The UC Open Access Policy More information at uc-oa.info

More information at uc-oa.info

The UC Open Access Policy

The UC Open Access Policy

The UC Academic Senate passed the UC Open Access

Policy on July 24, 2013.


How the policy works

1.Faculty retain copyright to their work and issue to university a non-exclusive license

to exercise rights under copyright, including fair use rights.



2.Faculty deposit articles into an open

access repository or publish them in an open access journal.



3.Faculty may opt-out of license provision

for any reason.


Scope of the UC Policy

Covered:

• Academic Senate faculty

• “Scholarly articles,” including materials published in journals, conference proceedings, etc.

• Articles with a publication agreement signed after July 24, 2013.

Not covered:

• Students• Adjuncts• Visiting professors• Post-docs and researchers

• Books• Popular, non-scholarly articles• Fiction and poetry• Lecture notes• Articles published before the

policy was passed.


Advantages of the OA policy

The corpus of most UC faculty works is freely available and

searchable, in full text.



Open Access articles are read more often and are more highly

cited than articles in subscription-based journals.



Institutions with fewer resources, institutions in other countries, and researchers and

patients worldwide benefit.


When to Deposit

• Faculty on all UC campuses may deposit now.• Faculty at UC Irvine, UCLA, and UCSF are expected

to deposit as of November 1, 2013.• Faculty on the remaining campuses will be

expected to deposit starting in November 2014.


Automated Harvesting

• An automated harvesting system is being built to make deposit even easier. This system will:– gather information about articles published by UC-

affiliated authors.– e-mail faculty to verify the data, collect the publication

(where necessary), and approve deposit.

• Available June 2014 for UC Irvine, UCLA, and UCSF.• Available June 2015 for remaining campuses.



How to Deposit

From uc-oa.info:



4. Enter a few details about your work. (Tip: Entering a DOI or PubMed ID will automatically complete the form for you!)

5. Provide a file. You can upload your manuscript or, if your manuscript is already openly available, provide a link.

6. Specify how others may reuse your work, acknowledge the deposit agreement, then click Submit.

Publishers

Over 200 publishers have been informed about the policy.


Publishers

Some may require authors to opt out of the policy (waiver),

or to delay public access (embargo).


Publishers

uc-oa.info will be updated with publisher information as it is

gathered and verified.



Responding to Publishers

1. Go to uc-oa.info or osc.universityofcalifornia.edu

2. Navigate to the “Get a Waiver/Embargo” page

3. Fill out basic information and generate a letter to give to publishers

For further reading…

Visit the Office of Scholarly Communication website for:

• The full text of the policy• Answers to dozens of Frequently Asked Questions

• Campus contacts/resources

• And more!

uc-oa.info


OA & Scholarly Communications Guide

http://libguides.ucsd.edu/scholcom

Ideas? Questions? Feedback?

• UC Office of Scholarly [email protected]

• UC San DiegoNancy Stimson, [email protected]

• Library liaison for departmentLibrarian Name, [email protected]


mailto:[email protected]




Liaison Librarian Services

• Consultations:– Access to library resources (e-journals, etc.)– Literature searching service -- or advice on how to search– Citation management (EndNote, RefWorks, etc.)– Compliance with funder mandates (NIH Public Access

Policy, NSF data management plans, etc.)– Assistance with data management planning

• New faculty/staff orientations– Attendance at group sessions or one-on-one orientations


Documents

The UC Open Access Policy More information at uc-oa.info