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PAD 260: OFFICE MANAGEMENT

FACTORS THAT AFFECT THE WORKERSMENTAL AND PHYSICAL THAT AFFECT THE

QUALITY AND QUANTITY OF WORKPRODUCED

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Introduction

DefinitionMental - connected with or happening in the mind involvingthe process of thinking

Physical - staff is fit enough to carried out work that need a

high stamina.Quality - defined as the standard of, when it is compared to

other things like it, how good or badQuantity - an amount or a number such as how much

product can be producedWorking environment - working place that surrounded

by internal and external environment.

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Working Environment that AffectWorker Mentally

Ensure that he or she capable to carried outthe responsibilities and duties well.

Used or play music in the office (pipe-inmusic).

Rest-room (toilets) - workers and also thecustomers will be upset if the rest-room is not

in his or her expectations Safety and security system - our life is precious

and valuable

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Myth: control noise just by installing carpet - Padding thefeet of furniture can help with furniture noise, but doesn'thelp with foot noise.

Truth: Heating and cooling systems can be a major acousticalproblem - contribute to noise three ways :

The heating/ventilating equipment, the fans and terminal units, makenoise.

created noise through the distribution system because of poor

workmanship (such as small holes that create hisses and whistles). Air ducts can also create a path for sound to travel between rooms,

solved only with expensive sound traps (which also increase fanenergy consumption).

Myths and Truths aboutNoise/Acoustics

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Working Environment that AffectWorker Physically

Every activity done must be in free-muscle tension,strain and other disturbance.

Proper lighting - glare-less and shadow-less are

required Colour of office layout - influence the staff emotion,

mood and behaviour.

Decoration - providing privacy, attractive colour andto some plants that have the ability to absorbcontaminants air and produce new oxygen.

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How Mental that Affected EffectQuality of Work Produced

Relationships - staff work efficiently and willing tosacrifice their extra time and energy for theorganization.

External influences - shaky marriage, financialproblems and economy downturn

Noise - loss of concentration, lower morale anddifficulty of hearing.

Quality of work reduce after mental distracted bythose problem

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How Physical that Affected EffectQuality of Work Produced

Employee - organization may unable toperform certain work because of theinsufficient of work force.

Equipment - appropriate equipment isimportant - reduce the employee work burdenand save time while perform the task.

Office condition - office temperature must besuitable for each employee.

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How Mental that Affected EffectQuantity of Work Produce

Employee - good relationship between theirmanagers - create the good chemistry andgive their opportunities to cooperate among

each other. Employees perception toward the

organization - more loyal and will working forthat organization for the longer period.

Stress - always make mistake while doing thattask.

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How Physical that Affected EffectQuantity of Work Produced

Office environment - selecting the mostappropriate automation and safe physicalworking environment.

Setting location of conference rooms andprivate offices - affect the process of planningand making decisions

Safety at the optimum level - emergency kitsfor injury or fires

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Setting Up Your Office for Health Provide an office that is balanced and conducive

to good health and well-being - benefit yourhealth and the health your company.

Ergonomically Correct Chair - Make sure that your chair iscomfortable and has adjustable height and arms. Aromatherapy - practice of using volatile plant oils, including

essential oils, for psychological and physical well-being. EMF Protection - Detrimental energies from electromagnetic

fields emitted from high tension wires, industrial radar. Breaks - Even the most focused person needs a break at least

twice a day.

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Good work-life balance - Spanish workers 57% of respondents would prefer an intensive

working day without long lunch breaks 37.8% of survey respondents would prefer flexible

working times with flexible arrangements forbreak, start and end times

5.13% of workers would choose teleworking asthe best way for successfully reconciling work andfamily life.

Related survey

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Conclusion Seiri (Structure), Seiton (Systemise), Seiso (Sanitise),

Seiketsu (Standadise) and Shitsuke (Self Discipline). Employee satisfaction - affect the employee mental

and physical - influence the quality and quantity of work produce.

Environment is important - employee is affected in thepositive way perform the task in the optimum level.

Productive working environment cubicle are betterthan office - fewer walls=better communication=higherproductivity

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Important factors needed to be considered Air quality/ventilation/air extraction Lighting Acoustics/noise

Heat/cold/draught Cleaning Indoor climate Production layout Machinery safety