THE NAF EMPLOYEE NEWSLETTER · Welcome to the NAF HRO Newsletter, your official personnel news! Hot Topics Included in this issue: What is New: Supplemental Life Insurance Coverage

Welcome to the NAF HRO Newsletter,

your official personnel news!

Hot Topics Included in this issue:

What is New: Supplemental Life Insurance Coverage

Health Insurance Open Season

Excused Absence for Voting

Continuation of the National Emergency Exigency

New Time Frame for Providing Administratively

Acceptable Excuse for Sick Leave Requests

Garnishment of Wages

Erroneous Overpayments

THE NAF EMPLOYEE

NEWSLETTER

What‘s New!

Supplemental Life Insurance Coverage, Effective 1

Jan 2013

NAF Eligible employees will have the option to purchase

additional life insurance coverage.

The Supplemental Life coverage Open Enrollment will be

held during the month of November. The coverage is

100% employee paid.

The HRO will provide the rates, forms and more

detailed information on the Supplemental Life plan as

soon as it becomes available.

Garnishment of Wages

NAF Employees are subject to court-ordered

garnishment of wages for alimony, child support,

bankruptcy, commercial debts, and Federal Tax levies.

OCTOBER-DECEMBER 2012 VOL # 2 ISSUE #4

You can change your invested fund contribution(s) to your 401(K) by logging on to www.wellsfargo.com/401k

or by contacting Wells Fargo participant account services at 1-866-665-1282.

http://www.wellsfargo.com/401k

Health Insurance Open Enrollment

Open Enrollment Season is almost here! It will run

from 5 November 2012 – 30 November 2012.

Open Enrollment Season is quickly approaching! It will

begin on 5 November to 30 November 2012. Open

Enrollment is an opportunity for eligible employees to

enroll, increase, decrease, change, cancel or remain

status quo on the DoD HBP, Stand Alone Dental Plan

and Flexible Benefit Plan.

Excused Absence for Voting

The AF Services Directorate has advised that where the

polls are not open at least 3 hours either before or after

an employee’s regular work hours, an agency may

grant a limited amount of excused absence to permit

the employee to report for work 3 hours after the polls

open or leave from work 3 hours before the polls close,

whichever requires the lesser amount of time off. An

employee’s “regular work hours” should be determined

by reference to the time of day the employee normally

arrives at and departs from work.

For example, if an employee is scheduled to work from

8:00 a.m. to 4:30 p.m. and the employee’s polling place

is open from 7:00 a.m. to 8:00 p.m., the employee should

not be granted excused absence for voting, since the

employee would still have at least 3 hours after the end

of his or her workday to vote. However, if an employee

is scheduled to work from 8:00 a.m. to 4:30 p.m. and the

employee’s polling place is open from 7:00 a.m. to 7:00

p.m., the employee may be granted ½ hour of excused

absence from 4:00 p.m. to 4:30 p.m., if requested.

Erroneous Overpayments

In accordance with Title 5, U.S.C, Section 5514

Installment Deduction for Indebtness to the United

States, NAFI employees are subject to salary offset for

collection of debts in the same manner as military

members and DoD civilian employees.

EMPLOYMENT

NEWS .

The Internal Revenue Service (IRS) urges workers to review their Federal tax withholding every year and if necessary, fill out a new W-

4 and give it to their employer. If you have multiple jobs, are getting married, getting divorce, having children, buying a home, or wind up

with a balance due or large refund from the IRS , you may want to consider submitting a revised W4 form to your employer.

HRO hours of operation: Mon-Fri 7:30am-4:30pm. Walk-ins

9:00am-2:00pm. Office closed on weekends and holidays

For “my pay” password changes and resets, please contact

the HRO staff at 556-4818, 556-4525, or 556-7074.

MONTH, YEAR VOL # ISSUE #

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HEADLINE SUBHEAD. SUBHEAD.

SUBHEAD. SUBHEAD.

October – December 2012 VOL # 2 ISSUE #4

Always check your personnel actions (AF Form 2545), pay strict attention to several items such as you social security number, date of

birth, position title, grade, step, and rate of pay. Even though the AF Form 2545 passes through many eyes including the HRO, payroll, and

your supervisor, errors may occur. If you find an error, please contact the HRO immediately at 556-4818.

Always check your LES statements! Report any

inaccuracies to your benefits deductions to the HRO

immediately.

If you are enrolled in the 401(K), the NAF Retirement, or

the Health and Life Insurance plans you are responsible

for checking your LES statement every pay period for any

inaccuracies related to your Plan(s) contributions.

CONTINUATION OF THE NATIONAL EMERGENCY

EXIGENCY

On September 11, 2012, President Obama again extended the National

Emergency with Respect to Certain Terrorist Acts. The Document can be found at http://www.gpo.gov/fdsys/pkg/FR-2012-09-12/pdf/2012-

22710.pdf. In the original declaration, certain personnel flexibilities were

implemented following the September 11, 2001 attacks; one flexibility includes leave restoration for employees unable to schedule and use

annual leave because their work has been necessary to support the nation

during the national emergency (5 CFR 630.311). Under normal leave

restoration rules, annual leave subject to forfeiture must have been

scheduled and approved in advance. However, any employee who loses

excess annual leave due to their contribution in national emergency efforts will be considered to have scheduled their annual leave in advance

and, therefore, are eligible for leave restoration. An additional flexibility

implemented following the September 11, 2001 attacks involves waiver of the 180 day delay for hiring retired military (5 USC 3326). During the

declared national emergency, appointments of retired military members

to positions in the Department of Defense may be accomplished during the 180 days immediately following retirement. No prior approval is

required.

TIMEFRAME FOR PROVIDING ADMINISTRATIVELY

ACCEPTABLE EVIDENCE FOR SICK LEAVE REQUESTS

When management determines it is necessary to require administratively

acceptable evidence or medical certification for a request for sick leave,

no matter the length of the absence, management can no longer require that the evidence or certification be provided immediately upon the

employee’s return from leave. Management must allow 15 calendar days

from the date of the request for the employee to provide the requested documentation. The time period may be expanded to 30 calendar days

under special circumstances. The actual regulation is located at 5 CFR §

630.405(b), which reads: “An employee must provide administratively acceptable evidence or medical certification for a request for sick leave

no later than 15 calendar days after the date the agency requests such

medical certification. If it is not practicable under the particular circumstances to provide the requested evidence or medical certification

within 15 calendar days after the date requested by the agency despite the

employee’s diligent, good faith efforts, the employee must provide the evidence or medical certification within a reasonable period of time

under the circumstances involved, but no later than 30 calendar days after

the date the agency requests such documentation. An employee who does not provide the required evidence or medical certification within the

specified time period is not entitled to sick leave.”

Remember: The new rule does not change the fact that employees are held

accountable for their attendance, it only provides a time period for which

they have to provide requested medical documentation.

EMPLOYEE CORNER

PAY ATTENTION:

http://www.gpo.gov/fdsys/pkg/FR-2012-09-12/pdf/2012-22710.pdf

http://www.gpo.gov/fdsys/pkg/FR-2012-09-12/pdf/2012-22710.pdf

HEADLINESUB-HEAD

October – December 2012 VOL #2 ISSUE #4

Flash News: DoD NAF employees are entitled to appeal the classification

of their position without restraint, coercion, discrimination, or fear of reprisal. A classification appeal is a written request made by an employee for a change in the pay system; grade or pay band, series, or title of his/her officially assigned position. An employee may appeal the classification of his/her position at any time. The appeal may be filed by an employee individually or on behalf of a group of employee occupying identical positions (having the same pay plan, series, title, grade or pay band, and position number).

21 FSS/FSMH

135 Dover Street, Suite 1081

Peterson AFB, CO 80914-1155

Tel: (719) 556-4818

DSN: 834-4818

FAX: (719) 556-4880

For current job openings within

21FSS, Thule Greenland, and Clear,

Alaska go to WWW.NAFJOBS.ORG

This is a quarterly

publication brought to

you by the NAF Human

Resources Office

Please Contact us at:

DID YOU KNOW……? That on a case-by-case basis and on approval by the commander or director, employees may

carry leave in excess of 240 or 360 hours, as appropriate, forward into the next leave year. The employee must have requested annual leave early in the leave year and circumstances beyond the control of management and the employee precluded its use before the end of the leave year. Any amount of excess leave carried into the next leave year is used within the first 19 pay periods of the leave year or forfeited. As a reminder, annual leave that was forfeited may be restored due to an exigency of the business or sickness of the employee only if the annual leave was scheduled in writing before the start of the third biweekly pay period prior to the end of the leave year. in advance may be restored only under very limited conditions such as employees affected by the Defense Base Closure and Realignment Act (5 U.S.C. 6304(d)(3)), administrative error, or prolonged sickness of the employee.

Definitions:

Use or lose - the amount of annual leave that is in excess of the employee's applicable annual leave ceiling. (See Restoration of Annual Leave fact sheet.)

Leave Year - A leave year begins on the first day of the first full biweekly pay period in a calendar year and ends on the day immediately before the first day of the first full biweekly pay period in the following calendar

year. (See attached worksheet or USAFSERVICES.COM )

http://www.opm.gov/flsa/oca/leave/html/restore.asp

https://www.usafservices.com/default.aspx?

Documents

THE NAF EMPLOYEE NEWSLETTER · Welcome to the NAF HRO Newsletter, your official personnel news! Hot Topics Included in this issue: What is New: Supplemental Life Insurance Coverage