The Magic of Scouting Around the Worldstorage.michiganscouting.org/event/docs/3537/final_sor_manual_20… · Scout-O-Rama held in Monroe County, and the 54th occasion at the Monroe

The Magic of Scouting Around the World

May 11th, 2013

- 2 - Southern Shores, FSC 2013 Scout-O-Rama Manual

Table of Contents 2013 Scout-O-Rama Committee 3

Registration 3

Schedule of Events 4-5

Unit-Level Competitions: Scoring & Award Information 6

Individual Competitions and Separate Contests 7

Dutch-oven Cooking Contest 7

Troop/Crew/Post/Ship Information Section 8

Rules and Regulations 9

Campsite Appearance Judging Sheet 10

Themed Display Judging Sheet 11

Gateway Judging Sheet 12

Cub Scout Information Section 13

Rules and Regulations 13

Tiger Cub Raingutter Regatta 14

Webelos Overnighter 15

Council Pinewood Derby Car and Best of Show

Registration Worksheet 16

Council Pinewood Derby Race Governing Rules 17

Council Derby Car Best of Show Contest Rules 18

Themed Pack Display Booth Judging Sheet 19


Welcome to the Inaugural Southern Shores Field Service Council Scout-O-Rama! This will be the 82nd

Scout-O-Rama held in Monroe County, and the 54th occasion at the Monroe County Fairgrounds location. Our

Scout-O-Rama is a unique event in the Scouting world. It is part Camporee, but mostly Scout Show. The

purpose of this event is for Units to promote the Scouting Program by putting their Scouting skills to the test.

Scouts design and build the best gateway they can, create and present the best themed display they can dream

up, and have a chance to learn more about what Scouting has to offer. Scout-O-Rama is an opportunity for

current Scouts and Scouters to show the public what Scouting is all about and to invite others to join. Scout-O-

Rama is an occasion for each of us share the Scouting spirit with other Scouts and Scouters from around the

Field Service Council.

Whether this is your first time attending the Scout-O-Rama or you have participated in so many that

you have lost count, this is going to be an event full of fun and opportunities for Scouts and Scouters alike.

Because this will be the first Scout-O-Rama open to the entire Field Service Council, many changes have been

made to the format of Scout-O-Rama; countless hours of hard work have been put into the 2013 experience to

ensure that ours remains the “Largest and Greatest Scout Show in Michigan.” The Scout-O-Rama Committee

believes this manual will be an excellent tool to prepare your Unit for a fun and meaningful experience at this

momentous event. See you at the show!!!

Sincerely, Your 2013 Scout-O-Rama Committee

Scout-O-Rama Chairman – Rob Gessner Venturer/Explorer/Sea Scout Chair – Lowell Conner Boy Scout Chair – Louis Butler Order of Arrow Activities – Larry Kowalski Cub Scout Chair – TBA Pinewood Derby Chairman – Tony Carter Rain Gutter Regatta Chairman – Shannon Weimer Trade-O-Ree – Louise Malvitz Shooting Sports Chairman – Jerry Milliken Registration – Carolyn Shipp & Bill Seigel

Judging Chairman – Steven Nemeth Programs and Ceremonies – Kirk Shade Multimedia Coordinator – Aaron Collins Publicity – Joe Schall First Aid – Dave Durst & Jim Mikesina Security – Explorer Post 547 Scouts’ Own Service Coordinator – Lisa Gessner Webelos Overnighter – Ann Durst & Ed Stehulak Maintenance Supervisor – Leo Malvitz Food Services – Holy Ghost Lutheran Church

Registration

Registrations are taken on a Unit basis. Pack, Troop, Crew, Post, and Ship participants may register their Units

online at http://www.michiganscouting.org/SouthernShores/Calendar/ by selecting the Scout-O-Rama event

from the May 2013 calendar. Be sure to select the correct “event,” i.e. Troop/Crew/Post/Ship Participant (Fri-

Sun) or Pack Participant (Fri-Sat), or Visitor (Saturday ONLY). Units are asked to pay 50% of their fees at the

time of registration. Each Troop/Crew/Post/Ship that is registered to participate in the event is expected to

build a gateway as well as create and staff a themed display in its campsite during specified hours. Each Pack

that is registered to participate is expected to create and staff a themed display booth in the Glenn Stock

Arena during specified hours. Please be prepared to present a complete and accurate Unit roster and any

outstanding fees upon check-in. Units who are visiting for Saturday only are not expected to provide a staffed

display, and are therefore not eligible for certain activities (ex: the Gateway Competition, Themed Display

Competition, etc.)

http://www.michiganscouting.org/SouthernShores/Calendar/


Schedule of Events* Friday, May 10th, 2013

Saturday, May 11th, 2013

7:00 AM – 8:50 AM Troops, Crews, Posts, Ships - Please complete ALL site preparations before the

Opening Parade.

Webelos Overnighter breakfast and recognitions.

7:30 AM-9:30 AM Pinewood Derby Registration - Glenn Stock Arena

"Best of Show" Registration – Glenn Stock Arena

9:00 AM Opening Parade Assembly for ALL UNITS – MB&T Expo Center

Opening Ceremony - Glenn Stock Arena - following parade

10:00 AM-12:00 PM Southern Shores, FSC Cub Scout Pinewood Derby – Glenn Stock Arena

10:00 AM-2:00 PM Touch-A-Truck – Midway - Glenn Stock Loop

10:00 AM-2:30 PM Troop, Crew, Post, Ship Displays Staffed and Open to the Public

10:00 AM-3:30 PM Troop, Crew, Post Ship Geocaching – throughout the grounds

10:00 AM - 4:30 PM

Show Open to the Public!

Scouting Information Pavilion – Large Rest Area on Dundee Avenue

Detroit Toyota Scout Shop – Registration Trailer/Headquarters

Pedro the Boys’ Life Burro and Branding Station

Shooting Sports – Midway Area

American Indian Arts and Crafts Display – Small Rest Area on Dundee Avenue

Nature Display

Model Train Display – South Exhibit Building

RC Plane Display – Glenn Stock Arena

National Park Display

Trade-O-Ree – South Exhibit Building

Coleman, Cabela’s, and Moosejaw Outfitters

Foodservice Available – Fairgrounds Avenue and at Glenn Stock Arena

First Aid – First Aid Building

12:00 PM Tiger Cub Raingutter Regatta Boat Building – Glenn Stock Arena

3:00 PM- 10:00 PM Booth, Campsite, Display, and Gateway Setup

4pm Webelos Overnighter – check in at the Webelos campsite near Glenn Stock

Unit Check-in and Registration begins at 4pm at the Registration Trailer/HQ

6:00 PM – 11:00 PM Trade-O-Ree Open from 6:00 PM to 11:00PM – South Exhibit Building

8:00 PM Please move ALL vehicles from the grounds to the East Parking Lot off of M-50.

9:00 PM – 9:30 PM Unit Youth Leaders’ Meeting (SPLs, Presidents, Boatswains) – TBD

10:00 PM Glenn Stock Arena Closes – All Cub Booths must be complete by this time!

11:00 PM Cracker Barrel - Adult Fellowship – TBD

(Leaders, please make sure two adults remain at your campsite during this time.)

12:00 PM Lights Out! - All Scouts must be in campsites for remainder of the evening.


1:00 PM Tiger Cub Raingutter Regatta Race – Glenn Stock Arena

1:00 PM – 4:00 PM Cub Scout Booth Displays Staffed and Open to the Public

2:00 PM Chaplain’s Aide Meeting – Pavilion next to Glenn Stock Arena

2:30 PM – 4:00 PM Dutch Oven Contest Judging – Registration Trailer/Headquarters

Brotherhood Workshop (Order of the Arrow) followed by Brotherhood Ceremony – Locations TBA

4:00 PM Cub Scout Pack Closing Program – Glenn Stock Arena

4:30 PM – 6:30 PM

Themed Campsite & Booth Display clean up - Place all trash in thirty yard dumpster near Glenn Stock Arena.

PACKS MAY NOT LEAVE UNTIL AN EVENT STAFFER INSPECTS THEIR BOOTH AREA AND CHECKS THEM OUT. Please return the event evaluation form at this time.

Troops/Crews/Posts/Ships: Please keep gateways up until 5PM

7:00 PM – 7:30 PM Scouts’ Own Service (non-denominational) for ALL UNITS--Glenn Stock Arena

7:30 PM – 8:30 PM Troop/Crew/Post/Ship Closing Program - Glenn Stock Arena

8:30 PM Camp-wide Outdoor Movie

9:00 PM – 9:30 PM Order of the Arrow Chapter Meeting & Cracker Barrel – South Exhibit Building

10:00 PM Order of the Arrow Call Out Line Up - Registration Trailer

11:00 PM Adult Cracker Barrel – South Exhibit Building

(Leaders, make a sure two adults remain at your campsite during this time.)

11:30 PM Lights Out! - All Scouts must be in camp for remainder of the evening.

Sunday, May 12th 2013

7:00 AM - 11:00 AM

Rise and shine, break camp

Place all trash in thirty yard dumpster just east of the Glenn Stock Arena.

TROOPS/CREWS/POSTS/SHIPS MAY NOT LEAVE UNTIL AN EVENT STAFFER INSPECTS THEIR CAMPSITE AREA AND CHECKS THEM OUT.

Please return the event evaluation form at this time.

*The Scout-O-Rama schedule is completely tentative. There is a 99.9% chance that this schedule will change

throughout the course of the event due to conditions beyond our control.

This is our best estimate at the time of publication.

Please listen closely to announcements as the Scout-O-Rama committee provides them for you in a timely

manner.


Unit Level Competitions: Scoring and Award Information

Points earned for activities completed before and during the Scout-O-Rama event weekend will be combined to determine one composite score for each Unit. Composite scores will be used to determine each Unit’s award level.

Within the Scout-O-Rama event there will be three Unit-level divisions of competition:

Packs

Troops

Crews/Posts/Ships

Within each division there will be three award levels:

Gold (5 highest scoring Units in the division)

Silver (5 next-highest scoring Units in the division)

Bronze (remaining points-earning Units in the division)

Ways to earn points before the event:

Sign your Unit up to pre-plan and then provide services to the Scout-O-Rama Event (provide a skit, a song, some run-ons, a flag ceremony, or an A/V presentation, etc. for either the Opening or Closing.)

Conduct a service project and record the service hours on the Journey to Excellence Website

https://servicehours.scouting.org/UI/Security/Login.aspx (the old Good Turn For America Website)

Conduct a Scouting for Food/Personal Hygiene Item Collection and record the service hours on the Journey to Excellence Website https://servicehours.scouting.org/UI/Security/Login.aspx (the old Good Turn For America Website)

{For more information on the Journey to Excellence Recognition Program, visit: http://www.scouting.org/scoutsource/Awards/JourneyToExcellence.aspx}

Ways to earn points during the event:

Packs: Set up and operate a themed display booth (see Pack Booth Judging Sheet on page 19)

Troops/Crews/Posts/Ships: 1. Set up and reside in your Unit’s campsite according to BSA standards and guidelines

(see T/C/P/S Campsite Appearance Judging Sheet, page 10) 2. Set up and operate a themed display (see T/C/P/S Themed Display Judging Sheet, page 11)

All Units (youth or adults, as appropriate) may earn additional points for their Unit by: 1. Working a shift at the Branding Station 2. Working a shift at Headquarters 3. Serving as a Chaplain’s Aid for the Scouts’ Own Service 4. Serving as a Bugler for the event 5. Helping with the Webelos Overnighter 6. Helping with the Tiger Cub Raingutter Regatta

A list of the many service and assistance opportunities to earn additional points for

your Unit will be available for viewing in the Resources Tab of the event

registration at the Michigan Crossroads Council Website.

https://servicehours.scouting.org/UI/Security/Login.aspx

https://servicehours.scouting.org/UI/Security/Login.aspx

http://www.scouting.org/scoutsource/Awards/JourneyToExcellence.aspx


Individual Competitions and Separate Contests at Scout-O-Rama

Field Service Council Raingutter Regatta (Open to all currently registered Tiger Cubs)

Top 3 Finishers of the Race receive trophies

Race Participants receive recognition Field Service Council Pinewood Derby (Open to Pre-qualified Cub Scouts and Webelos ONLY)

Top 3 Finishers of the Race receive trophies

Race Participants receive recognition

Best of Show Winner receives a trophy (determined by vote of Registered Scout Leaders at the Best of Show Display at the Glenn Stock Arena)

Best of Show Participants receive recognition Dutch Oven Cooking Contest (Boy/Venturer/Explorer/Sea Scouts and Scouters)

Best Youth Dessert

Best Youth Entrée

Best Adult Dish

Best International Dish Gateway Competition

Best Troop Gateway – small award (see Best Gateway Contest Judging Sheet, page? )

Best Crew/Post/Ship Gateway – small award (see Best Gateway Contest Judging Sheet, page? )

Best Overall Gateway – Large Traveling Trophy

Scout-O-Rama Dutch Oven Cooking Contest

Our Annual Dutch Oven Cooking Contest is open to both Scouts (Youth) and Scouters (Adult Leaders), with multiple divisions from which to choose.

Annual Contest:

Each Patrol in your Troop/Crew/Post/Ship may submit only one entry. Youth category choices are: 1. Best Youth Dessert 2. Best Youth Entrée

The Adult Scouters’ Division: make your best dish—it’s “Winner Take All!”

SPECIAL DIVISION for 2013: Best International Dish, open to both Youth and Adults—it’s “Winner Take All!”

Be as creative as possible—there are no restrictions on ingredients, it just has to be cooked in a Dutch Oven. Judging for the contest takes place at the Registration Trailer from 2:30 PM – 4:00 PM on May 11th, 2013. Contestants are reminded to abide by all fire safety rules as listed in this manual when preparing your entry.

One winner will be declared in each of the three annual categories (Youth Dessert, Youth Entrée, and Adult Dish). Each winning Patrol/individual shall take possession of one of the Scout-O-Rama Dutch Oven Cooking Contest Traveling Trophies. You may display the trophy and brag about your cooking prowess for a whole year. Winners are asked to add to the trophy a small metal plate engraved with their Patrol Name (or in the case of the Adults, the individual’s name), Unit number, and the year they won. When you return the Traveling Trophy the next year, we will present the winning Patrol/individual with a miniature award to keep.

The winner of the Best International Dish category will be presented a small award.


Troop/Crew/Post/Ship Rules and Regulations

1. No alcoholic beverages of any kind are permitted anywhere on the fairgrounds for this event.

2. Any use of illegal drugs, fireworks, or firearms is not permitted.

We ask that you do not use any firearms or ammunition in any of your Unit displays.

3. Units may not begin assembly of any themed display, gateway, or campsite materials (i.e. kitchen,

dining flies, tents, or other Unit equipment) on Monroe County Fairgrounds until 3:00 pm Friday, May

10th, 2013. Unit trailers, equipment, and supplies may be dropped off Thursday May 9th, from 6-9pm,

but no work (i.e. erection of gateway, lashings, building, etc.) can be done prior to the time and date

stated above. Please plan the design and complexity of your Unit’s campsite layout, display activities,

and gateway structure(s) accordingly.

4. All Unit vehicles must be removed from the fairgrounds by 8:00pm Friday. Unit trailers are allowed in

the campsite, if you have room. If a vehicle is still in your campsite after 8pm Friday, for every minute

your vehicle is still in your campsite, 1 point will be deducted from your gateway, display, and campsite

judging scorecards. No camping trailers except for staff please.

No vehicles will be permitted to enter the event grounds on Saturday.

5. Anyone engaging in the use of profanity, fighting, vandalism, or causing a disturbance unbecoming of

Scouting will be asked to leave. Please use good moral judgment and the Scout Oath and Law as your

guidelines for acceptable behavior over the course of the weekend.

6. Misuse of any cell phone, or other electronic device, will result in immediate dismissal from the event;

additional consequences may be incurred as a result of the choice to engage in device misuse.

7. Any areas not rented for the event are off limits and we ask you to please stay out of those areas.

8. Please explain to all youth and adults in your Unit that they are to enter and exit only through the

gateway of any Unit site they visit. They are not to cross under campsite perimeter ropes or take

shortcuts through a Unit’s campsite. Our campsites are our homes for the weekend, so be

respectful. If you want to enter a campsite other than during show hours (10am-4:30pm), stand at the

gateway and shout, "Permission to enter.” If the response is, "Permission granted,” then

enter. Otherwise, do not enter. When you leave a site, ask for permission to do so. Show some

respect and courtesy and you'll probably receive the same in return.

9. Frisbees, footballs, soccer balls, softballs, baseballs, or any other throwing things or projectile-type toys

are forbidden. They do not mix well with gas lanterns, cooking food, or unsuspecting human body

parts. Don't bring in-line skates, bicycles, or other riding things or toys. We ask that any electronic

gaming devices be left at home. This is a Scouting weekend and we believe there are enough other

things to do. If any Unit member cannot survive the weekend without these things then it would be in

the best interest of all if they would stay home.

10. Any questions regarding these rules, or issues that arise during the event, may be directed to either

Boy Scout Event Chair, Louis Butler or the Venture/Explorer/Sea Scout Event Chair, Lowell Conner.


Boy/Venturing/Exploring/Sea Scouts: Please...

Abide by the Scout Oath and Law/Venturing Oath/Exploring Motto/Sea Promise throughout the

weekend.

Do not dig any holes on the fairgrounds.

Provide your own equipment, tables, gear, and supplies for your site. Nothing will be provided for you

except for a reserve space for your Unit.

Keep all fires elevated and off the ground--this includes both cooking fires and campfires. All fire coals

and embers must be out cold and then put into a trash barrel.

No liquid fuel stoves or lanterns permitted. Bottle gas is acceptable.

Displays should portray subjects of a Scouting nature and should reflect the theme for the event.

There is no firewood available--if your unit needs some, you must bring what you need and, just as

importantly, take back with you what you didn't use.

If your Unit burns wood in any way, you must have an axe yard set up within your campsite.

The fairground doesn’t allow us to dig holes, therefore you cannot have a grease pit for used cooking

oils--bring some type of container that can be sealed to pour used grease into for disposal.

Put all your trash into garbage bags and then put the bag into the barrel. Do not simply throw loose

trash into a barrel. Pioneering project materials are not trash and must be taken back home.

Many Units put a tremendous amount of time and effort into their displays, campsite layout, and

gateways. It is very possible to have ten or more that were incredibly well done, and judging results

can sometimes cause feelings of unfairness and/or favoritism. Our judges do their best to be objective

and impartial and to judge all Units equally. Your Unit’s goal should be to do the very best it can and

have fun while doing it. We like to think that the experience and fellowship of the Scout-O-Rama

experience will make winners of all of us.

We have booked a restaurant, a concession stand, a Scout shop, an outfitter, and a Trade-O-Ree that

will have numerous things for sale. Security of Scouts’ money (and other valuables) is the

responsibility of the Unit leaders. You are out among the public so you must always beware.

When your Scouts are visiting other Unit displays, attending demonstrations, or using one of the

restrooms, they should always use the buddy system. Tell them to travel in pairs and to stay together

just as if they were out swimming together. We have not had problems in the past but they are still

out among the public and nothing can ever be taken for granted.


Troop/Crew/Post/Ship Campsite Appearance Judging Sheet (points to be included in Unit’s composite score)

The Senior Patrol Leader/President/Boatswain or Assistant Senior Patrol Leader/Vice President/Boatswain’s Mate must be present in the campsite.

Each Unit will receive its completed judging sheet before the close of the event.

Circle One: Troop Crew Post Ship #

1. ______ Maximum 10 Points

Uniform wood or metal name tag markers for each person in camp are clearly posted by each tent.


Tents are spaced equally and in a straight line.


Cooking areas are clean, orderly, and free of debris. Food items are stored properly and safely.


American Flag and Unit Flag are on display.


First Aid Kit is easily visible and marked.


Fire Extinguisher easily visible, marked, and fully charged.


Youth and adults are in complete uniform. For Troops: official BSA Field Uniform, for Crews/Posts/Ships: official uniform as adopted by the Unit. (Please do not deduct for hats unless they are non-Scout hats.)


Scouts and Leaders are showing Scout Spirit and have a positive attitude.

9. ______

Maximum 50 Points

A greeter is visible at the gateway in his/her Unit’s complete uniform. Did the greeter invite you in to see the campsite display/program and briefly summarize what the purpose of the display is?


Is the perimeter of the campsite roped off in some fashion and attached to the gateway on both sides?


Is there a creative and sturdy structural gateway? Nails, 2 x 4s, other lumber, and plywood are not permitted for use on the gateway.


How would you rate the total overall appearance of this campsite?

13. --_____ Points

Deductions for rule violations--please specify:

Total points awarded out of 200 points possible.

Judge’s Signature: Time:


Troop/Crew/Post/Ship Themed Display Judging Sheet (points to be included in Unit’s composite score)

The Senior Patrol Leader/President/Boatswain or Assistant Senior Patrol Leader/Vice President/Boatswain’s Mate must be present in the campsite.

Each Unit will receive its completed judging sheet before the close of the event.


Is the Unit’s display fully completed and ready by 10:00 am? Display is to be manned and open to the public from 10am-2:30pm.

1. _______

Maximum 25 Points Is the Unit display manned by both Scouts and Adults Leaders? Are their campsite visitors actively participating?

2. _______

Maximum 25 Points

Is the Unit in full Uniform -OR- in costumes according to the theme? For Troops: official BSA Field Uniform, for Crews/Posts/Ships: official uniform as adopted by the Unit. (Please do not deduct for hats unless they are non-Scout hats.)

3. _______

Maximum 25 Points

Is the Unit name, Chartered Organization, city, state, and display topic clearly stated?

4. _______

Maximum 15 Points Are the Youth knowledgeable of their topic? Are they courteous in their answers to your questions?

5. _______

Maximum 25 Points Is the Unit display attractive and did the Youth members take part in its creation, taking into consideration their age?

6. _______

Maximum 25 Points Does the Unit display show innovation, originality, creativity, or the appearance of an exceptional amount of effort put forth in its creation?

7. _______

Maximum 30 Points

Does the Unit display incorporate a specific Scout Skill, or Scouting Topic? (An obstacle course does not qualify.)

8. _______

Maximum 30 Points Deductions for rule violations--please specify:

9. --______ Points




Best Gateway Contest Judging Sheet (points NOT to be included in Unit’s composite score—this is a stand-alone contest)

Criteria: Gateways will be judged on overall appearance, originality, and creativity. Unit number, city and

state, and Charter Organization’s name must be part of the gateway. Gateways should be constructed by Youth with ADULTS ONLY SUPERVISING. Adults CANNOT PHYSICALLY ASSIST WITH ANY LASHINGS. This is a Youth organization and all gateways should be constructed accordingly. The structure must be free standing and should not be held up by any holes in the ground. The gateway cannot be constructed using nails, lag bolts, ANYTHING METAL, zip ties, 2 x 4’s, or plywood. The structure may not be over twenty feet tall and must be able to withstand wind and weather. Please have an ax yard set up if you are going to be cutting or trimming your gateway building materials. If the gateway is going to be a pioneering project, then an adult must be present at all times during construction. See National Council Guidelines for more details. Safety should be your top priority. Be sure to read and follow all rules, regulations, and guidelines outlined in this manual.

Please leave your gateway up till 5pm on Saturday, May 11th, 2013.

Gateway Awards: Awards will be presented for Top Troop Gateway, and the Top Crew/Post/Ship Gateway.

The Scout-O-Rama Gateway Competition Traveling Trophy will be presented to the Overall Winner to brag about their Unit’s Scouting Skills for a whole year. The Overall Winner is asked to add to the trophy a small metal plate engraved with their Unit number, Chartered Organization Name, District, and the year they won.


1. Is Unit number clearly visible on gateway? 1. _______ Maximum 10 Points

2. Is Unit city and state visible on gateway? 2. _______ Maximum 10 Points

3. Is Unit’s Chartered Organization visible on gateway? 3. _______ Maximum 10 Points

4. How would you rate the overall amount of creativity? 4. _______ Maximum 20 Points

5. How would you rate the overall appearance and safety of gateway? 5. _______ Maximum 50 Points

Deductions for rule violations--please specify:

-- ______ Points


Comments:



Cub Scout Rules and Regulations

1. No Alcoholic Beverages of any kind are permitted anywhere on the fairgrounds for this event. 2. Any uses of illegal drugs, fireworks, or firearms are not permitted. We ask that you do not use any

firearms or ammunition in any of your Unit displays. 3. Anyone engaging in the use of profanity, fighting, vandalism, or causing a disturbance unbecoming of

Scouting will be asked to leave. Please use good moral judgment as your guidelines for acceptable behavior over the course of the weekend.

4. Any areas not rented for the event are off limits and we ask you to please stay out of those areas. 5. Please explain to all youth and adults in your Unit that they are to enter and exit only through the

gateway of any Unit site they visit. They are not to cross under campsite perimeter ropes or take shortcuts through someone's campsite. Campsites are a Unit’s home for the weekend, so be respectful. If you want to enter a campsite other than during show hours (10am-4:30pm), stand at the gateway and shout, “Permission to enter.” If you are told, “Permission granted,” then enter. Otherwise, don't. When you leave a site ask for permission to do so. Show some respect and courtesy and you'll probably receive the same in return.

6. Frisbees, footballs, soccer balls, softballs, baseballs, or any other throwing things or projectile-type toys are forbidden. They do not mix well with gas lanterns, cooking food, or unsuspecting human body parts. Don't bring in-line skates, bicycles, or other riding things or toys. We ask that all electronic gaming devices be left at home. This is a Scouting weekend and we believe there are enough other things to do. If any Unit member cannot survive the event without these things then it would be in the best interest of all if they would stay home.

7. Webelos and adults participating in the Webelos overnighter are expected to follow not only these rules but also the Troop/Crew/Post/Ship Rules and Regulations found on page 9 of this booklet.

Cub Scouts: Please…

Do abide the Cub Scout Promise throughout the weekend. Do not change any electrical fuses or tamper with any wires. Do bring your own tables and equipment. No other supplies will be provided except for a reserve space

for your booth. Do bring a minimum of 1 completely freestanding and self-supporting divider for its booth to separate

one Cub Scout Booth from another and to provide a vertical surface for display materials. Booth spaces are approximately 20’x20’. Please size your divider accordingly.

Cub Scout Packs will choose their booth location on a first come, first served basis. We will fill sites in sequential order from front to back (no gaps).

Do not dig any holes in the Glenn Stock Arena. Do not tape anything to the walls of Glenn Stock Arena or peg anything to the ground. DO NOT begin any disassembly of your Pack display until AFTER the Cub Scout Closing. DO NOT leave the Glenn Stock Arena until an event staffer inspects your cleaned booth area and your

Pack turns in its event evaluation form. EVERYTHING you bring in, you have to take back out. Remember, “Leave No Trace.” DO NOT bring any vehicle onto the grounds until the event closes to the public at 4:30pm. This is a

safety issue and we need everyone’s cooperation. After 4:30pm, vehicles may come and go via Gates F or G on Shelter Road (behind the Glenn Stock Arena). Under no circumstances should anyone drive in front of the Glenn Stock Arena!!! You may access your booth area via the side doors.


Southern Shores Field Service Council 2013 Tiger Cub Raingutter Regatta Sailboat Race

Saturday May 11th

The Scout-O-Rama Raingutter Regatta is a special event just for Tiger Cubs! Each boy builds a small model sailboat from an Official BSA Raingutter Regatta Kit and races it down a rain gutter sealed at both ends and filled with water. Each Tiger Cub races against another Tiger Cub and uses his own lungpower to propel his boat down the gutter.

Any currently registered Tiger Cub may enter, so be sure to sign-up online and join us for the race! Registrations are done at the Unit level, so when your Pack leader registers you to come to Scout-O-Rama, ask him or her to add on the Raingutter Regatta Race option for an additional $5 fee, which covers the cost of the boat, building supplies, and a recognition item.

Raingutter Regatta Fast Facts: 1. Each Tiger Cub must build his own sailboat according to the specifications shown on the instruction

sheet found in the Official BSA Raingutter Regatta Kit, item #17090. 2. Sailboat kits WILL BE PROVIDED on Saturday to all pre-registered, pre-paid participants. We will

take walk-ins only as we have supplies available. We highly recommend that you pre-register. 3. Boats must be built at the Raingutter Regatta Race Site (Glenn Stock Arena) from 12:00 PM until

1:00 PM Saturday, and the Race will begin promptly at 1:00 PM. 4. Each Tiger Cub will be allowed to race at least twice in Double Elimination fashion. 5. Official Race Procedures will be outlined at the start of the event. 6. The Winner will be announced and his trophy presented at the Cub Scout Closing Ceremony.

Any questions or concerns can be directed to:

Shannon Weimer

Tiger Cub Raingutter Regatta Chair

[email protected]


Webelos Overnighter

Scouts who are registered First or Second-Year Webelos, and who are currently in the 4th or 5th grade, are invited to participate in the annual Scout-O-Rama Webelos overnight camping experience. Each Webelos Scout must camp with his parent or guardian. Campers will learn the basics of Boy Scout Camping under the direction of trained Cub and Boy Scout leaders, and with the help of older Scouts. We will begin pitching camp at 4pm, and the event will conclude Saturday morning at 9am with the Scout-O-Rama Parade and Opening. Participants are welcome to leave their tent and gear in camp all day and utilize the campsite until 4pm Saturday. All Scouts must be supervised by their parent or guardian at all times during the overnighter, and while in the Webelos campsite. There is no cost for in District Scouts to attend this event, but we highly recommend you pre-register as space is limited and we want to make sure to purchase enough supplies for all participants.

We provide: Space for your tent, Boy Scout campsite gear (dining fly, patrol box, tables, fire pit, etc.), light dinner and cracker barrel (snacks!) on Friday evening, breakfast on Saturday morning, any activity or project supplies, and staffers to teach Boy Scout skills to the Webelos.

You provide: Tent, bedding, personal gear (refer to the list in your Webelos handbook in the Outdoorsman Activity Badge section), BSA Annual Health and Medical Record with Parts A & B completed FOR BOTH WEBELOS AND PARENT, your Webelos uniform and handbook, a compass, and your sense of adventure! Bring your Den/Patrol flag for the Saturday morning parade.

To Register: Select the Overnighter option for Webelos and parents when registering the Pack for Scout-O-Rama. Cost for the Overnighter is $5 per participant. When the date gets closer you will receive further instructions and information for this event.

Any questions or concerns can be directed to:

Lisa Gessner

Webelos Overnighter Chair

[email protected]


Southern Shores Field Service Council Pinewood Derby and Best of Show Participant Registration Form

Derby Car Check-in: Saturday May 11th, 2013 at 7:30 AM – 9:30 AM at the Glenn Stock Arena

Best of Show Check-in: Saturday May 11th, 2013 at 7:30 AM – 9:30 AM at the Glenn Stock Arena

Official Race Starts: Saturday, May 11th, 2013 at 10:00 AM in the Glenn Stock Arena

Pre-Registration must be received NO LATER THAN MAY 1st, 2013

EACH PACK MUST PRE-REGISTER ONLINE BEFORE MAY 1ST, 2013.

(Use this form for your records. You will need this information when you go online to register your racers.)

Each Pack may race the top three qualifiers from its Unit Pinewood Derby and the fourth place qualifier should be listed

as an alternate in case one of the top three cannot attend. Each Pack may enter one car in the Best of Show contest.

Cars entered in the Best of Show contest cannot be raced in the Pinewood Derby. Best of Show cars must remain on

display until 4:00pm Saturday. TIGER CUBS, CUB SCOUTS, and WEBELOS are eligible for participation. Second-year

Webelos who recently crossed over to a Troop, but qualified for the 2013 race or contest while still a registered

Webelos, may also participate.

Pack # Unit Leader’s Name:

Phone Number: ( ) Secondary Number: ( )

1st Place Winner

Name: _________________________________________

Address: _______________________________________

_______________________________________

Phone: ( ) ___________________

2nd Place Winner

Name: _________________________________________

Address: ________________________________________

________________________________________

Phone: ( ) ___________________

3rd Place Winner

Name: _________________________________________

Address: _______________________________________

________________________________________

Phone: ( ) ___________________

Alternate Winner

Place Name: ____________________________________

Address: _______________________________________

________________________________________

Phone: ( ) ___________________

“Best of Show” Winner

Name: _________________________________________

Address: _______________________________________

________________________________________

Phone: ( ) ___________________

“Best of Show” Alternate

Name: _________________________________________

Address: _______________________________________

________________________________________

Phone: ( ) ___________________

Any questions or concerns must be directed to

Tony Carter, SOR Pinewood Derby Chairman

[email protected] or (734) 735-8994


Official Southern Shores Field Service Council

2013 Scout-O-Rama Pinewood Derby Race Governing Rules

1. The Cub Scout Derby Car Owner must be present to enter his car in the race. The Cub Scout should bring his car to registration for inspection and for any final adjustments that are necessary. A participant CANNOT race a car built in a previous program year.

2. The Pinewood Derby Car is to be constructed from the materials in the Official BSA Cub Scout Pinewood Derby Car Kit, Item #17006. The original nails in the kit must be used for the axles. Nothing may be added to the racer except: weights, paint, and other purely decorative items. The plastic wheels may not be modified except for the removal of small burrs (as described in the kit instructions) and the addition of (again) purely decorative items.

3. The two pre-cut slots provided on the block of wood in the kit are the required location for placing the nail axles into the car. This is not optional.

4. The total overall width must NOT exceed 2-3/4 inches and the total overall length must not exceed 7 inches. The wheel track must be between 1-3/4 inches and 1-7/8 inches. The clearance between the bottom of the car (including added-weights) and the flat surface on which the car is placed must be at least 3/8 inches. The car must not hang up on the track during the race.

5. The use of spring or shocks, wheel bearings, bushings, washers, or starting devices is strictly prohibited. The Derby Car MUST be freewheeling.

6. The total weight of the racer must not exceed 142 grams which shall be determined by the official scale. Any added weight MUST be of a solid form, no liquid or movable weight, and must be firmly attached to the racer. For example, BB shots in a hollowed out compartment of the race car must be firmly attached to the race car.

7. Only dry lubricants such as graphite may be used. No liquids may be present when the racer is checked in. Derby Cars MUST be lubricated for the last time BEFORE check-in and will race all races without further lubrication.

8. Each Derby Car MUST pass an inspection by the Scout-O-Rama (SOR) Pinewood Derby Committee before the Derby Car may be entered into the Southern Shores Field Service Council Pinewood Derby. The Derby Car must meet ALL of the above criteria in order to be entered into the Scout-O-Rama Pinewood Derby.

9. The SOR Pinewood Derby Committee has the right to disqualify any Derby Car that does not meet any of the above criteria. Derby Cars that pass inspection by the SOR Pinewood Derby Committee become, at that moment, the responsibility of the SOR Pinewood Derby Committee until such a time that the Derby Car is eliminated, or the entire event is over. As soon as the Derby Car passes inspection, it will be placed in the Pit Area.

10. No one except for SOR Pinewood Derby Committee Members will be allowed in the Pit Area until the entire event is completed. During the race, NO ONE except SOR Pinewood Derby Committee Members and the owner of the Derby Car may handle the Derby Cars. If the Derby Car becomes in need of repair, the Scout and his Parent(s) or Guardian will be allowed to repair the car in the officially designated area. They must be observed by a member of the SOR Pinewood Derby Committee. Any necessary repairs must be made in a timely manner.

11. A Scout who places 1st, 2nd, or 3rd at his Pack’s Pinewood Derby as a registered second-year Webelos is eligible to race at the Southern Shores Field Service Council Pinewood Derby at the Scout-O-Rama of the same program year, regardless of the location of his current registration with BSA. Similarly, if he placed 4th, he may serve as an alternate racer for his Pack, or former Pack (in the case of a Scout who has recently crossed over to a Troop).

12. Poor sportsmanship or unsportsmanlike conduct by either a Scout or his Parent(s) or Guardian will result in the disqualification of the Scout. Scouts and their family members are expected to behave in a dignified manner whether winning or losing.





Southern Shores Field Service Council

2013 Scout-O-Rama Pinewood Derby Car “Best of Show” Contest Rules 1. The Derby Car is to be constructed from the materials in the Official BSA Cub Scout Pinewood Derby Car Kit, Item

#17006. The original nails in the kit must be used for the axles. Anything may be added to the racer including

weights, paint, and other decorative items. The plastic wheels may NOT be modified except for the removal of small

burrs.

2. Assembly: The two pre-cut slots provided on the block of wood in the kit are the required location for placing the

nail axles into the car. This is not optional

3. Dimensions: Total overall width must NOT exceed 2 3/4 inches and the total overall length must not exceed 7

inches. The wheel track must be between 1-3/4 inches and 1-7/8 inches. The clearance between the bottom of the

car (including added-weights) and the flat surface on which the car is placed must be at least 3/8 inches.

4. Weight: The total weight of the racer must not exceed 142 grams. Any added weight MUST be of a solid form, no

liquid or movable weight (e.g., BB shot in a hollowed out compartment) and must be firmly attached to the car.

5. Lubrication: Only the use of dry lubricants, such as graphite may be used. No liquids May be present when the car is

checked in.

6. Prohibited: The use of any type of starting devices. The cars must be freewheeling.

7. Inspections: Each car MUST pass inspection by the Scout-O-Rama (SOR) Pinewood Derby Committee upon

registration for the Best of Show Contest. The committee has the right to disqualify any car that does not meet the

above outlined criteria. Cars that pass the inspection of the committee become, at that moment, the responsibility

of the committee until the Best of Show contest is complete. As soon as the car is accepted, the committee will

place it in the Best of Show display area where it will remain until voting is completed. During the show, NO ONE

except committee members and the owner of a car may handle ANY car. If the car becomes in need of repair, the

Cub Scout will be allowed to repair the car in an officially designated area and observed by a member of the SOR

Pinewood Derby Committee. Any necessary repairs must be made in a timely manner.

8. Entrance Requirements: The Scout MUST be present to enter his car in the Best of Show contest. The Pack must

pre-register online by May 1st in order for its designated member to participate in the Best of Show.

9. Poor sportsmanship or misconduct by either the Scout or his family members will result in the disqualification of the

Scout. Scouts are expected to be dignified whether winning or losing.

10. If a Scout wins the Pinewood Derby Car Best of Show contest at his Pack as a second-year Webelos, he is eligible to

enter his winning car at the Southern Shores Field Service Council’s Pinewood Derby Car Best of Show Contest at the

Scout-O-Rama of the same program year, regardless of the location of his current registration with BSA. Similarly, he

may serve as the alternate Best of Show entrant for his Pack, or former Pack (in the case of a Scout who has recently

crossed over to a Troop).

11. A participant CANNOT show a car built in a previous year. A new car is to be built and the car must be built from a

Cub Scout Derby Grand Prix Pinewood Derby Kit.

12. This contest is determined by vote. All currently registered Adult Leaders are eligible to vote, and voting takes place

from 10am-4pm. The winner will be announced and his trophy presented at the Cub Scout Closing Ceremony.





Pack Themed Display Booth Judging Sheet (points to be included in Unit’s composite score)

Pack #

1. Was the Pack’s booth fully completed and ready by 10:00 PM Friday evening?

1. __________________ Maximum 25 Points

2. Is the Pack’s booth manned by both Cub Scouts and adults (minimum 2 adults)? Are the Cubs actively participating in running the booth?

2. __________________ Maximum 25 Points

3. Is the Pack, both Cubs and adults, in full BSA uniform or in a costume appropriate to the activity or theme?

3. __________________ Maximum 25 Points

4. Is the Pack clearly identified with the Unit name, Sponsor, City, and State? Is the booth display topic clearly stated?

4. __________________ Maximum 10 Points

5. Are the youth knowledgeable of their topic? Are they courteous in their answers to your questions?

5. __________________ Maximum 25 Points

6. Is there a filled fire extinguisher and first aid kit clearly labeled and visible in the booth?

6. __________________ Maximum 15 Points

7. Is the Pack’s booth attractive? Did the youth members take part in its creation, taking into consideration their age?

7. __________________ Maximum 25 Points


Comments:


Documents

The Magic of Scouting Around the Worldstorage.michiganscouting.org/event/docs/3537/final_sor_manual_20… · Scout-O-Rama held in Monroe County, and the 54th occasion at the Monroe