THE ODISHA LOCAL FUND
DIRECTORATE OF LOCAL FUND AUDIT, ODISHA,
TREASURY & ACCOUNTS BHAWAN, 2nd FLOOR,
UNIT-III, KHARAVELANAGAR, BHUBANESWAR
I am glad that the Directorate of Local Fund Audit has come out
with a manual of its own, which will act asa guide to the audit personnel. It
was a long felt need, finally got accomplished thanks to the sincere efforts
of the team of officials of the LFADirectorate. It embodies different aspects
of audit including new concepts and methodologies, ethics of audit and a
host of other things, which the audit personnel will definitely find useful in
discharging their responsibilities.
I am sure, this will go a long way in streamlining and strengthening
the local fund audit system in the long run.
Upendra Nath Behera
Additional Chief Secretary to Government,
The Directorate of Local Fund Audit became functional as a
separate Heads of Department with effect from 1st October, 2012. The
immediate task for the new Directorate was to identify the key areas,
where improvement was needed to strengthen the system of local fund
audit. Then, drafting of an audit manual for the audit personnel was felt
barely necessary. Therefore, the task was included in the Work Plan for
2013-14 and some senior auditors and audit superintendents were pressed
into service for this purpose under the guidance of one of the Deputy
Directors of the Directorate. The draft was scrutinised and fine-tuned in
several rounds of sittings and it was finally submitted for approval of
It's my pleasure that the Audit Manual is now going to be published
with the approval of Government. I am confident that this will be
immensely helpful for the audit personnel of LFA Organisation and
strengthen the audit system. I express my sincere thanks to the senior
officers and the audit personnel in the Directorate, who have contributed
significantly for bringing out this manual.
Pradeep Kumar Biswal
Director, Local Fund Audit & Ex-officio
Additional Secretary to Government,
1 2 3
1 Introductory 1-2
2 Origin and Evolution 3-8
3 Odisha Local Fund Audit Act, Rules & Notifications 9-20
4 General Principles, Objectives, Mandate,
Methodology, Standards and Ethics
5 Plan and Programme 39-44
6 Concepts of Financial and Thematic Audit 45-57
7 Powers and Functions of Auditors 58-70
8 Automation of Local Fund Audit (ALFA) 71-80
9 Audit Procedures 81-112
10 Annual Report 113
11 Surcharge Action& Appeal 114-116
12 Inspection and Monitoring 117-120
13 Miscellaneous 121-126
THE ODISHA LOCAL FUND AUDIT MANUAL
1.1 AUTHORITY AND SHORT TITLE
This Manual is framed as guidance for the purpose of audit under the
provisions of the Odisha Local Fund Audit Act, 1948 (Act V of 1948) and
shall be called the “Odisha Local Fund Audit Manual”.
1.2 COMMENCEMENT AND EXTENT OF APPLICATION
It shall come into force (on such date as the State Government
may, by notification, appoint) with immediate effect and shall apply to:-
(i) the Odisha Local Fund Audit Organisation;
(ii) the institutions (both Government and Non- Government) whose
accounts are subject to audit under the provisions of the Odisha
Local Fund Audit Act,1948; and
(iii) such other institutions or Organisations as will be determined
and entrusted by the State Government from time to time for
conducting audit or special audit by the Examiner of Local
1.3 SUBJECT MATTER
The contents of this Manual are as follows:-
(i) LFA Act & Rules
(ii) The principles, procedures and instructions under which audit is to
be conducted by the Examiner of Local Accounts of the State;
(iii) Origin & Evolution of Local Fund Audit Organisation, Organisation
structure, Roles & responsibilities of different functionaries etc.
Unless anything repugnant to the subject or the context, the terms
defined in this chapter are used in the Manual in the sense explained here
(i) Act “Act” means the Odisha Local Fund Audit Act,
(ii) Auditor “Auditor” means an Auditor appointed under the
provisions of the Act and includes the Examiner of
Local Accounts, Deputy Examiner of Local
Accounts, Assistant Examiner of Local Accounts,
District Audit Officers and Audit Superintendents
for the purpose of audit.
“Audit Superintendent” is the promotional post of
Auditor and shall be filled up as per Rule 12 of
Odisha Subordinate Finance Service (Local Fund
Audit) Rules, 1970.
(iv) Audit Camp “Audit Camp” means the temporary office of the
Auditor where he conducts audit.
(v) Audit Party “Audit Party” means the party consisting of one
Audit Superintendent and/or two or more Auditors
engaged to conduct audit of an account.
(vi) Audit Report “Audit Report” means the Report on the findings of
audit of an account conducted by the Auditor and
duly signed by the Auditor and submitted by him as
per sub-section (1) of Section ‘8’ of OLFA Act,
(vii) District Audit
“District Audit Officer” means an Officer appointed
under the Act as the Head of the District Level
Office of this Organisation.
“Assistant Examiner of Local Accounts” means an
officer of the State Government appointed as such
under the Act.
“Deputy Examiner of Local Accounts” means an
Officer of the State Government appointed as such
under the Act.
(x) Examiner of
“Examiner of Local Accounts” means an officer of
the State Government appointed as such under the
Act as the Head of this Audit Organisation.
(xi) Government “Government” means the Government of Odisha.
(xii) Local Accounts “Local Accounts” means the accounts of the Local
Authority other than a Cantonment Authority.
(xiii) Local Authority “Local Authority” means the Authority of the Local
(xiv) Local Body “Local Body” means a body constituted under the
provisions of any Act.
(xv) Local Fund “Local Fund” means any fund not being a
cantonment fund to the control or management of
which a Local Authority is legally entitled and any
cess, rate, duty or tax which such Authority is
legally entitled to impose and any property vested
in such authority.
(xvi) Rules “Rules” means the Odisha Local Fund Audit Rules,
(xvii) State Head
“State Head Quarters” means the office of the
Examiner of Local Accounts.
(xviii) Year “Year” means a financial year beginning with 1st
day of April of a calendar year and ending with 31st
March of the next calendar year.
ORIGIN AND EVOLUTION
(i) ORIGIN AND EVOLUTION OF THE LOCAL FUND AUDIT
The Origin of the Local Fund Audit Organisation dates back to the
pre-independence era. It came into existence under the provisions of the
Bihar and Odisha Local Fund Audit Act, 1925 and was attached to the then
Accountant General’s Office. The Audit Organisation continued to function
under the provisions of the aforesaid Act until the Odisha Local Fund Audit
Act,1948 (Act V of 1948) was enacted and came into force with effect from
the 1st day of June 1952 in the State.
At the outset of its functioning under the provisions of the Odisha
Local Fund Audit Act, 1948, there were two separate Local Fund Audit
Organisations functioning simultaneously viz. one for audit of the accounts
of the Urban Local Bodies, Religious Endowments etc. under the
Administrative control of Finance Department and the other for audit of the
accounts of Panchayat Samities and Zilla Parishads under the
Administrative Control of the Community Development and Rural
Reconstruction Department. In order to unify both the Audit Organisations
the unit functioning under the Community Development and Rural
Reconstruction Department was transferred to the administrative control of
Finance Department with effect from the 1st day of January 1966 vide
Finance Department Notification No.-107/Aud. dated the 14th January, 1966
and subsequently the Local Fund Audit Organisation under Finance
Department was reorganized for audit of accounts of Panchayat Samities,
Zilla Parishads and Urban Local Bodies vide Finance Department Resolution
No.-2489-Estt-37/66-Aud. dated the 17th September, 1966.
Further, the Gram Panchayat Audit Organisation which was
functioning under the administrative control of the Panchayati Raj
Department was transferred to the administrative control of Finance
Department with effect from the 1st day of April 2003 consequent upon the
decision of the State Government to implement the recommendations of the
Eleventh Finance Commission vide Finance Department Notification No.-