The solution of ICT technology for archival data bases

A Knowledge Management Perspective

Dr. Witold Staniszkis

Rodan Systems S.A.The IST ICONS Project

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Presentation Contents

• Selected reference models• ICT strategies for electronic records and archives• Knowledge management from an IT vantage point

– Domain Ontologies– Knowledge representation paradigms

• Document repository structures• Procedural knowledge representation• Conclusions

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Standards and Model Requirements• IDA – Interchange of data between administrations (EC)• MIReG – Managing information resources for e-Government (EC)

– Resource description elements– Life-cycle elements– Intellectual property elements

• Open Archives Forum – interoperability and access in archive systems (IST research)

• OAIS – open archival information system (NARA – USA)– The knowledge-information-data hierarchy

• ISO 15489 – creation, capture and management of organizational records• MoReq - ERMS requirements for public and private sector organizations• DOMEA – record management in public sector (Germany)

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Content Management in e-GovernmentFunctionality

Years80-te 90-te 2001 -

Groupware

WorkflowManagement

DocumentManagement

KnowledgeManagement

Systems

CorporatePortals

ContentManagement

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ICT strategies for electronic records and archives

Issues

InterpretationAccessPreservation

StandardStructure

SystemEmulation

Internal

DigitalObjectsFinding Aids RelationshipsOntologies

External

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Knowledge Management from the IT vantage point

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About ICONSAbout ICONS• Rodan Systems S.ARodan Systems S.A.. - project coordinator• Partnerzy:

– Dauphine University, Dauphine University, Paris , France – University of UlsterUniversity of Ulster, Jordanstown, United Kingdom– Centro Informazioni Economiche e Sociali (CIES), Centro Informazioni Economiche e Sociali (CIES), Italy – SchlumbergerSema, SchlumbergerSema, Belgium – Computer Science Institute, Computer Science Institute, The Polish Academy of Sciences – InfoVideInfoVide, Poland

• Budget: > 3 million EURO• Duration: 24 months, 350 man/months

Other IST Project ParticipationINFOMIX Intelligent tools for integration of information resourcesCOMPONENT+ Methodology and tools for testing software components

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Dissemination of

existing knowledge

Supporting innovative

(knowledge) processesContent base

(facts)

Domain ontology(declarative knowledge, procedural

knowledge)

Knowledge base

Content management(first generation)

DocumentManagemen

t Groupwork

Full textretrieval

ImageProcessing

Knowledge management

(second generation)

KnowledgeProcesses

KnowledgeLifecycle Intelligent

Organisation

KnowledgeCreation

KnowledgeValidation

KnowledgeIntegration

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KnowledgeProduction

KnowledgeValidation

KnowledgeIntegration

KnowledgeClaims

OrganizationalKnowledge

•Individual and group interaction•Data/Info acquisition•New knowledge claims•Initial knowledge codification

•Knowledge claim peer review•Application of validation criteria•Weighting of value in practice•Formal knowledge codification

•Knowledge sharing and transfer•Teaching and training•Operationalizing new knowledge•Production of knowledge artifacts

Experiental feedback loop

Knowledge Management Consortium International 2001

Knowledge Management Life Cycle

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ObjectsAssociationsField Values

Files

TablesDocuments

Reports

ICONS Meta-information

ICO

NS C

ontent Repository

ICONS External Data Sources

TheICONS

Semantic Index

TheICONS

Knowledge Schema

ICONSWorkflow Management

Control Structures

Definition, MaintenanceCreation, Modification, Selection, Navigation, Execution

Knowledge Manipulation Functions

Data

Control

QueriesNavigation

Data

Information Integration Functions

ExtractedData

DistributedQueries

ICONSRepository

ManagementFunctions

Web pages

ExternalDatabases

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Domain Ontologies

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Ontology Representation

Concept

Concept relationships:

•has-synonym, •has-homonym, •has-broader-term •has-narrower-term •has-superclass, •has-subclass, •is-instace-of, •has-related-term

Definition Description Example

Scope:

•Language•Domain

Appears in:•Article•Website•Document•email

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Concept_Glossary

Concept

Territory

*

*Concept_Relationship

1*Comprises

Government_Agency Local_Gov_Agency Government_Entity PersonLocation

Information_Item_Category

The Public Information Bulletin Ontology

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Ontology based categorization

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Knowledge representation paradigms

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Knowledge Schema Procedural Knowledge

WfMC ProcessGraph

Routing conditions Work AssignmentConditions Process Time

Modelling

Project PlanCPM Model

Structural Knowledge

ManualCategorisation

Content ObjectStructure

Knowledge Map(Categorisation)

Model

UMLSemantic Model

Value-basedCategorisation

Declarative Knowledge

Inferential MethodsData ExtractionModelsConcept Glossary

Concept RelationshipsConcept Definitions Probabilistic RulesLogic Rules

Automatic TextCategorisation

Collection ObjectCategorisation

Index Categorisation

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col(X,red) or col(X,green) or col(X,red) or col(X,green) or col(X,blue) :-state(X)col(X,blue) :-state(X)

:- border(X,Y), col(X,C), col(Y,C):- border(X,Y), col(X,C), col(Y,C)

Declarative knowledge

• Support in solving difficult tasks• Disjunctive Datalog rules • Easy validation• Efficiency issues (application of main memory databases)

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Content ObjectSubtree

A Content Object Structure

Content ObjectSubtree

Content ObjectSubtree BContent Object

SubtreeContent ObjectSubtreeContent Object

Subtree A

Content ObjectSubtreeContent Object

SubtreeContent ObjectSubtree C

Content ObjectSubtree D

Content ObjectStructureCO

Field ItemCOField ItemCO

Field ItemCOField Item

COField ItemCO

Field ItemCOField ItemCO

File Item

Content ObjectStructureContent Object

Structure A Content ObjectStructure

COField ItemCO

Field ItemCOField ItemCO

MaterialisedTable Field

Scalar value field

Vector field

Text field

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Knowledge access

Content Repository

Full text search Attribute based search

Navigational search

Categoristaion

based (knowledge

maps)

Link basedI

II

II

II

II

I

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Structural knowledge navigation

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Procedural Knowledge Representation

A new challenge in electronic record management

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Workflow management

Organizations

Processes

Users

RolaRola

RolaRole

RolaRola

Role

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Procedural Knowledge Road Map

Type ofknowledge/

LevelsConceptual model Deployment

methodologyInteroperability

ProcessInstance

levelProcess instance

conceptBPMN+ Wf-XML

Processdefinition

level

Process definitionconcept

WfMC meta-model+BPMN XPDL+

• BPMN - Business Process Modelling Notation, BPMI, 11.02• XPDL - XML Process Definition Language, WfMC, 07.02• Wf-XML - Workflow Interoperability Binding, WfMC, 11.01

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BPMN and XPDL extensions

• BPMN extension (BPMN+)– idea - standard well-known notation for both process definition adjusted

to the needs for process instance– ICONS’ approach - a BPMN extension to visualise process execution

• XPDL extension (XPDL+)– performer relationships (WPA)– pre & post conditions

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A process definition graph

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A process execution graph

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Conclusions

• IT contribution to archives is not simply the digital conversions and storage

• Knowledge management an important discipline for archive and electronic record management

• Procedural knowledge represents a new dimension of archive resources

• Cross-fertilization between KM and Archive Management fields may bring important results

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Thank you for your attention

Witold.Staniszkis @rodan.pl

www.icons.rodan.pl