8/9/2019 Thesis Prototype SOP v1
1/1
Memo
S W I S S G E R M A N U N I V E R S I T Y
No.
Date/Rev.
Page
From Head of Mechatronics Dept.
To Current Mechatronics Students, Permanent lecturers and thesis
advisors of Mechatronics Dept.
Cc. Facility Management, Dean of Engineering and IT, Rectors
office
Thesis Prototype Property and Recycling SOP
The following is the policy and procedure of the Mechatronics
Department with regard to the prototype that is fabri-cated as part
of the students thesis. The purpose of this policy is to clarify
property rights, proper handover of thesisprototype equipment,
ensure facility cleanliness, maximize storage space, and
opportunities to save cost for futureprojects.
Thesis prototype property rights
1. Thesis prototype that is funded by the student(s) will be the
property of the respective student(s). Upon finish-ing their thesis
defense, the student(s) has the option to either:
a. Claim the property and transport it to the students own
place,b. Donate the prototype to the thesis advisor to be their
personal property,c. Donate the prototype to SGU for future
projects,d. Sell the prototype to another student who is interested
to continue the work.
2. Thesis prototype that is funded by SGU Mechatronics
department will be the property of SGU will be stored inone of the
laboratory rooms.
3. Thesis prototype that is funded by external funding will be
regulated by the cooperation agreements between
SGU and the respective entity.
In the case of 1a and 1b, the claim and transporting of the
prototype in the case of 1b should be done within 2weeks of thesis
defense date. The person responsible for transporting the prototype
will be the studentshim/herself (1a) or the advisor (1b). If the
prototype is neither claimed nor transported after 1 month, then
SGUMechatronics department has the rights to claim the property and
decide the handling of this property.
Thesis prototype recycling SOP:
The head of department, together with the thesis advisor and the
lab supervisor will evaluate the prototype for thenext action steps
with the following guideline:
If the prototype is useful for showcase or marketing purposes,
then the department will work together withthe Facility Management
to determine the appropriate storage space in the facility.
If the value of its components is determined to be valuable for
future projects, the prototype will be disassem-bled and salvaged
so that its components and material can be used for future
projects. However, several factorsshould be taken into
consideration in this process:
o Value of the componento Size of the component relative to the
currently available storage spaceo Versatility to be used in future
projects,o Usability for classroom demo, labs or teaching aid
If the prototype will not be salvaged for its components or
materials, then the prototype will be trashed.
The action steps mentioned above should be decided within 2
weeks after the claimed prototypes are all transportedoutside
campus. The team will also appoint the PIC for the salvaging
process.
Thank you for your cooperation,
Leo RusliHead of Mechatronics Dept.
File: QF 0.03/Rev. 01
Campus BSD CityBumi Serpong Damai 15321Island of Java
Indonesia
Tel. +62 21 537 6221Fax. +62 21 537 6201
[email protected]
Dec 9th, 2014
mailto:[email protected]:[email protected]://www.sgu.ac.id/http://www.sgu.ac.id/http://www.sgu.ac.id/mailto:[email protected]
