Student Org Advisor WorkshopNovember, 2014

The Student Orgs Web Page:

www.uwgb.edu/student-life/student-life/

Big List of Orgs-- It expands when you click “view”-- It is up to date automatically-- Good place for officers to check out

progress-- It’ll start “from scratch” in April as

we begin re-registration

Student Org Tool Kit-- Contains most of our FAQ type documents

-- Policies and procedures

-- Good place to land if trying to figure out how to do things

Forms-- Dining Services Donation Request

-- A’Viands will match spending up to $100-- more orgs should take advantage of this

-- Fundraising-- All fund raisers need approval first

—on or off-campus

-- OrgSmorg Table Signup/Registration-- Registration for spring Orgsmorg will probably begin a week from this Friday ( on 11/22/13)

Forms-- Pre-Contract Worksheet

-- All contracts should be signed by Grant Winslow—not org leaders or advisors

-- Needs at least 4-6 weeks lead time-- Verbal contracts are binding in Wisconsin

--so be careful!

-- Solicitation Approval Request-- Any requests for donations must be approved in advance-- Form should be sent in at least 4-6 weeks in advance

Forms-- Travel Packet (newly positioned on-line)

-- Travel Authorizations-- Motor Pool Forms-- Driver Authorization Forms

Registration Instructions

Link to MyOrgs-- For Officers and Advisors

-- A registration module that works! Based on UWGB email addresses and passwords

-- Orgs should enter their community service now-as the year goes along-will have to submit Community Service in April

-- Member lists should be kept up to date too-I can reflect it back to them upon request

(for setting up a distribution list)-- Re-registration in April every year

- Try to get leadership transitioned before May- Orgs get off to a better start the next year

if there has been some training of the new officers

Reporting a Crime-- Advisors

-- Jeanne Clery Act• You are a Campus Security Authority (CSA)• If any person reveals to you that they have been

the victim, witness, or perpetrator of any incident that might involve a crime (reportable or otherwise) please immediately contact the university police at 465-2300.

• If you are not sure if you need to report please error on the side of reporting.

-- See Public Safety Website http://www.uwgb.edu/publicsafety/CleryTraining/index.htm

Student Org Email Account (soaccounts)

Keeps individual student accounts from clogging upCan use as a storage box for org info

—pointers, “how-to’s”, transition information, meeting minutes, org documents (bylaws or constitutions)

If the password needs to be reset -- call (465-2532) or email John (landrumj@uwgb.edu)

Needs to be checked weekly -- I send out an almost weekly email

You could always ask the students to give you the password too!

Larger Storage Needs?A locker in a D2L module can be set up when requestedAccessed using soaccount usernameWe also have locking lateral file drawers available

Web PagesSpace on a university server can be made available upon requestStudents need to do their own web page creationVirtually no support from CIT or Web Services for student orgs

SUFAC Budgets/SUFAC Web Pages

Budgets for next year are due this Friday (11/15/13) by 11:59 pm to sosufac@uwgb.edu

Process: org leaders get called to present their requests to the SUFAC board SUFAC board meets on Thursdays at 5:15 in the 1965 RoomOrgs notified by email to soaccounts about decisions by spring breakSUFAC forms are available at their web site: http://www.uwgb.edu/student-government/committees/segregated-fees/

QUESTIONS YOU MAY HAVE??

I have an open door policy– you and/or students can drop in any time! You can always call too (465-2532).