSeconded: Biddle

That the apologies from Mayor Cameron be received, and a leave of absence be granted.

2 Declarations of Interest File A05-0014

There were no Conflicts of Interest declared.

3 Public Forum: Temporary Suspension and Reinstatement ofStanding Orders

File A05-0014 Doc 718194

The Board Temporarily suspended Standing Orders in their entirety to allow Membersand the public to address the Board.

RESOLVED Moved: HoetaSeconded: Whale


Waimarino-Waiouru Community Board – Public Business – 6 June 2019 Page 2

1 That the Report on Public Forum: Temporary Suspension and Reinstatement of Standing Orders be received.

2 That pursuant to section 21(4) Schedule 7 of the Local Government Act 2002, the Board temporarily suspends Standing Orders in their entirety to allow Members and the public to address the Community Board.

The Board received addresses as follows:

Councillor Nottage Spoke about the National Speed Reductions, thinks that 20-30km would be ideal for Clyde Street, Parapara Road.

Member Biddle Has had queries regarding Amenity lighting from community groups from Raetihi. Interest groups in Raetihi have been sent a letter from Council advising that there are funds still available for Amenity Lighting and do they have sites or projects that could use lighting. How can community groups apply to the Township Revitalisation? Youth group has been turned down for bus stop/shelter funding, community sees that as a revitalisation project. Councils Group Manager Community Services Budget for shelter was coming from roading budget put towards bus shelters; need to enquire if project funding can come from revitalisation budget and partly roading budget also. Youth Council need to Council requesting funding required in excess of bus shelter allocation from town revitalisation budget.

Member Oliver Commented on vegetation that is blocking the line of sight along a one-way road section on Ruatiti Road.

RESOLVED Moved: Hoeta Seconded: Biddle

That, pursuant to Section 27 (4) Schedule 7 of the Local Government Act 2002, the Board reinstates Standing Orders in their entirety for consideration of the Agenda.

4 Road Closure Legislation File R76-0019 Doc 715017

Members considered a Report on the Temporary Road Closure Legislation. Councils Team Leader Land Transport spoke to the Report and answered members questions.

RESOLVED Moved: Whale Seconded: Hoeta

That the Report on Road Closure Legislation be received.



5 Temporary Road Closure – 2019 Mardi Gras File R76-0019 Doc 717559

Members considered a Report on the Temporary Road Closure for the 2019 MardiGras. Staff from Bay Audiology were are also in attendance to speak to the report atthe request of the chair and approved by members.

RESOLVED Moved: HoetaSeconded: Nottage

1 That the Report on Temporary Road Closure – 2019 Mardi Gras be received


2 The Waimarino-Waiouru Community Board approves the following Road Closures for the 2019 Mardi Gras subject to a bond of $10,000 under Section 11 of the Local Government Act 1974: (a) Part of Thames Street from Mangawhero Terrace, 50 metres of

Thames Street on the eastern side from 9.00am Wednesday 19 June 2019 to 6.00pm Sunday 23 June 2019.

(b) Thames Street, Tyne Street, Rimu Street and Utuhia Place from 7.00am Saturday 22 June 2019, to 7.00am Sunday 23 June 2019.

Note: The following item was taken after item: 3

6 Capital Works and Members Requests for Information File R40-0022 Doc 717141

Members considered a Report on Capital Works and Members Requests forInformation. Relevant staff spoke to the report and answered member’s questions.


That the Report on Capital Works and Members Requests for Information be received.

7 Confirmation of Minutes: 2 May 2019 File M80-0005


Amendment Item 2 – Declarations of Interest – Member Biddle declared and interest in Item 5 – Proposed Raetihi Community Hub.


Waimarino-Waiouru Community Board – Public Business – 6 June 2019 Page 4

That the Public-Business Minutes of the Waimarino-Waiouru Community Board meeting held 2 May 2019, amended as agreed be confirmed as a true and correct record.

8 Resolution to Exclude the Public for Consideration of Committee Business

File A05-0014 Doc 718199

Section 48 of the Local Government Official Information and Meetings Act 1987 gives the Committee the right by resolution to exclude the public from the whole or any part of the proceedings of any meeting only on one or more of the grounds contained within that Section.

RESOLVED Moved: Hoeta Seconded: Biddle

1 That the Report on Resolution to Exclude the Public for Consideration of Committee Business is received.

2 That the public is excluded from the following part of the proceedings of the meeting.

3 That the general subject of each matter to be discussed while the public is excluded, the reason for passing the resolution in relation to each matter and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General Subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under S48(1) for passing this resolution

C1 – Confirmation of Meeting Minutes: 2 May 2019

The reason(s) for excluding the public is/are recorded in the Public Business Minutes of the meeting

48(1)(a)

C2: 718195 - Confidential Briefing

Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). To protect the privacy of natural persons. To maintain legal professional privilege

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act or Section 6 or Section 7 or Section 9 of the Official Information Act 1982 as the case may require are listed above.



There being no further business, the meeting concluded at 7.26pm.

Dated at Raetihi this 4th day of July 2019.

John HotterCHAIRPERSON

Report to: Waimarino-Waiouru Community Board

Meeting Date: 4 July 2019

Subject: Resolution to Exclude the Public for Consideration forBoard Business

Document No: 720354 File: A05-0014

Purpose of Report1.1 Section 48 of the Local Government Official Information and Meetings Act 1987 gives the

Board the right by resolution to exclude the public from the whole or any part of theproceedings of any meeting on one or more of the grounds contained within that Section.

Significance and Engagement

2.1 Nothing in this report triggers the Significance and Engagement Policy.

Suggested Resolutions1 That the report on Resolution to Exclude the Public for Consideration of Board Business be

received.

2 That the public is excluded from the following part of the proceedings of the meeting.

3 That the general subject of each matter to be discussed while the public is excluded, thereason for passing the resolution in relation to each matter and the specific grounds underSection 48(1) of the Local Government Official Information and Meetings Act 1987 for thepassing of this resolution are as follows:

General Subjectof each matter tobe considered

Reason for passing this resolution in relation to each matter

Ground(s)underS48(1) forpassing thisresolution

C1: Confirmationof Public ExcludedMinutes 6 June2019

The reason(s) for excluding the public is/are recorded in the PublicBusiness Minutes of the meeting.

48(1)(a)

C2: 720307-ConfidentialBriefing

Enable any local authority holding the information to carry on, withoutprejudice or disadvantage, negotiations (including commercial andindustrial negotiations). To maintain the effective conduct of publicaffairs through the free and frank expressions of opinions by, orbetween, or to members of or officers or employees of any localauthority, or any persons to whom Section 2(5) of the LocalGovernment Official Information and Meetings Act 1987 applies, in thecourse of their duty. To protect the privacy of natural persons.

This resolution is made in reliance on Section 48(1)(a) of the Local Government OfficialInformation and Meetings Act 1987 and the particular interest or interests protected bySection 6 or Section 7 of that Act or Section 6 or Section 7 or Section 9 of the OfficialInformation Act 1982 as the case may require are listed above.

Ngahuia KonuiEXECUTIVE ASSISTANT - COMMUNITY SERVICES

27 June 2019

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Documents

Thursday Council Chamber Corner Seddon/Duncan Streets, Raetihi · Significance and Engagement 2.1 This report does not trigger the Significance and Engagement Policy. Discussion 3.1