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THECB Project Application
Texas Higher Education
Coordinating Board
Finance and Resource Planning
Roland Gilmore, Program Director
Integrated Campus Planning System (ICPS)
2
Project Approvals
Exempt Projects
Application Procedures
Tracking Report
Reapprovals
The THECB Project Approval ProcessProject Approvals
3
• New Construction (Addition) - $4 million or more
• Repair and Renovation - $4 million or more
• Auxiliary Enterprise - $4 million or more
• Intercollegiate Athletic - $4 million or more
• E&G Improved & Unimproved
Real Property Purchases - all
• E&G improved Real Property Gifts - over $300,000
• Energy Savings Performance Contracts - all
• Tuition Revenue Bond Projects (evaluation only) - all
The THECB Project Approval ProcessProjects Exempt from Approvals
4
• New Construction (Addition) -Less than $4 million
• Repair and Renovation -Less than $4 million
• Projects financed with more than 50 percent PUF or AUF
• Construction of privately owned buildings on land leased from an institution.
• Lease of property or facilities.
• Gifts, Grants, lease purchase agreements for clinical or research facilities.
• Projects pursuant to specific legislative authority.
• Gifts or lease-purchase of unimproved real property.
• Gifts or lease-purchase of improved real property with no E&G space and the value is $300,000 or less.
The THECB Project Approval Process Application Procedures
5
• ICPS Application
• Signed Board of Regents Certification
Committee on Strategic Planning and Policy or the Board Level Projects
• 80 days prior to Committee meeting
• All information and clarifications provided
• Incomplete applications or applications with unresolved issues move to the next Board meeting
The THECB Project Approval Process Application Procedures
6
Project Description Items
• Full narrative
• Name, location, and types of space
• GSF, NASF and E&G NASF amounts
• Outline of phases
• Explain cost categories that exceed thresholds
• Contingency costs over 10%
• Other costs over 5%
• Shelled Space
• Anticipated completion date
• Anticipated NASF, E&G NASF, and types of space
Integrated Campus Planning System (ICPS)Application Procedures - Project Space
GSF, NASF and E&G NASF space (as available at submission)
Demolished or permanently removed from inventory
Total space to be added or removed from inventory
8
Room Inventory CBM011 Edits
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• Room Inventory report (CBM011) with a total room area exceeding the building GSF or NASF will produce a hard error, that will require error correction and resubmission of the report.
• Room Inventory report with total room area exceeding divided by the building GSF and exceeds a building efficiency of 90 percent will produce review soft error.
Tracking Report Update Project Tracking
14
Uses:
• Space Projection Model – Surplus/Deficit
• Approved Not-Online E&G NASF added to actual space
• Construction Cost Standard
• New Construction Costs
• Renovation Costs
• GSF
Tracking Report Update Project Reapproval
15
Reapproval Required if:
• 10 % increase between approved and expended Total Project Cost
• 10 % change between approved and expended Gross Square Feet (plus or minus)
• Project not contracted within 18 months of approval
• Property not purchased within 24 months of approval
• Any change in Funding Source