This section includes the following - University of Virginia · This section includes the following: ... cargo to and from specified destinations. ... Inspects completed work for

Position Descriptions

Position Descriptions Introduction

This section includes the following:

• Position Descriptions include the current benchmark job descriptions used by participants to facilitate job matching.

2008/2009 Survey Report on Health Care Administrative & Support Personnel Compensation



Pos. Code Administrative/Support Services 7250 Administrative Assistant: Provides a wide variety of administrative and staff support services to an organizational unit.

May assist in budget preparation and control activities. May assist in the preparation and control of records, statistics, and reports regarding operations, personnel changes, etc. Administers programs, projects, and/or processes specific to the operating unit served. May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities and operations. May screen and interview job applicants and orient new employees. NOTE: This is not a secretarial position.

6388 Driver: Operates passenger vehicle/van in accordance with established safety procedures. Transports passengers and/or cargo to and from specified destinations. May load, secure and unload cargo. Maintains radio or telephone contact with supervisor or dispatcher to receive delivery or pickup instructions. Ensures vehicle's road worthiness. Notifies supervisor of current or anticipated repair needs. Performs minor emergency road service.

2460 Executive Secretary: Performs standard, advanced and confidential secretarial duties requiring broad experience, skill and knowledge of organization policies and practices. Prepares correspondence, memoranda, reports, etc. Composes routine correspondence and memoranda. Screens telephone calls and visitors, and resolves routine and some complex inquiries. Schedules and maintains calendar of appointments, meetings and travel itineraries, and coordinates related arrangements. Prepares and distributes minutes of meetings. May utilize the assistance of one or more lower level secretaries on a project basis. Operates a personal computer and appropriate software packages or its equivalent. Typically provides secretarial services to an executive of the organization below the vice presidential level.

2120 File Clerk: Maintains correspondence, cards, invoices, and other classified or indexed records arranged systematically in a file according to an established system. Inserts and removes material upon request and notes its disposition. Performs related routine clerical duties. May search and investigate information contained in files. In addition, may insert additional data, prepare reports, and provide written information on request.

8568 Grants Writer: Writes and submits pre and post award documents and applications related to grants, research funding applications, programs, projects, contracts, awards, and clinical trials. Submits proposals to government agencies, foundations, philanthropic organizations and other grant awarding bodies for award consideration and approval. May consolidate sources of information to ensure application document requirements are complete.

2330 Mail Clerk: Prepares incoming mail for distribution, and processes outgoing mail. Distributes and collects mail, determines and affixes postage. Maintains records on postage, registered mail and packages.

2135 Mail Room Supervisor: Supervises a staff of employees engaged in receiving, sorting, and delivering mail/messages, and preparing outgoing mail/packages.

8547 Medical Assistant: Assists physicians in all exams and minor office procedures; maintaining supply inventory in exam rooms; cleaning and sterilizing equipment; ordering and unpacking all supplies; giving injections and drawing blood.

8597 Medical Secretary: Provides administrative support utilizing knowledge of medical terminology and procedures in a hospital, clinic or laboratory environment. Takes dictation, transcribes documents, compiles information for recording purposes and prepares reports. Screens and directs telephone calls, schedules appointments and greets visitors. Operates a personal computer and utilizes appropriate software.

8553 Medical Staff Coordinator: Coordinates administrative support services for medical staff and medical staff officers. Coordinates processing of applications and appointments of medical staff and allied health professionals. Oversees orientation of new medical staff members to hospital protocols and services. Coordinates communication of information between medical staff departments and administration. Oversees billing, collection and deposit of medical staff dues, including maintenance of related accounting records.

2340 Messenger: Delivers and picks up documents, mail, messages, packages and other items as directed to and/or from business establishments and/or private homes. Travels by foot, bicycle, motorcycle, automobile or public transportation. Maintains a log of items picked up and delivered.



Pos. Code Administrative/Support Services (continued) 2475 Secretary: Performs secretarial duties that may require considerable experience, skill and knowledge of organization policies

and practices. May prepare and compose correspondence, memoranda, reports, etc. Screens telephone calls and receives and directs visitors; may resolve routine inquiries. May schedule and maintain calendar of appointments, meetings and travel itineraries and coordinates related arrangements. May prepare and distribute minutes of meetings. Operates a personal computer and appropriate software. Performs secretarial duties in administrative areas of the organization. Secretaries in medical areas apply to Medical Secretary (Position 8597).

2555 Switchboard Operator: Answers multiple incoming telephone lines. Obtains necessary information and transfers calls to correct individual extensions. Provides information to callers as appropriate.

8660 Unit Secretary: Prepares, compiles and maintains patient and operational records in the nursing unit. Performs general secretarial and clerical duties.

2690 Word Processing Operator: Operates a personal computer and appropriate software packages or its equivalent to prepare standard and/or complex documents from various sources of written or dictated input which may include page layouts and difficult charts. Enters corrections and revisions, and proofreads material for accuracy and completeness. Applies knowledge of department terminology and organization practices.

Clinical Research 8759 Biostatistician: Develops and analyzes a variety of research data using statistical methods. Helps researchers develop

appropriate study protocols and computer analyses, and draws conclusions from research data. Advises on research questionnaires, data gathering techniques, and data reduction to decrease bias or error in data.

2518 Research Project Coordinator: Collects and manages patient and laboratory data for clinical research projects. Screens and oversees the recruitment of subjects, supervises the scheduling of experiments and the collection, processing and analysis of data. Collects specimens and monitors subjects. Assists in the reporting of test results.

2511 Research Assistant: Works in basic science lab, involved in research; operates lab equipment, performs experimental procedures, collects and summarizes research data. Skills required include tissue culture, enzyme assays, gel electrophoresis, chromatography, DNA preps, etc. Documents procedural steps and data in approved scientific manner. Bachelor's in a basic science or equivalent experience.

2524 Research Technician: Provides responsible technical assistance in support of a research project by completing assignments requiring a basic knowledge of fundamental techniques and practices related to a particular academic or scientific field. Works under minimal supervision. Requires a Bachelors degree in a science or equivalent work experience.

Dietary Services 2170 Cook: Reviews menus, work orders or customer orders to determine type and quantities of food to be prepared. Prepares,

seasons and cooks food. Carves portions of meat, fish or fowl for individual servings. May plan menus and estimate required food quantities, labor and overhead costs. May lead the work of kitchen assistants in preparing, cooking and storing food, and in maintaining kitchen and storage facilities in sanitary condition.

8685 Food Service Supervisor: Supervises and coordinates activities of kitchen workers who prepare and cook foods for patients, staff, and visitors.

2148 Food Service Worker: Performs routine duties related to preparation and serving of food. Prepares food for cooking by washing, peeling, shredding, slicing and mixing various food items. Operates dishwasher or assists with washing/sterilizing dishes, glassware, silverware, utensils, pots, pans, etc. Cleans kitchen work area, collects and disposes of garbage. May assist with light cooking and/or stocking food inventory items.

Environmental Services and Engineering 8787 Biomedical Engineering Technician: Repairs, assembles and maintains all types of medical equipment. Assists

medical/nursing staff in operation/use of equipment. Tests the functionality of medical equipment making necessary operational adjustments. Takes sensitivity, selectivity, and accuracy measurements.



Pos. Code Environmental Services and Engineering (continued) 2387 Building/Facilities Supervisor: Supervises assigned staff in the maintenance of buildings and grounds. Schedules

maintenance and monitors the operation of all utility systems such as heating, ventilating and air conditioning. Supervises janitorial services and grounds maintenance such as landscaping, lawn care and snow removal.

3685 Clinical Facilities Planner: Provides professional services on assigned projects for the design, development, construction, alteration or installation of health care facilities, buildings and equipment. Develops feasibility studies and initial cost and time estimates for review. Monitors construction progress, ensuring that costs, timing and contract requirements are followed. Coordinates with departments to review design changes, equipment specifications/substitutions, purchasing and accounting procedures. Oversees construction, equipment installation, renovation and redesign projects. Investigates and resolves problems arising from construction or changes in existing buildings.

8721 Environmental Services Aide: Performs a variety of general cleaning tasks to maintain patient rooms, offices, hallways and other assigned areas. Operates mechanical floor cleaners, polishers and vacuums. Moves furniture and other heavy objects as required. Performs terminal cleaning procedures of patient rooms and prepares rooms for new occupant following isolation procedures as appropriate.

8720 Environmental Services Supervisor: Supervises the work of cleaning personnel. Prepares work schedules, inspects premises to determine work assignments and trains, observes and directs work crews in the satisfactory completion of their tasks. Maintains inventory of cleaning materials, supplies and equipment.

5960 General Maintenance Repair Worker: Performs routine maintenance service or repairs in two or more skill areas, including plumbing, carpentry, painting and plastering, machine servicing, electrical repairs or installations, or vehicle servicing. Performs all work in accordance with established safety procedures. May estimate time and material costs of various projects. Requisitions new supplies and equipment as needed.

5820 Groundskeeper: Cuts grass, repairs damaged lawns, and prunes trees and shrubs. Lays out and tends flower beds or other decorative vegetation. Removes snow and ice from walks and driveways. Maintains driveways and parking lots. Performs routine cleaning and maintenance on gardening and grounds equipment. Performs all work in accordance with established safety procedures.

6131 Hazardous Materials Handler: Remove, package, transport, and dispose of various hazardous materials, e.g., medical supplies, solvents, radiographic, radioactive and nuclear materials in accordance with safety standards and governmental regulations. May require special training and/or certification.

5955 HVAC (Heating, Ventilating, Air Conditioning) Mechanic: Installs, maintains, and repairs heating, ventilating, and air conditioning systems. Monitors HVAC systems and operations, and ensures that routine preventive maintenance is performed according to established schedules. Checks, repairs and/or replaces valves, motors, controls, switches, gauges, wiring, fans, pumps, compressors, condensers, cores, pipes and other functional components of the system. Performs all work in accordance with established safety procedures. Holds appropriate licenses as may be required by law.

8740 Linen Room Attendant: Ensures the delivery of clean linen, uniforms, scrubs and linen packs to the patient/nursing units. Sorts, assembles and wraps linen packs and restocks as needed. Logs linen usage and responds to all requests for clean linen.

5920 Maintenance Electrician: Repairs, installs, replaces and tests electrical circuits, equipment, and appliances. Uses hand tools and testing instruments. Inspects and tests electrical equipment, lighting, signal, communication, and power circuits. Isolates defects in wiring, switches, motors and other electrical equipment using testing instruments such as ammeter, ohmmeter, voltmeter, testing lamp, or growler. Replaces faulty switches, sockets, and other elements of electrical systems. Dismantles electrical machinery and replaces defective electrical or mechanical parts such as gears, brushes, and armatures. Mounts motors, transformers and lighting fixtures into position and completes circuits according to diagram specifications. Performs all work in accordance with established safety procedures. Inspects completed work for conformance with requirements of local building and safety codes. Estimates time and material costs on electrical projects. Requisitions new electrical supplies and equipment. Holds an electrician's license.



Pos. Code Environmental Services and Engineering (continued) 5940 Maintenance Mechanic: Repairs and maintains machinery and mechanical equipment, such as motors, pumps, conveyors,

belts, fans, air conditioners, etc. Examines mechanical equipment to diagnose trouble. Disassembles machines and repairs or replaces broken parts. Adjusts functional parts of mechanical devices as necessary. Cleans and lubricates parts. Orders replacement parts. Inspects completed repairs. Performs all work in accordance with established safety procedures. Requisitions new parts and equipment.

2370 Maintenance Supervisor: Supervises personnel responsible for the functioning or fixing of equipment by preventative maintenance and inspection. Prioritizes work orders; plans, schedules, coordinates and assigns work. Plans and organizes the purchase of all necessary materials, parts and components required for work orders. Ensures compliance with OSHA, state standards and organization policy. Responsible for safety and training of maintenance staff.

6220 Power House/Boiler House Supervisor: Supervises the operation and maintenance of stationary engines and mechanical equipment such as steam engines, air compressors, generators, motors, turbines, pumps, and ventilating and refrigeration equipment. Supervises adjustments and minor repairs necessary to ensure efficient performance. Supervises employees who tend boilers supplying steam for heating, processing or power generation, ensure the maintenance of specified pressures and temperatures, and make minor repairs.

Finance 0300 Accountant: Prepares income and balance sheet statements, consolidated statements, and various other accounting

statements and reports. Analyzes financial reports and records, making recommendations relative to the accounting of reserves, assets, and expenditures. Reviews and verifies the accuracy of journal entries and accounting classifications assigned to various records. Conducts special studies and develops or recommends accounting methods and procedures. Instructs or assigns work to bookkeepers and accounting clerks engaged in general accounting activities. Coordinates accounting matters with other departments, locations and divisions. Utilizes computer to input, retrieve or display accounting information.

0320 Accounting Clerk: Performs a variety of routine and some nonroutine clerical/accounting functions in accordance with standard procedures in one or more of the following areas: general accounting, accounts payable, accounts receivable or related financial area. Reconciles bank accounts, posts information and balances general or subsidiary ledgers, processes payments and compiles segments of monthly closings, annual reports, etc. Contacts other departments and/or outside agencies to resolve problems.

0380 Accounts Payable Supervisor: Supervises accounts payable processes, including maintaining records of amounts owed, verifying invoices, computing discounts, coding expenses, preparing vouchers, and issuing checks for payment. Prepares accounts payable register and other related reports.

0350 Budget Analyst: Prepares operating budgets for units or departments based on actual performance, previous budget figures, estimated revenue, expense reports and other factors. Reviews expenditures of requisitioning departments to ensure conformance to budget. Maintains records of expenses, inventories and budget balances. Audits vouchers and expense accounts. Maintains records of actual operating figures for comparison with estimated budget. Assists in the installation of budgetary control systems. Utilizes computer to input, retrieve, or display budget information.

0430 Cost Accountant: Analyzes cost records to ascertain distribution of costs for various divisions of management and production. Classifies labor, material and overhead costs to compute the unit cost of product or service. Records cost data for use by management in controlling expenditures. Conducts and analyzes audits of costs and prepares reports. Determines and installs cost accounting methods and procedures. Analyzes actual costs versus standard costs and prepares reports of variances. Computes cost value of work in process for inventory purposes. Compiles cost data for preparation of operating budgets. Prepares estimates of new or proposed product costs. Instructs or assigns work to cost clerks and accounting clerks engaged in cost or general accounting activities.

0834 Credit and Collection Clerk: Performs a wide variety of credit and collection duties. Monitors patient accounts, verifies insurance coverage and secures other information as needed. Prepares and mails collection letters and reviews accounts on a scheduled basis. Telephones those who do not respond to letters. Records payments and notifies collection agency of amount received.



Pos. Code Finance (continued) 0832 Credit Representative: Performs credit and collection functions. Implements collection system in accordance with

established policy. Maintains departmental reports and records and collects statistical data for administrative and regulatory purposes. Interviews patients or responsible individual to arrange methods of payment or extension of credit. Secures information relative to patient's financial status, evaluates credit history and determines payment dates based on patient's ability to pay and hospital policies. Approves or disapproves extension of credit. May secure assignment of benefits or may recommend other sources of credit. Maintains a system for the collection of delinquent accounts. Collects accounts that are not paid in full at time of discharge or at promised date. Evaluates credit and collection policies and procedures and makes recommendations for improvement.

1155 Financial Analyst: Collects and prepares financial data, analyzes fiscal accounting and related systems, regulatory submissions, fiscal presentations for budget and reimbursement, and financial feasibility studies. Analyzes operation of system, prepares recommendations and documentation to create and update fiscal services and other related policies and procedures with respect to operating systems.

0580 Information Systems Auditor: Evaluates information systems and operating procedures. Assesses business risks and evaluates the effectiveness of controls at the network, operating system, database and application level. Documents business and systems processes/data flows, evaluates, identifies internal control points or deficiencies/opportunities for improvement, executes audit procedures, analyzes and reports results.

0560 Internal Auditor: Audits the accounting and statistical data of various departments, divisions, and locations in order to verify accuracy. Audits the activities of various departments for compliance with plans, policies and procedures prescribed by management. Determines proper accountability of assets through physical count, inventory and confirmation. Prepares and submits reports on the results of audits, recommending improvements in policies and procedures. Audits accounting records of contractors regarding agreements where the company is a party of interest. Cooperates with outside auditors in any undertaking that may expedite their work. Utilizes computer to input, retrieve, or display accounting information.

0640 Long-Range Planning Analyst: Assists in the development of long-range plans to achieve objectives for growth and profitability. Conducts studies for management in a number of areas including organizational effectiveness, capacity utilization, and operating cost containment. May get involved in projects related to mergers and acquisitions.

0405 Patient Accounts Representative: Prepares inpatient and outpatient claims either for electronic mail or hard copy and forwards to appropriate third party payers. Analyzes and reviews claims to ensure that payer specific billing requirements are met. Follows-up on billing, determines and applies appropriate adjustments, answers inquiries and updates accounts as necessary.

0400 Patient Accounts Supervisor: Oversees all functions of the inpatient and/or outpatient accounting office and a staff of credit, collection, insurance, and billing clerks. Coordinates activities and schedules work assignments to meet rigid billing deadlines. Provides guidance and instruction in the interpretation of office policies, procedures, and practices. Initiates and implements improvements to billing systems, including pursuing and developing improved collection techniques within the confines of federal and state collection laws and third-party payer requirements with respect to health coverage and reimbursement.

0489 Payroll Clerk: Inputs data from time sheets or individual time cards into computerized payroll system, including employee name, days worked, overtime earnings, dates, gross pay, deductions, required withholdings and net earnings. Answers questions from employees regarding payroll policies and procedures.

0480 Payroll Supervisor: Supervises the preparation of wage and salary payroll, including functions such as computing and making extensions and deductions. Coordinates the maintenance of individual payroll records, payroll distribution, preparation of W-2 forms and Social Security reports; and compilation of periodic and special reports on payroll matters.

0790 Risk Analyst: Administers risk management and loss prevention programs to maintain maximum protection of assets at the most economical rates. Investigates and reports on accidents involving organization products/services, in coordination with insurance companies and attorneys. Assists in the review of insurance and risk management programs for effectiveness of coverage and to reduce insurance costs and losses.



Pos. Code Health Information Management 8600 Health Information Coding Technician: In accordance with established procedures, extracts clinical information from a

variety of medical records and assigns appropriate ICD 9 CM and/or CPT codes to patient records. Confirms appropriate DRG assignments. Analyzes, enters and manipulates database. Responds to or clarifies internal requests for medical information.

8595 Health Information Research Coordinator: Coordinates research requests to provide access to necessary medical records for completion of short- and long-term research projects. Coordinates work flow and monitors researchers' eligibility for access to hospital medical records.

8593 Health Information Supervisor: Supervises and participates in the daily workflow of the Health Information Management Department. Responsible for the management of health information systems consistent with the medical, administrative, ethical and legal requirements of the health care delivery system. Oversees the maintenance of medical records and the coding of data from medical records. Participates in the preparation of reports. Provides information and prepares correspondence regarding patient admissions, treatment, discharges, and burials in accordance with departmental policies and legal requirements governing the release of medical information.

8599 Medical Transcription Supervisor: Schedules, assigns, and supervises the work of the transcription area of the Health Information Management Department. Supervises daily activities of the department to optimize productivity. May perform duties of a Transcriptionist as work flow dictates.

8601 Medical Transcriptionist: Transcribes routine letters, medical reports and other recorded data including operative reports, discharge summaries, patient history and examinations using transcribing equipment, typewriter and/or word processing equipment. Duplicates documents as directed and mails to outside individuals and agencies. Answers telephone and provides routine information.

0819 Release of Information Specialist: Position administers release of information in conjunction with HIPPA requirements to protect personal information and privacy. Ensures appropriate authorization prior to dissemination of any patient information, responds to inquiries, and resolves any issues. May compile reports tracking the process.

8608 Tumor Registrar: Identifies, registers and maintains records of all cancer patients by utilizing tumor registry data system. Analyzes registry data and disseminates information in accordance with professional ethics. Preserves confidentiality and security of patient data stored in tumor registry files.

Human Resources 1050 Compensation Analyst: Studies and analyzes wage or salaried jobs and prepares position descriptions in standardized form.

Evaluates jobs using established evaluation systems, determines grades and prepares records on the validity of the evaluations. Serves on job evaluation committees. Conducts and/or participates in compensation surveys. Develops, recommends and writes job evaluation and compensation procedures. Assists in the administration of merit rating programs, reviewing changes in wages and salaries for conformance to policy. Audits evaluation of jobs and application of existing job classifications to individuals.

1085 Compensation and Benefits Administrator: Performs assignments in the administration of compensation and benefits programs. Conducts or participates in compensation surveys, prepares position descriptions and evaluates jobs using established evaluation systems. Reviews changes in wages or salaries for conformance to organization policy. Audits evaluation of jobs to ensure equitable wage and salary rates, both internally and externally. Administers the merit budget. Assists in the administration of performance appraisal programs. Participates in the administration of various benefit programs such as life and health insurance, pension plans and other benefits. Counsels with and advises employees on their eligibility for various benefits. Prepares or assists in the preparation of employee booklets or communications covering compensation and benefits topics. Maintains compensation and benefits records and files. Compiles and submits periodic reports as required. Serves as liaison with outside insurance carriers or other agencies relative to the compensation and benefits function.



Pos. Code Human Resources (continued) 0990 Employee Benefits Administrator: Coordinates the administration of employee benefit programs such as basic and major

medical coverage, dental insurance, group life insurance, pension plans, and other benefits. Consults with and advises employees on eligibility, provisions, and other matters related to benefits. Maintains benefits records and documents. Assists in the preparation of employee benefits booklets and other employee benefit communications.

1230 Employee Communications Editor: Plans, edits and supervises publication of in-house newsletters and bulletins. Recruits and selects correspondents or reporters from various departments, divisions and locations. Writes editorials and feature articles and secures necessary approvals. Plans layouts for each issue, contracts for art work, and informs printer of typeface, size of type, measure of lines and other instructions to be followed. Prepares dummy page layouts and makes changes required to match available space. Arranges for distribution of periodicals to company and other personnel. Writes speeches and articles for public relations purposes.

1198 Employee Relations Representative: Administers programs designed to establish and maintain effective employee relations through the uniform and equitable application of policies and procedures. Audits organization to identify employee relations issues, and recommends appropriate actions to address and resolve those issues. May participate in exit interviews and grievance procedures.

1150 Employee Training Specialist: Administers, organizes and conducts training and educational programs in connection with management and promotional development, on-the-job training, and employee orientation. Maintains records of training activities and employee progress and monitors effectiveness of programs. The senior levels of this position may design and develop in-house programs.

1265 Employment/Recruiting Representative: Recruits, screens, and interviews internal and external applicants to fill current or expected job vacancies. Reviews and evaluates applicant's work history, education, training, and other qualifications. Notifies applicants of consideration or rejection; interviews those selected that meet organization's qualifications. Informs candidates of job's duties/responsibilities, compensation and benefits programs, work schedule/conditions, career advancement opportunities, etc. Conducts and scores, or arranges for, testing of applicants; records results and other relevant information. Refers candidates to individual placing job order. Performs reference and background checks. Prepares and extends job offers; prepares and/or authorizes appropriate paperwork. Participates in the design and placement of employment advertising. Speaks with/to a variety of external contacts to provide information regarding job possibilities and career opportunities. Conducts new hire orientations and/or exit interviews, as needed. Arranges for interviews and travel/lodging of selected applicants at company's expense, as necessary.

1190 Equal Employment Opportunity Representative: Carries out the organization's Affirmative Action/Equal Employment Opportunity Programs for minority and female employment and advancement, in compliance with legislation and management's directives. Maintains an effective interface with minority and female employees and investigates and resolves grievances for all employees. Conducts internal audits of practices to identify possible violations, and compiles and submits required AA/EEO statistical reports.

1470 Human Resources Assistant: Provides clerical/administrative support to one or more functional areas of Human Resources, such as recruitment and staffing, personnel records, employee or labor relations, compensation, benefits, training and/or equal opportunity/affirmative action. Processes various applications, employment, enrollment, pay change, informational and other confidential forms and records. Gathers information and prepares reports. Maintains and distributes as appropriate, current employee information, policy and procedure manuals and other communications. May conduct and summarize internal and external surveys to gather information for policy development and planning. May perform higher level duties involving employee communications, such as pre-employment screening, responding to routine questions on human resources policies and procedures, identifying potential issues and grievances, etc. Operates a computer terminal and/or personal computer.

0925 Human Resources Generalist: Provides support in functional areas of human resources including but not limited to recruitment and employment, personnel records, employee and/or labor relations, job evaluation, compensation management, benefits administration, organization development, training, AA/EEO, and special projects. Assists in the development and implementation of human resources policies and procedures and their dissemination through employee booklets, communications, and/or meetings. Prepares reports in conformance with legislated requirements or organization needs.



Pos. Code Human Resources (continued) 1465 Human Resources Information Systems (HRIS) Analyst: Researches, analyzes, designs and maintains desktop computer

systems in support of human resources administration and projects. Continually monitors information needs and designs new or modifies existing systems to meet changing requirements. Serves as liaison with information systems staff in resolving programming and related problems. Recommends new equipment or software in support of objectives.

1463 Human Resources Information Systems (HRIS) Supervisor: Supervises the implementation and maintenance of human resources records into electronic data processing systems. Implements efficient means of data collection and maintenance. Supervises generation of regular and special reports regarding employee skills, pay data and related information. Recommends changes in methods or procedures to increase efficiency.

1430 Labor Relations Representative: Prepares for, conducts, or advises on contract negotiations. Draws up or assists in drawing up labor agreements. Advises on the administration of labor agreements and on the handling of grievances. Prepares briefs for arbitration cases and conducts presentations at hearings. Advises on the application of the Fair Labor Standards Act, Labor Management Relations Act and other federal and state legislation. Represents the organization in dealings with government agencies such as the National Labor Relations Board and the Wage-Hour Division of the Bureau of Labor. Engages in other personnel activities such as compensation, benefits, recruitment, and training.

1300 Nurse Recruiter: Recruits qualified applicants for staff nurse or other positions requiring registered nurse licensure, licensed practical nurse or graduate nurse positions. Investigates sources and determines marketing approach. Places advertisements, attends career days, job fairs, and student and RN conventions. Coordinates in-house recruitment efforts. Interviews candidates and refers them to appropriate clinical service.

1270 Physician Recruiter: Recruits qualified physicians for medical staff and assists in development of strategic physician recruitment plans. Coordinates comprehensive physician recruitment program to ensure adequate complement of physicians in accordance with needs and goals of the employer and medical staff. Assists in assessing immediate and long-term needs for physicians and services. Assists in developing strategies for attracting proper mix of medical practitioners and/or specialists.

1210 Wellness Program Administrator: Provides support in administering wellness programs. Administers program activities aimed at improving employee health and well being, including physical fitness, weight reduction, stress management, and smoking cessation. Makes recommendations on changes or additions to the program to reflect changing needs of employees.

1512 Workers' Compensation Administrator: Provides support in administration of workers' compensation program. Responsible for claims administration and audits, report preparation, and compilation of statistics. Interprets laws and regulations, determines appropriate courses of action, and presents solutions to resolve claims. Interfaces with employees, managers, insurance carriers, medical personnel and attorneys. May provide data for OSHA-related reporting.

Information Systems 1660 Applications Programmer: Analyzes business or scientific systems specifications and develops logic flowcharts. Encodes

programs, prepares test data, and tests and debugs programs. Revises and updates programs as required and provides the necessary documentation for the computer operations department.

1943 Clinical Information Systems Analyst: Analyzes and evaluates existing or proposed clinical information systems to process data. Prepares charts and diagrams to assist in problem analysis and submits recommendations for solutions. Prepares detailed program specifications and flowcharts, and coordinates the system's installation with the user department ensuring satisfactory results.

1750 Computer Operator: Operates and monitors computer and peripheral equipment, such as printers, tape and disk drives. Selects and loads input and output, observes operation of equipment, control panels, error lights, verification printouts, error messages and faulty output. Researches error messages and may manipulate console to resequence job steps after a job is interrupted.

1770 Data Entry Operator: Operates a data entry device to key and/or verify a variety of standard and/or complex coded or uncoded business and statistical source data into a computer.



Pos. Code Information Systems (continued) 1760 Data Entry Supervisor: Supervises the operation of key entry devices to record a variety of alpha/numeric data onto various

storage media.

1795 Data Security Analyst: Monitors, evaluates, and maintains systems and procedures to protect the data systems and databases from unauthorized users. Identifies potential threats and responds to reported security violations. Determines causes of security violations and recommends corrective actions to ensure data security. Researches, recommends, and implements changes to procedures and systems to enhance data systems security. Assists in communicating security procedures to users.

1690 Database Administrator: Administers and controls the activities related to data planning and development and the establishment of policies and procedures pertaining to its management, security, maintenance, and utilization. Sets and monitors standards. Advises management on database concepts and functional capabilities.

1950 General Programmer/Analyst: Analyzes and evaluates existing or proposed systems, and devises computer programs, systems and related procedures to process data. Prepares charts and diagrams to assist in problem analysis, and submits recommendations for solution. Prepares program specifications and diagrams, and develops coding logic flowcharts. Encodes, tests, debugs, and installs the operating programs and procedures in coordination with computer operations and user departments.

1725 Information Systems Help Desk Coordinator: Applies understanding and knowledge of information systems products and services to assist internal users. Identifies, investigates and researches user questions and problems as well as recognizing, researching, isolating and resolving information systems problems. Coordinates referrals to appropriate technical, professional or service personnel for appropriate services, repairs, training, and follow-up.

1993 LAN Administrator: Installs, maintains and monitors the operation of the local area network. Evaluates vendor products in hardware, software and telecommunications equipment and recommends purchases consistent with short- and long-term objectives. Recommends and implements LAN policies and standards and ensures adherence to security procedures. Maintains contact with outside organizations in the maintenance, service and/or purchase of the LAN. Trains users on LAN operations and procedures. Position may require certification.

1989 Network Planning Analyst: Plans, monitors and evaluates performance of network systems and makes recommendations for improvement/upgrades. Assists in developing technical standards and application interface. Provides technical assistance and resolution for network problems.

1955 Personal Computer (PC) Analyst: Installs new and/or expands existing personal computer based systems. Determines required software and hardware in conjunction with end users. Programs or selects suitable software to meet user requirements. Installs new and maintains existing hardware. Provides problem-solving support to computer users. Develops and maintains telecommunications systems. May train users in use of equipment.

1940 Systems Analyst: Analyzes and evaluates existing or proposed systems and devices to process data. Prepares charts and diagrams to assist in problem analysis and submits recommendations for solution. Prepares detailed program specifications and flowcharts, and coordinates the system's installation with the user department, ensuring satisfactory results.

2000 Training Specialist - Personal Computers/Minicomputers: Administers, organizes and conducts training and educational programs in specialized applications of personal computer/minicomputer systems. Monitors employee progress and program effectiveness. Assesses training needs and requirements. Recommends outside training as required.

1652 Web Developer: Utilizing a thorough knowledge of programming and server software operations, develops custom programs written in languages such as Perl, C, C++, Java, ActiveX and VRML (Virtual Reality Modeling Language) designed to enhance user appeal and utility as well as the site's overall functionality. Creates Web front-end user interface to new or existing databases using a combination of HTML (Hyper Text Mark-Up Language) and SQL, C, Visual Basic or other languages to make business applications web accessible.

1655 Webmaster: Editor of the web site. Responsible for the content and consistent look of the overall site. Maps the flow of the site, creates general graphics, provides specifications to the Web Author, Web Developer, and outside vendors for development of databases, interactive applets, and custom graphics. Using a general knowledge of the site's technical organization and operation, acts as a liaison between the site and users.



Pos. Code Marketing 3350 Enrollment Clerk: Prepares, processes and maintains new HMO member enrollments. Updates records by processing

changes in member enrollments to accurately reflect current member coverage. Prepares reports in accordance with established schedules.

2945 Marketing Representative: Markets employer services by interacting with established accounts and developing new prospects. Maintains account relationships, keeps informed on their requirements, and provides information on new or enhanced services. Keeps records and maintains reports on all phases of activities.

2948 Technical Editor: Edits all original manuscripts and grant applications, reviews articles submitted for publication. Coordinates publication of proceedings of symposia. Assures clear, concise and accurate presentation of illustrative materials for publication through interface with outside sources.

Materials Management 6040 Buyer: Obtains materials from suppliers at the lowest cost consistent with considerations of quality, reliability of source and

urgency of need. Studies market trends, interviews vendors, and recommends sources of supply. Analyzes quotations received, selects or recommends suppliers, and schedules deliveries. Supervises preparation of orders and follows up to expedite delivery and shipment. Obtains certifications of delivery and conducts check against orders. Checks and approves invoices for orders placed. Develops and maintains necessary records and files for efficient operation.

6150 Central Supply Supervisor: Supervises the activities of personnel who stock and issue sterile and non-sterile supplies and equipment. Establishes methods and performance standards for preparing, handling and storing sterile items and equipment. Maintains inventory records and submits requisitions for replacement stock.

6132 Materials Handler (Non-Hazardous): Receives, stores, and distributes materials and equipment. Maintains par levels of supplies. Verifies documentation to ensure correct delivery and shipment of materials.

6080 Purchasing Clerk: Compiles and maintains information and records to prepare purchase orders. Edits purchase requests and prepares purchase orders. Consults catalogs and other references to obtain prices and specifications. Maintains files and records of materials, prices, inventories and deliveries. Performs related clerical duties. May contact vendors and suppliers for quotations, and follow up on outstanding purchase orders. Applies standard formulas to calculate extensions and discount applications. Operates a personal computer and appropriate software packages or its equivalent.

8735 Sterile Supply Attendant: In accordance with established policies, procedures and standards, cleans, wraps, sterilizes, stores and distributes equipment, supplies, and instruments used in patient care.

6140 Stores and Receiving Supervisor: Supervises the activities of storeroom personnel who receive, store and deliver materials, equipment, and supplies to various departments. Receives and stores incoming goods, verifies shipments against purchase requisitions, and checks condition of merchandise. Allocates storage space and dispenses materials internally as needed. Maintains inventory records and controls, and makes periodic inventory reports.

Medical and Clinical Support Services 8782 Biomedical Photographer: Performs wide variety of photographic functions pertaining to needs of institution. Photographs

patients, operating room procedures, autopsy specimens, public relations assignments, various medically related material for slide presentations and publications, and performs layout and paste-up of special projects. Determines most efficient, cost-effective and technically correct method for photographing chosen subject. Prepares daily pricing of work, job estimates and quotes.

8935 Clinical Laboratory Information Systems Coordinator: Develops on an on-going basis the scope, the plan, and the benefits of projects related to LIS. Determines all need resources and measures quality through testing against requirements. Maintains project documentation including formulating and implementing policies and procedures. Maintains, updates and performs changes in the system.

8930 Darkroom Attendant: Develops X-ray film using either an automatic developing machine or a series of standard solutions and water baths. Performs related duties such as reloading film and plate holders, delivering X-rays to radiologic technologists or physicians, and duplicating X-ray film. Replenishes medical supplies in X-ray room.



Pos. Code Medical and Clinical Support Services (continued) 8645 Diener (Morgue Attendant): Performs duties relative to receiving, placing, identifying bodies in morgue, and releasing

them. Receives bodies of deceased patients, assists porters in placing bodies in compartment trays, verifies identification of body by armband, compartment label, and record-of-death form accompanying body. Releases body to authorized persons. May assist pathologist in performing autopsies.

8585 Medical Librarian (MLS): Provides general assistance in one or more of the following areas: circulation, reference, acquisitions, computer searches, inter-library loans, cataloging, or system development and maintenance. Participates in library instruction and education programs for library patrons.

Patient Care 7760 House Supervisor: Provides onsite management of the hospital or a significant section of the hospital during a specified

shift, normally when hospital management is absent. Manages patient care delivery during that shift and addresses any issues that arise. Often responsible for ensuring adequate staffing for the oncoming shift. Works with patients, family members and physicians to ensure needs are met and problems are resolved. Manages occurrences during the shift, ensuring appropriate documentation and communication. Determines issues to be referred to Administrator on call.

8210 Operating Room/Recovery Room Supervisor: Supervises all pre-operative nursing care and delegates responsibility for each operating and recovery room to professional nurses for immediate patient care. Supervises care of operating room suite and equipment to ensure cleanliness, sterility, and proper functioning of all items, and to provide a safe environment for patients and staff. Formulates schedules and ensures the presence of appropriate professional personnel during all surgical procedures and post-anesthesia recovery. Provides and controls material, supplies and equipment needed for successful functioning of the operating room/recovery room.

8875 Scheduler: Schedules surgical procedures, diagnostic therapy and other treatments. Ensures that physician orders are received.

Patient Services 8575 Admitting Representative/Specialist: Admits patients to hospital, assuring that all hospital policies and procedures are

observed. Prepares pre-admission and admitting forms, assigns rooms, and facilitates room transfers as necessary. Verifies insurance benefits assigned to hospital and explains financial requirements to patient or patient representative.

8574 Admitting Supervisor: Supervises the inpatient/outpatient admissions functions in accordance with established policy. Supervises bed assignments and the completion of preliminary paperwork for patients entering the hospital. Verifies all insurance benefits assigned to the hospital to determine if insurance coverage meets the standards of admission per hospital policy. Coordinates with medical, nursing and accounting staff to ensure appropriate placement of patients and compliance with third party payers and other regulations. Reviews Admitting Department operations to ensure compliance with all applicable standards.

8672 Bereavement Coordinator: Provides bereavement services to survivors by assigning bereavement volunteer, coordinating grief series workshops, and arranging support groups. Works closely with social worker in obtaining bereavement assessment.

8670 Chaplain: Provides religious ministry, spiritual care and counseling to patients, their families, and the staff.

7775 Claims Administrator: Administers claims including payment, coordination or subrogation of benefits. Maintains records to assist in processing claims and achieving claims cost control. May provide counsel to claimants or others regarding coverage amounts and benefit interpretation.

7790 Claims Analyst: Reviews claims for irregularities, accuracy and completeness. Requests additional information, where necessary, for completion of claim processing. Reviews claims for eligibility. Maintains updated records and prepares required reports. Assists in claims cost control. Contacts individuals about claims and may provide counsel regarding the amount of benefit(s).



Pos. Code Patient Services (continued) 7772 Claims Supervisor: Supervises employees responsible for administering claims, maintaining claim records, and providing

counsel to claimants regarding coverage amount and benefit interpretation. Monitors and controls backlog and workflow of claims. Ensures that claims are settled in a timely fashion and in accordance with cost control standards. Acts as a liaison with internal departments and for resolution of claim issues.

8667 Community Outreach Coordinator: Plans, organizes and directs efforts to favorably represent employer in the community. Establishes relationships with community leaders and coordinates programs that promote good will. May manage the charitable contributions program, including screening requests for financial support, coordinating the approval process and managing the disbursement of funds. May administer related activities such as matching gift and volunteer programs.

8605 Discharge Coordinator: Coordinates daily operation of record processing to ensure that discharge records are received, properly assembled and analyzed, and forwarded to appropriate physician for completion. Conducts audits of medical records to ensure compliance with institution policies, procedures and standards.

8665 Financial Assistance Counselor: Provides assistance to patients and family members regarding establishing arrangements to provide payments for services provided. May provide assistance applying to various social service agencies for assistance.

8915 Health Educator: Develops, recommends, and implements health education programs designed to increase awareness and knowledge relating to the improvement of health on an individual, family or community basis. Keeps abreast of changes in health care technology and shifts in health care emphasis to maintain timeliness of health education programs.

8640 Infection Control Coordinator: Investigates and monitors known or potential sources of suspected infections in order to determine source and ensure control. Knows standard methods and criteria for identifying nosocomial infections. Provides related education to staff. May prepare simple cultures as required for environmental and individual studies. Reviews sterilization and disinfection techniques and recommends changes as necessary.

8641 Infection Control Practitioner: Investigates and monitors known or potential sources of suspected infections in order to determine source and ensure control. Knows standard methods and criteria for identifying nosocomial infections. Provides related education to staff. May prepare simple cultures as required for environmental and individual studies. Reviews sterilization and disinfection techniques and recommends changes as necessary. Generally is an RN.

8270 Outpatient Services Coordinator: Provides customer-focused service to support the care of patients, families, and visitors in an outpatient setting. Pre-registers patients, schedules appointments, coordinates referrals, and coordinates disposition procedures.

8520 Patient Relations Representative: Serves as liaison between the employer, patients, and patients' relatives. Communicates patients' problems, questions, complaints and concerns to appropriate staff members. Explains procedures and policies to patients and refers them to the proper services required. Establishes rapport with staff and assists in the preparation of reports regarding any incidents that could result in legal action if not resolved. Educates staff on humanizing patients' treatment and/or confinement. Participates, as required, in the employer's public affairs programs.

8530 Patient Transporter: Transports patients to their inpatient bed and/or to and from other areas such as surgery, therapy or radiology in a safe and timely manner. Retrieves medical records, lab results, supplies and medications as required. Prioritizes duties to facilitate department flow. Maintains and cleans equipment. Complies with established personal protective equipment requirements necessary for protection against exposure to blood and other potentially infectious body fluids, chemical disinfectants, radiation and other hazardous substances.

8497 Translator: Provides spoken and written translation to and for patients and family members regarding medical condition, treatment of care, wishes and/or consent. Under the direction and instruction of medical personnel and staff, translates documents, instructions or related medical materials to patients and family regarding treatment procedures, diagnosis, discharge planning and other procedures as necessary.



Pos. Code Pharmacy 8315 Pharmacy Assistant: Assists in filling pharmacy orders. Checks and prices incoming merchandise. Stores or displays

pharmacy items in proper locations. Assists in the care and maintenance of pharmacy equipment and supplies. Types and files reports, and completes forms as directed. Assists in maintaining inventory.

8312 Pharmacy Technician: Under close supervision, fills routine orders for unit doses and prepackaged pharmaceuticals. Counts, packages and labels unit doses for inspection by pharmacist and fills routine orders for non-prescription pharmaceuticals. Assists pharmacists as directed, including filling orders and preparing labels.

Public Relations and Legal 3440 Attorney: Prepares and reviews contracts involving leases, licenses, purchases, sales, real estate, employment, insurance and

other matters. Studies proposed and existing legislation. Gives legal advice with respect to administration, and prepares resolutions and forms. Reviews and approves advertising copy and public statements from a legal standpoint. Anticipates and guards against legal risks involving the organization. Participates in major legal actions.

0173 Development and Fundraising Specialist: Assists and supports the Director of Development/Fundraising in coordinating and executing specific special events and fundraising activities, such as annual giving and/or memorial gift programs. Tracks and records all donations, fund balances and donor prospects.

3460 Paralegal/Legal Assistant: Provides assistance in preparing legal documents. Performs routine legal research and compiles data from such references as digests, encyclopedias, practice manuals or other sources. Prepares drafts of contracts involving leases, licenses, purchases, sales, insurance, employment, and related matters. Maintains file system for annual meetings and drafts documents for such meetings, including notices, proxies, affidavits of mailing, agendas, ballots, shareholders and directors minutes and related memoranda. Education: 2 years of formal legal training or equivalent. NOTE: This is not the position of Legal Secretary.

3390 Public Relations Representative: Plans, prepares and disseminates publicity and good-will information concerning the organization through newspapers, periodicals, and audio and visual communication media. Accomplishes assigned duties through written communications, speeches and personal contact. Performs assignments in specialized areas of public relations activities such as press, radio and TV relations, community relations, stockholder relations, and intra-industry relations.

Quality and Compliance 8610 Diagnosis Related Group (DRG) Coordinator: Performs concurrent review of Medicare inpatients in accordance with

Diagnosis Related Group Plan. Assesses the financial status of and monitors the organization's potential financial risk for Medicare patients on a concurrent basis. Reviews records of Medicare inpatients to ensure the accurate selection of the principal diagnosis and procedure and any complicating or preexisting conditions in accordance with Medicare definitions. Identifies cases that may qualify for an outlier status and assembles data for an appeal to the Medicare program. Reviews facility and physician case-mix financial data to identify trends and problem areas.

8620 Quality Assurance Coordinator: Coordinates the Quality Assurance Program to ensure consistency with established policies, procedures and philosophy, and to maintain and improve the quality of care given to patients. Develops, implements and documents activities relating to the Quality Assurance Program. Is usually a member of the Utilization Review Committee. Maintains communications with Administration, Medical Staff and Department Heads regarding the Quality Assurance activities.

8625 Utilization Review Technician: Performs Utilization Review in accordance with the hospital's UR plan to assure compliance with accrediting agencies and federal regulations. Assists in preparing and disseminating reports, answering correspondence and maintenance of appropriate records.



Pos. Code Safety and Security 1515 Safety Specialist: Assists in development and implementation of safety policies and procedures. Assists in implementing

programs relating to general safety, fire protection, accident prevention and accident investigation. Conducts periodic site inspections to assess compliance with in-house and outside agency safety regulations. Maintains documentation of inspections and follow-up. May develop and conduct formal training programs. Escorts outside agencies on safety-related tours and inspections. Conducts fire/evacuation drills. Assists in the gathering of data and interpretation of accident statistics. Develops and implements hazardous chemical waste disposal policies and procedures.

1561 Security Guard - Armed: Guards property against damage, fire, theft, trespassing and illegal entry. Makes periodic tours about buildings and grounds, examining doors, windows and gates to ensure that they are properly secured. Ensures identification of employees or visitors by fingerprinting, photographing, interviewing and preparing badges. Investigates disturbances, and in the event of an emergency, maintains order and safety of personnel. May serve as liaison with police on mutual problems. Holds a valid firearms license and carries a firearm at all times when on duty.

1571 Security Guard - Unarmed: Guards property against damage, fire, theft, trespassing and illegal entry. Makes periodic tours about buildings and grounds, examining doors, windows and gates to ensure that they are properly secured. Ensures identification of employees or visitors by fingerprinting, photographing, interviewing and preparing badges. Investigates disturbances, and in the event of an emergency, maintains order and safety of personnel. May serve as liaison with police on mutual problems.
