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International Short Term Course onOpen Source Software for Library Management
(OSSLM – 2018)Jointly
Organized by
Central Library, (ISO 9001 : 2015 Certified)
&
National Digital Library of India (NDLI)(NMEICT Project, MHRD, Govt. of India)
Indian Institute of Technology KharagpurKharagpur-721302, India
Date: 7-12 May 2018
Participant Name:
[Please put a tick mark where ever applicable] Qualification: BLIS MLIS PhD Others
Profession:
Organisation
Are You a Sponsored Candidate Yes No Gender: Male Female Mobile Number :
Email :
Mailing Address :
Country:
Accommodation Required on Yes NoPayment Basis:
DD / Online Payment Details
Amount Draft No / Receipt No
Issuing Bank
Branch Code
Date:
Place:
Signature of participant
Theme of the Short Term Course
In knowledge society, universal and open access to information and knowledge is the mantra and key driving force, which bridges the gap between information-have and information-have-not communities. To enable universal access to knowledge, more and more digital documents need to create and share. Use of more and more open source software helps to join in an interoperable environment and knowledge and technical know-how can be shared among the participating libraries. With the rapid development of technological advances in recent times specially in the field of IT application in libraries in delivering information support services to the users, open source software such as Koha, NewGenLib, Evergreen, Greenstone, DSpace, Fedora, Eprints, VuFind, SubjectsPlus, Drupal and Joomla have been developed to render library services effectively. The main theme of the Short Term Course is to provide theoretical foundation as well as hands-on training on some of these software to the library and information professionals working in India and abroad. The Short Term Course intends to cover the essential concepts and technologies for smooth functioning and building a Smart Library. A true hands-on training will be imparted to all the participants enabling them for installation, configuration and running some of the essential open source software in their libraries.
About Central Library
The Central Library is regarded as the heart of our institute to fulfill the informational needs of the users mainly towards the completion of their academic programs as well as the research activities. At present, the Library is catering to the needs of twelve thousand students of undergraduates, postgraduates, research scholars, seven hundred faculty members and more than one thousand staff members of the Institute. The Central Library is having two internally connected buildings (main and annex) with a carpet area of about 8000 sq.m. The Central Library has recently received ISO 9001:2015 certification. The Library is using a proprietor Integrated Library Automation Software with all the modules for automated library operations. The Central Library houses and maintains nearly 4 lakh of print documents comprising of books and bound volume journals. The Library procured 2528 print books for the academic year 2016-2017. As far as e-resources are concerned, there are huge collection of e-resources comprising of full text e-journals (27000+), e-books (133,000+), many online databases etc. As far as facilities are concerned, the Central Library has six air-conditioned reading halls with 2000 seating capacity for the users. The Central Library introduced the facility of 24 x 7 hours reading room facility for 15 days during Semester Examinations of the Undergraduate Students and Post Graduate Students. Library users can make payment for their Library dues, photocopying, printing and scanning through debit and credit card. Web scale discovery service has been introduced in our library where the users can search and browse the full text subscribed e-resources using open source software VuFind integrated with Summon Solution from ProQuest. Besides, the regular support to the users, Central Library also had taken initiatives to organize several 'Author Workshop' to motivate researchers to publish research articles in reputed journals. Regular
Library orientation programmes are conducted to increase the awareness and optimum utilization of resources. The Central Library has recently created a congenial reading environment with Audio Visual Lounge Service to the users since October 2017. The project was endowed by Prof. T.P. Bagchi, Alumni of IIT Kharagpur.
National Digital Library of India (NDLI) Project
Ministry of Human Resource and Development (MHRD), Government of India, has entrusted the responsibility to IIT Kharagpur to host coordinate and set-up National Digital Library (NDL) towards building a national asset. The main objective is to set up National Digital Library to integrate all the existing digitized and digital contents across educational institutions of the nation using Dspace to provide a single-window access with e-learning facility to different groups of users ranging from primary level to higher education level of our county. The National Digital Library is having a full-fledged office in the Annex building of the Central Library. At present more than 1.2 crore collection which are freely accessible from the site: https://ndl.iitkgp.ac.in.
About IIT Kharagpur
Indian Institute of Technology, Kharagpur is one of the oldest reputed engineering institutions established by the government of India in 1951. The institute is presently having 12000 students, 700 faculty members and 1500 administrative staff. The institute has 19 academic departments, 7 centers, and 8 School of excellence. The institute offers 15 B.Tech (Hons.) programs, 38 dual degree programs, 2 interdisciplinary dual degree programs, 6 integrated M.Sc programs, 5 two years M.Sc degree programs of Joint M.Sc PhD. For more detail please visit http://www.iitkgp.ac.in.
Objectives
Some of the major objectives of this event would be as under: To provide intensive hands-on-training to the participants on
Library Automation using KOHA (latest version). To harness modern library tools and technologies for enhancing
value to the library services; To enable the participants in creating and maintaining an
institutional digital repository (IDR) at their own; To provide advance level training on creating digital library
services using CMS; To develop the technological skills to the participants through
hands-on training on various aspects and issues of the modern libraries.
How to Reach?
Kharagpur is situated about 120 km West of Kolkata. Participants can reach to Kharagpur in about 2 hours by train from Howrah Railway Station or 3 hours by car from Kolkata Airport. Kharagpur is also connected by direct train services to most major cities of the country. The Institute is about 10 minutes drive (5 km) from the Kharagpur
Railway Station. Private taxis are available from Kharagpur station to reach the institute.
Target Participants & Limited Seat Availability
Interested academicians, working professionals and research scholars in the field of Library and Information Science may attend this advanced training programme which will be very effective to run modern libraries. It may also be noted that IT Professionals working in Libraries are also encouraged to attend the courses. The week-long intensive and advanced training courses on Library and Information Science helps to build their libraries in a smart way and to enrich their professional knowledge. Short Term Course participants are restricted to 80 only.
Resource Persons
Prof. P. P. Das, Dept. of CSE & PI, NDLI, IIT Kharagpur Dr. B. Sutradhar, Librarian & Co-PI, NDLI, Central Library, IIT
Kharagpur Prof. S. Matilal, RGSOIPL, IIT Kharagpur Dr. P. S. Mukhopadhyay, DLIS, University of Kalyani Dr. S. K. Jalal, Deputy Librarian, Central Library, IIT Kharagpur Mr. S. G. Roy, Assistant Librarian, Central Library, IIT Kharagpur Mr. M. Manivannan, Information Analyst, Central Library, IIT
Kharagpur Mr. H.K. Biswal, Asst. Librarian, Central Library, IIT Kharagpur
Topics to be covered in the Short Term Course
1. Library Automation using Koha2. Institutional Digital Repositories and Services using Dspace3. Web based Discovery Services 4. Digital Library Services5. Content Management System (CMS)
Important Dates
Short Term Course date : 7-12 May 2018th th
Early Bid registration : December 15 – April 15 , 2018 th th
Late Bid registration : April 16 – April 30 , 2018
Registration & Short Term Course Fees
Category Early Bid Registrationth th(Dec 15 - Apr 15 2018)
Late Registrationth th(Apr 16 - Apr 30 2018)
Individual ` 8000/- ` 9000/-
Sponsored ` 9000/- ` 10000/-
SAARC Countries US $250 US $300
Other Countries US $300 US $350
** The Registration Fee includes 18% GST
Copyright Central Library IIT Kharagpur
Table of Contents
Chapter-1: About the international Short-Term Course on OSSLM-2018
Dr. B. Sutradhar and S. K. Jalal
Chapter-2: National Digital Library of India (NDLI) Project
Prof. P. P. Das
Chapter-3: DSpace Working Manual: OSSLM Live DVD Installation, DSpace
Configuration & DSpace Item Workflow
Dr. B. Sutradhar and Mr. Samrat Guha Roy
Chapter-4: DSpace Working Manual: Implementing Metadata Registry and Controlled
Vocabulary in DSpace
Dr. B. Sutradhar; Mr. Samrat Guha Roy and Mr. Shibabroto Banerjee
Chapter-5: DSpace Working Manual: DSpace GUI Customization, Bulk Data Handling
and Back – Restore Processes
Mr. Shibabroto Banerjee
Chapter-6: Koha Working Manual: Installation, Configuration, and Administration
Mr. Samrat Guha Roy
Chapter-7: Koha Working Manual: Acquisition Module
Dr. Samir Kumar Jalal
Chapter-8: Koha Working Manual: Cataloguing and Serial Control
Mr. Samrat Guha Roy and Mr. Hemant Kr. Biswal
Chapter-9: Koha Working Manual: Circulation, OPAC Customization, Generating
Report andthe Backup and Restore Process
Mr. Samrat Guha Roy
Chapter-10: Authority Recommender System in Library Retrieval: Fusing FAST with
VuFind
Prof. Parthasarathi Mukhopadhyay
List of Participants
List of Sponsors
Copyright Central Library IIT Kharagpur
1
Chapter-1
About the International Short-Term Course on OSSLM-2018
- Dr. B. Sutradhar, Librarian, Central Library, IIT Kharagpur
- Dr. S.K. Jalal, Deputy Librarian, IIT Kharagpur
Theme of the Short Term Course
In knowledge society, universal and open access to information and knowledge is the mantra
and key driving force, whichbridges the gap between information-have and information-
have-not communities. To enable universal access to knowledge, more and more digital
documents need to create and share. Use of more and more open source software helps to join
in an interoperable environment and knowledge and technical know-how can be shared
among the participating libraries. With the rapid development of technological advances in
recent times specially in the field of IT application in libraries in delivering information
support services to the users, open source software such as Koha, NewGenLib, Evergreen,
Greenstone, DSpace, Fedora, Eprints, VuFind, SubjectsPlus, Drupal and Joomla have been
developed to render library services effectively.The main theme of the Short Term Course is
to provide theoretical foundation as well as hands-on training on some of these software to
the library and information professionals working in India and abroad. The Short Term
Course intends to cover the essential concepts and technologies for smooth functioning and
building a Smart Library. A true hands-on training will be imparted to all the participants
enabling them for installation, configuration and running some of the essential open source
software in their libraries.
About Central Library
The Central Library is regarded as the heart of our institute to fulfill the informational
needs of the users mainly towards the completion of their academic programs as well as the
research activities. At present, the Library is catering to the needs of twelve thousand students
of undergraduates, postgraduates, research scholars, seven hundred faculty members and
more than one thousand staff members of the Institute. The Central Library is having two
internally connected buildings (main and annex) with a carpet area of about 8000 sq.m. The
Central Library has recently received ISO 9001:2015 certification.
The Library is usingaproprietor Integrated Library Automation Software with all the
modules for automated library operations. The Central Library houses and maintains nearly 4
lakh of print documents comprising of books and bound volume journals. The Library
procured 2528 print books for the academic year 2016-2017. As far as e-resources are
concerned, there are huge collection of e-resources comprising of full text e-journals
(27000+), e-books (133,000+), many online databases etc.
Copyright Central Library IIT Kharagpur
2 Central Library, IIT Kharagpur
As far as facilities are concerned, the Central Library has six air-conditioned reading
halls with 2000 seating capacity for the users. The Central Library introduced the facility of
24 x 7 hours reading room facility for 15 days during Semester Examinations of the
Undergraduate Students and Post Graduate Students. Library users can make payment for
their Library dues, photocopying, printing and scanning through debit and credit card. Web
scale discovery service has been introduced in our library where the users can search and
browse the full text subscribed e-resources using open source software VuFind integrated
with Summon Solution from ProQuest.
Besides, the regular support to the users, Central Library also had taken initiatives to
organize several „Author Workshop‟ to motivate researchers to publish research articles in
reputed journals. Regular Library orientation programmesare conducted to increase the
awareness and optimum utilization of resources.
The Central Library has recently created a congenial reading environment with Audio
Visual Lounge Service to the users since October 2017. The project was endowed by Prof.
T.P. Bagchi, Alumni of IIT Kharagpur.
National Digital Library of India(NDLI) Project Ministry of Human Resource and Development (MHRD), Government of India, has
entrusted the responsibility to IIT Kharagpurto host coordinate and set-up National Digital
Library (NDL) towards building a national asset. The main objective is to set up National
Digital Libraryto integrate all the existing digitized and digital contents across educational
institutions of the nation using Dspaceto provide a single-window access with e-learning
facility to different groups of users ranging from primary level to higher education level of
our county. The National Digital Library is having a full-fledged office in the Annex building
of the Central Library. At present more than 1.2 crore collection which are freely accessible
from the site: https://ndl.iitkgp.ac.in.
About IITKharagpur
Indian Institute of Technology,Kharagpuris one of the oldest reputed engineering
institutions established by the government of India in 1951. The institute is presently having
12000 students, 700 faculty members and 1500 administrative staff. The institute has 19
academic departments, 7 centers, and 8 School of excellence. The institute offers 15
B.Tech(Hons.)programs,38 dual degree programs, 2 interdisciplinary dual degree programs, 6
integrated M.Sc programs, 5 two years M.Sc degree programs of Joint M.Sc PhD. For more
detail please visit http://www.iitkgp.ac.in.
Objectives
Some of the major objectives of this event would be as under:
To provide intensive hands-on-training to the participants on Library
Automation using KOHA (latest version).
Copyright Central Library IIT Kharagpur
Central Library, IIT Kharagpur 3
To harness modern library tools and technologies for enhancing value to the
library services;
To enable the participants in creating and maintaining an institutional digital
repository (IDR) at their own;
To provide advance level training on creating digital library services using CMS;
To develop the technological skills to the participants through hands-on training
on various aspects and issues of the modern libraries.
How to Reach
Kharagpur is situated about 120 km West of Kolkata. Participants can reach to
Kharagpur in about 2 hours by train from Howrah Railway Station or 3 hours by car from
Kolkata Airport. Kharagpur is also connected by direct train services to most major cities of
the country. The Institute is about 10 minutes‟ drive (5 km) from the Kharagpur Railway
Station. Private taxis are available from Kharagpur station to reach the institute.
Target Participants & Limited Seat Availability
Interested academicians, working professionals and research scholars in the field of
Library and Information Science may attend this advanced training programme which will be
very effective to run modern libraries. It may also be noted that IT Professionals working in
Libraries are also encouraged to attend the courses. The week-long intensive and advanced
training courses on Libraryand Information Science helps to build their libraries in a smart
way and to enrich their professional knowledge.Short Term Courseparticipants are restricted
to 80 only.
Resource Persons
Prof. P. P. Das, Dept. of CSE & Jt.-PI, NDLI, IIT Kharagpur
Dr. B. Sutradhar, Librarian, Central Library, IIT Kharagpur
Prof. S. Matilal, RGSOIPL, IIT Kharagpur
Dr. P. S. Mukhopadhyay, DLIS, University of Kalyani
Dr. S. K. Jalal, Deputy Librarian, Central Library, IIT Kharagpur
Mr. S. G. Roy, Assistant Librarian, Central Library, IIT Kharagpur
Mr. M. Manivannan, Assistant Librarian, Central Library, IIT Kharagpur
Mr. H.K. Biswal, Assistant Librarian, Central Library, IIT Kharagpur
Topics to be covered in the Short Term Course
1. Library Automation using Koha
2. Institutional Digital Repositories and Services using DSpace
3. Digital Library Services
4. Content Management System (CMS)
Copyright Central Library IIT Kharagpur
4 Central Library, IIT Kharagpur
Important Dates
Short Term Coursedate : 7-12 May 2018 Early Bid registration : Between December 15
th -April15
th,2018
Late Bid registration : Between April 16th
– April 30th
2018
Registration &Short Term Course Fees
Category Early Bid Registration (Jan 15
th - March 15
th2018 )
Late Registration
(March 16th
– April 30th
2018)
Individual ₹8000/- ₹9000/-
Sponsored ₹9000/- ₹10000/-
SAARC countries US $250 US $300
Other Countries US $300 US $350
The registration fee includes kit, course materials (Software CD), Lunch and dinner.
Participants need to register as per the instruction below and send the print-out of registration
form along with Demand Draft or NEFT Payment Receipt to Librarian, Central Library, IIT
Kharagpur-721302.
How to Apply
Intended participants may register for the short-term course either through online or offline
mode.
Step 1: Participants can make the payment through online i.e. NEFT/ wire transfer to be
made in the name of ―CEP-STC‖, Syndicate Bank, SRIC,IIT Kharagpur, A/c No.-
95562200002955 IFSC CodeSYNB0009556.
For Foreign Applicants, the above account number and Account Name will remain the
same. You may need SWIFT Code of the Bank: SYNBINBB120; Bank PAN No.
AAAJI0323G; GSTIN: 19AAJI0323G1ZM.
Step-2: Foreign Applicants must submit the ―Clearance of the Ministry of HRD, Govt.
of India‖ for VISA purpose.
Step 3: Please fill the online registration form correctly and mention the NEFTReceipt No. &
Bank Details properly; Kindlymail to:[email protected] filled-in
onlineform along with NEFT details.
PLEASE NOTE:Registration once done and payment already made will not be
cancelled, refunded or readjusted. Participants may bring his or her Laptop preloaded
with Ubuntu for Short Term Course session.
Copyright Central Library IIT Kharagpur
Central Library, IIT Kharagpur 5
Accommodation & Transportation.
The accommodation for the participants may be arrangement in our institute‟s guest houses
from 6-13May2018 on payment basis.
Name of Guest House Room Type Charges per day
Visveswaraya Guest House
(VGH) D/B AC Room
₹600 double occupancy (Limited availability)
Ashutosh Guest House(AGH) Single Bed AC Room ₹400/- single occupancy
Technology Guest House
(TGH) D/B AC Room
₹1000/- single occupancy
₹1500/- double occupancy
Submit Online Application for Accommodation& Transportation to
Email:[email protected]
Short Term CourseCommittee on OSSLM-2018 Central Library, IIT Kharagpur
Patron Prof. P. P.Chakrabarti, Director, IIT Kharagpur
Course Advisor Prof. P. P. Das, Co-PI, National Digital Library of India (NDLI)
Chairman Prof. S. K. Srivastava, Chairman, Central Library
CourseCoordinator Dr. B. Sutradhar, Librarian, Central Library
Souvenir& Course Materials 1. Dr. S.K. Jalal- Convener
2. Mr. Uma Shankar
3. Mr.Atin Nandi
4. Mr.A. K. Goswami
5. Mr. Samrat Guha Roy
6. Mr. M. Manivannan
7. Mr. H.K. Biswal
8. Mr. P. T. N. Rao
Inauguration& Registration 1. Mr. Atin Nandi–Convener
2. Mr. P.T. N. Rao
3. Mrs. Rita Ghosh
4. Mr. Pavan Kumar Gupta
5. Ms Mousumi Saha
6. Mr. K.Tapas
7. Ms Gauri Saha
Accounts & Finance
1. Mr. Uma Shankar—Convener
Copyright Central Library IIT Kharagpur
6 Central Library, IIT Kharagpur
2. Dr. T. K. Ghosh
3. Mr. Iraj Khan
Short Term Course Portal 1. Mr. S. G. Roy—Convener
Accommodation&Transportation 1. Dr. S. K. Jalal– Convener
2. Mr. Atin Nandi
3. Mr. Subrat Kumar Nanda
4. Mr. N. C. Mahato
5. Mr. Arunabha Das
6. Mr. J.C. Mandal
Food & Hospitality
1. Mr. A. K. Goswami– Convener
2. Dr. T.K. Ghosh
3. Mr. N. C. Das
7. Mr. Fakir Singh
8. Mr. L. Suresh
Publicity & Correspondence
1. Mr. H.K. Biswal- Convener
2. Mr. S.K. Sharma
Venue, Networking & Printing Materials 1. Mr. M. Manivannan– Convener 2. Mr. P.T.N. Rao
3. Mr. K.Tapas
Contact us:
If you have any query please mail us: [email protected]
Dr. B. Sutradhar
Librarian &STC Coordinator
Central Library, Indian Institute of Technology Kharagpur
Kharagpur 721302.Ph: 03222-282432 (O)
E-mail : [email protected]
Dr. S. K. Jalal
Deputy Librarian, Central Library
Indian Institute of Technology Kharagpur
Kharagpur 721302.Ph: 03222-282440 (O)
E-mail : [email protected]
Copyright Central Library IIT Kharagpur
Central Library, IIT Kharagpur 7
Chapter-2
National Digital Library of India: Revolutionizing the Evolution
of Library Services
https://ndl.iitkgp.ac.in
Team NDLI, IIT Kharagpur Evolving digital technologies are continuously changing all aspects of human civilization including the way we acquire knowledge and skill. Knowledge assets used to be available in physical form, mostly on paper. But now these are being made available more and more in electronic form (as e-contents). Software technology is facilitating easy and precise discovery and personalized organization of required knowledge asset(s) through a few clicks. Internet has made it possible to access e-contents from anywhere and at any time. All these are leading to a paradigm shift in approach of mankind in accessing knowledge assets and mode of learning. Thus the gradual evolution of Libraries and archives - the storehouse of knowledge assets and the seat of learning are undergoing a silent conceptual revolution. This has resulted in many digital library initiatives in the world including India. The learner community, however, has not been able to fully leverage the potential of digital libraries and portals yet. Learners still have to visit individual websites to access e-resources, need to learn retrieval / search techniques separately or navigate through huge volume of search results manually in a painstaking and time consuming manner. In the process learners often miss out the desired e-resources in spite of their availability. Collaborative learning, a very effective mode of learning, which digital technology largely facilitates, is also mostly unavailable due to absence of integration of learner-learner, teacher-teacher and teacher-learner communication within the learning environment. The opportunity that the technologies provide has only been leveraged partially, but not comprehensively, for advancement of education and research. In this background Ministry of Human Resource Development (MHRD) under its National Mission on Education through Information and Communication Technology (NMEICT) initiated the National Digital Library of India (NDLI) Project in April 2015 to develop the overall framework of a facility that can provide a single-window access to learners for e-contents, address the issues of collaborative learning and facilitate self-paced personalized learning. The charter of NDLI is not to create a new Library, but to make a deftly crafted umbrella over the existing ones, thus making it a huge repository of knowledge which can bridge the gaps that exist in the wide range from literacy to advanced knowledge discovery and development of knowledge. NDLI is available at https://ndl.iitkgp.ac.in. It is also available as a Mobile App which can be downloaded from Google Play Store (Android Version) and Apple App Store (iOS Version). Details about the project are available at http://www.ndlproject.iitkgp.ac.in.
Copyright Central Library IIT Kharagpur
8 Central Library, IIT Kharagpur
NDLI currently hosts 1.7 Cr. content items, sourced from 165 national and international
content partners. 104 of these partners are academic and research institutions of the
country, 8 are School boards, 5 are publishers and rest being mostly international and non-
government organizations. Contents cover about 30 lakh books, 21 lakh audio books, 118
lakh articles, 1 lakh thesis, 22 thousand video lectures, 11 thousand question papers, 1 lakh
case studies, 1 lakh law judgements and several others. These contents are spread over 79
lakhs in the area of technology, 42 lakhs on natural science & mathematics, 14 lakhs in social
science, 5 lakhs in literature, 4 lakhs in history & geography, 3 lakhs in philosophy &
psychology, 1 lakh in fine arts and the rest being in other areas. Contents are in more than70
languages, comprising about 143 lakhs content items in English, 2 lakhs in Hindi and the rest
being in all other languages.
User Interfaces are currently available in English, Hindi, Bengali and Gujarati. Development
of User Interfaces in 9 other popular Indian languages is in advanced stage and will be made
available soon.
NDLI currently has more than 3 million registered users and 1.5 million active users. Mobile
App users are about 9 lakhs. Users from more than 9 thousand educational institutions are
using the NDLI. Contents are regularly ingested and new users are getting engaged daily.
NDLI Mobile App is the Winner of mBillionth Awards 2017, awarded by Digital Empowerment Foundation for South Asia and Asia Pacific Region, in Learning and Education category.
NDL VisionThe vision is to build NDLI as a National Knowledge Asset that should become the key driving force for education, research, innovation and technology economy in India. Inclusiveness and openness are the main mottos of NDLI. So coverage is going to be diverse to include various economic, technical, strategic, and social sectors. Any format of digital content including text, image, audio, video, animations, simulations, datasets, etc. are to be supported and all types of learning resources are to be hosted. NDLI will facilitate students to prepare for entrance and competitive examinations and enable learners to learn from best practices from all over the world and adopt them. Technological innovations in new-age multi-media education are being fully exploited to render a personalized, self-paced learning platform which will help researchers to perform inter-linked exploration from multiple sources. NDLI will extensively use state-of-the-art analytics technique to facilitate resource discovery process and interaction for the users.
NDL MissionThe mission is to create a 24X7 infrastructure to provide an immersive digital learning
environment for learners, leveraging SWAYAM/ SWAYAM Prabha and Credit Transfer and
Virtual University facilities thus being an enabler of the National Digital Initiative in
Education as depicted in Figure 1.
Copyright Central Library IIT Kharagpur
Central Library, IIT Kharagpur 9
Finally, it will support the continual evolution of new pedagogy of learning and new opportunities to leverage Information and Communication Technology (ICT) in education and thus can facilitate fundamental shift in the paradigm of education and research of the country. In short, NDLI is destined to bring in a revolution in the typically slow process of evolution for the emerging library services.
Objectives of NDLI NDLI envisages building a facility using ICT and available e-contents to provide a single-window search facility and a collaborative, facilitated and self-based e-learning framework for all stakeholders to work together in the learning phase. It will have interfaces through which the applications built by entrepreneurs can be integrated to deliver different value-added services to the learner and teacher communities. In the ultimate contour there will be a set of search services, certain external services like document delivery, personalization, catalogue services, different learning services and a whole range of community services. The framework will use plug-and-play so that newer applications can be brought in at later stages. This has led to set the following objectives for the pilot project:
1) To create a 24X7-enabled infrastructure which will include the hardware, networks,
software tools, applications, interoperability standards. This would cut-through
different interoperability standards and make them work together through a single-
window.
2) To harvest Institutional Digital Libraries (IDRs) across institutions of the nation
3) To facilitate select institutes to disseminate existing contents
4) To provide support from immersive E-learning environments at multiple levels
spanning across:
National
Digital
Library of
India
SWAYAM and
SWAYAM Prabha
Credit Transfer
and
Virtual
Certification
Knowledge
Repository:
Internet,
Mobile
School,
Certificate,
Diploma, UG &
PG: Internet
School, UG, PG,
Open U,
IIT PAL: TV – DTH
SWAYAM:
Instrument
for self-actualization
SWAYAM Prabha: 32
DTH, 24x7
Up to 20
credits from
MOOCs
Figure1: National Digital Initiative in Education
Copyright Central Library IIT Kharagpur
10 Central Library, IIT Kharagpur
(a) All academic levels: schools, colleges, universities and life-long learning
(b) All disciplines: Science, Arts, Engineering, Medical, Law, and so on
(c) All languages: Vernacular as used as medium of instruction
5) To support interfaces in vernacular and for differently-abled users Since inclusiveness is main motto of NDL, it will host video/audio material, software, animations, simulations, web-courses, lab materials, question banks, model answers, etc. in addition to traditional forms of books and journals and cover all domains of knowledge. A representative view of the content coverage is given in Figure 2. It will cover Arts, Culture, Heritage and Sports Science and not just Humanities, Engineering, Medical, Law. There will be MOOC courses where anybody will be able to attend a course and earn the credit. It will accept relevant contents from all kinds of contributors, institutions as well as individuals.
Figure 2: Range of Contents in NDL
Model of NDLI Figure 3 depicts the model of NDLI where services have been structured in three layers.
The Digital Repository or DR layer is at the center that caters to basic Authoring and Acquisition Services. Authoring services deal with content creation and acquisition services deal with content borrowing. Digital Library or DL layer is the middle layer that provides two major Dissemination Services. One is of content search which is a huge component towards the learning part. The other one is of content access.
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At the outer layer is the National Digital Library of India or NDLI that supports services like Multi-faceted Interface, Multi-lingual Search and Personalized Learning. For example, a class VIII student looking for “magnetism” as content and a post-graduate student in physics looking for “magnetism” as content will retrieve different sets of contents appropriate to respective levels of education. Another area of personalization of services relates to multi-faceted interface and provision of filters. NDLI tier will also support Open Services through which others will be able to build new extensions to it in future – such as a Mobile App of NDLI that is already available. Structurally, NDLI has been designed as a network of repositories. The DR layer, that actually carries the contents, is not just hosted at IIT Kharagpur. The servers at IIT Kharagpur host only the metadata. The full-text contents are hosted at the respective DRs (a DR could be an IDR supported by DSpace or ePrint or a website or the like) of the content owner / provider and are accessed through URL. Respective DRs provide the metadata of their contents to NDL through a separate channel. This is managed in the DL layer. Search and browse requests for contents work on metadata and rendered to users as a list of available contents. When the user intends to access a particular content so listed, she/he is redirected to the URL of the content for actual access to happen from the respective DR. The outer NDL layer hosts the metadata index sets, intelligent graphic interfaces, usage analytics and other value-added services.
Figure 3: 3-Layer Model of NDLI
Scaling up NDLI
NDLI has been designed to scale up as a full-blown National Digital Library of India that can address the learning needs of the entire population of the country covering all academic levels right from school level to life-long learners, all disciplines, all languages and all forms of learning resources. Its charter covers support for large volume of users and comprehensiveness with respect to content type, content volume, content coverage, resource source coverage, multilingual support, bipartite/ regional / international/ industry collaboration etc. It is going to support a wide range of multilingual and differently-abled users, providing a gamut of state-of-the-art and innovative user
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friendly features and tools and maintaining a high level of service metrics. Challenges are enormous both from the perspective of IT as well as Library professionals. Providing user friendly interface and efficient content retrieval for users of a wide level and domain of learners is an interesting problem to solve. For example, a user interested only in contents of School education would like to have a user interface which meets her / his specific needs, such as results of filtering options for Education Level to precisely retrieve resources relevant to a specific class, say Class –VII or VIII. She / He is also interested in Difficulty Level of the resource so that she / he can organize her / his teaching plan. And she / he wants these without the overhead of the options relevant for a research scholar or a herbarium scientist. On the contrary, a herbarium scientist would need to browse the repository by Family, Genus, Scientific Name, Collector and Country, which have hardly any relevance to contents of most other domains. She / He would not like to have the unnecessary filter options for Education Level or Difficulty Level. The plan is to structure NDLI in multiple verticals according to domain of knowledge assets. Domains that are currently being considered include School, Undergraduate and Postgraduate (in Science, Engineering, and Humanities), Medical, Law, Competitive and Professional Examination, Articles and Journals, Art, Culture and Herbarium. More domains will get added as the NDL evolves. The vertical oriented organization means employing domain-specific user interface, domain-specific metadata schema and federated searching. Such a domain oriented organization facilitates users in retrieving the required resources of a domain easily and precisely. For example, for herbarium domain, the metadata schema need to have fields like Family, Genus, Scientific Name, Collector and Country, which have hardly any relevance to contents of most other domains. Similarly, contents of School domain need to have metadata for Education Level and Difficulty Level which may not be of use for other domains. Thus many of the metadata fields are domain specific. If a single metadata schema is employed, making a union of metadata fields of all these domains the schema becomes too wide making the index heavy and search and ingestion processes inefficient. Domain specific separate metadata schema, index and search engine is employed to circumvent this issue. Using federated search technology, a single user query request is distributed to domain specific search engines and to corresponding domain specific metadata indices and the results fetched from multiple search engines are aggregated, appropriately organized and ranked for presentation to the user. Studies and deliberations are under way about various options for a large scale IT infrastructure that can support the huge user base. Devising appropriate IT infrastructure, implementing a well-functioning federated search, providing interface for differently-abled users and state-of-the-art and innovative user friendly features and tools are some of the challenges that IT professional need to handle for a successful scale up of NDLI.
Serviceability of NDLI Library professionals of conventional libraries are the sole interface for its users. They are the
people who provide the whole range of library service like search, access, issue-return, and
recommendations etc. to the users; making libraries usable and effective. They diligently handle all
the challenges posed regularly by the user communities and maintain the high level of service
metrics causing user delight. Though in case of digital libraries the first level of user interface is a
screen, Library professionals now need to play an even more important role in them to attain a
high level of service metrics so that proper services can be digitally created, delivered, and
maintained. The metric parameters of digital libraries may be classified in three major dimensions,
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each dimensions being measured with respective multiple parameters, as depicted in the chart
below.
ORGANIZATION OF CONTENTS
DEPTH OF CONTENTS INTERFACE FEATURES
Scope Coverage Search & browse related
Resource volume Temporal Facet/filter options
Resource sources Spatial User aids
Authenticity of resource source
Comprehensiveness of metadata Display flexibility
Multilingual resource Compliance to metadata standards
Asset acquisition/ format options
Multilingual user interface
Availability on browsers & devices
Support for differently-abled users
Response time
Update frequency
Most of these parameters are self-explanatory; however, a few which may be subject to interpretation, are elucidated below. Also some the parameters may have sub-parameters for comprehensively capturing all aspects of usability and serviceability. In terms of organization, “scope” of the library refers to the level and domain of users that the library is intends to support, such as School users, College users, Research Scholars, Medical professionals, Legal professional, Business professionals, Life-long learners, etc. This is usually dictated by the charter of the library sponsor. Content “coverage” deals with the range of objects the library contains, such as Learning objects, Scholarly objects, Art objects, Bibliographic records, Geographic data, Statistical data, Cultural objects, Sports objects, Objects of public interest (for example, Newspaper) etc. as well as types of objects, such as books, periodicals, journals / magazines, images, question banks, simulations, animations, videos, etc. Interface features are crucial as user friendliness of a digital library is determined by this. User Interface is a huge topic and an area of continuous research. A few interface features are sub-parameterized here just to offer a feel of its enormousness. “Search” is the most important feature and its metric is measured through not just accuracy of retrieved results but availability of features such as Simple search, Advanced search, Range search, Proximity/Phrase search, Truncation (Left, Middle, Right) search, Boolean search, Fuzzy/Did you mean search, Command line search, etc. “User aids” metric may be measured through sub-parameters like Auto suggestion during search key typing, Online thesaurus support during search, Facility of saved search, RSS feed for search query, Navigation between records (Next/previous), Navigation within record, Navigation within attached thesaurus, Facility to change theme, Comment posting, Tagging, Review posting, Ratings, Multilingual virtual keyboard, Online help, etc. The metric of “Display flexibility” is measured by Option to select display formats (Short, Medium, Long), Display control (both Number of hits and Object count), Search history display, Sorting of retrieved results (by Relevance, alphabetic by Author and Title (A/Z & Z/A), Chronological), Search statistics facility, Downloading and Printing
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facility, Integration facility (merging of similar records), Data transfer options (like Text, csv, MARC, MARC-XML, JSON etc.), Citation generation, etc.
Role of Library Professionals in NDLI Library professionals are the human interface for the users of digital libraries and hence they need to ensure a high level of service metrics of digital libraries. As may be noted from the above chart, content acquisition is a dominant aspect of the service metrics. Library professionals traditionally possess strong expertise in this area and shall play a key role in enriching digital libraries on a sustained basis by acquiring requisite contents. There are critical aspects like Copyright and IPR protection, verifying authenticity of resource sources, collaboration with various agencies which are forte of Library professionals and they will render enormous value to digital libraries by taking care of these functions. Though implementation of feature related aspects of digital libraries is done by IT professionals, Library professionals drive it by communicating the requirements, ensuring timely roll out and monitoring proper functioning. Library professionals also collate user feedbacks, organize these in the form of requirements and communicate these to IT professionals for issue/bug fixing and enhancements. They also monitor the metrics and ensure that a high level of service is attained and sustained. In the process they also will refine and enhance the metric parameters mentioned above over time with evolution of technologies, services, innovation and usage. Library professionals thus will play a pivotal role in running digital libraries and are destined to become even more crucial compared to conventional libraries.
Conclusions The full scale NDLI will bring in a revolution in the gradual evolution of the library services by
ushering in a new education movement in the country covering all stages from kindergarten to
cutting edge research to life-long learners. The true advantages of the digital technology will thus
be imbibed in the revolution to help Digital India leapfrog to the position of a world leader in
education. Making learning resources available for leaners of the country for any level
of education, on any subject, in multiple Indian languages and through Indian language
user interfaces from a single source, in a seamless, open, easy and free or low-cost
mode in the form of a full-scale NDLI is going to be an enabler in democratizing the
education in the country by removing regional, access, time, economic and any other
social or gender barrier. NDLI is going to showcase how digital libraries will enrich the role of
Library professionals and exemplify their criticality in rendering a high level of service.
For information and news on NDL, visit:
https://www.facebook.com/NDLIndia/
http://www.ndlproject.iitkgp.ac.in/ndl/
For queries, write to: [email protected]
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Chapter-3
DSpace Working Manual:
Live DVD Installation, DSpace Configuration
& DSpace Item Workflow
Dr. B. Sutradhar and Mr. S. Guha Roy
Objective
1. OSSLM Live DVD Installation
Installation of Ubuntu 16.04 along with Koha 17.05 and DSpace
installation files
2. DSpace Installation in any Linux Flavors (32 bit / 64 bit Arch)
Hardware and Software Requirements
PostgreSQL Installation
Creating user roles and Database using pgAdmin III
Maven and Ant Building Tools
3. Community and Collection and Item Workflow
Creating Community, Collection and item upload.
Creating EPersons
User Access Authorization
Item Review and Submission
Media Filter & Full Text Indexing
1. OSSLM Live DVD Installation
Steps for Installation:
Boot the PC with the Live DVD and Login with “Koha” user with password koha123. Then
Open terminal and type the command “sudo ubiquity”
This will start the installation process and steps are shown below.
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Click on continue and finish the installation process. Remove the DVD and Restart the
system and then boot from hard disk.
For Login in koha user use password as “koha123” and for login in DSpace user use
password “dspace123”
Koha Staff Client: http://localhost:8081/
Koha OPAC : http://localhost:80/
DSpace Installation in any Linux Flavour (32 bit / 64 bit Arch)
Hardware Requirement
Minimum Required: Preferred:
A Desktop Computer with the following
configuration:
1. Intel Dual Core Processor
2. RAM: 2 GB
3. Hard Disk capacity – 320 GB
4. Network – 10/100 Mbps network card
5. WAN – Registered domain name and
internet connectivity
A Desktop Computer with the following
configuration:
1. Intel Quad Core Processor
2. RAM at least 8 GB
3. Hard Disk capacity – 1 TB
4. Network – 10/100/1000 Mbps network card
5. WAN – Registered domain name and
internet connectivity
Prerequisite Software
UNIX-like OS or Microsoft Windows (Preferably Ubuntu, CentOS, Fedora)
Oracle Java JDK 7 or OpenJDK 7
Apache Maven 3.5.0+ (Java build tool)
Configuring a Proxy
Apache Ant 1.9.9 or later (Java build tool)
Relational Database: (PostgreSQL or Oracle)
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Servlet Engine (Apache Tomcat 8.0.23 or later, Jetty, Caucho Resin or equivalent)
Step1: Login as Linux Root user and create a dspace user with password as dspace123
command # useradd -m dspace
# passwd dspace
Note typed password is not displayed and type it for two times irrespective of
dictionary error warning as we are using an easy password.
Now log out and login as dspace user
Copy the IDR.tar.gz file in the dspace users home directory, then untar the file.
Step2: Installation of PostgreSQL software
Open the terminal window and give the commands as shown below $ su - root
password: (please give the root password)
Please note use root login for linux flavours like centos, fedora, rhel etc and use “sudo” for
Ubuntu linux.
# cd /home/dspace/IDR
IDR# ./pgsql32.sh (for 32 bit OS)
IDR# ./pgsql64.sh (for 64 bit OS)
Please keep on clicking on next button. Don‟t change the default settings. When the
wizard will ask for password please give dspace123
After the completion of installation, type # exit command in the terminal it should
show $ prompt again.
Now create user and database
Execute PGADMIN III - > double click on pgsql server ->provide the password
as dspace123
Right mouse click on Roles -> create new role -> role name: dspace and password as
dspace123
Right mouse click on databases -> create new database -> database name: dspace and
owner as dspace
Right mouse click on databases -> Select new created database ―dspace‖ right click
on it -> Select New Object -> Select New extension then select ―pgcrypto‖ from the
dropdown list.
Note:
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DSpace 6 requires Postgres 9.4or above with the pgcrypto extension enabled.
The pgcrypto extension allows DSpace to create UUIDs (universally unique
identifiers) for all objects in DSpace, which means that (internal) object identifiers are
now globally unique and no longer tied to database sequences.
Step3: Now set the environmental variables for JAVA_HOME, ANT_HOME, and
M2_HOME as well as set the proxy address. Execute the commands shown
below.
Go back to the terminal and type
IDR$ ./env32.sh (for 32 bit OS) IDR$ ./copy32.sh
IDR$ source env32.sh
IDR$ ./test.sh (this shows that the environmental variables setting)
IDR$./env64.sh (for 64 bit OS) IDR$./copy64.sh
IDR$ source env64.sh
IDR$./test.sh (this shows that the environmental variables setting)
Open files explorer and go to dspace home directory, enable the „show hidden files‟
option. Then go to .m2 folder right mouse click and then open settings.xml file in
gedit and rewrite the proxy address it resource or remove the existing proxy address
and port number.
Step4: Installation of DSpace Software. Execute the commands in terminal as shown
below
IDR$ ./install.sh
It should show the following Output in the terminal screen
...
...
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Build Success
...
Fresh install
...
Create Administrator
email: First Name: Last Name:
Password: (This password is not visible and re-types when asked next again) ->Tomcat Started
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Step5: Open Firefox Browser and Type http://localhost:8080/xmlui
DSpace Home Web Page Opens!!!
Step6: Tomcat Shutdown and Startup commands
terminal window and give the commands as mentioned below in the terminal
window.
$ cd IDR
IDR$ ./shutdown.sh
IDR$ ./startup.sh
Note: Files and folder present in IDR Folder:
IDR folder:
IDR folder is being extracted in „dspace‟ home directory.
This folder contains to following Prerequisite software required for DSpace Installation.
Sl. No.
Software Name
Software Details
1 apache-ant-1.9.9 Apache Ant software
2 apache-maven-3.5.0 Apache Maven Software
3 apache-tomcat-8.0.23 Apache Tomcat - Web Server hosting the dspace Web site
4 dspace_inst Dspace Installation Folder
5 dspace-6.0-src-release Dspace Source folder required to compile install DSpace
6 jdk1.7.0_80_32bit JDK for building the dspace source software for 32bit
7 jdk1.8.0_45_64bit JDK for building the dspace source software for 64bit
8 m2 M2 contains all the java class files needed building dspace
software
9 Tutorial
Tutorial folder having all the pdf files for dspace
installation and configuration
IDR folder is also having various shell script files for the
easy installation of DSpace
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Item Work-Flow Management
Communities -> Contain sub-communities OR collections only
Collections -> Contain items only
Items -> Contains metadata and Bitstreams (files) and license only
Creating Community – Steps
Login as DSpace Administrator
Create Community (under Context Menu) - > Enter the community name (mandatory) and
metadata (it only) -> Upload a logo file (optional) -> Finish/Return
Creating Sub-Community Step
Create Sub-Community (under Context Menu) - > Enter the Sub-community name
(mandatory) and metadata (it only) -> Upload a logo file (optional) -> Finish/Return
Creating Collection – Steps
Login as DSpace Administrator
Navigator into a Community or a Sub-Community.
Create Collection (under Context Menu) - > Enter the collection name (mandatory) and
metadata (optional) -> Upload a logo file (optional) -> Finish/Return
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Do it yourself:
Create community and collection hierarchy as shown below:
PHD Thesis (Top Community)
|-----Dept of CSE (Sub Community)
|-----------------------Thesis Title 1 (collection)
|----------------------------------------Submit Item
|-----Dept of ECE (Sub Community)
|-----Dept of HSS (Sub Community)
|-----Dept of CET (Sub Community)
Creating E-Person
Dspace user (E-person) is created by command prompt:
$ dspace_inst/bin/dspace user --add --email <email address of user> -g <Firstname> -s
<Surname> --password <Password for the user>
e.g.
$ dspace_inst/bin/dspace user --add --email [email protected] -g New -s User --password
dspace123
Dspace user (E-person) is created by dspace GUI: (Mail Server Configuration is
Prerequisition)
Select “People” (under Administrative – Access Control). Click “Create a new e-person”.
Add the new person‟s name and contact information. Click “Create Eperson”
Access Authorizations
Authorization is the function of specifying access rights/privileges to resources related to
information security and computer security in general and to access control in particular.
More formally, "to authorize" is to define an access policy. For example, human resources
staff is normally authorized to access employee records and this policy is usually formalized
as access control rules in a computer system.
Bitstream -> READ –can open the file, WRITE –can alter the file
Item ->READ –can view the item, WRITE –can modify the item, ADD/REMOVE –can add
or remove bitstreams
Create and Submit an Item Log in as administrator / Submitter -> Choose the community/collection you
wish to submit an item to -> Select “Submit
a new item to this collection” -> Describe
the item (metadata) -> Browse for and
upload the file content) -> Review if
necessary -> Grant the license
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Collection -> ADD/REMOVE –can add or remove items from the collection
DEFAULT_ITEM_READ –new items receive this READ attribute
DEFAULT_BITSTREAM-READ –new bitstreams receive this READ authorization
COLLECTION_ADMIN –can edit or withdraw items, or map items into the collection
Community -> ADD/REMOVE –can add or remove collections from the community
Login as administrator for the steps below
Steps for adding authorizations/policies to a community:
1. Click on “Authorizations” (under Administrative – Access Control)
2. Click on the Community whose policy you wish to create/modify
3. Choose either “Add a new policy” or “Edit” to modify an existing group policy
4. Choose the action (permission) you want to give the group
5. Choose the group to whom the action is being given
6. Choose “Save”
Steps for adding authorizations/policies to a Collection:
1. Choose the collection
2. Choose “Edit Collection” (under Context Menu)
3. Choose the “Assign Roles” tab
4. Choose the e-people or group to whom the role is assigned -> Then Choose “Save”
Full Text Search using Media-Filter : Available Media Filters HTML, Text, JPEG
Thumbnail, PDF text, XPDF, Word, PowerPoint, ImageMagick. Filter Media from Command
Prompt
$ dspace_inst/bin/dspace filter-media
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Chapter 4
DSpace Working Manual: Implementing Metadata Registry and
Controlled Vocabulary in DSpace
Dr. B. Sutradhar, Mr. S. Guha Roy and Mr. Shibabroto Banerjee
Objective
1. Introduction to Metadata Schema and its Implementation in DSpace
Understanding Metadata Schema and implementation
Implementation new Metadata Schema e. g LRMI
Modifying metadata entry and item upload from
2. Implementation of Controlled Vocabulary in Subject Classification
Implementation of Controlled Vocabulary, DDC Subject Classification
Modifying the “input-forms.xml” file DDC Implementation
This module will introduce the concept of metadata, and it uses. Following to that, the
metadata support in DSpace will be explained along with how the metadata is stored. The
metadata registry which configures the metadata schema will be shown, and the default
metadata schema will be examined. Finally the module will show how to add a new metadata
schema, along with hands –on experience to add a new field to the Dublin core schema.
Sample metadata fields in DSpace
What is metadata? Metadata is used to describe documents. In DSpace metadata is used to
describe the objects in the Digital Repository.
Metadata can be applied for different item, communities and collection.
Dublin Core
DSpace is installed and configured to use the Dublin Core metadata schema by default.
Dublin core is made up of elements, and qualifiers.
Metadata
Field
Field
Description
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There are 15 base elements: 1. Title 2. Creator 3. Subject 4. Description 5. Publisher 6.
Contributor 7. Date 8. Type 9. Format 10. Identifier 11. Source 12. Language 13. Relation 14.
Coverage 15. Rights
The metadata registry
The metadata registry is accessed via the „Administrative‟ menu, by selecting the „Metadata
Registry‟ link. By default Dublin Core (dc) is included in DSpace. New schemas can also be
added.
Modifying a metadata schema: A schema can be modified as follows:
Current elements can be modified using the „Update‟ button
Elements can be deleted by using the „Delete‟ button next to an element
New elements can be added using the „Add Metadata Field‟ section at the bottom of the
page. The qualifier is optional. – give an example of each.
Types of metadata: Metadata can be split into two types:
1. Descriptive metadata: Descriptive metadata describes attributes of an object, such as
its name, its creator, or its size.
2. Administrative data: Administrative metadata helps with the administration of an
object. Examples include the location of the object or the name of the user who
created the metadata about the object.
Creating a new Metadata Registry – LRMI
1. Login as Administrator
2. Click on Metadata
3. Create a new namespace as lrmi
4. Enter the new lrmi metadata elements
Click on „Metadata‟
Under the „Registries‟
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Adding two metadata elements as mentioned below
1. lrmi.educationalAlignment.pedagogicObjective
Enter the Metadata Schema Name
(use lower-case alphabets)
Enter the LRMI Schema URI
(Search for LRMI Metadata specification on Google and choose the URI
from the second option in results page)
Add the LRMI
New Field
Enter the LRMI Field
Name
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2. lrmi.learningResourceType
Modify the input-forms.xml as below
[dspace home ]/IDR/dspace_inst/config/ input-forms.xml
Adding newly entered metadata elements/qualifiers in input-form.xml
Path: home/dspace/IDR/dspace_inst/config/ input-forms.xml
<field>
<dc-schema>dc</dc-schema>
<dc-element>contributor</dc-element>
<dc-qualifier>author</dc-qualifier>
<repeatable>true</repeatable>
<label>Authors</label>
<input-type>name</input-type>
<hint>Enter the names of the authors of this
item.</hint>
<required></required>
</field>
Add the LRMI
New Field
Enter the LRMI Field
Name
Copy the command line
from ‗<field> to
</field>‘ and paste the
command line after
enter the ‗</field>‘.
After copy and paste then
modify the input-form as your
requirement, like ‗author to
guide‟ and ‗Authors to
Guides‘.
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DDC Implementation Steps
1. Copy ddcE.xml file from CD and paste it to the path as mentioned below
/home/dspace/IDR/dspace_inst/config/controlled vocabularies
2. Edit the dspace.cfg in the following
/home/dspace/IDR/dspace_inst/config/dspace.cfg
choices.plugin.dc.subject = srsc to ddcE [this line needs to be edited]
3. Edit the input-form.xml file in the following
/home/dspace/IDR/dspace_inst/config/input-forms.xml
<page number="2">
<field>
<dc-schema>dc</dc-schema>
<dc-element>subject</dc-element>
<dc-qualifier></dc-qualifier>
<!-- An input-type of twobox MUST be marked as repeatable -->
<repeatable>true</repeatable>
<label>Subject Keywords</label>
<input-type>twobox</input-type>
<hint>Enter appropriate subject keywords or phrases. </hint>
<required></required>
<vocabulary>srsc to ddcE</vocabulary> [this line needs to be edited]
</field>
Shutdown and Restart the apache tomcat using the command as mentioned below
$ /home/dspace/IDR/shutdown.sh
$ /home/dspace/IDR/startup.sh
Finally the subject classification page will look like the following
DDC Class Number
Translate ―srsc to ddcE‖
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Chapter 5
DSpace Working Manual: DSpace GUI Customization, Bulk Data
Handling and Export – Import Processes
Mr. Shibabroto Banerjee
Objectives
1. DSpace GUI Customization
Modifying Theme, Logo & Colours.
Internationalization
Modifying DSpace News Aspect
2. Full Text GUI Customization, Bulk Data Handling and Backup
GUI Customization
Backup Procedures
Working with Bulk Data
Theme Modification – Steps
What is Theme?
A Manakin/DSpace installation may have multiple themes installed and available to be used
in different parts of the repository. The central component of a theme is the sitemap.xmap,
which defines what resources are available to the theme such as XSL stylesheets, CSS
stylesheets, images, or multimedia files.
Which Theme is in use?
We are using ‗Atmire Mirage theme‘.
Which Theme we are going to set?
We are going to set the theme of ‗Classic‘.
1. Open file “dspace_inst/config/xmlui.xconf” in any Text Editor
2. Search for <themes> tag within file/ scroll to the end of file
3. Comment the theme “Atmire Mirage” as shown below
<!-- <theme name="Atmire Mirage Theme" regex=".*"
path="Mirage/" /> --> 4. Uncomment the Theme “Classic” as shown below
<theme name="Classic" regex=".*" path="Classic/" />
Full code will look like this
<themes>
<!-- Example configuration -->
<!-- <theme name="Test Theme 1" handle="123456789/1"
path="theme1/"/> -->
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<!-- <theme name="Test Theme 2" regex="community-list"
path="theme2/"/> -->
<!-- Mirage theme, @mire contributed theme, default since
DSpace 3.0 -->
<!-- <theme name="Atmire Mirage Theme" regex=".*"
path="Mirage/" /> -->
<!-- Reference theme, the default Manakin XMLUI layout up to
DSpace 1.8 -->
<!-- <theme name="Default Reference Theme" regex=".*"
path="Reference/" /> -->
<!-- Classic theme, inspired by the JSP UI -->
<theme name="Classic" regex=".*" path="Classic/" />
<!-- The Kubrick theme -->
<!-- <theme name="Kubrick" regex=".*" path="Kubrick/" /> -->
<!--
For information on configuring the mobile theme, see:
dspace-xmlui/src/main/webapp/themes/mobile/readme.txt
-->
</themes>
Do it yourself: Change back to the Atmire Mirage theme
Logo Modification- Steps
Step1
What is DSpace Logo Picture?
Prepare a logo as follows (125x74 pixel). Here image format is PNG.
Step2
We must download our institution/University/College Logo and save to a specific directory: <dspace_inst/webapps/xmlui/theme/Mirage/images/>
Step3
1. Open the file “dspace_inst/webapps/xmlui/themes/Mirage/lib/css/style.css” in gedit
2. Search for ds-header-logo within file
3. Modify the “background: url” attribute with new logo name
#ds-header-logo{
float:left;
width:48px;
height:50px;
margin-top:10px;
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background:url('../../images/iitkgp logo.png');
background-repeat:no-repeat;
background-color:transparent;
margin-right:15px;
}
Header Colour Modification
1. Open the file “dspace_inst/webapps/xmlui/themes/Mirage/lib/css/style.css” in
Gedit.
2. Search for “ds-header-wrapper” within file.
3. Change background color of the header with hex code/colour name
4. Find hex code from the url : http://www.color-hex.com/
#ds-header-wrapper {
background-color: #1F3F5E;
color: white;
min-width: 950px;
}
Localization - Steps
1. To change the Header message
2. Open the file “dspace_inst/webapps/xmlui/i18n/messages.xml” in any Text Editor.
3. Replace “DSpace Repository” with the name of your Institute, e.g.
<message key="xmlui.dri2xhtml.structural.head-
subtitle">DSpace Repository</message>
To change DSpace News Aspect message make changes in the following file:
1. Open the file “dspace_inst/config/news-xmlui.xml” in gedit.
2. Search and make necessary changes in the following line/s
<head>DSpace Repository</head>
<p>DSpace is a digital service that collects, preserves, and distributes digital
material. Repositories are important tools for preserving an organization's
legacy; they facilitate digital preservation and scholarly communication.</p>
The final look of the page will be of the following type
Change the logo name as
the institute name
Line No. 2170, Col No. 76
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Export – Import Processes
AIP or Archival Information Packages
Export or Backup command:
$ dspace_inst/bin/dspace packager -d -a -t AIP –e <administrative login id> -i <handle id
of the community/collection> <Path to the archive>.zip
e.g.
$ mkdir AIP
$ dspace_inst/bin/dspace packager -d -a -t AIP –e [email protected] -i 123456789/1
AIP/thesis.zip
SIP or Simple Archive Format
Export or Backup Command:
$ dspace_inst/bin/dspace export –t COLLECTION –i < handle id of the collection> -d
/path/to/destination –n <starting number of the folder>
e.g.
$ mkdir SIP
$ dspace_inst/bin/dspace export –t COLLECTION –i 123456789/3 –d SIP/ -n 0001
Import or Restore Command:
$ dspace_inst/bin/dspace import –a –e <administrative login id> -c <handle id of the
collection> -s <Path to the directory> -m <Path to MapFile>
e.g.
$ dspace_inst/bin/dspace import –a –e [email protected] –c 123456789/6 –s SIP/ -m
SIP/map1.txt
CSV or comma separated values Export and Import
Export Command:
$dspace_inst/bin/dspace metadata-export -f /batch_export/col_14.csv -i /123456789/24
Import Command:
$dspace_inst/bin/dspace metadata-import -f /dImport/col_14.csv
Header
Text
Top –Level Communities
Logo
Massage
Aspect
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Chapter 6
Koha Working Manual: Installation, Configuration and Administration
Mr. Samrat Guha Roy
Objectives
1. Koha Login
2. Creating Super Librarian Patron
3. Creating Library and Setting up the Library
4. Administration: How to set “Global system preferences”
Koha Login - Login in Ubuntu as koha user with password koha123
Login in koha staff client using the credentials as
URL: http://localhost:8081
User name: osslm
Password: koha123
Click on Add a Library -> Start defining libraries -> Enter details of your library
as shown below.
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How to “Set a Library” – Click on the NO LIBRARY SET link then choose library and
then click on submit button
After data submit click on Home then again click on “create patrons” button
Click on Koha Administration -> Patron Categories -> New Category
Click on “add a patron category”
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Steps to Create Patron - To create a staff account, create a library, a patron category
'Staff' and add a new patron. Then give this patron permissions from 'More' in the
toolbar.
Steps to set the staff login permission – Click on the more option as shown below
Steps for Bulk Patron Import
Check the Category Code : Home -› Administration -› Patron categories
Check the Branch Code : Home -› Administration -› Libraries and groups
Upload the csv file : Home -› Tools -› Import patrons ->choose File
How to set Notices and Slips for Patrons
Click on Home -› Tools -› Notices & Slips
Then Copy notice to “Central Library IIT Kharagpur” or your defined Library.
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How to create Patron List: Home -› Tools -› Patron lists -› New patron list
Steps for Adding the Patron in the Category: Home -› Tools -› Patron lists -› Under
Graduate -› Add Patrons
Administration: Global system preferences control the way your Koha system
works in general. Set these preferences before anything else in Koha.
Get there: More > Administration > Global System Preferences
Search for the patron and then add them
Koha Manual Help Source:
https://koha-
community.org/manual/17.05/html/
index.html
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Koha Acquisition Module
Samir Kumar Jalal
Koha acquisition module is one of the major modules in Library Automation Software.
Acquisition Module works in two ways:
a) ThroughAdministration>Acquisition Parameters
Currencies and Exchange rate : setting
Budgets: Define
Funds: Allocate
b) Through Acquisition Module
Create New Vendor> Vendor name and discount are essential
Create Suggestions
Add Basket
Ordering
Invoicing
Reporting
The acquisition module starts with defining a budget in Administration and then creating the
new vendor list.
Step-1: Create Active Currency
Home>Administration>Acquisition Parameters>Currencies &Exchange Rate
Note: Please tick off the active currency
and it should be unit (one).
If you do not have an active currency, you will see an error message telling you to choose an
active currency.
Step-2: Define Budget
Home>Administration>Acquisition Parameters>Budgets> Define Budget
Active Budget: it is current budget.
Inactive Budget: it is not in operation
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Note: If we want to show the budget head (e.g. FY 2018-
2019) under active budget, then we have to give a tick
mark under active check-box while defining budget. If
you forget to tick off the cheek-box under ‗Make budget
Active‘ then the budget name will be shown under
inactive budgets.
Step-3: Add Fund under Budget
Home>Administration>Acquisition Parameters>Budgets Administration> Active
Budgets>Actions>Add Fund
Fund Allocation & Add Child Fund, if
any Department-wise or Book Type-wise
Main Fund & Child Fund (e.g. Department
of Chemical Engg has Rs.200,000/- main
fund , which can be distributed under
General books and Textbook through
Actions>Child fund
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Step-4: Add Vendor
Home>Acquisitions>New Vendor
Note: Vendor name is mandatory but it is good to mention contact person, address and
discount percentage while creating the new vendor.
Step-5: Create New Basket
a) After creating vendor, you will find option to create new basket. New basket may be
created now or it may be created after creating suggestions also.
b) Home>Acquisition>Search for Vendor> Select vendor
It will display all the baskets created already under the particular vendor. If you want to add
more baskets you may click on New-Basket.
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Step-6: Home> Acquisitions >Suggestions> New Purchase suggestions
New purchase suggestion (requisition) need to create before ordering. Bibliographic details of
the book should entered in the suggestion form. Bibliographic information (part-1) along with
acquisition information (part-2) are given below in the screen shot
Acquisitions>Suggestion Management>
After adding suggestions, it is essential to make it approved; otherwise it is not possible to
place order to any vendor.
a) Pending:all the new suggestions will be shown under Pending Status.
b) Accepted: after making suggestions, it is essential to recommend it as accepted then only
it is possible to place order to the vendor.
c) Ordered: Only accepted titles can be permissible to order
d) Available:Quantity under available will be reflected after receivingthe shipment.
Step-7: Placing an Order
Home>Acquisition>Search for Vendor and select the vendor>Add New Basket>Add
title to the basket from suggestions.
It is also possible to import suggestions from external file. Users can make suggestion from
the existing record reflected in OPAC.
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After saving the order details: it will be shown as under:
Now close the basket
Step-8: Receive shipment and Invoicing
After ordering the book, next step is to receive
shipment. Shipment is nothing but packet.
Please mention vendor Invoice, date and select
shipping fund
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Receipt Summary
Note: Click on ‗Receive‘ in right-hand side of the above figure to proceed further.
Note: Here it is essential to mention the Quantity to be actually supplied and received
from vendor.
Note: Click on finish receiving to proceed further.
Invoices are to be closed by searching the Vendor Invoice no. from Home>Acquisitions
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Note: Invoice can be closed by clicking on „Actions‟>Close
Step-9: Report
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Chapter 8
Koha Working Manual: Cataloguing and Serial Control
Mr. Samrat Guha Roy and Mr. Hemant Kr. Biswal
Objectives
Marc Bibliographic Framework
New Item Type Creation
New Book Item Data Entry
Setting up Amazon Cover Image
Setting up Z39.50/SRU targets
Steps to Create Bar Code and Spine Label for the Book
MARC bibliographic framework
Create and manage Bibliographic frameworks that define the characteristics of your MARC
Records (field and subfield definitions) as well as templates for the MARC editor. Using this
option, you can define the MARC framework for entering the bibliographic record of any
document. Using this window, you can export existing MARC framework used in new
system or import any other framework used in any other system. Koha allows limiting the
number of tags in the framework and advantage of this option is that you can use tag as per
his/her requirement.
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Home -› Administration -› MARC frameworks -› New Framework
Please edit the metadata structure as well as please note
down the mandatory fields as this will be needed while
data entry.
You can also make a marc tag repeatable or not then save
the modifications
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Creating new Item Types:
Home › Administration › Item types administration
Create New Item
Type
The marc value of
Item Type is
=942 \\$cBOOK
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In cataloguing new book item entered with three different options
1) New Book Item Data Entry 2) Searching from Z39.50/SRU targets 3) uploading
MARC files
New Book Item Data Entry
Home > Cataloging > New Records > Books
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Sample Koha Add Marc Record
000 - fixed length control field Double Click by defoultnam a22 7a
4500
001--- Field Control No 1
003 - CONTROL NUMBER IDENTIFIER Double Click Here OSt
005- DATE AND TIME OF LATEST TRANSACTION Double Click
20160607153810.0
008 - FIXED-LENGTH DATA ELEMENTS--GENERAL INFORMATION double Click
160607b xxu||||| |||| 00| 0 eng d
020 - INTERNATIONAL STANDARD BOOK NUMBER 9789352036042
040 - CATALOGING SOURCE c Transcribing agency *
082 - DEWEY DECIMAL CLASSIFICATION NUMBER
a Classification number 540 Singh/H
b Item number
c Edition number -Put Here DDD Edition number Example i.e. 23rd ed
100 - MAIN ENTRY--PERSONAL NAME Singh, R P
245 - TITLE STATEMENT
a Title * Put title of the Book
b Remainder of title Subtitle of The Book
c Statement of responsibility, etc Ex. by R P Singh
250 - EDITION STATEMENT
a Edition statement Put edition Ex. 3Rd rd
260 - PUBLICATION, DISTRIBUTION, ETC
a Place of publication, distribution, etc.UK
B Name of publisher, distributor, etc. Arihant
Publications
c Date of publication, distribution, etc. 2015
300 - PHYSICAL DESCRIPTION
a Extent 100
650 - SUBJECT ADDED ENTRY--TOPICAL TERM
700 - ADDED ENTRY--PERSONAL NAME more then one Auther Put
author Surname First After that Author First Name
942 - ADDED ENTRY ELEMENTS (KOHA)
c Koha item type *
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Note: After defining
Barcode no., then click on
add item,
& then finally click on the
Normal button.
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Setting up Amazon Cover Image
Home > Koha Administration > Global System Preferences > Enhanced Content
Setting up Z39.50/SRU targets
Home > Koha Administration > Additional Parameters > Z39.50/SRU servers > New Z39.50 servers
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Cataloging from Z39.50/SRU targets
Home > Cataloging > New from Z39.50/SRU
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Steps to import marc record in Koha, Stage MARC records for import
Home > Tools > stage MARC records for import
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Steps to Create Bar Code Label for the Book
Home > Tools > Label creator > New Label Template
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Home > Tools > Label creator > New Layout
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Koha Serial Module: Serials actions is accessed by going to the more menu at the top
of your screen and choosing Serials or by clicking Serials on the main Koha staff client page.
The Serials module in Koha used for keeping track of journals, newspapers and other items
that come on a regular schedule. As with all modules, make sure you go through the related
Implementation Checklist before using the Serials module.
Get there: More > Serials
Koha keeps a record of publication frequencies for easy management and duplication.
Get there: More > Serials > Manage frequencies
From this page you can view all of the existing frequencies in your system
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Manage Serial Numbering Patterns
Every time you create a new numbering pattern in serials, you can save it for later use. These
patterns are accessible via the Manage numbering patterns page.
Get there: More > Serials > Manage numbering patterns
This page will list for you the numbering patterns you have saved in the past as well as a few
canned patterns.
Receiving the Serial:
Select the serial module and search for the journal which you have to receive. For ex: Library
Hi Tech. Just click on receive option at the right side of the above screen. It will display the
window as given below. Select the particular issue and set the status as Late and receive the
next issue as per your schedule. At the left side, you will observe an option „Claims‟, just
click on Claims. It will open another window where you can send the claim to vendor. After
sending notification to the Vendor, a screen will appear as it is given below.
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Chapter 9
Koha Working Manual: Circulation, OPAC Customization, Generating Report
and the Backup and Restore Process
Mr. Samrat Guha Roy
Objectives
Creating Patrons, Assigning Roles And Responsibility
How To ―Set A Library‖
Create Patron Categories Super Librarian, Staff, Students Categories Like UG &
PG
Upload Patron Image (Individual & Bulk)
Bulk Import Patrons Using Csv File
Design Patron ID Card
Setting Koha Circulation Rules
Triggers Notice, Issue Return Of Books
Add Holiday In Circulation Calendar
Server Administration, Generating Report and the Backup and Restore Process
Click on Add a Library -> Start defining libraries -> Enter details of your library
as shown below.
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How to “Set a Library” – Click on the NO LIBRARY SET link then SET choose library
and then click on submit button
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After data submit click on Home then again click on “create patrons” button
Click on Koha Administration -> Patron Categories -> New Category
Click on “add a patron category”
Steps to Create Patron - To create a staff account, create a library, a patron category
'Staff' and add a new patron. Then give this patron permissions from 'More' in the
toolbar.
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Steps to set the staff login permission – Click on the more option as shown below
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Steps for Bulk Patron Import
Check the Category Code : Home -› Administration -› Patron categories
Check the Branch Code : Home -› Administration -› Libraries and groups
Upload the csv file : Home -› Tools -› Import patrons ->choose File
How to set Notices and Slips for Patrons
Click on Home -› Tools -› Notices & Slips
Then Copy notice to “Central Library IIT Kharagpur” or your defined Library.
How to create Patron List: Home -› Tools -› Patron lists -› New patron list
Steps for Adding the Patron in the Category: Home -› Tools -› Patron lists -› Under
Graduate -›Actions -›Add Patrons
Search for the patron and then add
them
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Steps to upload individual patron image
Home -› Tools -› Upload patron images -> enter card number->choose jpg file -> upload
Bulk uploads of patron image
Put all the images in one folder with jpg or png format'
Make dimensions size of images exactly as 140X166
In this folder create a file datalink.txt
Type the card number of the member [enter a tab space] followed by image
name (One row should contain information about one member)
Make zip file of this folder
Go to /Tools/upload patron images and upload
Steps to create Patron Library Card
Click on: Home -› Tools -› Patron card creator -> new ->Card Template
Write Notes:
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Click on: Home -› Tools -› Patron card creator -> new ->Card Layout
Write Notes:
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Create Card layouts with the following parameters
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Steps to upload institutional logo: Click on: Home -› Tools -› Patron card creator ->
new -> Images
Create Card Batches: Click on: Home -› Tools -› Patron card creator -> new -> Card
Batches
Sample output given below
Write Notes:
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Koha Circulation Module
In this chapter, we will learn how to configure Koha's circulation module. This module is
used to loan library items to the patrons. Our goal will be to map the library's circulation
policies to rules and preferences in Koha. We will discuss the following features Patron
categories, Circulation and fine rules, Notices and triggers, Calendar, Circulation system
preferences.
Steps to set the circulation and fine rules: In Koha, for a combination of library or branch,
patron category and item type, you can specify:Loan period, Fine amount and Maximum
checkouts
First choose which patron category you'd like the rule to be applied to. If you leave this to
'All' it will apply to all patron categories - Under Graduate
Choose the 'Item Type' you would like this rule to apply to. If you leave this to 'All' it will
apply to all item types – Books
Limit the number of items a patron can have checked out at the same time by entering a
number in the 'Current Checkouts Allowed' / „Current on-site checkouts allowed‟ field -
5
Define the period of time an item can be checked out to a patron by entering the number of
units (days or hours) in the 'Loan Period' box – 60
Choose which unit of time, Days or Hours, that the loan period and fines will be calculate in -
Days
You can also define a hard due date for a specific patron category and item type. A hard due
date ignores your usual circulation rules and makes it so that all items of the type defined are
due on, before or after the date you specify – Not Selected
'Fine Amount' should have the amount you would like to charge for overdue items – 1 [Rs]
Enter the 'Fine Charging Interval' in the unit you set (ex. charge fines every 1 day) - 1
The 'Fine Grace Period' is the period of time an item can be overdue before you start
charging – 7 [days] and „Overdue fines cap (amount)‟ - 7
If your library 'fines' patrons by suspending their account you can enter the number of days
their fine should be suspended in the 'Suspension in Days' field
Next decide if the patron can renew this item type and if so, enter how many times they can
renew it in the 'Renewals Allowed(count)' box – 2 and Renewal period is 14 days
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If the patron can place holds on this item type, enter the total numbers of items (of this type)
that can be put on hold in the 'Holds Allowed (count)' field – 0
Finally, if you charge a rental fee for the item type and want to give a specific patron type a
discount on that fee, enter the percentage discount (without the % symbol) in the 'Rental
Discount' field – 0
Other services of Circulation module are Check-In, Check-Out, and Renewal
Steps for: Notice Triggers
Home -› Tools -› Overdue notice/status triggers
Write Notes:
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Circulation and Fine Rules:
Home > Administration > Circulation and Fine Rules > Select Your Library
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Steps of Check out Items:
Home -› Circulation -› Checkouts -› Enter Patron Barcode
Enter patron Barcode
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Steps of Check in of Items:
Home -› Circulation -› Check in -› Enter Item Barcode
Steps of Renewal of Items:
Home -› Circulation -› Renewal -› Enter Item Barcode
Add holiday in Circulation Calendar
Home > tools > Calendar > Select your date
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Write Notes:
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OPAC Customization
OPAC Customization Window settings
Various Options to be modified:
LibraryName, opacheader, opaccredits, OpacNav, OpacNavBottom, OpacNavRight,
OpacMainUserBlock, OPACResultsSidebar
Display the library name
Steps: Home › Administration › System preferences -> Edit [LibraryName] Field
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Copy paste the following codes in respective settings text box
LibraryName: Edit your institute Full Name
Opacheader [Copy paste the Code]
<center><h1>Central Library IIT Kharagpur OPAC</h1></center>
<div id="navcontainer">
<ul id="navlist">
<li id="active"><a href="http://library.iitkgp.ernet.in/sites/eSearch/index.html"
target="_blank">eSearch</a></li>
<li><a href="https://ndl.iitkgp.ac.in/index.php" target="_blank">NDL Web Site</a></li>
<li><a href="http://www.library.iitkgp.ernet.in/?q=node/6" target="_blank">Our
Team</a></li>
<li><a href="#">Search Question Paper</a></li>
</ul>
</div>
OPACUserCSS [Copy paste the Code]
#navcontainer ul {
padding-left: 0;
margin-left: 0;
background-color: #036;
color: White;
float: left;
width: 100%;
font-family: arial, helvetica, sans-serif;
}
#navcontainer ul li { display: inline; }
#navcontainer ul li a {
padding: 0.2em 1em;
background-color: #036;
color: White;
text-decoration: none;
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float: left;
border-right: 1px solid #fff;
}
#navcontainer ul li a:hover {
background-color: #369;
color: #fff;
}
[Copy paste the Code from CD for the following parameters]
Opaccredits, OpacNav, OpacNavBottom, OpacNavRight, OpacMainUserBlock,
OPACResultsSidebar
Output of designed OPAC
Search Out of EBooks
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Report Generation in Koha
Koha's data is stored in a MySQL database which means that librarians can generate nearly
any report they would like by either using the Guided Reports Wizard or writing their own
SQL query.
Guided Report Wizard:
Wizard will walk you through a six step process to generate a report.
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Sample Report
Generate a report for orders given to a vendor
SQL Syntax:
SELECT v.name AS vendor, b.title AS 'book title', format(o.listprice,2) AS 'list price',
format(o.unitprice,2) AS 'actual price', ba.basketname, o.datereceived AS 'date received'
FROM aqorders o LEFT JOIN aqbasket ba USING (basketno) LEFT JOIN aqbooksellers v
ON (v.id = ba.booksellerid) LEFT JOIN biblio b USING (biblionumber) WHERE o.entrydate
BETWEEN <<Ordered BETWEEN (yyyy-mm-dd)|date>> AND <<and (yyyy-mm-
dd)|date>>
Koha Schema Table followed: http://schema.koha-community.org/tables/aqorders.html
Koha Community: https://wiki.koha-community.org/wiki/SQL_Reports_Library
Server Administration
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Commands to Re-index Zebra (Type the following command in the terminal)
$sudo koha-rebuild-zebra -v -f library
Write Notes:
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Configure Postfix to Use Gmail SMTP for sending mail in KOHA
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1. First, install all necessary packages using the command mentioned below:
$sudo apt-get install postfix mailutils libsasl2-2 ca-certificates libsasl2-
modules
2. Copy the config file to /etc/postfix
$sudo cp /usr/share/postfix/main.cf.debian /etc/postfix/main.cf
3. Append the following configuration to /etc/postfix/main.cf
$sudo vi /etc/postfix/main.cf
relayhost = [smtp.gmail.com]:587
smtp_sasl_auth_enable = yes
smtp_sasl_password_maps = hash:/etc/postfix/sasl_passwd
smtp_sasl_security_options = noanonymous
smtp_tls_CAfile = /etc/postfix/cacert.pem
smtp_use_tls = yes
4. Create the /etc/postfix/sasl_passwd
$sudo vi /etc/postfix/sasl_passwd
[smtp.gmail.com]:587 <username>@gmail.com:<password>
5. Change the file permission of the /etc/postfix/sasl_passwd
$sudo chmod 400 /etc/postfix/sasl_passwd
6. Translate the /etc/postfix/sasl_passwd to Postfix lookup tables
$sudo postmap /etc/postfix/sasl_passwd
7. Create the /etc/aliases.db
$sudo postalias hash:/etc/aliases
8. Create the /etc/postfix/cacert.pem
$sudo cp /etc/ssl/certs/Equifax_Secure_CA.pem /etc/postfix/cacert.pem
9. Restart Postfix
$sudo /etc/init.d/postfix restart
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10. Test Mail
$sudo echo "Test mail from postfix" | mail -s "Test Postfix"
11. $ koha-email-enable osslm16
Enable "Less Secure Apps" In Gmail
By default, only the most secure sign-ins, such as logging in to Gmail on the web, are
allowed for your Gmail account. To permit relay requests, log in to your Gmail account and
turn on Allow less secure apps. For more information, review the Google Support document
"Allowing less secure apps to access your account." URL:
https://support.google.com/accounts/answer/6010255
Change your settings to allow less secure apps to access your account. We don't recommend
this option because it might make it easier for someone to break into your account. If you
want to allow access anyway, follow these steps:
1. Go to the "Less secure apps" section in My Account.
URL: http://www.google.com/settings/security/lesssecureapps
2. Next to "Access for less secure apps," select Turn on. (Note to Google Apps users: This
setting is hidden if your administrator has locked less secure app account access.)
Check the following settings in Koha to start email notices
Administration > Patron categories > Overdue notice required > Yes
Koha Administration > Patrons > Enhancedmessagingpreferences > Allow
Koha Administration > Administration > Interface options >
KohaAdminEmailAddress
Koha Backup and Restore Process
Install phpMyAdmin
sudo apt-get update
sudo apt-get install phpMyAdmin
This will ask you a few questions in order to configure your installation correctly.
For the server selection, choose apache2.
Select yes when asked whether to use dbconfig-common to set up the database
You will be prompted for your database administrator's password
You will then be asked to choose and confirm a password for the phpMyAdmin
application itself
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Now browse to the URL: http://localhost/phpmyadmin/
Exporting and Importing the Koha Database
To take the backup, just click on Export Option, it will show the list of databases. Select the
database [koha_osslm16] to be exported to the place where you want. Select the export
format also as SQL or CSV etc.
To restore the database, you have to import the database from the location you have kept
the backup of your database. (/etc/phpmyadmin/upload/koha_library.sql)
Koha123
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Authority Recommender System in Library Retrieval: Fusing
FAST with VuFind
Parthasarathi Mukhopadhyay Department of Library and Information Science,
University of Kalyani, Kalyani – 741235 ([email protected])
Short communication
A library catalogue supports two basic functions – finding function and collocation function.
Bibliographic datasets support finding function and authority datasets support collocation
function.Therefore, authority file is essential to control from of index terms or headings, such as
author headings, or subject index terms for better retrieval efficiency. Authority data management has
two basic routes – internal dataset creation and external dataset application. Records in this file may
be created locally by using a standard authority data framework standard like MARC 21 authority
data format or drawn from externally available files such as the name and subject authority files of the
Library of Congress or other agencies.
Library automation packages (be it open source ILS like Koha or commercial ILS like Virtua)
provide facility to create and maintain authority file in the catalogue module. This file is acting as a
master database, where entry is to be made once. This gets reflected in various modules of the
package (eg. cataloguing module, serials control module, OPAc module). The master file containing
authority entries can be consulted during cataloguing, possibly by display in a separate window and
new headings are immediately added to the authority file with an opportunity to review or authorized
locally or remotely. For example, Fig. 1 shows the authority data entry options in Koha ILS. Selection
of authority data type will display corresponding authority data entry framework for processing work.
Alternatively libraries may take advantages of cooperative authority datasets like LoC authority data,
NACO, SACO and VIAF though Z 39.50 authority search in distributed cataloguing mode.
Fig. 1: Authority data entry frameworks in Koha
Similarly DSpace can be configured to include SKOS-enabled vocabulary-driven data
entry framework where a submitter can add standard subject term(s) for populating subject
access fields (like dc.subject in qualified DCMES) from incorporated subject access system
in submission interface and end users can also pick up subject
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divisions/categories/subcategories during search and retrieval in user interface. Such add-on
data entry framework may further be tuned to support Unicode-compliant multilingual
subject authority files so that submitter has to select at least one Bengali (or any other Indic
script) term from incorporated DDC 3rd
summary, otherwise the system will show the caution
message and submitter will not be allowed to go to the next step. The selection of subject
term(s) from DDC for both English & Bengali is shown here in Fig. 2.
Fig. 2: Subject authority in data entry frameworks of DSpace
But library systems largely failed to carry forward the same benefit for end users.
They don‟t have scope to search bibliographic data and authority data from same search
interface. In almost all library systems bibliographic retrieval and authority retrieval are two
silos without any connection at search interface. For example, in Koha ILS cataloguing can
be linked with name authority (in tag 1xx, 7xx of MARC 21 bibliographic format), subject
authority (in tag 6xx) etc very easily but at the OPAC level these are two separate search
interfaces (Fig. 3).
Fig. 3: Bibliographic search and Authority search in Koha in two different interfaces
The situation is not quite different in the global scale. For example, Library of Congress
OPAC, Trove, COPAC, WorldCat etc all are suffering from the same limitations. The end
user interfaces of these global bibliographic database services do not provide any kind of
authority recommendation based search interfaces for end users. For example the snapshot
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(Fig. 4) shows that WorldCat search interface can‟t even direct users from less known real
name “William Sydney Porter” to more popular pseudonym (pen name) “O. Henry”. Moreover, two
queries (as shown below) yielded different retrieval sets and proved that the end user interface is not
supported with name authority integration.
Fig. 4: WorldCat search interface
This deliberation aims to solve this problem by using FAST authority datasets in
discovery interface to support an authority recommendation based search interface for end
users.
FAST (Faceted Application of Subject
Terminology) is an authority datasets
available under Open Data Commons Attribution License (ODC-By). It is based on
Library of Congress Subject Headings
(LCSH). The authority datasets from FAST
family are joint collaboration of OCLC
Research and the Library of Congress. The
purpose of developing FAST is to carry
forward the rich vocabulary of LCSH in the
Web environment and to incorporate easily
with other retrieval systems. Altogether eight
sets (personal name, corporate name, topical
term, event, uniform title, geographic name,
form/genre and chronological terms) are
available for download in different formats
(iso, marc-xml, and in LOD format
FAST download page: https://www.oclc.org/research/themes/data-science/fast/download.html
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90 Central Library, IIT Kharagpur
The significance of authority recommendation based search interface may be enumerated as: Most of the national level DL systems (e.g. NDL, India; Trove, Australia etc) are
Discovery systems based on keyword searching at the end user level Most DL systems use authority files during metadata encoding (In fact libraries are using
some forms of authority control for the last several decades and libraries provide the
largest chunk of records to national level DL Systems) But DL systems fail to provide the benefit of resources discovery and authority search in
the end suer interface rather provides separate search interfaces for record search and
authority search Without authority recommendation, a patron would be forced to search for “Smith,
William, “Smith, W.C.”, “Smith, Bill,” etc. to find all the materials by this author. Keyword searching often yields too many hits in discovery but authority integration may
rightly point users towards the exact search phrase In absence of the integration of authority recommendation in discovery, a searcher need
to determine first which name/term is to use in authority search interface, and then the
searcher search that particular name/term in discovery.
The methodology for incorporating FAST datasets in library discovery interface is a
complex one and mainly distributed in three phases – i) harvesting bibliographic data (with
proper link to authority datasets as incorporated in Koha by using FAST dataset); ii) indexing
of FAST authority datasets in VuFind (goes to Authority Core in Solr); iii) indexing of
harvested bibliographic data (goes to Biblio Core in Solr); and iv) linking of Authority core
and Biblio core in Apache-Solr with the help of an Authority reference control mechanism
(which includes authority recommendation module, authority display logic and authority
reference control). The entire complex methodology may be illustrated as (Fig.5) below:
Fig. 5: Authority recommendation mechanism in library discovery
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The most important achievement of this methodology is to develop a prototype
discovery framework for integration of bibliographic data and authority data (name authority
and subject authority formatted in MARC 21 authority data standard) in real-time to generate
a recommendation system in end user search interface to support efficient retrieval of
relevant resources. For example, in the snapshot given below (Fig. 6), a user entered
“mechanization of libraries” (a non standard term) but the methodology as stated above
redirected the user to the preferred heading “Libraries automation” under “see also”
recommender.
Fig. 6: Authority recommendation in action References
Breeding, M. (2015). The future of library resource discovery. A white paper commissioned
by the NISO Discovery to Delivery (D2D) Topic Committee. Baltimore: NISO.
Retrieved Septemeber 6, 2016 from
http://www.niso.org/apps/group_public/download.php/14487/
future_library_resource_discovery.pdf Katz D, LeVan R & Ziso Y, (2011). Using authority aata in VuFind. Code4Lib Journal. 14 (2011).
Available at: http://journal.code4lib.org/articles/5354 (Accessed on 10 July 2016). Mukhopadhyay, Parthasarathi (2016b). Cross Collection Discovery System in Library: Designing A
Framework. Cross collection discovery system in library: designing a framework. In Halder, S. N.
(2016) Ed. Exertion to establish knowledge society: responsibilities of academic libraries, pp. 36-
42, 2017. Mukhopadhyay, Parthasarathi, (2016a). Library discover system – editorial. Annals of Library and
Information Studies, 63(4), 5-32. (Special issue: Library Discovery Systems, Guest Editor:
Parthasarathi Mukhopadhyay). Sarkar, P. and Mukhopadhyay, P. (2016). Full-text ETD retrieval in library discovery system:
designing a framework. Annals of Library and Information Studies (ALIS). 63(4), p274-288. UKSG, Impact of library discovery technologies: a report for UK (2013). Available at:
http://www.uksg.org/sites/uksg.org/files/UKSG_final_report_16_12_13_by_LISU.pdf
(Accessed on 25 September, 2016).
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List of Participants for OSSLM 2018
S.N Name Organization Profession Email Country
1. Abdunnasar. A
Indian Institute of
Space Science and
Technology
Library
Officer-D
c.in India
2. Abhishake Pradhan North Bengal
University Student
abou.wang@gmail
.com India
3. Abhishek Kumar
Central Library,
Banaras Hindu
University
Semi
Professional
Asst.
abhishek.clbhu@g
mail.com India
4. Aditi Mukherjee University of
Calcutta M.Phil
m India
5. Amir Amanullah
Govt Degree
College Kargil,
Bagh-E-Khomini
Kargil-Ladakh,
194103
College
Librarian
librarian8kargil@g
mail.com,
n
India
6. Anand Kumar
Budala
Rajiv Gandhi
University of
Knowledge
Technologies
Technical
Assistant
anandkumarbudala
@rguktn.ac.in India
7.
Angammana
Mudiyanselage
Santhasiri
Angammana
University of Sri
Jayewardenepura
Senior
Assistant Lib [email protected] Sri Lanka
8. Anirban Maity
Indira Gandhi
National Open
University
Student anirban.lis@gmail.
com India
9. Ankita Shukla Rajiv Gandhi
Foundation Archivist
ankitashukla1101
@gmail.com India
10. Anurag
Shrivastava
Dr. Harisingh
Gour
Vishwavidyalaya,
Sagar, Madhya
Pradesh 470 003
Assistant
Librarian
anuragmlis@gmail
.com India
11. Arpan Roy
Delhi Public
School, Biratnagar,
Nepal
Librarian arpanroy690@gma
il.com India
12. Arvind Kant Singh MNNIT Allahabad Assistant
Librarian
arvindkant.singh@
gmail.com India
13. Ashim Kundu
The West Bengal
National University
of Juridical
Sciences
Library
Assistant [email protected] India
14. Avijit Rai Sikkim University Assistant
Librarian
om India
15. Ayan Mondal Gyanda Academy Librarian ayanmond@gmail.
com India
16. B. Shanthi Central Leather Senior bshanthigovindan India
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Research Institute Technical
Officer
@gmail.com
17. Baiju Joy St Stephens
College, Kerala
Librarian
(UGC)
baijujoy80@gmail.
com India
18. Baskaran. C
Alagappa
University,
Karaikudi,
Tamilnadu
Librarian [email protected] India
19. Bhupender Kumar
Ashoka University,
Haryana-India-
131029
Assistant
Librarian
bhupinder.kumar@
ashoka.edu.In India
20. Bibhash Roy Central Library,
IIT, KGP
Professional
Trainee
om India
21. Bibhuti Nath Jha Ashoka University,
Haryana
bibhutinath.jha@as
hoka.edu.In India
22. Biswajit Roy Assam University,
Silchar
Library
Profession
shomburoy@gmail
.com India
23. Chhaya Yadav
Birla Institute of
Technology, Mesra,
Patna Campus
Assistant
Librarian
c.in India
24. Chikku
Balachandran
Sb College
Changanacherry
Library
Assistant
chikkubalachandra
[email protected] India
25. Chiranjit
Chakraborty
Central Library,
IIT, KGP Professional
Trainee
chiranjit18031989
@gmail.com India
26. Deepak Shukla AIIMS, New Delhi Librarian
Grade Iii
deepakshuklaonline
@gmail.com India
27. Farhana Haque
Bangladesh
Institute of Bank
Management
(BIBM), Dhaka,
Bangladesh
Assistant
Librarian
bd
Banglades
h
28.
Gamvidanelage
Dona Manoja
Nilanthi
Samaradiwakara
University of Sri
Jayewardenepura
Senior
Assistant Lib
k Sri Lanka
29. Ganesh Daulatrao
Surwase
Bhabha Atomic
Research Centre,
Mumbai
Library And
Informat
ganeshbarc@gmail.
com India
30. Gaurav Pratap
Singh
IIT (ISM) Dhanbad LIS
Professional
gaurav31.lib@gmai
l.com India
31. Gautam Swaraj Central University
of Jharkhand
Jr.
Professional
Asst.
gautam.swaraj@gm
ail.com India
32. Girakaduwa
Mudiyanselage
Saman Kumara
University of The
Visual And
Performing Arts
Assistant
Librarian
girakaduwa@gmail
.com Sri Lanka
33. Gopal Kumar Dav Public School,
Lohardaga
Asst.
Librarian
funwithgopal@gma
il.com India
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34. J. Varadharajalu Vellore Institute of
Technology
Sr. Assistant
Librarian
jvaradharajalu@vit
.ac.in India
35. Jagdish Prasad
International
Institute Of Health
Management
Research , New
Delhi
Librarian [email protected] India
36. Jai Krishna Jha IISER Bhopal Superintend
ent (Libr [email protected] India
37. Jaydeep Kumar
Raikwar VNIT Nagpur
Technical
Assistant-
m India
38. K.W.A.M.
Konpola
University Of Sri
Jayewardenepura,
Sri Lanka
Senior
Assistant Lib [email protected] Sri Lanka
39. Kaustuv
Chakrabarti
University Of
Calcutta
Mlis Passed
Out
kaustuvculis@gma
il.Ccom India
40. L. Amarsanth Vellore Institute
Of Technology
Assistant
Librarian
n India
41. Labib Ahmed
Laskar
Assam
University,Silchar
Library
Profession
lobib2011@gmail.
com India
42. Leela Dhar Mangi
Sher-E-Kashmir
University Of
Agricultural Sci &
Techn Of Jammu
Assistant
Librarian
leeladharmengi@g
mail.com,
m
India
43. Lingaiah Vuppala
K L Hyderabad
Deemed To Be
University
Librarian lingaiaphd@gmail.
com India
44. Lucky Dengre IIM Kashipur Library
Profession
lucky250889@gm
ail.com
lucky.dengre@Iimk
ashipur.ac.in
India
45. Malaya Kumar
Biswal Jnv Bargarh Librarian
biswalmalaya@gm
ail.com India
46. Md. Abdul Hakim
Shah
Southern
University
Bangladesh
Deputy
Librarian
om
Banglades
h
47. Md. Arshad Ali Central University
Of South Bihar
Professional
Assista
arshadblis@gmail.
com India
48. Md. Rafiqul Alam Malda College,
Malda
Library
Professional
mdralam@outlook.
com India
49. Mohamed Niyas
Thasneem
National Science
Foundation
Information
Officer
k Sri Lanka
50. Mohan Kumar NIELIT Patna
Centre
Assistant
Librarian
mohan.kumar@nie
lit.gov.in India
51. Mousumi Pandit Kharagpur
College, Kharagpur
Library Data
Entry O
pmousumi02@gm
ail.com India
52. Mrinal Kanti Maiti
Heritage Institute
Of Technology,
Kolkata, West
Bengal,India
Service (Jr.
Assista
mrinalkanti.maiti
@heritageit.edu India
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53. Mukesh Kumar
Bakhtiyarpur
College of
Engineering,
Library
Clerk
mukeshtax300@g
mail.com India
54. Niladri Shit Student, University
of Calcutta Student
niladrishit7@gmail
.com India
55. Niranjan Kumar
Bakhtiyarpur
College of
Engineering
Assistent
Librarian
niranjan.librarian1
@gmail.com India
56. Panchu Gopal
Bhunia
Central Library,
IIT, KGP
Professional
Trainee
bhunia198@gmail.
com India
57. Papia Paul Central Library,
IIT, KGP
Professional
Trainee
paulpapia15@gma
il.com
India
58. Paritosh Kumar Central Library,
IIT, KGP Professional
Trainee
krparitosh.iitkgp@
gmail.com India
59. Payel Shee Central Library,
IIT, KGP
Professional
Trainee
payel.email.india
@gmail.com India
60. Phulasmita Nath
Indian Institute of
Technology
Kharagpur
Junior
Project
Officer
nath.phulasmita123
@gmail.com India
61. Polwatta Gallage
Rasali
Samaravickrama
University Of Sri
Jayewardenepura
Senior
Assistant Lib [email protected] Sri Lanka
62. Prakash Das Central Library,
IIT, KGP
Professional
Trainee
prakashdas196@g
mail.com India
63. Pramit Kumar Dey University Of
Calcutta Student
realpramit.dey@g
mail.com India
64. Priya Vijay Girap
Bhabha Atomic
Research Centre,
Mumbai
LIS
Professional
priyagirap@gmail.
com India
65. Priyanka Chand
Bhatt
DLIS, University
of Delhi
Ph.D.
Research
Schol
bhattpriyanka88@
gmail.com India
66. R. Parameswaran
The West Bengal
National University
of Juridical Science
University
Librarian
parahm6237@gma
il.com India
67. Rajashree D.Wagh S S Girlss College
Gondia 441601 Librarian
rajashree4422@re
diffmail.com India
68. Ranjan Sinha
Thakur
University Of
Petroleum &
Energy Studies
Chief
Librarian
.ac.in India
69. Raththina kumar
Kupeshan
University of
Jaffna, Sri Lanka
Assistant
Librarian
om India
70. Ravindra Vijay
Patil
Shri Shivaji Arts,
Commerce &
Science College,
Motala.
Librarian ravindravp17@gm
ail.com India
71. Rimai Atonring IIT Roorkee Assistant
Librarian
atrimai.lis2010@g
mail.com India
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72. S. Thilakar
Tamil Nadu
Agricultural
University,
Tiruchirappalli
Deputy
Librarian
agrithilakar@gmai
l.com India
73. Samhati Soor Jadavpur
University
Documentati
on Office
m India
74. Sandip Roy University of
Calcutta M.Phil
sandiproy130@gm
ail.com India
75. Sanjeev Kumar IIM, Kashipur Library sanjeevk.kashipur
@gmail.com India
76. Sanjeev Kumar Jha IIM, Kashipur Library
Profession
sanjeev.iimkp@gm
ail.com India
77. Sankar M
Tamilnadu
Agricultural
University
Assistant
Librarian
sankar_tnaulib2@y
ahoo.com India
78. Sapan Chhetri Sonada Degree
College
Guest
Librarian
sapanbista007@gm
ail.com India
79. Sayan De University of
Calcutta
M.Phil
Research
Scholar
sayanculis@gmail.
com India
80. Sazzad Ali
West Bengal
University of
Health Sciences
Assistant
Librarian,
sazzadali07@gmail
.com India
81. Shankar Reddy
Kolle
Indira Gandhi
National Tribal
University,
Amarkantak (M.P.)
Librarian [email protected] India
82. Shijith Kumar C
All India Institute
of Speech and
Hearing, Mysuru
Library And
Informat
cshijithkumar@gm
ail.com India
83. Sisir Kumar Dutta
Cooch Behar
Panchanan Barma
Universsity
Junior
Assistant, Of
skd13061991@gma
il.com India
84. Som Pal Singh IIT Roorkee Dy.
Librarian
sompalraju@rediff
mail.com India
85. Somashekhar T S IIIT-B Assistant
Librarian [email protected] India
86. Sonia Jiwaji University Archive
Consultant
snsingh398@gmail.
com India
87. Souvik Koner Central Library,
IIT, KGP
Professional
Trainee
souvikkoner89@g
mail.com India
88. Subhra Banerjee HIT, Kolkata, West
Bengal
Service
(Assistant L
subhra.banerjee@h
eritageit.edu India
89. Sudeshna Tripathi IISER, Berhampur Junior
Library Asst.
tripathi.sudeshna@
gmail.com India
90. Surojit Sanyal Vidyasagar
University
Assistant
Librarian
asst_librarian@mai
l.vidyasagar.ac.in India
91. Surya Pratap
Jaiswal
Central Library,
IIT, KGP
Professional
Trainee
spratap552@gmail.
com India
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92. Swapan Manna NIT Sikkim KIO (Head
Of Central
swapan.manna@ni
tsikkim.ac.in India
93. Tabish Kamal Jawahar Navodaya
Vidyalaya
Librarian At
Jnv Wok
kamaltabish9525@
gmail.com India
94. Tapan Chhetri NIT Sikkim Technician tapanchhetri@yaho
o.com India
95. Than Kima Aizawl Theological
College Librarian
om India
96. Umesh Kumar AIIMS, New Delhi Librarian umesh.aiims@gma
il.com India
97. V K Sandhya Rani
Aakundi
Dr. B R Ambedkar
Open University
Library
Assistant
sridevi147@gmail.
com India
98. Vijaykumar N
Mulimani
Sangameshwar
College, Solapur Librarian
deccanvijay1975@
gmail.com India
99.
Wanigasekera
Arachchige Dona
Nayana Darshani
Wijayasundara
University of Sri
Jayewardenepura,
Sri Lanka
Liibrarian,
Universi [email protected] Sri Lanka
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