The Meghalaya Cooperative Apex Bank Ltd. M. G. Road

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NOTICE INVITING TENDER (NIT)

NIT No. MCAB/HO/ADMIN/UPS/2019 Dated: 24th June, 2019

The Meghalaya Cooperative Apex Bank Ltd., having its Head Office at Shillong in Meghalaya invites sealed tender under two bid system (Technical and Financial Bids) from the UPS vendors for supply, installation, testing and commissioning of 5 KVA and 7.5 KVA and 10 KVA UPS with Single phase output at various offices and branches of the Bank as per the following details:

Sl.No. Description Tender Fee & EMD

Last Date and Time for Submission of Tender

Date and Time For Opening of Tender

1 Tender for supply installation, testing and commissioning of 5 KVA, 7.5 KVA and 10 KVA UPS with Single phase output at various offices and branches of the Meghalaya Co-operative Apex Bank Ltd.

Tender Fee Rs.500/ (Rupees five hundred) only and EMD Rs.10,000/- (Rupees ten thousand) only

10th July, 2019 2:00 PM

Technical Bid: 10th July, 2019 3:00 PM Financial Bid: 10th July, 2019 3:30 PM

Interested Vendors/ Firms may download the full details from the Bank’s website

“www.megcab.com”. The sealed tenders shall be submitted to the “General Manager, Meghalaya Co-operative

Apex Bank Ltd., Mahatma Gandhi Road, Shillong – 793001, Meghalaya” so as to reach on or before 10th July,2019 by 2:00 p.m. The tenders will be opened on 10th July, 2019 at 3:00 pm for Technical bid and on 10th July, 2019 at 3:30 pm for Financial bid. Sealed tenders should be submitted only by dropping the same in the Box placed specially for this purpose at “The Meghalaya Co-operative Apex Bank Ltd, Head Office, M.G. Road Shillong 793001”.

The Bank is at liberty to reject or accept any or all offers without assigning any reason thereof. The decision of the Bank in this regard shall be final and binding.

In addition, all intimations meant for the bidders, if any by the Bank, in context of this tender will be displayed on the Bank’s website only.

Sd/- Managing Director

The Meghalaya Cooperative Apex Bank Ltd. M. G. Road, Shillong 793001,

East Khasi Hills District, Meghalaya.

Phone No. : 0364-2224166 / 2224160 / 2223753, Fax No. : 0364 - 2222026 Email: [email protected], [email protected]

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TENDER DOCUMENT

Ref. NIT No. MCAB/HO/ADMIN/UPS/2019 Dated: 24th June, 2019

Contents 1. DEFINITION: ............................................................................................................................................................................ 3

2. GENERAL INSTRUCTIONS TO THE VENDOR: ............................................................................................................ 3

3. IMPORTANT DATES: ............................................................................................................................................................ 4

4. THE VENDOR/BIDDERS ELIGIBILITY CRITERIA: .................................................................................................... 4

5. TECHNICAL BID (COVER 1): ............................................................................................................................................ 5

6. FINANCIAL BID (COVER 2): ............................................................................................................................................... 5

7. SUBMISSION OF BIDS: ......................................................................................................................................................... 6

8. OPENING OF BIDS: ................................................................................................................................................................ 6

9. TENDER FEE: ........................................................................................................................................................................... 6

10. EARNEST MONEY DEPOSIT (EMD): ............................................................................................................................ 6

11. SECURITY DEPOSIT: ........................................................................................................................................................... 7

12. PERIOD OF VALIDITY OF TENDER: ............................................................................................................................. 7

13. SCOPE OF WORK:................................................................................................................................................................. 7

14. SUPPLY AND INSTALLATION LOCATIONS: .............................................................................................................. 8

15. LIQUIDATED DAMAGES: ................................................................................................................................................ 10

16. PAYMENT TERMS: ............................................................................................................................................................ 10

17. TERMINATION FOR INSOLVENCY: ......................................................................................................................... 10

18. WARRANTY OF QUALITY AND QUANTITY: ........................................................................................................... 10

19. FORCE MAJEURE: .............................................................................................................................................................. 11

20. ARBITRATION:.................................................................................................................................................................... 11

21. GENERAL TERMS AND CONDITIONS: ....................................................................................................................... 11

22. STATUTORY PROVISIONS: ............................................................................................................................................. 12

23. ANNEXURE-I TENDER FORM (COVER - 1) ............................................................................................................. 13

24. ANNEXURE II –LETTER OF ACCEPTANCE (COVER 1) ....................................................................................... 15

25. ANNEXURE III –TECHNICAL SPECIFICATION AND STANDARDS ................................................................. 16

26. ANNEXURE-IV TEST PARAMETERS – (COVER-1) ............................................................................................... 26

27. ANNEXURE V –FINANCIAL BID (COVER 2) ............................................................................................................ 32

28 ANNEXURE VI - TURNOVER CERTIFICATE …………………………………………………………………………… 35

29 ANNEXURE VII - AFFIDAVIT ………………………………………………………………………………………………….36

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1. DEFINITION: Boldface type is used to identify defined terms. a) The Bank means The Meghalaya Co-operative Apex Bank Limited. b) The Vendor or Bidder means the Manufacturer/Dealer/Authorised Vendor/Firm

who is interested to submit the bids. c) Party means the Bank or the Vendor, as the context requires. d) The Bid/Quotation/Tender is the completed bidding document submitted by the

vendor to the Bank. e) The Letter of Acceptance means the formal acceptance by the Bank of the Bid. f) The Letter of Undertaking means the formal acceptance by the vendor to

undertake and accept the terms and conditions. g) The Contract Amount means the amount accepted in the letter for the execution

and completion of the Works and the remedying of any defects. h) Days are calendar days, months are calendar months. i) OEM means Original Equipment Manufacturer. j) Defects are any part of the works not completed in accordance with this Tender. k) UPS means Uninterrupted Power Supply. l) NIT means Notice Inviting Tender. m) EMD means Earnest Money Deposits. n) AMC means Annual Maintenance Contract. o) GST means Goods and Services Tax.

2. GENERAL INSTRTUCTIONS TO THE VENDOR: a) Each page of the tender document shall be signed by the vendor. b) The tender document shall be signed by person/persons on behalf of the vendor

having necessary authorisation/Power of Attorney to do so. c) If the space in this form is insufficient for furnishing full details, such information

may be continued on separate sheets of paper, stating therein the part of the form and serial number. Separate sheets shall be used for each part and a proper reference with page number must be indicated in the main form of application.

d) In case of false and/or inadequate information, tenders are liable for rejection. e) Clarifications, if any required, may be obtained from the General Manager, Meghalaya

Co-operative Apex Bank Ltd, M.G Road, Shillong-793001, during office hours. No request for clarification will be entertained by the Bank if such request is received after the office hours of 29th June, 2019.

f) The minimum general Pre-qualification criteria shall be as stipulated in this document. However, fulfillment of minimum eligibility criteria will not entitle for Pre-qualification as Pre-qualification will be done after taking into account various parameters including receipt of satisfactory reports from clients, in case the Bank deems it necessary to do so.

g) Applicants shall furnish documentary evidence/certificates in support of their claims of work undertaken and work in hand, failing which the application will be liable for rejection.

h) Decision of the Bank with regard to pre-qualification of vendor shall be final. The Bank reserves the right to reject any or all applications without assigning any reason thereto.

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3. IMPORTANT DATES:

In case, any of the aforesaid mentioned dates is declared a holiday, then the same

time on the next working date will be the scheduled time and date for receiving/opening of

bids.

4. THE VENDOR/BIDDER ELIGIBILITY CRITERIA: a) The bidder should be a profitable registered company / firm / sole proprietorship /

cooperative society involved in UPS related business for at least five (5) years or more

(Copies of relevant documents in support of the same should be provided).

b) The bidder should have presence in Meghalaya. They must have their service

centre/Resident Engineers in at least two places in Meghalaya including Shillong

(Copies of relevant documents in support of the same should be provided).

c) The bidder should be OEM of UPS Systems or should enclose Manufacturers' Authorisation Letter / Dealership Certificate from the Original Equipment Manufacturer (OEM) for the relevant UPS systems along with the Technical Bid (Copies of relevant documents in support of the same should be provided).

d) The bidder should have supplied at least 150 UPS systems of capacities five (5) KVA or

higher during the last three years in single PO or one hundred (100) UPS systems of

similar capacity in two (2) or more PO’s for Government Data Centres, Government

Departments / PSUs / Banks / Reputed organisations as on 31.3.2019 (Copies of relevant

documents in support of the same should be provided).

e) Bidder must have completed the project for installation of UPS systems in PSU / Rural

Bank with minimum any one of three criteria mentioned below in the last three financial

years ended 31st March, 2019:-

i) Single Purchase Order of value Rs.2.5 Cr. or more ii) Two Purchase Orders of value Rs.1.5 Cr. or more each iii) Three Purchase Orders of value Rs.1 Cr. or more each

(Copy of the purchase orders to be provided)

f) The bidder should have "Annual Turnover" or "average annual turnover" of at least

Rupees twenty four crores only in each of last three financial years, i.e., 2016-17, 2017-

18 and 2018-19 from UPS business and their net profit in each of these three years

should be positive. (Audited Balance Sheets and Profit & Loss statements for the

financial years 2016-17, 2017-18 and 2018-19. In case audited financial statements have

not been published, unaudited ones should be submitted along with a declaration to

submit the audited statements once they are available. Turnover Certificate to also be

provided from a Chartered Accountant as per Annexure – VI.

g) The bidder should not be a defaulter with nor blacklisted by any government, government organisation, semi-government entity, bank, insurance company, etc.,

1 Last date and time for Bid Submission Cover 1 & 2 (Technical Bid & Financial Bid)

10th July, 2019 at 2:00 PM

2 Date and time for opening of Technical bids (Cover 1) 10th July, 2019 at 3:00 PM

3 Date and time for opening of Financial bids (Cover 2) 10th July, 2019 at 3:30 PM

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operating in India as on the date of submission of the bid. Affidavit in this regard should be submitted as per format in Annexure – VII.

h) The bidder must quote single brand of batteries. The batteries OEM must have manufacturing facility in India (Documentary evidence from the OEM along with OEM manufacturing authorisation for this specific tender are to be provided).

i) Purchaser reserves the right to test the UPS after installation from any National Accreditation Board for Testing and Calibration Laboratories (NABL) accredited LAB, the cost for which should be borne by the vendor.

j) Vendor should be capable to offer services in all the locations of the Bank’s offices and branches as specified in Clause-14.

k) Vendor should indicate GSTIN No. (Copy of GST registration to be enclosed) and Permanent Account Number (copy of PAN card to be enclosed)

l) Bidders should note that they shall have to furnish a valid Trading License from the Autonomous District Councils concerned of Meghalaya while submitting their tender. Alternately, the vendor may submit an undertaking that the Trading License will be submitted before award of the supply order within a time frame to be specified by the Bank. Members of the Scheduled Tribes who are exempted from the same will require to submit a copy of their Scheduled Tribe Certificate.

5. TECHNICAL BID (COVER 1): Technical bid in a separate envelope – Cover 1, should contain the following

documents: a) Sealed and signed Tender Form Annexure – I along with necessary enclosures. b) Sealed and signed Letter of Acceptance Annexure – II c) Demand Draft/Banker’s Cheque for Tender Fee as stated in Clause-9 of this tender

document. d) Demand Draft/Banker’s Cheque for EMD as stated in Clause-10 of this tender

document. e) Letter of authorisation in case of representatives. f) Relevant certificates such as experience certificate of 5 KVA and above only. g) Details of service centres / Resident Engineers in Meghalaya. h) Copy of GST registration i) Copy of PAN Card j) Bidders should note that they shall have to furnish a valid Trading License from the

Autonomous District Councils concerned of Meghalaya while submitting their tender. Alternately, the vendor may submit an undertaking that the Trading License will be submitted before award of the supply order within a time frame to be specified by the Bank. Members of the Scheduled Tribes exempted from the same will require to submit a copy of their Scheduled Tribe Certificate.

k) Test Parameters – Annexure -IV NOTE: Tender will be rejected if the tenderer fails to submit the required EMD along with the above documents and certificates and the financial bid will be returned without being opened.

6. FINANCIAL BID (COVER 2): Financial bid in a separate envelope – Cover 2, containing the price bid in prescribed

rate schedule format – Annexure-V has to be submitted by the vendor. Rates are to be

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quoted in both figure and words in the prescribed format and shall be inclusive of all, i.e., cost of item, delivery charges, installation charges, transportation, loading-unloading and all prevailing taxes.

The cost for the above UPS systems should include 4 (four) years comprehensive AMC charges for UPS and 3 (three) years AMC charges for Batteries after the warranty period. The vendor shall quote separately the rates for UPS and AMC post warranty period in the price bid. The AMC rates quoted shall be inclusive of all prevailing taxes.

7. SUBMISSION OF BIDS: a) Sealed tender shall be submitted in two separate closed/sealed envelopes - one

superscribed as “Technical Bid - Cover 1” and the other: “Financial Bid – Cover 2”. Both these envelopes shall be kept in a separate envelope superscribed “Tender for supply Installation, testing and commissioning of 5 KVA, 7.5 KVA and 10 KVA UPS with Single phase output” and be addressed to “General Manager, Meghalaya Cooperative Apex Bank Ltd, Head Office, M. G. Road, Shillong 793001” to be dropped in the Box placed specially for this purpose at “The Meghalaya Co-operative Apex Bank Ltd, Head Office, M. G. Road Shillong 793001”.

b) Tenders sent through post or email will be rejected, only sealed tenders dropped in the Box as mentioned above will be accepted.

c) Vendors are to enclose relevant and desired documents along with technical bid only. Overwriting, if any, is to be authenticated. The rate will be specified in financial bid.

d) No tender will be accepted after the last date and time. It is the responsibility of the Vendor to make sure that the required documents shall be submitted in time.

e) The Bank is at liberty to reject or accept any or all offers without assigning any reason thereof. The decision of the Bank in this regard shall be final and binding.

f) The Bank may also cancel this NIT without assigning any reason thereof and no liability, financial or otherwise, will be borne by the Bank in this regard.

8. OPENING OF BIDS: a) Technical Bids will be opened on 10th July, 2019, at 3.00 pm. b) Financial bid of a vendor will be opened, only if technical bid is found to be

satisfactory. c) Financial Bids of the eligible vendors will be opened on 10th July, 2019, at 3.30 pm. d) If there is holiday on the date of opening of bids, then the bids shall be opened at the

same time on next working day.

9. TENDER FEE: Tender Fee of Rs.500/- (Rupees five hundred) only in the form of Demand

Draft/Banker's Cheque in favor of “The Meghalaya Cooperative Apex Bank Ltd.”, payable at Shillong.

10. EARNEST MONEY DEPOSIT (EMD): a) Earnest Money deposit would be Rs.10,000/- (Rupees ten thousand) only in the form of

Demand Draft/Banker’s Cheque in favour of “The Meghalaya Cooperative Apex Bank Ltd.”, payable at Shillong. EMD should be valid for at least 6 (six) months.

b) EMD of all the unsuccessful vendors will be returned to them after finalisation of the tender. EMD of the successful vendor(s) will be returned only after completion of

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commissioning of the UPS systems. c) The amount of EMD is liable to be forfeited if the tenderers refuses the offer after

submission of the tender or after the acceptance of the offer by the Bank. d) No interest will be paid by the Bank on the EMD deposited.

11. SECURITY DEPOSIT: a) Five (5) % of contract amount will be retained as Security Deposit till the end of

warranty period. a) Security Deposit will be refunded without interest. b) Security Deposit will be forfeited if the vendor fails to perform/abide by any of the

terms or conditions of the contract.

12. PERIOD OF VALIDITY OF TENDER: The bid will remain valid for 180 (one hundred and eighty) days from the date of

opening as prescribed by the Bank.

13. SCOPE OF WORK: a) Supply – Supply of UPS as per the technical specification and applicable standards as

mentioned in Annexure – III. b) Installation – Installation of UPS system as per specifications mentioned in the Annexure

–III at the locations mentioned in Clause-14 of this tender document. c) Testing & Commissioning –

I. Testing and commissioning of all installed UPS in all the locations mentioned in Clause-14 of this tender document.

II. The vendor shall have facilities to carry out all the tests at factory centre, and tests will have to be satisfactorily carried out before acceptance.

d) Warranty and Annual Maintenance Contract(AMC)- I. The vendor shall support the product and its associated items/components

including battery, OS/firmware during the period of warranty and AMC. II. The vendor after warranty period must provide Comprehensive AMC for UPS as

well as batteries. III. The vendor shall ensure that services of professionally qualified personnel are

available for providing comprehensive on-site maintenance of the product and its components as per the Bank’s requirements. Comprehensive maintenance shall include, among other things, day to day maintenance of the system, reloading of firmware, etc., when required or in the event of system crash/malfunctioning, arranging and configuring facility as per the requirements of the Bank, fine tuning, system monitoring, log maintenance, etc.

IV. The vendor shall provide services of an expert engineer at locations wherever required, whenever it is essential. In case of failure of product (UPS and Batteries, system or any of its components), the Bidder shall ensure that product is made operational to the full satisfaction of the Bank within the given timelines.

V. During the warranty and AMC periods, the vendor must support the Bank in case of shifting of premises and install it thereof urgently, the vendor shall be informed of the same immediately. The Bank shall bear the charges for such shifting and the vendor shall provide necessary arrangement to Bank in doing so.

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VI. The service personnel should visit and check the UPS systems once in every calendar quarter for periodical maintenance during the warranty period and during AMC and submit the service report regarding the healthiness of system, back-up time, Specific gravity readings of battery, voltage.

VII. During such quarterly visits, the vendor must, without any further cost on the Bank, verify all vital and running parameters of UPS sets, repair leakages, undertake battery maintenance with verification of tightness of battery connection, cleaning of external surface & components, application of petroleum jelly on battery terminals, verification of specific gravity, topping of distilled water and electrolyte for Tubular model, replacement of major internal components such as Transformers, Chokes, semiconductor devices like IGBT, MOSFET, Diodes, SCR and DC capacitor, etc., due to failure of system due internal factors and ageing. The vendor shall take over the defective material at the time of their replacement. No claim whatsoever shall lie on the Bank for the replaced goods thereafter. If the vendor fails to replace the defective goods within a reasonable period, the Bank may proceed to take such remedial actions as may be necessary, at the vendor’s risk and expense.

VIII. The vendor should attend to all breakdown calls within eight (8) hours and upon receipt of notice in writing from the Bank for defective material, the vendor shall within ten (10) days of receipt of the notice, replace the defective material, free of cost at the destination. The vendor shall take over the defective material at the time of their replacement. No claim whatsoever shall lie on the Bank for the replaced goods thereafter. If the vendor fails to replace the defective goods within a reasonable period, the Bank may proceed to take such remedial actions as may be necessary, at the vendor’s risk and expense.

IX. Charges for AMC for four (4) years after expiry of warranty period will be calculated for tender evaluation purpose after multiplying quoted rates with Discount factor, i.e., after discounting annual cost @ 10% per annum.

X. The AMC payment will be disbursed quarterly at the end of each quarter.

14. SUPPLY AND INSTALLATION LOCATIONS: Supply and installation is for the following locations:-

Sl.No. Location

1 The Meghalaya Co-Operative Apex Bank Ltd., Amlarem Branch, West Jaintia Hills, Meghalaya-793150

2 The Meghalaya Co-Operative Apex Bank Ltd., Araimile Branch, Tura, West Garo Hills, Meghalaya-794001

3 The Meghalaya Co-Operative Apex Bank Ltd., Baghmara Branch, South Garo Hills, Meghalaya-794102

4 The Meghalaya Co-Operative Apex Bank Ltd., Bajengdoba Branch, East Garo Hills, Meghalaya-794002

5 The Meghalaya Co-Operative Apex Bank Ltd., Bhoirymbong Branch, Ri Bhoi District, Meghalaya-793103

6 The Meghalaya Co-Operative Apex Bank Ltd., Chandmari Branch, Tura, West Garo Hills, Meghalaya-794002

7 The Meghalaya Co-Operative Apex Bank Ltd., Cherrapunjee Branch, East Khasi Hills, Meghalaya-793111

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8 The Meghalaya Co-Operative Apex Bank Ltd., Chokpot Branch, South Garo Hills, Meghalaya-794005

9 The Meghalaya Co-Operative Apex Bank Ltd., Dalu Branch, West Garo Hills, Meghalaya-794103

10 The Meghalaya Co-Operative Apex Bank Ltd., Dawki Branch, West Jaintia Hills, Meghalaya-793109

11 The Meghalaya Co-Operative Apex Bank Ltd., Garobadha Branch, West Garo Hills, Meghalaya-794105

12 The Meghalaya Co-Operative Apex Bank Ltd., Goeragre Branch, West Garo Hills, Meghalaya-794002

13 The Meghalaya Co-Operative Apex Bank Ltd., Hallidayganj Branch, West Garo Hills, Meghalaya-794104

14 The Meghalaya Co-Operative Apex Bank Ltd., Head Office, Shillong, East Khasi Hills, Meghalaya-793001

15 The Meghalaya Co-Operative Apex Bank Ltd., Khliehriat Branch, East Jaintia Hills, Meghalaya-793200

16 The Meghalaya Co-Operative Apex Bank Ltd., Krang Branch, East Khasi Hills, Meghalaya-793121

17 The Meghalaya Co-Operative Apex Bank Ltd., Mahendraganj Branch, West Garo Hills, Meghalaya-794106

18 The Meghalaya Co-Operative Apex Bank Ltd., Mawkyrwat Branch, South West Khasi Hills, Meghalaya-793114

19 The Meghalaya Co-Operative Apex Bank Ltd., Mawsynram Branch, East Khasi Hills, Meghalaya-793113

20 The Meghalaya Co-Operative Apex Bank Ltd., Mendipathar Branch, East Garo Hills, Meghalaya-794112

21 The Meghalaya Co-Operative Apex Bank Ltd., Nartiang Branch, West Jaintia Hills, Meghalaya-793151

22 The Meghalaya Co-Operative Apex Bank Ltd., Nongthymmai Branch, East Khasi Hills, Meghalaya-793014

23 The Meghalaya Co-Operative Apex Bank Ltd., Pynursla Branch, East Khasi Hills, Meghalaya-793110

24 The Meghalaya Co-Operative Apex Bank Ltd.,Phulbari Branch, West Garo Hills, Meghalaya

25 The Meghalaya Co-Operative Apex Bank Ltd., Rongjeng Branch, East Garo Hills, Meghalaya-794110

26 The Meghalaya Co-Operative Apex Bank Ltd., Rynjah Branch, East Khasi Hills, Meghalaya-793006

27 The Meghalaya Co-Operative Apex Bank Ltd., Smit Branch, East Khasi Hills, Meghalaya-793021

28 The Meghalaya Co-Operative Apex Bank Ltd., Tikrikila Branch, West Garo Hills, Meghalaya-794109

29 The Meghalaya Co-Operative Apex Bank Ltd., Tura Branch, West Garo Hills, Meghalaya-794001

30 The Meghalaya Co-Operative Apex Bank Ltd., Williamnagar Branch, East Garo Hills, Meghalaya-794111

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15. LIQUIDATED DAMAGES: The date of delivery and quality of item(s) stipulated in the letter for execution of the

work should be deemed to be essence of the contract and delivery must be completed not later than the dates specified therein. Extension will not be given except in exceptional circumstances. If the delivery is not done within the stipulated time period, a penalty of 0.5% of the contracted value per week subject to a ceiling of 5% of contract amount will be levied to UPS vendor.

16. PAYMENT TERMS: The payment will be made after successful delivery/installation of the item(s) at

respective locations on production of the following documents:- a) Bills in triplicate should be sent and the payment shall be released only after it is

ensured that the materials and quality of the materials supplied are to the entire satisfaction of the Bank. If any items is found to be defective, or not of the desired quality etc., the same shall be replaced by the vendor(s) immediately for which no extra payment shall be made.

b) No advance is payable. c) On receipt of complete materials with satisfactory test reports at site installation,

testing and commissioning and receipt of Installation Certificate from the Officer concerned in the respective locations, i.e., Branch Manager at branches, Ninety five (95) % of cost will be paid and the balance of five (5) % of cost will be treated as Security Deposit which will be released after the warranty period from the date of commissioning of the system.

d) However, where delivery has been made but installation, testing commissioning could not be carried out due to the site not ready/clear, 80 (Eighty) % of cost will be paid. Further, fifteen (15) % will be paid on completion of installation, testing and commissioning. The balance of 5 (five) % of cost will be treated as Security Deposit which will be released after the warranty period from the date of commissioning of the system.

e) Bills would be cleared only on submission of the duly endorsed Warranty Documents that fulfill all the Warranty conditions as per specification(s) and no payments shall be released unless the satisfactory test certificates are produced.

17. TERMINATION FOR INSOLVENCY: The Bank may at any time terminate the Contract by giving a written notice to the

awarding firm, without compensation to the vendor, if the vendor becomes bankrupt or otherwise insolvent as declared by the competent Court, provided that such termination will not prejudice or affect any right of action or remedy, which has accrued or will accrue thereafter to the Bank.

18. WARRANTY OF QUALITY AND QUANTITY: a) The vendor shall give warranty that the materials are as per specification(s),

conforming to the specified design and there are no defects in the process of manufacturing, packaging, transportation and delivery.

b) Warranty Card should be separate for each location, where the UPS is installed. c) UPS should carry a minimum warranty of one (1) year from the date of

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commissioning while the batteries should carry a minimum warranty of two (2) years from the date of commissioning.

19. FORCE MAJEURE: a) Should any force majeure circumstances arise, each of the contracting parties be

excused for the non-fulfillment or for the delayed fulfillment of any of its contractual obligations, if the affected party within fifteen (15) days of its occurrence informs in a written form the other party

b) Force Majeure shall mean fire, flood, natural disaster or other acts such as war, turmoil, sabotage, explosions, epidemics, quarantine restriction, strikes, lockouts, i.e., beyond the control of either party.

20. ARBITRATION: In the event of any question, dispute or difference arising between the Bank and the

vendor relating to any matter arising out of or connected with the manufacturing packaging and delivery, job assigned to the firm for execution under the contract, the same shall be referred to the sole arbitration of an officer to be nominated by the Chairman of the Bank. The decision of the arbitrator shall be final and binding on both the parties to the agreement.

Legal jurisdiction for any disputes, if arise, is subject to exclusive jurisdiction of competent courts in Shillong (Meghalaya) only.

21. GENERAL TERMS AND CONDITIONS: a) In case the vendors/successful vendor(s) are found in breach of any condition(s) at

any stage of the tender, Earnest Money/Performance Security Money, deposited shall be forfeited after giving proper opportunity through Show Cause Notice.

b) The Bank reserves the right to accept or reject any or all the tenders in part or in full, without assigning any reason thereof.

c) The Bank reserves the right to relax /amend/withdraw any of the terms and conditions contained in the Tender Document without assigning any reason thereof.

d) Vendor shall be responsible for the behaviour and conduct of his workers. No worker with doubtful integrity or having a bad record shall be engaged by the vendor

e) No advance payment will be made in any case. f) Conditional tenders shall not be considered. g) All materials shall be as per technical specification and standards mentioned in

Annexure III. h) Vendor should specially take note of all the addendum/corrigendum related to the

tender published on the website of the Bank and no separate intimation for the same will be issued by the Bank.

i) The UPS system shall conform to the Bank’s standard specifications supplied with this notice and any deviation will be suitably penalized.

j) In case of any deviation, a separate detailed deviation statement may be enclosed. If no deviation statement is enclosed, then it will be deemed that the tenderer has accepted all our terms and conditions and the rates quoted accordingly.

k) Test Certificates should be provided from Society for Applied Microwave Electronics Engineering & Research (SAMEER)/ (Electronic Regional Test laboratory (ERTL) / Electronics Test & Development Centre (ETDC)/NABL accredited Government Lab. Test

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report shall be submitted for same model complying with the technical specifications along with the tender which has to be conducted not earlier than one year prior from the date of tender opening. Test required for UPS are mentioned in Annexure- IV.

l) No payments shall be released unless the satisfactory test certificates are produced. m) If the UPS does not conform to specifications either during factory test or at site, the

Bank reserves the right to reject the same. The successful tenderer shall then have to remove the same at his cost from site and supply a new piece conforming to the specifications. In case any document is to be signed for the purpose, the same may be obtained by the vendors representative from the specified office/branch of the bank and the same will be signed and returned by the Bank after due verification.

n) If any vendor offers any components / parts / equipment of higher capacity than that specified it will be considered as equivalent and no weightage will be given.

o) Please note that if the technical bid contains the price bid or copy of the same or any indication to the quoted price, the tender will be rejected outright.

p) Failure to enclose any / all of the necessary documents and to submit the tender in the required format, etc., may disqualify the tender.

q) Bank reserves the right to ask the vendor to divert the ordered equipment for a particular site to a different location / city / site, if the situation so warrants.

r) The vendor shall provide such packing of the products as is required to prevent its damage or deterioration during transit thereof to the location given by the Bank. The packing shall be sufficient to withstand, without limitation, rough handling during transit and exposure to extreme temperature, salt and precipitation during transit and open storage. Size and weight of packing cases shall take into consideration, where appropriate, the remoteness of the Products final destination and the absence of heavy handling facilities at all transit points.

s) Delivery, installation and commissioning of the equipment shall be made by the vendor in accordance with the system approved / ordered and within the time schedule given.

t) The delivery will be deemed complete when the equipment / components/ associated / firmware are received in good working condition at the designated locations, mentioned in clause 14 of this document.

u) The installation will be deemed to be completed, when the product including all the UPS and Batteries, accessories /components, firmware / system and other associated items and services have been supplied, installed and operationalised as per the technical specifications and all the features as per the technical specifications are demonstrated and implemented as required, on the systems, to the satisfaction of the Bank. The vendor has to resolve any problem faced during installation and operationalisation.

22. STATUTORY PROVISIONS: a. Vendor shall comply with all the statutory provisions as laid down under

Laws/Acts/Rules in force from time to time. In case of any violation of such statutory

provisions applicable by the vendor, there will be no liability on the Bank.

b. Vendor should remit all statutory payments to Government authorities periodically.

In case of any failure, the Bank reserves the right to retain the Performance Security

or withhold payments, till clearance of such statutory dues.

Page 13 of 36

23. ANNEXURE-I TENDER FORM (COVER - 1)

The Meghalaya Cooperative Apex Bank Ltd. Tender form

To, The General Manager, Meghalaya Cooperative Apex Bank Ltd., M.G. Road, Shillong – 793001. Subject: Tender Form Ref: NIT No. MCAB/HO/ADMIN/UPS/2019 Dated: 24th June, 2019

Sir, In response to your advertisement no. ___________________________________________________ dated _____________ in your Bank’s website/ The Shillong Times/Nongsain Hima/Salantini Janera, I/we, would like to submit the bid as hereunder:- 1. Name of work Tender for supply Installation, testing and

commissioning of 5 KVA, 7.5 KVA and 10 KVA UPS with Single phase output at various offices and branches the Meghalaya Co-operative Apex Bank Ltd.

2. Location As mentioned in the tender document 3. Tender Fee Rs.500/- (Rupees five hundred) Banker’s

cheque/Draft No. _____ dt. ______ 4. Earnest Money Deposit Rs.10,000/ (Rupees ten thousand) only

Banker’s cheque/Draft No._____ dt. ____ 5. Last Date & Time for submission of

tender ________,2019 at 2.00 PM

6. Date & Time for Opening of tender Cover 1 - Technical Bid: ________, 2019 3.30 PM Cover 2 - Financial Bid: ________, 2019 3.30 PM

7. Name of Vendor/Agency/Firm 8. Address 9. Contact No. & email-Id 10. No. of years of Experience with

names of major works completed (Enclose copy of Work Orders and Completion Certificates)

No of year: List of major works with project cost 1. 2. 3. 4.

11. a) Goods and Services Tax Registration No. (Enclose copy of GSTIN registration) b) PAN No. (Enclose copy of PAN Card)

GSTIN No.: PAN No.:

12. Whether being blacklisted: (Enclose an affidavit for the same)

Yes/No

13. Whether capable to provide services in all the locations of the Bank’s Offices, Branches and ATMs

Yes/No

Page 14 of 36

14. Whether Non-tribal vendor? (If Yes enclose attested copy of Trading License from the respective Autonomous District Council of Meghalaya or enclose an undertaking to submit later as detailed in the advertisement)

If Yes, submitted Trading License/Undertaking? _____________________________

15. Warranty system: a. Whether giving comprehensive warranty – Yes/No

b. Period of warranty – c. Enclose specimen copy of the warranty card

- Yes/No d. Enclose specimen copy of warranty

agreement/ conditions - Yes/No e. Who signs the warranty agreement / card

Name: Designation: Contact No:

16. AMC: Whether agreeable to maintain the UPS system after the warranty period as per the rates quoted by you for the AMC amount and we will not claim any additional amount or revision of AMC amount for the next four years after the expiry of warranty period.

Yes/No

17. Battery configurations: (a) UPS rating with back-up period - (b) Battery Make - (c) Each Battery DC Voltage - (d) AH Capacity of each battery - (e) Nos of batteries - (f) Total VAH -

18. Declaration: i. All the information furnished by me/us here above is correct to the best of my/our

knowledge and belief. ii. I/We agree to comply with all the statutory provisions as laid down under various

Laws/Acts/Rules in force. iii. I/We have no objection if enquiries are made about the work listed by me/us. iv. I/We agree that the decision of the Bank will be final and binding to me/us. v. I/we have read the terms and conditions, instructions and I/we understand that if

any false information is detected at a later date the supply order shall be cancelled and forfeit the earnest money at the discretion of the bank.

Date: Signature and Seal of Vendor Place:

Page 15 of 36

24. ANNEXURE II –LETTER OF ACCEPTANCE (COVER 1) To The General Manager, Meghalaya Co-operative Apex Bank Ltd., Mahatma Gandhi Road, Shillong – 793001. Subject: Acceptance of Terms and Condition Ref: NIT No. MCAB/HO/ADMIN/UPS/2019 Dated: 24th June, 2019

I/We hereby agree to abide by and fulfill all the terms and conditions /provisions as mentioned in this tender document and so far as applicable, the amount forwarded as Earnest Money is to be absolutely forfeited to the Bank should this tender be accepted and if I/We default in executing the terms and conditions of this tender document.


Page 16 of 36

25. ANNEXURE III –TECHNICAL SPECIFICATION AND STANDARDS Ref: NIT No. MCAB/HO/ADMIN/UPS/2019 Dated: 24th June, 2019

SPECIFICATION OF UPS SYSTEM

UPS - 5 KVA (1:1)

SL NO.

Parameter Minimum Specifications Compliance (Yes/No)

1 Capacity 5 KVA, 4.5KW (1Øinput/ 1Ø output) 2 Topology True Online Double Conversion UPS Standalone UPS

3 Technology Microprocessor based, PWM with IGBT based rectifier and inverter, Phase neutral reversal protection

INPUT

4 Input Facility 1Ø, 2-wire & Ground, (Phase & Neutral + Ground)

5 Input Voltage Range 165 ~ 270 VAC (On 100% Load) , 120 V ~ 285 VAC (on 50% load)

6 Input Frequency Range 45 ~ 55Hz, Autosensing

7 Input Power Factor ≥0.99

OUTPUT

8 Power Factor 0.9 to lag

9 Nominal Output Voltage

220/230VAC

10 Voltage regulation ± 1% static, ± 5% for Dynamic Load

11 Nominal Frequency 50Hz

12 Waveform Sine wave

13 Crest factor 3:01

14 Total harmonic distortion (THDv)

< 3% (linear load); <5% (nonlinear load)

15 Output Short Circuit Protection

Electronic, trip

16 Transfer time Mains mode to battery mode: 0 ms; Inverter mode to bypass mode: <5 ms

17 Maintenance/Manual Bypass

Automatic & Manual

18 Efficiency Overall (Ac to AC) : > 90%, Inverter > 93%

19 Inverter overload capability

upto 100% infinite

>100% ~ 110%: for 10 mins;

>110% ~ 130%: for 1 minute;

> 130%: upto 3 seconds

20 Indications through Display Panel (LCD/LED)

Input Voltage/frequency, Output Voltage, Output frequency, Battery Voltage & Load Percentage. Input Mains on, System Overload, Mains Fail, Inverter Trip, Load on Battery, Load on Bypass.

21 Alarms Battery Low, UPS Trip, Inverter Overload

22 Special Protection Device

Page 17 of 36

23 Isolation Transformer Inbuilt Isolation transformer shall be provided for full Isolation from Mains at Output of Inverter

24 Surge Protection device Type 2 , Single Phase Two pole , AC - SPD Suitable for TNS System (1Ph+N) ,

Un - 230 VAC

Uc - 320V

Imax - 40kA

In - 20kA

Up - <= 1.5kV

1. Should have Reversible installation facility : reversable chassis to allow cable entry from above or below

2. Should have clear display of protection end of life of cartridge.

3. Two types of terminal: for rigid or flexible cable and for fork type comb busbar.

4. Should have thermal disconnection system. 5. Should have Cartridge security System: vibration proof

insertion 'click' effect.

6. Should have individual Mechanical cartridge Coding for safety system to avoid possible cartridge replacement error.

25 BATTERY BACK UP & BATTERY BANK CHARGER

8 Hours (36000VAH)

26 Batteries Configuration 12V-75Ah 40 Numbers 27 DC BUS voltage 240VDC

28 Batteries Weight 23Kg (Tolerance level ±5%)

29 Batteries Type Sealed Maintenance Free

30 Battery Make Exide/Quanta

31 Number of Battery Banks

Two parallel in Battery Bank will be allowed

32 Minimum Charger Rating

The Charger should be able to deliver charging current (minimum) equivalent to 10% of Battery AH rating offered.

33 Battery re-charge time (After complete discharge) to 90% capacity

8-10 Hours

34 Battery Housing Should be compact and space saving MS Steel Open Racks complete with interconnectors

35 Batteries Replacement Support

Within 48 Hours from call logged

36 Batteries Certification JISC , ISO9001, ISO14001 , CPRI Certificate for quoted Batteries

37 Interfaces Should support DOS/UNIX/WINDOWS OS, RS 232 Connector should be available

38 Cold Start should be provided 39 Self-Diagnosis UPS should be capable to carry out self-test of

Rectifier/Charger & Inverter Module during start up

PHYSICAL

Page 18 of 36

40 Operating Temperature 0-40 degree C 41 Operating Altitude 1000 m.a.s.l 42 Type of Cooling Forced Air 43 Noise Level <60 dBA at 1 meter distance

44 Remote Monitoring (SNMP)

UPS Network Management Card with suitable software with auto shutdown facility compatible in Linux /Windows Server OS 2003/2008/2012, Windows 7/ Windows 8.1 to monitor all parameters of UPS like Output voltage, Battery Voltages, UPS load , Mains frequency, Dynamic Battery Backup time, UPS Temp, etc..

CERTIFICATIONS

45 ISO Certification ISO 9001, ISO 14001:2015, ISO/OHSAS 18001:2007, ROHS

46 CE Certification (Safety)

IEC/EN 62040-1-1, IEC/EN 50091-1, IEC/EN 60950 (Safety), IEC/EN 50091-2, IEC/EN 62040-2 (EMC Emissions), IEC/EN 62040-3(Performance & Design), IEC/EN 61000 4 (EMC Immunity), & IEC/EN 60146 (Design & Manufacture)

47 Test Certificates Test Certificates should be Provided from SAMEER/ERTL/ETDC/NABL accredited Govt. Lab, (Test report shall be submitted for same model complying the technical specification along with the tender which has to be conducted one year prior from the date of tender opening )

SUPPORT

48 Web/Window base Support

It is mandatory to provide online centralized call tracking system Like OVSD (Open view Service Desk) for monitoring of logged calls viewing through web / windows based access for at least 2 Bank Officials

Page 19 of 36

UPS - 7.5 KVA (1:1)

SL NO.


1 Capacity 7.5 KVA, 6.75KW (1Øinput/ 1Ø output) 2 Topology True Online Double Conversion UPS Standalone UPS 3 Technology Microprocessor based, PWM with IGBT based rectifier and

inverter, Phase neutral reversal protection

INPUT

4 Input Facility 1Ø, 2-wire & Ground, (Phase & Neutral + Ground) 5 Input Voltage Range 165 ~ 270 VAC (On 100% Load) , 120 V ~ 285 VAC (on

50% load)

6 Input Frequency Range 45 ~ 55Hz, Autosensing 7 Input Power Factor ≥0.99 OUTPUT


9 Nominal Output Voltage 220/230VAC 10 Voltage regulation ± 1% static, ± 5% for Dynamic Load 11 Nominal Frequency 50Hz 12 Waveform Sine wave 13 Crest factor 3:01 14 Total harmonic

distortion (THDv) < 3% (linear load); <5% (nonlinear load)


Electronic, trip



Automatic & Manual

18 Efficiency Overall (Ac to AC) : > 90%, Inverter > 93% 19 Inverter overload

capability upto 100% infinite

>100% ~ 110%: for 10 mins; >110% ~ 130%: for 1 minute; > 130%: upto 3 seconds



21 Alarms Battery Low, UPS Trip, Inverter Overload 22 Special Protection

Device


24 Surge Protection device Type 2 , Single Phase Two pole , AC - SPD Suitable for TNS System (1Ph+N) , Un - 230 VAC

Uc - 320V

Imax - 40kA

In - 20kA

Page 20 of 36

Up - <= 1.5kV 1. Should have Reversible installation facility : reversable

chassis to allow cable entry from above or below







8 Hours (48000 VAH)

26 Batteries Configuration 12V-100Ah 40 Numbers

27 DC BUS voltage 240 VDC 28 Batteries Weight 32.5Kg (Tolerance level ±5%) 29 Batteries Type Sealed Maintenance Free 30 Battery Make Exide/Quanta 31 Number of Battery

Banks Two parallel in Battery Bank will be allowed




8-10 Hours






38 Cold Start should be provided 39 Self Diagnosis UPS should be capable to carry out self test of


PHYSICAL

40 Operating Temperature 0-40 degree C 41 Operating Altitude 1000 m.a.s.l 42 Type of Cooling Forced Air 43 Noise Level <60 dBA at 1 meter distance 44 Remote Monitoring

(SNMP) UPS Network Management Card with suitable software with auto shutdown facility compatible in Linux /Windows Server OS 2003/2008/2012, Windows 7/ Windows 8.1 to monitor all parameters of UPS like Output voltage, Battery Voltages, UPS load , Mains frequency, Dynamic Battery Backup time, UPS Temp, etc..

Page 21 of 36

CERTIFICATIONS 45 ISO Certification ISO 9001, ISO 14001:2015, ISO/OHSAS 18001:2007,

ROHS

46 CE Certification (Safety) IEC/EN 62040-1-1, IEC/EN 50091-1, IEC/EN 60950 (Safety), IEC/EN 50091-2, IEC/EN 62040-2 (EMC Emissions), IEC/EN 62040-3(Performance & Design), IEC/EN 61000 4 (EMC Immunity), & IEC/EN 60146 (Design & Manufacture)

47 Test Certificates Test Certificates should be Provided from SAMEER/ERTL/ETDC/NABL accredited Govt. Lab, (Test report shall be submitted for same model complying the technical specification along with the tender which has to be conducted one year prior from the date of tender opening )

SUPPORT



Page 22 of 36

UPS - 10 KVA (1:1)

SL NO.


1 Capacity 10 KVA, 9 KW (1Øinput/ 1Ø output) 2 Topology True Online Double Conversion UPS Standalone UPS 3 Technology Microprocessor based, PWM with IGBT based rectifier and

inverter, Phase neutral reversal protection

INPUT


50% load)






Electronic, trip



Automatic & Manual







Device


24 Surge Protection device Type 2 , Single Phase Two pole , AC - SPD Suitable for TNS System (1Ph+N) , Un - 230 VAC

Uc - 320V

Imax - 40kA

In - 20kA

Up - <= 1.5kV

Page 23 of 36

1. Should have Reversible installation facility : reversable chassis to allow cable entry from above or below







6 Hours (48000 VAH)


27 DC BUS voltage 240 VDC 28 Batteries Weight 32.5Kg (Tolerance level ±5%) 29 Batteries Type Sealed Maintenance Free 30 Battery Make Exide/Quanta 31 Number of Battery

Banks Two parallel in Battery Bank will be allowed




8-10 Hours






38 Cold Start should be provided 39 Self-Diagnosis UPS should be capable to carry out self-test of


PHYSICAL

40 Operating Temperature 0-40 degree C 41 Operating Altitude 1000 m.a.s.l 42 Type of Cooling Forced Air 43 Noise Level <60 dBA at 1 meter distance 44 Remote Monitoring

(SNMP) UPS Network Management Card with suitable software with auto shutdown facility compatible in Linux /Windows Server OS 2003/2008/2012, Windows 7/ Windows 8.1 to monitor all parameters of UPS like Output voltage, Battery Voltages, UPS load , Mains frequency, Dynamic Battery Backup time, UPS Temp, etc.

CERTIFICATIONS

Page 24 of 36

45 ISO Certification ISO 9001, ISO 14001:2015, ISO/OHSAS 18001:2007, ROHS

46 CE Certification (Safety) IEC/EN 62040-1-1, IEC/EN 50091-1, IEC/EN 60950 (Safety), IEC/EN 50091-2, IEC/EN 62040-2 (EMC Emissions), IEC/EN 62040-3(Performance & Design), IEC/EN 61000 4 (EMC Immunity), & IEC/EN 60146 (Design & Manufacture)

47 Test Certificates Test Certificates should be Provided from SAMEER/ERTL/ETDC/NABL accredited Govt. Lab, (Test report shall be submitted for same model complying with the technical specification along with the tender which has to be conducted one year prior from the date of tender opening )

SUPPORT



Page 25 of 36

Testing

a) A list of tests parameters prescribed are enclosed in Annexure-IV. b) If the UPS does not conform to specifications either during factory test or

at site, the Bank reserves the right to reject the same. The successful vendor shall then have to remove the same at his cost from site and supply a new piece conforming to the specifications.

c) The Bank reserves the right to randomly decide to carry out testing of a few UPS systems at site after installation at the cost of UPS vendor, who will be required to arrange for all the requisite variacs, meters, loads, etc. and carry out the tests through vendor’s personnel in the presence of Bank’s Officials.

The bills would be cleared only on submission of the duly endorsed

Warranty Documents that fulfill all the above conditions.

Page 26 of 36

26. ANNEXURE-IV TEST PARAMETERS – (COVER-1)

UPS - 5 KVA (1:1) SL NO. Parameter Minimum Specifications TEST RESULT 1 Capacity 5 KVA, 4.5KW (1Øinput/ 1Ø output)

2 Topology True Online Double Conversion UPS Standalone UPS

3 Technology

Microprocessor based, PWM with IGBT based rectifier and inverter, Phase neutral reversal protection

INPUT

4 Input Facility 1Ø, 2-wire & Ground, (Phase & Neutral + Ground)


6 Input Frequency Range 45 ~ 55Hz, Autosensing

7 Input Power Factor ≥0.99

OUTPUT


9 Nominal Output Voltage 220/230VAC

10 Voltage regulation ± 1% static, ± 5% for Dynamic Load

11 Nominal Frequency 50Hz

12 Waveform Sine wave

13 Crest factor 3:01

14 Total harmonic distortion (THDv) < 3% (linear load); <5% (nonlinear load)

15 Output Short Circuit Protection Electronic, trip


17 Maintenance/Manual Bypass Automatic & Manual


19 Inverter overload capability upto 100% infinite

>100% ~ 110%: for 10 mins;

>110% ~ 130%: for 1 minute;

> 130%: upto 3 seconds



21 Alarms Battery Low, UPS Trip, Inverter Overload 22 Special Protection Device


Page 27 of 36



26 DC BUS voltage 240VDC


28 Remote Monitoring (SNMP) UPS Network Management Card with suitable software with auto shutdown facility compatible in Linux /Windows Server OS 2003/2008/2012, Windows 7/ Windows 8.1 to monitor all parameters of UPS like Output voltage, Battery Voltages, UPS load , Mains frequency, Dynamic Battery Backup time, UPS Temp, etc..

Page 28 of 36

UPS - 7.5 KVA (1:1) SL NO. Parameter Minimum Specifications TEST RESULT

1 Capacity 7.5 KVA, 6.75KW (1Øinput/ 1Ø output) 2 Topology True Online Double Conversion UPS Standalone UPS

3 Technology

Microprocessor based, PWM with IGBT based rectifier and inverter, Phase neutral reversal protection

INPUT 4 Input Facility 1Ø, 2-wire & Ground, (Phase & Neutral + Ground)


6 Input Frequency Range 45 ~ 55Hz, Autosensing 7 Input Power Factor ≥0.99

OUTPUT

8 Power Factor 0.9 to lag 9 Nominal Output Voltage 220/230VAC

10 Voltage regulation ± 1% static, ± 5% for Dynamic Load 11 Nominal Frequency 50Hz 12 Waveform Sine wave 13 Crest factor 3:01

14 Total harmonic distortion (THDv) < 3% (linear load); <5% (nonlinear load)

15 Output Short Circuit Protection Electronic, trip


17 Maintenance/Manual Bypass Automatic & Manual


19 Inverter overload capability upto 100% infinite




21 Alarms Battery Low, UPS Trip, Inverter Overload

22 Special Protection Device


24 BATTERY BACK UP & BATTERY BANK CHARGER 8 Hours (48000 VAH)

25 Batteries Configuration 12V-100Ah 40 Numbers 26 DC BUS voltage 240 VDC


Page 29 of 36

28 Remote Monitoring (SNMP) UPS Network Management Card with suitable software with auto shutdown facility compatible in Linux /Windows Server OS 2003/2008/2012, Windows 7/ Windows 8.1 to monitor all parameters of UPS like Output voltage, Battery Voltages, UPS load , Mains frequency, Dynamic Battery Backup time, UPS Temp, etc.


Page 30 of 36

UPS - 10 KVA (1:1)

SL NO.

Parameter Minimum Specifications TEST RESULT

1 Capacity 10 KVA, 9 KW (1Øinput/ 1Ø output) 2 Topology True Online Double Conversion UPS Standalone UPS 3 Technology Microprocessor based, PWM with IGBT based rectifier

and inverter, Phase neutral reversal protection

INPUT


50% load)






Electronic, trip



Automatic & Manual







Device



6 Hours (48000 VAH)


26 DC BUS voltage 240 VDC

Page 31 of 36


28 Remote Monitoring (SNMP)

UPS Network Management Card with suitable software with auto shutdown facility compatible in Linux /Windows Server OS 2003/2008/2012, Windows 7/ Windows 8.1 to monitor all parameters of UPS like Output voltage, Battery Voltages, UPS load , Mains frequency, Dynamic Battery Backup time, UPS Temp, etc.


Page 32 of 36

27. ANNEXURE V (i) –FINANCIAL BID (COVER 2) To,

The General Manager, Meghalaya Cooperative Apex Bank Ltd., M.G. Road, Shillong – 793001.

Subject: Financial Bid Ref: NIT No. MCAB/HO/ADMIN/UPS/2019 Dated: 24th June, 2019

Sir, I/We agree to supply the following items as per the Bank’s specifications mentioned in the Tender Document referred above and as per the rate quoted below:-

Sl.No. Item Description Rate in figure

(Rs.) Rate in words (Rupees)

1. 5 KVA UPS as per specification (Rate per unit)

2. Batteries 12V-75Ah 40 Numbers, each set for backup of 8 Hour’s with Rack, Interconnecting Cables and DC Cable

3. Comprehensive AMC for four (4) years (Rate per year per unit) a. 1st year after warranty

b. 2nd year after warranty

c. 3rd year after warranty

d. 4th year after warranty

AMC Total (a)+(b)+(c)+(d)

Total (1) + (2)

PLEASE NOTE RATES SHALL INCLUDE ALL CHARGES (APPLICABLE TAXES, TRANSPORTATION AND INSTALLATION CHARGES.


Page 33 of 36

28. ANNEXURE V (ii) –FINANCIAL BID (COVER 2) To,




Sl. No. Item Description Rate in figure


4. 7.5 KVA UPS as per specification (Rate per unit)

5. Batteries 12V-100Ah 40 numbers, each set for backup of 8 Hour’s with Rack, Interconnecting Cables and DC Cable

6. Comprehensive AMC for three (3) years (Rate per year per unit) a. 1st year after warranty





Total (1) + (2)



Page 34 of 36

29. ANNEXURE V (iii) –FINANCIAL BID (COVER 2) To,




Sl. No. Item Description Rate in figure


7. 10 KVA UPS as per specification (Rate per unit)

8. Batteries 12V-100Ah 40 numbers, each set for backup of 6 Hour’s with Rack, Interconnecting Cables and DC Cable

9. Comprehensive AMC for three (3) years (Rate per year per unit) a. 1st year after warranty





Total (1) + (2)



Page 35 of 36

30. ANNEXURE VI – Turnover Certificate

(TO BE ISSUED BY PRACTISING CHARTERED ACCOUNTANT

ON THE LETTER HEAD)

Date:

To The Managing Director, The Meghalaya Cooperative Apex Bank Limited, M G Road, Shillong - 793001

Dear Sir,

Sub: Turnover Certificate for participation in Tenders issued by MCAB

This is to certify that M/s __________________________________ (Bidder’s name address) are in the

business of Uninterrupted Power Supply (UPS) systems for ______ completed years (considered

upto 31st March, 2019). Their Turnover in each Financial Year during the preceding three years

are as given below:

Y e a r Turnover (In Rupees in figures and words)

This is further certified that the above Turnover is in line with the Turnover declared by the

Agency in their Income Tax Returns filed under PAN No: ____________ (O R) In case of non-filing of

Returns under I.T. Act, the above Turnover is in line with Goods and Services Tax Returns

submitted by the Agency under GST Registration Number which are verified by us.

Place:

Date:

Page 36 of 36

31. ANNEXURE VII – Affidavit

AFFIDAVIT

I, Shri…………………………., aged…………years, working as Proprietor/Managing Partner/ Director/Secretary of Society of M/s……………………………………………….having its registered office at…………………………………………………..…………. do hereby solemnly affirm and declare on oath as under:

1. That I am competent to swear this affidavit being proprietor/Managing partners/ Directors/Secretary of Society of M/s………………………………..

2. That my firm/Society M/s…………………………………..is a proprietorship/partnership firm/company/Cooperative Society is participating in tender for supply, installation, testing and commissioning work at various branches/offices of the Meghalaya Cooperative Apex bank Ltd.

3. That I hereby confirm and declare that as on the date of submission of this tender, my /our firm/company / cooperative society M/s………………………….. and my/ our firm/ group/ company/ sister concerns / associate companies have/ has not been a defaulter with nor blacklisted by any government, government organisation, semi-government entity, bank, insurance company, Public Sector Organisation, etc., operating in India in the last three years.

4. That there is no change in the name and style, constitution and status of the firm, after pre-qualification.

5. That I further undertake that in case any of the facts contained above and in our application is found other-wise or incorrect or false at any stage, my/our firm/ company/ group/sister concerns/ associate companies may stand debarred from the present and future tenders of the Meghalaya Cooperative Apex Bank Ltd.

(Signature of the Proprietor/ Managing Partner/Director/Secretary of Society with Seal) DEPONENT

Verified at ……………... on……………………………………………………… that the contents of paras 1 to 5 of this affidavit are true and correct to best of my knowledge and no part of this is false and nothing material has been concealed or falsely stated therein.

(Signature of the Proprietor/ Managing Partner/Director/Secretary of Society with Seal) DEPONENT