The University of West Florida Dissertation Submission ...uwf.edu/media/university-of-west-florida/colleges/... · Web viewThe student may proceed to schedule final dissertation

ARGO DOCS 12-STEPS: DISSERTATION SUBMISSION PROCESS

Introduction

The University of West Florida Dissertation Submission Process provides a road map for students beginning and moving through the dissertation process.

Bearing in mind that there is no one format for a dissertation, the Ed.D. Program Office at UWF in consultation with the Graduate School has adopted structural guidelines for the different types of dissertations undertaken by our students. (See link: http://uwf.edu/ceps/support-resources/doctoral-digital- platform/resources/dissertation-toolbox/ for Structural Guidelines for Traditional Proposals and Dissertations). In addition to the structural guidelines we have also adopted an interactive word document template.(See link: http://uwf.edu/ceps/support-resources/doctoral-digital- platform/resources/dissertation-toolbox/ for Dissertation Template). Noother template is permissible. This template incorporates all the writing style guidelines and specifications in the document provided by the UWF Graduate School (See http://uwf.edu/graduate/academics-research/theses-and-dissertations/). It is the expectation that the structural guidelines and the template would be immensely helpful to students in the timely completion of their dissertations and subsequent graduation following the outlined steps below.

Step 1. By Friday of the second week of the semester, prior to the students anticipated graduation, the Degree Audit Verification Form (Appendix A) should be submitted to the Ed. D. Program office for the attention of Ms. Lucrecia Burnette McCorvey, Building 86, room 124, 11000 University

Parkway, Pensacola, FL 32514, phone: (850) 474-2768, fax (850) 857- 6405, [email protected] For example: If the student plans to graduate in the spring semester, the form should be submitted beginning the second week of the fall semester. This application will allow the program and the CEPS Advising Center to undertake an audit of all courses and dissertation hours to ensure that the student has met all the degree requirements for graduation. This will also assist the Ed. D. Program Office to forecast the workload for the Center to ensure that human resources are available to adequately meet the needs of the students intending to graduate.

This letter of clearance the - Degree Audit Verification Form- shall be copied to the Graduate School and the Registrars office and placed in the records of the student at the CEPS Advising Center.

5

Step 2. All students must obtain the expertise of a program approved professional editor for editing the dissertation before submission to the Doctoral Support and Quality Assurance Center (DSQAC). See Appendix B for current list of approved professional editors. **Getting assistance from an editor can occur at any point prior to submitting the dissertation for the pre-defense review. A letter from the editor must accompany the dissertation when submitting the dissertation to the Doctoral Support and Quality Assurance Center for the pre-defense full review. This letter must be on letterhead and must include the editors credentials to act in that capacity.

Step 3. By the first week of the semester of intended graduation, the dissertation and reference table (Appendix C) should be submitted for review to the Doctoral Support and Quality Assurance Center ([email protected]) in both PDF format and a hard copy. A signed official letter verifying review by a professional editor should accompany the dissertation submission. If you have to mail a hard copy, please send it to the Ed. D. Program office for the attention of Ms. Lucrecia Burnette McCorvey, Building 86, room 124, 11000 University Parkway, Pensacola, FL 32514, phone: (850) 474-

2768, fax (850) 857-6405, [email protected]

The Pre-Defense Dissertation Review (Appendix D) will be completed by the DSQAC staff. The review form and dissertation shall be returned to the student with recommendations for changes, if necessary.

The student should work with the committee chair to incorporate all suggested corrections before final submission to the DSQAC. If the dissertation is in need of a second review, the student should resubmit the dissertation to the DSQAC accompanied by the Pre Defense Dissertation Review Form, signed by both the student and the Committee Chair, verifying the recommended revisions have been made. Once the dissertation is approved by DSQAC, the Director of Doctoral Studies will sign the Review Form to clear the way for scheduling the final dissertation defense.

The student may proceed to schedule final dissertation defense only if the Pre-Defense Form is approved and signed by DSQAC staff, committee chair, and the Director of Doctoral Studies.

Manuscripts with the following problems will NOT be reviewed for format approval and it will be returned to the student to seek additional professional editing:

Unacceptable font style and size

Incorrect margins

Inconsistent spacing of headings and subheadings

Large gaps in the text

Citations, references and textural stylistic choices such as treatment of numbers, abbreviations, etc. that do not conform to the APA-approved style guide

Incorrect placement of tables and/or figures

Serious typographical and grammatical errors (evidence that the manuscript has not been proofread by the student, committee or professional editor).

Please note that a copy of all areas for review and edits will be shared with the student, the committee chair, the department chair and the Director of Doctoral Studies.

Step 4. By Monday of the third week of the semester of intended graduation, the dissertation should be submitted to the Doctoral and Dissertation Committee (DDC) members and the department chair, deans representative or their designee. In the event that the department chair or the deans rep or their designee determine that the dissertation is not ready for defense, they should communicate their decision to the DDC and the student no later than a week upon receipt of the dissertation. Committee members must be given no less than two weeks from the time of final submission for reading and the date of defense.

Step 5. By Wednesday of the fifth week of the semester, the student in consultation with the dissertation chair will ensure that a room is reserved and all committee members are informed of the date, time, and venue as well as complying with all Graduate School requirements regarding the conduct of final dissertation defenses. Once a date is determined, it must be communicated to the CEPS Communications Coordinator at [email protected] for an announcement to be placed in the CEPS Newsletter. Since the Newsletter comes out every Wednesday students should take note to submit the announcement by the Tuesday of the week to

enable the CEPS Communications Coordinator place the announcement in the Newsletter. Please use the form in (Appendix E) to submit the required information.

Step 6. All students intending to graduate in a given semester should defend by Monday of the fifth week of that semester. Students holding defenses after the fifth week cannot graduate in that semester. The completion date on the dissertation should be reflective of the new date in the final submission to ProQuest.

Step 7. Post-defense submission review: All suggested and agreed upon changes shall be corrected by the student no later than one week after the date of defense and verified by the chair of the committee. The dissertation should then be submitted to the DSQAC for post-defense review by Monday of the sixth week. Upon submission of the final revision to the DSQAC, the Dissertation Verification Forms (Appendix F1 and F2) shall accompany the submission. These forms confirm that the student has completed revisions from the final defense, which has been verified, as well as a declaration by the student that originality of written work has been verified by iThenticate. The second verification form (F2) must be signed by the student and the committee chair.

The DSQAC will have two weeks to perform the following:

Complete a comprehensive review of the dissertation as well as a Post Defense Dissertation Review Form using Appendix G.

Communicate with the student, chair and committee members on recommended feedback.

If it is determined that the dissertation does not meet Universitys requirements for an award of a doctorate based on the quality of the dissertation, the DSQAC will make a recommendation to the Ed.D. Committee: Policy Group for a decision to be made on the steps forward.

A student shall have up to three opportunities to submit the dissertation to the DSQAC during the post-defense review stage. If satisfactory progress it not made by the third post-defense submission, the dissertation will not be recommended to the Graduate School for acceptance and will be referred to the Ed.D. Committee: Policy Group for a final decision.

Run the dissertation through iThenticate and complete Part One of the

Plagiarism Review Tracking Sheet: Authentication Form (Appendix H)

If the DSQAC does not find reasonable evidence of plagiarism then part one of the Plagiarism Review Tracking Sheet: Authentication Form (Appendix H) will be signed and sent to the appropriate individuals as indicated on the form. On the other hand if it is determined at this point that there is widespread plagiarism, parts two and three of the Plagiarism Review Tracking Sheet: Authentication Form (Appendix H) will come into effect.

Once the dissertation is cleared by the DSQAC, the student will be given the approval to forward the dissertation to the UWF Thesis/Dissertation Coordinator at ([email protected]). The student will also receive a copy of the second verification form, signed by the Director of Doctoral Studies, which should accompany the dissertation submission to the UWF Dissertation Reader. Any dissertation sent directly to the UWF Thesis/Dissertation Coordinator without satisfactory post defense clearance and approval from the DSQAC/ Director of Doctoral Studies will be returned to the student for re-routing if it is determined that the student did not incorporate the suggestions from the DSQAC, the application for graduation will be denied for that semester.

Step 8. By Monday of the eighth week, the student should submit the revised and approved version of the dissertation as stated in step 7 to the Graduate School (UWF Thesis/Dissertation Coordinator) in PDF format. Students submitting their work to the graduate school should ensure they have received a signed copy of the verification form from the DSQAC/ Director of Doctoral Studies and forward it together with the dissertation to the Graduate School. Please follow the steps below in the submission process:

The student shall submit the dissertation to UWF Thesis/Dissertation Coordinator at the Graduate School through the email address ([email protected]). There will be an automatic email confirmation receipt sent to the student upon email submission. There is a drop box account for the use by the student in case the dissertation file is too large for the email system. The UWF Thesis/Dissertation Coordinator will receive a copy of the suggestions from the Post-Defense Dissertation Review by the DSQAC.

The UWF Thesis/Dissertation Coordinator will have a total of two weeks to accomplish the following:

Check the dissertation using the Final Format Review Checklist for Dissertation (Appendix I)

Send an email to the student including necessary feedback if revisions are required. The email shall be copied to Committee Chair, Department Chair of the specialization, DSQAC, Director of Doctoral Studies, and the Dean of CEPS.

A database for both DSQAC and UWF Thesis/Dissertation Coordinators comments and suggestions will be maintained in the DSQAC to determine patterns, areas of strengths as well as weaknesses so that we can plan appropriate interventions for students and Dissertation Committee members through workshops and seminars.

The feedback and incorporation of revisions between the student and the UWF Thesis/Dissertation Coordinator shall be completed by the Wednesday of the tenth week.

The UWF Thesis/Dissertation Coordinator shall send an email to the student attaching the Final Verification of Dissertation Format (Appendix J) as well as a PDF version of the approved formatted dissertation to the student to upload to ProQuest. The email shall be copied to the Chair of the dissertation committee, DSQAC, Ed.D. Program office, the University Registrar, Commencement Coordinator, Director, Graduate School and Director of Doctoral Studies.

Upon receipt of the automated email acknowledging receipt of submission of the dissertation to the UWF Thesis/Dissertation Coordinator, the student will submit a graduation application to the Ed.D. Program office for the attention of Ms. Lucrecia Burnette McCorvey, Building 86, room 124, 11000 University Parkway, Pensacola, FL 32514, phone: (850) 474-2768, fax: (850) 857-6405, [email protected] This application should have all required signatures with the exception of that of the Director of Doctoral Studies and be accompanied by the email receipt as evidence. The Ed.D. Program office will hold on to the application until the student receives a clearance from the Graduate School to upload to ProQuest. The application for graduation shall be sent over to the Registrar and Commencement offices. Only students who receive their clearance from the Graduate School

by the 10th week of the semester will have their applications forwarded for participation in the commencement ceremony for that semester.

Step 9. By the Wednesday of the tenth week, the Ed.D. Program Office shall be process the students application for graduation and forward it to the offices of the Registrar, Graduation, Commencement and the Graduate School.

Step 10. The student should complete an exit survey located at this link https://uwf.co1.qualtrics.com/jfe/form/SV_4I5HfoKWczGTF0V before uploading the final approved version dissertation to ProQuest.

Step 11. By Friday of the eleventh week of the semester, the student should upload the final accepted version of the dissertation to ProQuest for publication by the university.

Step 12. Student RSVP for graduation and complete all other documentation required for Participating in the commencement ceremony and or graduating.

NB. These guidelines and the timelines provided above are for students who want to graduate in the same semester of their dissertation defense. In situations where there are extensive revisions at the stage of the final defense, necessitating more time for the student to make corrections the student will automatically move into the next semester graduation time line. Without exception, no student will be included in the commencement ceremony for a particular semester if the Graduate School does not clear the dissertation by Friday of the tenth week of the semester.

You may also visit the Doctoral digital platform at http://uwf.edu/ceps/support- resources/doctoral-digital-platform/

APPENDICES

Appendix A

Degree Audit Verification Form (DAVF)

Student's Name: Student ID Number:

I wish to apply for Degree Audit clearance to defend my final dissertation in (Term, Year)

is my understanding that this application will allow the Ed.D. Program Office and the CEPS Advising Center to undertake an audit of all my courses and dissertation hours. It is also to assist the Ed.D. Program Office and the Graduate School to estimate the number of students who are likely to defend and graduate in a particular semester for planning purposes. It is also my understanding that if for any reason I am unable to defend my dissertation by the 5th week in the semester indicated above I will have to resubmit a new application.

Dissertation Title:

Student (signature)(date)

Intended date of defense

APPROVED:

Committee Chair

(signature)(date)

Checklist:

Core credits- 24cr

Specialization credits- 24cr

Dissertation hours 18cr

Verified: CEPS Advising Office

Representative

(signature)(date)

Comments:

Director of Doctoral Studies

(signature)(date)

Directions: This form should be completed by the 2nd week of the semester preceding the semester for intended date of defense of the dissertation. The student should ensure that he/she receives a clearance for 100% Degree Audit through the approval of this form from the Director of Doctoral Studies.

Appendix B

Editorial Services for Dissertations

1) Lisa Dokpe, [email protected] , (616) 234-3340

Lisa Dokpe has a certification in editing from the University of Chicago and has been trained in using the Chicago Manual of Style (CMOS), but she also has extensive experience with American Psychological Association (APA), and is familiar with many other style guides as well. Oftentimes when editing academic manuscripts she will rely on CMOS for overall style (e.g., comma usage, capitalization, etc.) and use a discipline- specific manual (such as APA) for citations, reference lists, tables, etc., as directed by the author. For academic journal articles in particular, there is usually a house style guide that needs to be followed, and for dissertations there is usually a university style guide. 2) She will edit up to fivre pages of any manuscript for free the first time that she works with a new author. This helps her to gain a sense of their writing style and provide accurate time/cost estimates. In addition, this is meant to give the author an idea of what to expect when working with her in terms of how she edits. The industry standard for a single manuscript page is a firm 250 words.

The cost of editing can vary widely from project to project depending on the nature of the work, the timeframe of the assignment, length of the manuscript, quality of the manuscript, and other factors. It is therefore not possible to provide a cost estimate without first reviewing the manuscript to be edited. However, the average industry rate for substantive copyediting ranges from $40-60/hour. For dissertations, this typically averages out to about

$5.00/page.

2) Amy Mitchell, [email protected], (904) 504-0618

Ms. Mitchell helps to ensure that documents are clear, uniform and free of errors and offers assistance with the style and formatting requirements of the department to which they are submitted. She does not examine or critique content, scholarship, research methods or writing style; this is the responsibility of the student and his or her supervisory committee. Copyediting and proofreading are available at a rate of $5 to $10 per page. Formatting for text, tables, graphics, and layout is available at a rate of $5 to $20 per page. The student discounted fee of $25 per hour equates to the page rate indicated earlier. She prefers the page rate because it gives clients a better estimate of the total. Rates vary depending on the condition of the original content, the timeframe allotted, and other factors. Note: one manuscript page = 250 words. She is available from 9:00 to 11:30 am in October and November, and then again in the spring from January through May.

3) Shannon McLeish, McEditing, mcediting.com (386)6790917 [email protected] Ms. McLeish provides a final clean copy of a fully edited manuscript, inclusive of the required departmental/college formatting and UWF library formatting, for $5.50 - $8 per page. Ms. McLeish offers graduate students a discount of 10% off this amount.

4) First Editing www.firstediting.com (321) 251-6977

5) Albert Popoli Editing Well Editorial Service, [email protected] (865)307- 0300

Mr. Popoli provides full editing services for dissertations, theses, or journal submissions. His services include proofreading, context, grammar, and formatting to meet UWF Library requirements. He will also assist with specific departmental or UWF College formatting. Mr. Popoli also works extensively with students having difficulty with English as a second language. He will not correct for scientific content, accuracy of data, or methodology, as this remains the responsibility of the author. Full editing services are affordable for students and provided at $25.00 per hour. Estimated fees for special formatting, graphics, and unusual layout can be provided as needed.

6) Susan Efua Sackey, Global Eagles LLC, [email protected], (301)-732-1956 Susan Efua Sackey is the owner of Global Eagles LLC based in Hagerstown, MD that, among other stellar services, offers top-notch editing services to ensure that the clients finished manuscript is free of errors, grammatically sound, and utilizes the correct style and standardized format in terms of language, content and presentation. Her strong background also includes editing papers and books for publication.

Susan is a Public Health communications expert spanning 20 years. She has an advanced command of the English language and is multi-lingual which affords her a unique socio- cultural sensitivity to written and verbal communication. This has been a huge asset to clients for which English is a second language. She has worked with diverse international donors, governments and individuals to refine and finalize policies in several countries especially Ghana and Haiti. She is also a published author of two books and is soon to publish her third by March 2016.

Global Eagles LLCs editing fees vary and are based on the original content submitted, the thematic nature and size of the dissertation, project or paper. Susan is a Subject Matter Expert (SME) of the Chicago Manual of Style (CMOS). She also has vast working knowledge of the American Psychological Association (APA) and the University of West Florida (UWF) formatting and reference style.

In some cases additional research hours are required to provide the best services to meet clients editorial needs and this is mutually agreed on. It averages about $50/hour. Fees are always negotiated on a case by case basis, often with special discounts for first time clients. However the editing fee ranges from $5 -$8 per page. The fee for scripts with tables, figures and/or graphics is $15 per page. The industry standard for a single manuscript page is a firm 250 words for page size 8X11, single spaced lines and Times Roman Font Size 12.

Kindly call for our availability, discuss and confirm any request for editing services.

Appendix C Reference Table Guide

The purpose of the Reference Table is to provide the list of references used in the dissertation as well as where those references are cited in the paper. The header should be formatted as Full Legal Name in the left heading, "Reference Table" in center heading, and Page x of x in right heading. Attached is a sample Reference Table.

Column 1: References

This column should have every reference used in the paper and listed in the References section. Please format the citation as it appears for the first time in the text following the APA 6th Edition guidelines. For example:

"Author, Journalist, and Writer (2001) were examining the data and came to some conclusion. Then they went on to determine something important (Author et al., 2001). "

For this example, the reference listed in the Reference Table would appear as follows: Author, Journalist, and Writer (2001).

Column 2: Locations

This column should list every page number where the citation can be found. For e xample, if Author, Journalist, and Writer (2001) can be found on pages 17, 51, and 97, these numbers should be listed in numerical order in Column 2.

Column 3: APA Example

This column should include the example number and page number of the APA 6th Edition used to format the reference. For example, the citation listed above was formatted based on information from example three of the APA 6th Edition and can be found on page 199.

Reference Table

Name: Student ID#:

Student Email:

Reference Author. (Year).

Page numbers of citations in the narrative

The APA example and page number used to format the reference

Examples:

Author, Journalist, and Writer (year).

17, 51, 97

#3, p.199

Bennett, M. J. (1993).

5, 8, 10, 12, 13, 14, 30, 31,

32, 33, 34, 35, 37, 39, 41, 42,

45, 46, 51, 52, 56, 85, 93,

#25, p.204

Piaget, J (1952).

7, 12, 30, 39

#18, p.203

Appendix D

Pre-Defense Dissertation Review Form (DSQAC)

Student Name: Click here to enter text.Date: Click here to enter a date.

Student Email: Click here to enter text. Student ID # Click here to enter text.

Chairperson: Click here to enter text.Other: Click here to enter text.

Proposal Dissertation

First Review Second Review Third Review

Reviewers Name: DSQAC

Email: [email protected]

Dissertation Title: Click here to enter text.

General Comments:

Title Page:

List of Tables Page:

1.0 top margin

1.0 left margin

1.0 right and bottom margins

List of Tables is title case, boldface, and centered

Double space after List of Tables

Page #s are correctly matched to text

Page #s are aligned at right margin

Page # is placed in the upper right margin

Headings are identical to headings in text

Main words in titles uppercase

List of Figures Page:

1.0 top margin

1.0 left margin


List of Figures is title case, boldface, and centered

Double space after List of Figures




First sentence of captions are used and are identical to captions in text

Only the first word, proper nouns, acronyms, and first word after colon are uppercase

Abstract

1.0 top margin

1.0 left margin



?? Abstract is title case, boldface, and centered

?? Double space after Abstract

?? Dissertation abstract does not exceed 350 words

1.0 top margin

1.0 left margin


Title is ALL CAPS, double-spaced, inverted

pyramid style

Full legal name is used

The University of West Florida

Proper department, college, and year are listed

Signature Page:

1.0 top margin

1.0 left margin


Full Title in ALL CAPS

Title is identical with title on title page


Terminal degree (Ed.D., Ph.D.) of all signers listed

Proper names and titles are used for dept., college,

university

Date is properly aligned

All signatures in blue or black ink

Acknowledgments Page:

1.0 top margin

1.0 left margin



Acknowledgments is title case, centered, boldface,

and spelled correctly

Double space after Acknowledgments

Indent paragraphs

Table of Contents Page:

1.0 top margin

1.0 left margin



Table of Contents is title case, boldface, and

centered

Double space after Table of Contents

Proper format for dot leaders is used

All headings and levels in text are listed in Table of Contents and match word for word


Reference Pages:

1.0 top margin on every page

1.0 left margin



References is in title case, boldface, and centered on first page

Alphabetical order

References in text match those on reference pages (carefully check spelling and year to make

sure they are identical)

All references in reference pages are found in the text and cited according to APA (6th ed.)

Every in-text citation has been to checked to verify there are no typos in the authors names

and years

All references in references pages are properly formatted according to APA (6th ed.)

Appendices:

Each Appendix has separate appendix title page with 1.0 top margin, titles are title case

The Appendices header page is title case, boldface, and centered

1.0 left margin


Page # placed on the upper right margin

Individual appendixes are listed in TOC

Appendixes are referenced in text in order, starting with Appendix A

New Chapter Pages:

1.0 top margin

1.0 left margin



Chapter title is title case, boldface, and centered

Double space between heading and text

Continuation Pages:

1.0 top margin

1.0 left margin


Page # is placed in the upper right margin .5 from top

Text:

Double space before headings/subheadings

Double space between heading/subheadings and text

Double space above and below all tables within the text

Double space above and below all figures within the text

Appendix E

Announcement of Final Dissertation Defense

Name: Dissertation Title: Specialization: Date of Defense: Time of Defense: Venue: Bldg. Room Committee MembersRole

1.

2.

3.

4.

1.

2.

3.

4.

Appendix F1 Dissertation Verification Form1

The Dissertation Verification Form1 is used to certify that the originality of written work has been verified by iThenticate. This form should accompany the submission of the dissertation to the Graduate School (UWF Thesis/Dissertation Coordinator) with a copy to Ed. D. Program Office during the 8th week of the semester of intended graduation.

I, , certify that the originality of (Students Name)

Dissertation has been verified through the iThenticate software, and all corrections made.

StudentDate

Appendix F2 Dissertation Verification Form2

The Dissertation Verification Form2 is used to certify that the student has completed all revisions from the final defense, as well as all corrections recommended by the Doctoral Support and Quality Assurance Center. This form shall be signed by both student and committee chair. Once the dissertation is cleared by the DSQAC, the Dissertation Verification Form shall be signed by the Director of Doctoral Studies for transmission to the UWF Thesis/Dissertation Coordinator. This form should accompany the submission of the dissertation to the Graduate School (UWF Thesis/Dissertation Coordinator) with a copy to Ed. D. Program Office during the 8th week of the semester of intended graduation.

I, , certify that I have completed all (Students Name)

revisions from final dissertation defense and the DSQAC.

StudentDate

Committee ChairDate

Director of Doctoral StudiesDate

Appendix G

Post-Defense Dissertation Review Form (DSQAC)

Student Name: Click here to enter text.Date: Click here to enter a date.

Student Email: Click here to enter text.Student ID# Click here to enter text.

Chairperson: Click here to enter text.Other: Click here to enter text.

First Review Second Review Third Review

Reviewers Name: DSQAC

Email: [email protected]

Dissertation Title: Click here to enter text.

General Comments:

Title Page:


1.0 top margin

1.0 left margin


List of Tables is title case, boldface, and centered

Double space after List of Tables







1.0 top margin

1.0 left margin









Abstract

1.0 top margin

1.0 left margin



?? Abstract is title case, boldface, and centered

?? Double space after Abstract

?? Dissertation abstract does not exceed 350 words

1.0 top margin

1.0 left margin


Title is ALL CAPS, double-spaced, inverted

pyramid style




Signature Page:

1.0 top margin

1.0 left margin






Proper names and titles are used for dept., college,

university




1.0 top margin

1.0 left margin



Acknowledgments is title case, centered, boldface,

and spelled correctly


Indent paragraphs


1.0 top margin

1.0 left margin



Table of Contents is title case, boldface,

and centered





Reference Pages:


1.0 left margin




Alphabetical order





and years


Appendices:



1.0 left margin





New Chapter Pages:

1.0 top margin

1.0 left margin





Continuation Pages:

1.0 top margin

1.0 left margin



Text:





Appendix H

Plagiarism Review Tracking Sheet: Authentication Form Part One

1. [TO BE COMPLETED BY UWF THESIS/DISSERTATION COORDINATOR] Date submitted for documentary analysis:

This routine review is requested by the DSQAC: Provide your name Provide the student's name.

Title of dissertation: Provide the title of the dissertation:

2. Review of documentary analysis report. This report involves screening using iThenticate.

based on the review of the documentary analysis report finds reasonable suspicion of plagiarism

based on the review of the documentary analysis report does not find reasonable suspicion of plagiarism

University Reader (Print Name)

(Signature)

Date:

If the DSQAC does not find reasonable suspicion of plagiarism based on the screening process, the inquiry is concluded. The signed part one of the tracking form should be sent to the Ed.D. Office for inclusion in the students permanent file as well as to the chair of the dissertation committee.

Date forwarded to Director of Doctoral Studies:

If the DSQAC finds reasonable suspicion of plagiarism, this report should be sent to the Director of Doctoral Studies and a meeting of the department-level committee must be convened to review the documentary evidence (see Part Two).

Date forwarded to members of department-level committee:

Appendix H Part Two

Review of evidence. Date:

In attendance:

Associate Dean for CEPS:

Director Doctoral Studies:

Dissertation committee chair:

Dissertation committee members:1.

2.

3.

4.

5.

Department chair:

Others (use additional sheet, if necessary): Evidence presented (list here and attach copies):

The undersigned acknowledge that they met to discuss allegations of plagiarism in a dissertation by the above-named student and that the results of the vote were as follow:

Associate Dean CEPS:

Plagiarism found not found. If found, it was limited extensive [ abstain].

(signature)

Director Doctoral Studies:


(signature)

Dissertation committee chair:


(signature)

Dissertation committee members:

1. Plagiarism found not found. If found, it was limited extensive [ abstain].

(signature)


(signature)


(signature)


(signature)


(signature)

Department chair:


(signature)

In the event of a deadlock

Dean of CEPS:

(type or print)

Plagiarism found not found. If found, it was limited extensive.

(signature)

By a vote of to , plagiarism was

not found, and the matter is dismissed.

found and by a vote of to determined to be

limited, requiring a rewrite of the relevant portions of the dissertation.

extensive, requiring a referral to University Judiciaries.

In situations where the committee finds plagiarism to be limited, the Department Chair, the Director of Doctoral Studies, the Dissertation Committee Chair and the Associate Dean of CEPS must meet to discuss conditions for reinstatement (if appropriate) and a plan of revisions for the dissertation. If a majority of the department-level committee finds that plagiarism occurred and

that it was extensive, the department chair must refer the matter to University Judiciaries (see Part Three).

Date decision was forwarded to Ed.D. Program office:

1. Referral to University Judiciaries.

Appendix H Part Three

Date referred:

Department chair: .

(type or print)(signature)

2. Recommendations for reinstatement.

The undersigned acknowledge that they met to discuss appropriate conditions for reinstatement of the above-named student and that the recommendations are as follow:

If reinstatement is found appropriate, the student should

rewrite the relevant portions of the dissertation.

undertake major revisions of the dissertation.

(please specify).

Department chair: .

(type or print)(signature)

Associate Dean CEPS: .

(type or print)(signature) Date:

A copy of these recommendations was forwarded to Ed.D. Program office:

. (Date)

A copy of these recommendations was forwarded to the Dean of CEPS on

. (Date)

Appendix I

Final Format Review Checklist for Dissertations

Before submitting your dissertation to your Graduate School UWF Thesis/Dissertation Reader, go through each item on this checklist to verify that your dissertation meets all requirements and contains no errors. Dissertations with excessive errors will be returned to the student without review, and graduation could be delayed if corrected version is resubmitted after the deadline has passed.

UWF Dissertation Template Requirements

Title Page:

1.0 top margin

1.0 left margin


Title is ALL CAPS, double-spaced, inverted pyramid style




Signature Page:

1.0 top margin

1.0 left margin






Proper names and titles are used for dept., college, university




1.0 top margin

1.0 left margin



Acknowledgments is title case, centered, boldface, and spelled correctly


Indent paragraphs


1.0 top margin

1.0 left margin



Table of Contents is title case, boldface, and centered






1.0 top margin

1.0 left margin


LIST OF TABLES in ALL CAPS and centered

Double space after LIST OF TABLES

Table numbers aligned on decimal






1.0 top margin

1.0 left margin









Abstract:

1.0 top margin

1.0 left margin



Abstract is title case, boldface, and centered

Double space after Abstract

Dissertation abstract does not exceed 350 words

Reference Pages:


1.0 left margin




Alphabetical order





and years


Appendices:



1.0 left margin





New Chapter Pages:

1.0 top margin

1.0 left margin





Continuation Pages:

1.0 top margin

1.0 left margin



Text:





Appendix J

Final Verification of Dissertation Format

I, , (UWF Graduate School Thesis/Dissertation Reader) certify that the dissertation titled

submitted by

(Students Name)

meets the required format specifications of UWF Graduate School. The dissertation has been accepted and approved to be uploaded to ProQuest.

UWF Thesis/Dissertation Coordinator Date

Documents

The University of West Florida Dissertation Submission ...uwf.edu/media/university-of-west-florida/colleges/... · Web viewThe student may proceed to schedule final dissertation