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THE SKILL OF MANAGING TIME

 Y.C. CHOW

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Y.C. CHOW is the managing director of a large international transportation

company.

Prior to his assignment in Malaysia, he was a resident in Europe andSingapore for some 16 years during which he held various senior

management position.

During the course of his 25 years career, Y.C. Chow has had a extensive

international exposure and experience, especially in the field of sales,

marketing, logistics and general management.

ABOUT THE AUTHOR 

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Wherever he worked , Y.C. Chows talent as a sales professional

and high-caliber manager was always recognized. Invariably he wasmade responsible for the training of sales, customer service and

management teams on top of his normal responsibilities.

In his current capacity as the chief executive of a Malaysian

company, Y.C. Chow still takes an active role and interest in the

sales, customer service, front line staff and managers.

Within a span of two years, he has transformed the organization

into a star performer, achieving successive years of record sales

and profit.

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Y. C. Chow is an ardent believer in performance

improvement. By becoming more skillful in the various

disciplines, one cannot but become more professional.

When one does the right things right, positive results follow.

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THERE IS A TIME FOR EVERYTHING AND

 EVERYTHING HAS ITS TIME.

THE QUESTION IS DO YOU TAKE THE TIME TO DO IT 

WHEN IT IS TIME TO DO SO ?

This book will guide you on how to manage your time productively

and efficiently .

You would also learn to devote your time to do what you want to do.

This books helps us to understand that time is life and therefore the

real purpose of time management is to enable you to really live, bealive and enjoy.

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Time Management - Start Here

Work Smarter. Take Control of Your Workload.

The 80:20 Rule.

Time Management Tools.

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Activity Logs

Find Out How You Really Spend Your Time

Learning from Your Log

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To-Do Lists

The Key to Efficiency

Preparing a To-Do List

Using Your To-Do Lists

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Action Programs

Becoming Exceptionally Well Organized

How to Use the Tool:

Step 1. Collection

Step 2. Pruning

Step 3. Organizing and Prioritizing

Step 4. "Working" Your Action Program

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Prioritization

Making best use of your time and resources

Simple Prioritization

Prioritization Tools:

Paired Comparison Analysis

Grid Analysis

The Action Priority Matrix

The Urgent/Important Matrix

The Ansoff & Boston Matrices

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Eff ective Scheduling

Plan Your Time. Make Time for Yourself 

Scheduling is then a five-step process:

Identify the time you have available.Block in the essential tasks you must carry out to succeed in

your job.

Schedule in high priority urgent tasks and vital "house-

keeping" activities.

Block in appropriate contingency time to handleunpredictable interruptions.

In the time that remains, schedule the activities that address

your priorities and personal goals.

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Personal Goal Setting

Find Direction. Live Your Life Your Way.

Achieving More With Focus

Starting to Set Personal Goals

Your Lifetime Goals

Starting to Achieve Your Lifetime Goals

Goal Setting Tips:

1.

State each goal as a positive statement:2. Be precise

3. Set priorities

4. W rite goals down

5. Set realistic goal 

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SMAR T Goals:

A useful way of making goals more powerful is to use the SMART 

mnemonic. While there are plenty of variants, SMART usually

stands for:

S -Specific

M -Measurable

A- Attainable

R -Relevant

T -Time-bound

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1.Count all your time as time to be used and make every attempt to get

satisfaction out of every moment.

2.Find something to enjoy in whatever you do.

3.Try to be an optimist and seek out the good in your life.

4.Find ways to build on your successes.

5.Stop regretting your failures and start learning from your mistakes.

6.Remind yourself, "There is always enough time for the important

things." If it is important, you should be able to make

time to do it.

Time Tips

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7.Continually look at ways of freeing up your time.

8.Examine your old habits and search for ways to change oreliminate them.

9.Try to use waiting time---review notes or do practice

problems.

10.Keep paper or a calendar with you to jot down the things

you have to do or notes to yourself.11.Examine and revise your lifetime goals on a monthly basis

and be sure to include progress towards those goals on a

daily basis.

12.Put up reminders in your home or office about your goals.

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13.Always keep those long term goals in mind.

14.Plan your day each morning or the night before and set

priorities for yourself.15.Maintain and develop a list of specific things to be done each

day, set your priorities and the get the most important

ones done as soon in the day as you can. Evaluate your

progress at the end of the day briefly.

16.Look ahead in your month and try and anticipate what isgoing to happen so you can better schedule your time.

17.Try rewarding yourself when you get things done as you had

planned, especially the important ones.

18.Do first things first.

19.Have confidence in yourself and in your judgement of priorities and stick to them no matter what.

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20.When you catch yourself procrastinating-ask yourself, "What am

I avoiding?"21.Start with the most difficult parts of projects, then either the

worst is done or you may find you don't have to do all the

other small tasks.

22.Catch yourself when you are involved in unproductive projects

and stop as soon as you can.23.Find time to concentrate on high priority items or activities.

24.Concentrate on one thing at a time.

25.Put your efforts in areas that provide long term benefits.

26.Push yourself and be persistent, especially when you know you

are doing well.27.Think on paper when possible-it makes it easier to review and

revise.

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28.Be sure and set deadlines for yourself whenever possible.

29.Delegate responsibilities whenever possible.

30.Ask for advice when needed.

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K eys to Successf ul Time Management

Self knowledge and goals: In order to manage your time

successfully, having an awareness of what your goals are will assist

you in prioritizing your activities.

Developing and maintaining a personal, flexible schedule: Time

management provides you with the opportunity to create a

schedule that works for you, not for others. This personal attention

gives you the flexibility to include the things that are most

important to.