The Netherlands Fellowship Programmes (NFP) 2010 Rules and Regulations

The NetherlandsFellowshipProgrammes(NFP) 2010Fellowships for:PhD studiesRefresher coursesShort coursesMaster’s degree programmes

Netherlands organizationfor international cooperationin higher education

October 2009

Issued by

Nuffic, Netherlands organizationfor international cooperationin higher education

Kortenaerkade 11PO Box 29777, 2502 LT The HagueThe NetherlandsPhone +31 70 4260 260Fax +31 70 4260 399www.nuffic.nl

Rules and Regulations for fellowship holders

DisclaimerThe information contained in this publication was compiled with the greatest of care. Nevertheless, we are unable to guarantee its accuracy or completeness at the time of reading. Because information is constantly subject to change, Nuffi c is unable to accept any liability whatsoever for your use of the information. It is up to you to check the accuracy of any information before acting on it. Copyright © Nuffi c. All rights reserved. This work may not be reproduced or published without the prior written permission of the author. However, sections of up to fi ve pages of this work may be reproduced or published as long as Nuffi c is properly acknowledged as the source of the work.

1 Introduction 2

2 Basic characteristics of the Netherlands Fellowship Programmes 3

3 Basic conditions, rights and obligations 5 3.1 General 5 3.2 International travel 5 3.3 Immigration procedures 6 3.4 Arrival and accommodation 7 3.5 During the study period 8 3.6 Insurance 10 3.7 Allowances 11 3.8 Calamities and conflicts 13

Annex: Allowances and reimbursements per sub-programme 17

■Contents

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The Netherlands Fellowship Programmes (NFP) were first launched in January 2003. The programmes are demand-driven and geared towards meeting the needs of organizations in the 61 participating countries. By enabling staff members to obtain specific education and training, the NFP helps these organizations to build their capacity.

This booklet sets out the rules and regulations governing NFP fellowships. It forms an annex to the NFP ‘Fellowship Letter’, which all newly selected NFP candidates receive from the Dutch institution offering the course or programme for which they have been awarded a fellowship. By signing andreturning the NFP Fellowship Letter, NFP fellowship holders agree to observe the NFP rules and regulations as set out in this booklet.

NFP candidates and other people interested in the NFP are advised to read the 2011 NFP Brochure or visit www.nuffic.nl for general information about the NFP and the application procedures.

The NFP consists of four sub-programmes:

Individual fellowships for:■ short courses; ■ master’s degree programmes; ■ PhD studies.

Group training:■ refresher courses.

The rules and regulations also apply to e-learning programmes.

The Minister determines the policy that governs the framework of the NFP. Nuffic1 manages and monitors the programmes as a whole. The Dutch institutions selected to provide the required education and training are responsible for awarding and administering the fellowships.

1 See www.nuffic.nl for detailed information about Nuffic and its mission, tasks and activities.

■1 Introduction

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The overall aim of the NFP is to help alleviate qualitative and quantitative shortages of skilled manpower within a wide range of governmental, private and non-governmental organizations. This by offering fellowships to professionals to improve their capacity to contribute to the development of their employing organizations.

The NFP target group consists of mid-career professionals who are already in employment and who are nationals of and working in one of the 61 selected NFP countries. While fellowships are awarded to individuals, the need for training must occur within the context of the organization for which an applicant works. The training must help the organization to develop its capacity.

The demand-driven character of the NFP is reflected in its procedures and in the way the fellowships are allocated. In general, applicants apply for a fellowship at the Netherlands embassy in their home country. The embassy screens each application on various criteria such as relevance, completeness and the language ability of the applicant. All qualifying applications are then registered by Nuffic. Once the deadline has passed, Nuffic allocates the available fellowships to each course in proportion to the number of applications for that course, or selects those PhD candidates and refresher courses that meet the programme criteria in the most effective way.

In short: 1) an applicant submits an application to the Netherlands embassy or

consulate in her/his home country;2) the Netherlands embassy or consulate screens the application and

forwards it to Nuffic;3) Nuffic informs the Dutch institution about the grant being awarded

for the fellowship;4) the Dutch institution informs the fellowship holder and assumes

administrative responsibility for the fellowship.

Please see following page.

■2 Basic characteristics of the Netherlands Fellowship Programmes

4

Fellowship

Application

Netherlands Embassy or Consulate

Nuffic

Application

Grant

Fellowship holder

Applicant

Dutch institution

5

3.1 GeneralA person who accepts an NFP fellowship endorses the objectives of the NFP and agrees to observe the rules and regulations set out in this booklet. These rules and regulations are updated each year. The applicable version of the rules and regulations are issued with the fellowship award letter.

An NFP fellowship is a contribution to the costs of the chosen course or programme; it includes a subsistence allowance and covers the costs of tuition fees and international travel, if necessary. Other costs may also be covered, as specified elsewhere in these regulations (see ‘Allowances and reimbursements’ in the Annex). The fellowship holders must cover any other costs from their own resources.

Please check the Annex to see whether or not a fellowship holder is entitled to receive NFP allowances.Since the Dutch educational institution assumes administrative responsibility for the fellowships, NFP allowances are paid to the fellowship holder by the Dutch institution. The NFP allowances are considered to be sufficient to cover one person’s living expenses during the study period, whether in the Netherlands or in another country.

The fellowship takes effect on the date stated in the ‘NFP Fellowship Letter’ sent to the fellowship holder by the Dutch institution, in which the award is announced, and ends no later than three days after the course or programme has finished

3.2 International travelIf appropriate, the Dutch institution may arrange for a return airline ticket from the airport nearest to the fellowship holders’ place of residence to the airport nearest to the location of course or programme. Under no circumstances may airline tickets be redeemed for cash.

In the event that the Dutch institution makes arrangements for an airline ticket, this institution will also make arrangements for providing the necessary information and instructions regarding visa requirements, travel to the destination and housing in the Netherlands or at the course or programme location. This information will generally be provided through the Netherlands embassy in the fellowship holder’s home country.

■ 3 Basic conditions, rights and obligations

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If the entire course or programme takes place in an NFP country other than the fellowship holder’s country of residence, the costs of international travel are covered from the airport nearest to the fellowship holder’s place of residenceto the airport nearest to the course or programme location.

If only part of the course or programme takes place in another country, international travel between the Netherlands or the fellowship holder’s country of residence and the other country will be covered only if this travel was part of the original planned course or programme, i.e. if it is already covered by the tuition fees or it was included in the budget approved for the course or programme.

3.3 Immigration proceduresWhen at least part of the course or programme takes place in the Netherlands, fellowship holders will have to obtain an entry visa from the Netherlands embassy in their country of residence before travelling to the Netherlands or any third country (if applicable). If the Dutch institution does not apply for an entry visa on the fellowship holder’s behalf, she or he will receive information on how to apply for it.

Fellowship holders are advised to consult the Netherlands embassy to find out whether a visa is necessary and, if so, which kind.

If the course or programme takes place in the Netherlands and spans more than three months, the fellowship holder will need a residence permit. The Dutch institution will guide the fellowship holder in the residence permit application procedure. The Dutch institution will reimburse NFP fellowship holders for the cost of the residence permit, as well as for the cost of extending the permit after one year (see ‘Allowances and reimbursements’ in the Annex). A residence permit is valid for the duration of the fellowship only, and only for the purpose of study or training in the Netherlands.

If the course or programme takes place in an NFP country, the fellowship holder should comply with the immigration procedures of that country.The Dutch institution will provide the necessary information and instructions on how to proceed.

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The fellowship period ends up to three days after the course or programme finishes. The aim of the NFP cannot be reached if the fellowship holder does not return his or her own country. Nuffic would like to urge you to return to your home country upon finishing your course or programme to meet the NFP goal in the most effective way.

The fellowship holder should not engage in commercial or political activities that are not related to the course or programme for which the fellowship has been awarded.

3.4 Arrival and accommodation Upon arrival, the Dutch institution will give NFP fellowship holders a student manual in the language of instruction of the course or programme, which will include relevant instructions, a code of conduct and a copy of the complaints procedure (Klachtenreglement).

The first instalment of the subsistence allowance (see ‘Allowances and reimbursements’ in the Annex) is usually not paid until a few days after the fellowship holder has arrived at the location of course or programme. The fellowship holder is therefore advised to bring some money to cover expenses during these first few days. Euros can be obtained at the airport in exchange for most internationally convertible currencies or travellers cheques.

In view of the rather cool climate in the Netherlands, fellowship holders are advised to bring some warm clothing.

The Dutch institution providing the course or programme is obliged to arrange appropriate housing for fellowship holders. These arrangements can vary from a hotel room to a unit in the Dutch institution’s own hostel or student apartments, or accommodation rented from a private landlord. If the Dutch institution has reserved accommodation for a fellowship holder, the fellowship holder is obliged to accept this accommodation for the duration of the course or programme. Generally speaking, the fellowship holder will pay the rent from his or her monthly allowance, but in some cases the Dutch institution may deduct the rent from the allowance payment.

The fellowship holder is obliged to follow the Dutch institution’s rules and regulations regarding accommodation.

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3.5 During the study period GeneralThe fellowship holder must do his or her best to complete the course or programme for which the fellowship was granted. If the Dutch institution, Nuffic or the Minister for Development Cooperation conducts a survey or evaluation and asks for information, fellowship holders should be prepared to cooperate, also after the actual fellowship is terminated.

GuidanceDuring the NFP fellowship period, ongoing personal and student guidance, as necessary, can be provided to the fellowship holder by a staff tutor or student mentor, assigned by the Dutch institution. This tutor or mentor can also provide any assistance needed in order to get to know or cope with the new social and cultural environment.

Change of study programmeA proposed change of educational programme or research topic will only be considered in exceptional cases, and then only for NFP Master’s degree programmes and PhD studies and within the same Dutch institution

Requests for a change of study programme must meet the following criteria:■ The requested programme/ research topic must be offered by the Dutch

institution to which the NFP fellowship was originally granted;■ The new programme/ research topic must be in a related field, taught at the

same Dutch institution and, in the event of a Master’s degree programme, also be included in the 2010 NFP course list.

■ The request must be presented to Nuffic through the Dutch institution and be accompanied by a reasoned statement from the fellowship holder’s employer that there are no objections.

■ The change in study programme/field of research must not affect the budget of the NFP fellowship concerned and must take place within the same period of time as the original programme.

■ The change of study programme/field of research must be applied for within one month of the starting date of the original programme/study.

Nuffic may forward any request to change a programme of study or research topic to the Netherlands embassy in the fellowship holder’s home country for advice. Nuffic reserves the right to reject any request based on the recommendation of the embassy or based on any other findings.

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Interruption of the programmeInterruption of the course or programme is allowed in the event of long-term illness of the fellowship holder or for urgent family matters (see also ‘Calamities and conflicts’ paragraph 3.8).

ExtensionNFP fellowship holders enrolled in a Master’s degree programme, short course or PhD study may apply to extend the duration of their fellowship if, due to circumstances beyond their control, they are unable to complete the course or programme within the prescribed time limit.

These circumstances include personal circumstances, long term illness, delays in the thesis research that are beyond the fellowship holder’s control and programmatic changes making the study programme longer than originally indicated by the Dutch institution. For Master’s degree programmes and short courses an extension can be granted for a maximum of three months. For PhD studies an extension can be granted for a maximum of six months.

Requests for extensions are only granted to enable a fellowship holder to finish a Master’s degree programme or a short course as described and approved by Nuffic at the time that the 2010 NFP Course List is published or to finish an approved PhD study. No extensions are granted to allow fellowship holders to take additional modules or to undertake field study or additional research that does not form part of the regular and approved programme as published in the 2010 NFP Course List.

The fellowship holder and the Dutch institution must submit a joint request in-dicating the cause of the study delay and how they propose to resolve it. The request must include a realistic study plan and an original statement from the fellowship holder’s employer stating that there is no objection to the fellow-ship holder spending a longer period on the study programme than originally agreed. This statement must be printed on the company’s official letterhead paper, bearing an original signature and the company’s seal.

Nuffic will base its decision on whether or not to grant an extension both on these documents and the availability of programme resources. If an extension is awarded, an official notification will be sent to the Dutch institution, which will then inform the fellowship holder and his or her employer.

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There is no automatic right to extend the study period. Requests for an extension will therefore be considered on a case-by-case basis.

In the event of an extension period, the fellowship holder’s subsistence allowance, insurance, any additional international travel expenses and any costs relating to the extension of the fellowship holder’s residence permit will be covered.

Deferral of a fellowshipA fellowship that has already been awarded can be deferred only in very exceptional circumstances and only with approval from Nuffic. The maximum deferral period is one academic year. Should this need arise, Nuffic will discuss the options with the Dutch institution concerned.

3.6 InsuranceDuring the fellowship period, fellowship holders are insured against a number of risks by a private insurance company. The Dutch institution makes the necessary arrangements, pays the insurance premium and presents fellowship holders with an insurance card or certificate shortly after their arrival. The insurance covers:■ medical treatment;■ theft or loss of luggage during the travel;■ accidents;■ repatriation in case of an emergency (a flight home);■ liability.

The insurance covers fellowship holders from the day they leave their home country until the day they arrive home again. These dates correspond with the dates on the tickets purchased by the Dutch institution. Coverage is worldwide and also includes NFP education and training that take place outside the Netherlands. If fellowship holders want any other risks to be covered by the insurance, they may pay for supplemental coverage themselves.

If a fellowship holder is hospitalized, the subsistence allowance will continue to be paid for up to six weeks, depending on the duration of the course or programme. After this period, the Dutch institution may adjust the allowance to suit the circumstances.

The insurance coverage provided has its limitations. It may not always cover treatment for medical conditions that were present before the fellowship

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period began. An example of a condition not covered is pregnancy. Fellowship holders should read the policy carefully as soon as they arrive to make sure they understand the details of the coverage provided (glasses are not covered, for example), and so they know how to make a claim.

Temporary residents of the Netherlands, such as NFP fellowship holders, are not required to take out the statutory basic healthcare policy. However, if a fellowship holder were to take up any form of employment and pay income tax on his or her earnings, she or he would then be under obligation to take out a statutory basic healthcare insurance policy. Two companies, AON and Lippman, specialize in short-term insurance for international students. The Dutch institution is also free to choose another policy or insurance broker for NFP fellowship holders, provided their policies offer the same coverage and their premium is not higher than the premium charged by AON or Lippmann.

If part of an NFP e-learning master’s programme or short course requires one or more short periods of time in the Netherlands, or in another country than the country of residence of the fellowship holder, the fellowship holder will be insured for that short period(s) of time only. Please see the Annex.

3.7 AllowancesCoverageAn NFP fellowship is a contribution to the costs of the chosen course or programme. The NFP fellowship provides a subsistence allowance and covers the costs of tuition fees and international travel, if necessary, as specified elsewhere in this booklet (see ‘Allowances and reimbursements’ in the Annex). Fellowship holders must cover any other costs from their own resources.

The subsistence allowance is intended to supplement the salary which the fellowship holder continues to receive during the study period. The NFP fellowship, which is awarded to the fellowship holder by the Dutch institution offering the course or programme, is considered to be sufficient to cover the cost of living for one person during the study period, whether in the Netherlands or in another country.The fellowship holder that follows an e-learning programme is only entitled to receive subsistence allowance if part of the e-learning programme takes place in the Netherlands or in another country than the fellowship holder’s country of residence. Please check the Annex to see whether or not a fellowship holder is entitled to receive NFP subsistence allowance.The fellowship does not cover the costs of travel for family members, nor does

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it provide enough money to support them.

The tables in the Annex show the allowances and reimbursements that fellowship holders are entitled to receive for each NFP sub-programme during their NFP fellowship period. The amount of the subsistence allowance is determined by the type of housing that has been arranged for the fellowship holder, as well as by the duration of the course and the location and country where the course or programme is offered.

Fellowship periodThe fellowship period begins on the date stated in the ‘NFP Fellowship Letter’ (which is usually up to three days before the actual start of the course or programme) and ends up to three days after the course or programme finishes. PhD studies have a maximum duration of 4 years.

If the fellowship holder arrives after this date and/or leaves earlier, only the shorter period is covered. Costs incurred prior to the fellowship period (for language tests, eye tests, etc.) will not be reimbursed.

Payment The Dutch institution offering the course or programme assumes responsibility for administration of the fellowship and makes all the payments to the fellowship holder. If the course or programme takes place in the Netherlands, the Dutch institution determines how the allowances are paid. If the study period in the Netherlands is expected to be of long duration, the Dutch institution usually opens a bank account for the NFP fellowship holders. The Dutch institution then transfers the first monthly allowance, as well as the full amounts of other allowances the fellowship holder is entitled to. The Dutch institution usually makes sure that all further monthly allowances are available to the NFP fellowship holders on the first day of each month. In the case of some very short courses, the Dutch institution may pay the allowances to the NFP fellowship holders in cash.

Contribution to master’s degree thesis fieldworkIf thesis research for a Master’s degree programme takes place in the fellowship holder’s home country or another NFP country, a contribution of E 850 can be made available to the Dutch institution to cover the additional costs involved, but only if the research is being carried out by the fellowship holder him or herself. This contribution will only be made available if the proposed fieldwork forms an integral part of the Master’s degree programme

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and has been approved by the participant’s supervisor at the Dutch institution.

The fellowship holder will typically prepare a budget for this fieldwork period in coordination with the study supervisor at the Dutch institution. In some cases, however, the Dutch institution will prepare a budget for the fieldwork and will integrate the allowance into that budget without notifying the NFP fellowship holder. The fellowship holder is obliged to follow the Dutch institu-tion’s rules and regulations with regard to budgeting and organization of the Master’s thesis fieldwork period in an NFP country. If the fieldwork period is longer than three months, the Dutch institution will adjust the subsistence al-lowance to take account of local standards.

Allowances in NFP countriesIf part or whole of an NFP-sponsored Master’s degree programme, short course or PhD study takes place in an NFP country, the fellowship holder will receive a subsistence allowance for the period in question, as adjusted for the cost of living in the country concerned. The other NFP allowances and reimbursements will also be adjusted to take account of local standards and circumstances. The Dutch institution sets the amounts of these allowances.

3.8 Calamities and conflicts Long-term illness and personal circumstances If the fellowship holder is hospitalized, the monthly subsistence allowance normally remains unchanged for six weeks. After six weeks it is up to the Dutch institution to adjust the monthly allowance to suit the circumstances.

If a fellowship holder is forced to return to his or her home country to recover from a long-term illness, the Dutch institution should not continue to pay the monthly subsistence allowance during this time. If a fellowship holder can be expected to return to finish his or her course or programme, the Dutch institution should provide a return ticket covered by the NFP. A one-way ticket should be provided if it is sufficiently clear that the fellowship holder will not recover early enough to allow him or her to successfully complete the course or programme within the prescribed time limit, even if the maximum extension of the fellowship period was granted.

In case a fellowship holder who follows an e-learning programme during a for the course required period of time in the Netherlands or another country than the country of residence, is forced to return to his or her home country

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to recover from a long-term illness, the Dutch institution should not continue to pay the subsistence allowance during this time. A one-way ticket should be provided if it is clear at that point that the fellowship holder will not recover early enough to allow him or her to successfully complete the study period in the Netherlands or in another country within the prescribed time limit, even if the maximum extension of the fellowship period of three months was granted.

If the fellowship holder needs to return to his or her home country because of a life-threatening illness or death of a first-degree family member (father, mother, spouse or child), travel costs will be covered by the fellowship holder’s insurance policy. In all other cases, travel costs will be the fellowship holder’s own responsibility. In such cases, the fellowship holder will usually not be absent long enough to necessitate the discontinuation of the monthly subsistence allowance. However, if the fellowship holder is absent for more than three weeks, the Dutch institution may stop the payment of the subsistence allowance for the remaining period of absence.

Problems and conflictsThe types of problems that NFP fellowship holders may face are varied. Problems must generally be resolved with the Dutch institution by means of the complaints procedure of the Dutch institution. This is usually the first port of call in resolving any issues.

If a conflict arises between a fellowship holder and the Dutch institution regarding the fellowship, either party can ask Nuffic to mediate. Mediation can only take place when both parties agree to participate. In such cases, Nuffic’s decision is binding.

If a fellowship holder feels that the Dutch institution has not acted in accordance with the Code of Conduct, she or he should submit a complaint to the responsible office at that institution. If the fellowship holder feels that the complaint has not been handled properly by the Dutch institution, and thatthe Dutch institution is still not complying with the Code of Conduct, she or he may submit a complaint to the National Commission. For further information on this subject, please refer to the Informatie Beheer Groep website: www.internationalstudy.nl.

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Early end of a fellowshipIf a fellowship holder decides to end his or her study early for personal reasons or because she or he realizes that she or he will not be able to complete the course or programme successfully, the fellowship holder should inform the Dutch institution directly so that appropriate steps can be taken.The fellowship may be terminated at any point during the fellowship period by, Nuffic or the Dutch institution after consultation with Nuffic, if it becomes clear or if reasonable doubt arises that the fellowship holder will not be able to successfully complete the course or programme. The Dutch institution must inform the Netherlands embassy or consulate in the fellowship holder’s home country accordingly. The Dutch institution should also provide the fellowship holder with certificates or transcripts of study credits gained so far and, if applicable, arrange a flight home for the fellowship holder.

The fellowship will be terminated immediately, and any payments received can be claimed back, if the information supplied on the application form (which formed the basis for the award) is found to be inaccurate

The fellowship will also be terminated immediately, and any payments received can be claimed back, if the fellowship holder:■ makes a false declaration, such as misrepresentation regarding his or her

ability in the language of instruction; ■ commits a criminal offence; ■ fails to observe NFP rules and regulations or refuses to follow instructions

issued by the Dutch Institution or Nuffic in connection with the fellowship; ■ arrives in the Netherlands too late to take part in the intended course or

programme; ■ is forced to withdraw from the course or programme;

■ experiences a change in circumstances, including but not limited to a breakdown in relations between the fellowship holder, the institution or the supervisor as a result of which the activities for which the fellowship was provided can no longer be continued in their present form;

■ has his or her enrolment terminated by the institution for whatever reason.

If the fellowship ends early the fellowship holder’s insurance will be cancelled with effect from the date of the flight home.

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The Dutch government, Nuffic and the Dutch institution providing the course or programme accept no responsibility for the consequences of any illness, accident or other risk that acceptance of the fellowship may entail.

Neither the Dutch government nor Nuffic are liable for any damage caused by the Dutch institution and/or its staff.

The Immigration Authorities will be notified of the end of the fellowship by the Dutch institution. The fellowship holder is requested to inform the city council of his or her departure.

In all cases not covered by these regulations, and if unforeseen developments or situations occur, Nuffic will act on behalf of the Minister, and its decisions will be binding. This provision also applies to the Annex on allowances and reimbursements.

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Allowances and reimbursements per sub-programme

Annex 1 Fellowships for NFP Master’s degree programmes 18

Annex 1.1 Fellowships for NFP Master’s degree programmes: e-learning programmes 19

Annex 2 Fellowships for NFP Short Courses 20

Annex 2.1 Fellowships for NFP Short Courses: e-learning programmes 21

Annex 3 Fellowships for NFP PhD Studies 22

Annex 4 Fellowships for NFP Refresher Courses 23

■Annex

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In the Netherlands In an NFP country1

1 Subsistence allowance2

1.a All costs of subsistence including housing3 970,00 (per month) 485,00 max (per month)

1.b All costs of subsistence excluding housing4 520,00 (per month) 260,00 max (per month)

1.c Incidental expenses only5 165,00 (per month) 82,50 max (per month)

2 Personal allowance6 275,00 (one time allowance) 275,00 (one time allowance)

3 Study materials7 310,00 (one time allowance) 310,00 (one time allowance)

4 Visa costs8 The actual costs are The actual costs are

reimbursed reimbursed

5 Travel costs

5.a International travel Arranged and paid for Arranged and paid for

by the Dutch institution by the Dutch institution

5.b Travel from Netherlands airport to Actual costs of travel by n.a.

destination in the Netherlands and back public transport (2nd class)

5.c Daily travel between place of residence Actual costs of travel by Arranged and paid for

and training site if in different municipalities public transport (2nd class) by the Dutch institution

5.d Other costs of travel in connection with Actual costs of travel by Arranged and paid for

programme9 public transport (2nd class) by the Dutch institution

6 Contribution to Master’s thesis research n.a. A single payment of 850

in an NFP country10

7 Insurance Arranged and paid for Arranged and paid for


Annex 1 Allowances and reimbursements

Fellowships for NFP Master’s degree programmes

1 If the programme takes place in one of the NFP countries, the subsistence allowance will be determined by the Dutch

institution, with a maximum of 50% of the subsistence allowance in the Netherlands.

2 Categories 1.a, 1.b or 1.c cannot be applicable simultaneously.

3 The Dutch institution provides housing that offers possibilities for cooking and/or subsidized meals.

4 The Dutch institution provides housing that offers possibilities for cooking and/or subsidized meals, the rent has already

been deducted from the subsistence allowance.

5 The Dutch institution provides housing and all meals.

6 One time allowance a.o. for settling in and for sending luggage. It is awarded either in the Netherlands or in an NFP country.

7 One time allowance meant for ensuring the availability of the study literature needed. It is up to the Dutch institution to

hand it over to the fellowship holder or to use it for acquiring study literature. It is awarded either in the Netherlands or

in an NFP country.

8 Reimbursement of fees paid for entry visa or other permits required by Dutch law or by the law of the NFP country where

the course is conducted.

9 The fellowship holder must obtain the Dutch institution’s approval for this in advance.

10 The contribution of 850 is meant to enable Master’s thesis related fieldwork in an NFP country. The academic supervisor

decides per case about the way the contribution is used.

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1 Subsistence allowance Per month Per day Per month Per day

1.a All costs of subsistence including housing2 n.a e 32,00 e 485,00 (max) e 17,00 (max))

2 Personal allowance3 per month for the e 17,00 n.a. e 17,00 n.a.

duration of the programme

3 Study materials4 per month for the e 17,00 n.a. e 17,00 n.a.




5 Travel costs









6 Contribution to Master’s thesis research n.a. A single payment of e 850

in an NFP country7



8 Other costs (Internet, e-mail, etc.)8 n.a. e 100

Annex 1.1 Allowances and reimbursements

Fellowships for NFP Master’s degree programmes e-learning programmes

1 If an e-learning programme requires one or more short periods of time in a NFP country other than the country of residence

of the fellowship holder, the subsistence allowance will be determined by the Dutch institution, with a maximum of 50% of

the subsistence allowance in the Netherlands.



4 One time allowance meant for ensuring the availability of the study literature needed. It is up to the Dutch institution to hand

it over to the fellowship holder or to use it for acquiring study literature. It is awarded either in the Netherlands or in an NFP

country.

5 Reimbursement of fees paid for entry visa or other permits required by Dutch law or by the law of the NFP country where the

course is conducted.

6 The Dutch institution must obtain the Dutch institution’s approval for this in advance.

7 The contribution of € 850 is meant to enable Master’s thesis related fieldwork in an NFP country. The academic supervisor

decides per case about the way the contribution is used.

8 The fellowship holder is allowed to spend € 100 per month on costs for e-learning facilities or equipment.

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1 Subsistence allowance2 Per month Per day Per month Per day

1.a All costs of subsistence including housing3 n.a. e 32,00 e 485,00 max e 17,00 max

1.b All costs of subsistence excluding housing4 n.a. e 17,00 e 260,00 max e 9,00 max

1.c Incidental expenses only5 n.a. e 5,50 e 85,00 max e 3,00 max


duration of the course

3 Study materials7 per month for the e 17,00 n.a. e 17,00 n.a. duration of the course



5 Travel costs








course9 public transport (2nd class) by the Dutch institution



1 If the course takes place in one of the NFP countries, the subsistence allowance will be determined by the Dutch institution,

with a maximum of 50% of the subsistence allowance in the Netherlands.






6 One time allowance a.o. for settling in and for sending luggage (€ 17 per month or part of a month, max € 204). It is awarded

either in the Netherlands or in an NFP country.


hand it over to the fellowship holder or to use it for acquiring study literature. It is awarded either in the Netherlands or in

an NFP country.

8 Reimbursement of the fees paid for the entry visa, residence permit, and/or any other permits required by Dutch law.

Reimbursement of fees paid for entry visa or other permits required by the law of the NFP country where the course

is conducted.

9 The fellowship holder must obtain the Dutch instution’s approval for this in advance.


Fellowships for NFP Short Courses

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Annex 2.1 Allowances and reimbursements

Fellowships for NFP Short Coursese -learning programmes


1 Subsistence allowance Per month Per day Per month Per day

1.a All costs of subsistence including housing2 n.a e 32,00 e 485,00 (max) e 17,00 (max)



3 Study materials4 per month for the e 17,00 n.a. e 17,00 n.a.




5 Travel costs











7 Other costs (Internet, e-mail, etc.)7 n.a. e 100

1 If an e-learning programme requires one or more short periods of time in a NFP country other than the country of residence

of the fellowship holder, the subsistence allowance will be determined by the Dutch institution, with a maximum of 50% of

the subsistence allowance in the Netherlands.



4 One time allowance meant for ensuring the availability of the study literature needed. It is up to the Dutch institution to hand

it over to the fellowship holder or to use it for acquiring study literature. It is awarded either in the Netherlands or in an NFP

country.

5 Reimbursement of fees paid for entry visa or other permits required by Dutch law or by the law of the NFP country where the

course is conducted.

6 The Dutch institution must obtain the Dutch institution’s approval for this in advance.

7 The fellowship holder is allowed to spend € 100 per month on costs for e-learning facilities or equipment.

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Fellowships for NFP PhD Studies



1.a All costs of subsistence including housing3 e 1.190,00 (per month) e 595,00 max (per month)

1.b All costs of subsistence excluding housing4 e 715,00 (per month) e 285,00 max (per month)

1.c Incidental expenses only5 e 385,00 (per month) e 165,00 max (per month)

2 Personal allowance6 e 275,00 (one time allowance) e 275,00 (one time allowance)

3 Study materials7 e 310,00 (one time allowance) e 310,00 (one time allowance)



5 Travel costs











1 If the programme takes place in one of the NFP countries, the subsistence allowance will be determined by the Dutch

institution, with a maximum of 50% of the subsistence allowance in the Netherlands.








hand it over to the fellowship holder or to use it for acquiring study literature. It is awarded either in the Netherlands or

in an NFP country.



9 The fellowship holder must obtain the Dutch institution’s approval for this in advance.

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Fellowships for NFP Refresher Courses

In an NFP country


1.a All costs of subsistence excluding lodging2 e 9,00 (per day)

1.c Incidental expenses only3 e 3,00 (per day)

2 Visa costs4 The actual costs are

reimbursed

3 Travel costs

3.a (International) travel Arranged and paid for

by the provider

3.b Daily travel between place of residence Arranged and paid for

and training site if in different municipalities by the provider

3.c Other costs of travel in connection with Arranged and paid for

course by the provider

6 Insurance Arranged and paid for

by the provider

1 Categories 1.a or 1.b cannot be applicable simultaneously.

2 The Dutch institution provides lodging that offers possibilities for cooking and/or subsidized meals.

3 The Dutch institution provides board and lodging.



24

Documents

The Netherlands Fellowship Programmes (NFP) 2010 Rules and Regulations