The Journal of The Textile Institute

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Tutorial for Authors

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Table of Contents Registering 3 Logging In 4 Changing your password 5 Submitting a paper 6 - 9 Reviewing & approving your paper 10 Tracking the progress of your paper 11 Revising your paper 12 - 13

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Registering You will need to register with the Editorial Manager system, before submitting a paper, if the Journal’s Office has not informed you otherwise. Please click ‘REGISTER’ on the main menu bar at the top of the screen (see below)

Once you have clicked on ‘Register’ another screen will open, asking you to enter your First and Last names and a contact email address. Click ‘OK’ when you have completed this. Alternatively click ‘Forgot Password’ if you are unsure whether you have already been registered. The system will then check to see if you are already registered. Once this has been completed you will be taken to the Registration Page. Please fill out the personal information requested, note that information fields marked with (*) must be completed. Also at the bottom of this form there is an option to pick a preferred user name, Please chose and remember this for future access to Editorial Manager When you are happy with the information you have added, click the ‘CONTINUE’ button to proceed. A ‘Registration Confirmation’ page will appear, allowing you to double check the information you have entered is correct. Please ensure you do have a good look through ensuring everything is spelt correctly and that your email address is correct. If you are happy with the details, click ‘Continue’ At this stage DO NOT CLICK THE BACK BUTTON. Your registration is complete; you can now quit the browser to check your email for the password that will be sent to you

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Logging In Once registered with Editorial Manager notification will be sent to the email address you specified during registration. The notification will contain your username and password (do not lose these details). To log in, click ‘LOGIN’ on the main menu bar at the top of the screen (see below)

You will be taken to the Editorial Manager Log-In screen (see below). Enter your username and password where requested. You then need to select ‘Author Login’ This will take you to the main Author Menu – a list of functions you are able to perform within this system.

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Changing your password

You may change any of your details at anytime. To do this log into the system and select ‘Update My Information’ from the main menu bar (see below)

This will take you to Update My Information page (see below)

Select your old password and retype a new one you wish to use. Select ‘Update’ to process your request. You will receive an email to confirm your new password shortly

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Submitting a Paper

Once logged into the system you will be taken to the Author Main Menu (see below)

Click ‘Submit new Manuscript’ to begin. You will be taken to the Submit New Manuscript menu. It is from this interface you can submit all data that completes your paper – text, images and descriptions Enter Article Title Enter the title of your article in the space provided. Click ‘Next’ when you are ready to move forward to the next stage Select Article Type Using the drop-down menu, select the article type that best describes your paper. Please read the Instructions for Authors for further details in paper types. (See below – the screen shows differing types of articles compared to those the Journal of the Textile Institute – which currently includes four article types)

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Add/ Edit/ Remove Authors You may add the names of other people who were involved in the development of your manuscript. However only you as the Corresponding Author will receive any email notifications from the system. You may change the person designated as the Corresponding Author, so long as they are registered with Editorial Manager, as they will need to be contacted throughout the submission process. Other Authors do not need to be registered with the system but may be included for the purpose of appearing in the printed version of the manuscript if accepted for publication. A first and last name are required, you do not need to re-enter yourself within this section. Click ‘Next’ to proceed. Submit Abstract

Cut and paste or type in the details of your abstract in this section, select ‘Next’ when completed

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Select Classifications Click ‘Select Document Classifications’ to open a window containing a list of classifications relevant to the Journal. Click the checkbox next to any classification that is relevant to your paper. Select ‘Submit when you are ready followed by ‘Next’ to move on. Enter Comments Enter any comments you wish to send to the Journal’s Office. These comments do not appear in your manuscript, select ‘Next’ to proceed. Attach Files Items included with your submission must be sent via the Web or by traditional methods (e.g. postal/ facsimile). Ensure for each item you select either ‘Online Web System’ or ‘Offline’ using the appropriate button For each item (e.g. figure) your wish to submit via the Web (required items are marked (*), enter a description, select how it will be delivered to the Journal Office, locate the file from your desktop or C drive with the ‘Browse’ button, then click ‘Attach This File’ to upload (this will take several minutes for larger files)

The Abstract should be attached as a separate file (so that reviewers can see the abstract before deciding whether to accept an invitation to review the paper). As each item from the drop-down menu is attached, you will see that a list of what you will be sending to the Journal Office is built at the bottom of the screen (see below) For any items to be sent Offline, please add the delivery method to the Description, then click ‘Attach this Information’

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Repeat the process until all items in your submission have been included, click ‘Next’ you will again be shown the list of items being sent to the Journal Office, to check everything you want is included. A message will appear to prompt you if you have missed out any of the ‘required’ items of the submission. Click ‘Build PDF for my approval’. A message will then appear on the screen thanking you for you submission, and an email verification will be sent. Your manuscript will now be converted to a PDF, to facilitate the review process and a file in ‘Submissions Waiting for Authors Approval’ in your Author Main Menu. To complete the submission process you will need to make one final approval before the Journal office receives your submission. See section Reviewing & Approving your Manuscript over the page. If you are unable to complete the submission process, your data will not be lost. You can access your unfinished submission in the ‘Incomplete Submissions’ on your Author Main Menu

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Reviewing & Approving you Paper

You must approve your submission before it is sent to the Journal Office. Click ‘Submissions Waiting for Author’s Approval’ to bring up a table containing all of your manuscripts waiting to be viewed and approved (see below)

Once the PDF version of your manuscript has been created by the system (you will receive an email alert), you will see a set of links within the Action column of the table. ‘View Submission’ allows you to view the PDF version of your submission (Note if you do not have Adobe Acrobat, version 5 or higher installed on your system, simply click the ‘Get Acrobat Reader’ icon at the bottom of the Submissions Needing Approval menu and follow the instructions from Adobe’s website). You may choose to make alterations to your submission such as spelling corrections, description changes etc. – you can do this by selecting ‘Edit Submission’. If there is a problem creating the PDF you are viewing, there will be a message in the PDF explaining what may have caused the problem. Edit Submission will bring you to the same interface you used whilst submitting your initial manuscript. You can add or remove files at the ‘Attach Files’ portion of the submission if anything needs changing. If you do make changes, a new PDF file for you to view and approve will be built. Once you are happy with the submission and are ready to send it to the Journal Office, click ‘Approve Submission. You may also choose to remove your manuscript from the system by selecting ‘Remove Submission’ (the Journal Office will not see this manuscript) When you approve your submission, it will be filed in ‘Submissions Being Processed’ list in your Author Main Menu (again you will receive an email to confirm this)

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Tracking the Progress of your Paper

Once your manuscript has been submitted to the Journal, you can tracks its progress by viewing your submission in the ‘Submissions Being Progressed’ list (see below)

You will be notified when the Journal has made any decision

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Instructions to Submit a revised Paper Files you will need to have available:

A) Revised manuscript file – Use a short file name such as revised.doc for your revised manuscript

B) File containing response to the review(s) Steps to Revise your Manuscript: (see next page)

1) Log into Editorial Manager, Click Author Login – taking you to the Author Main Menu 2) Click ‘Submission Needing Revision’. Do not click submit new manuscript. (If you

start your revision and get interrupted / have a problem, your paper will move into your ‘incomplete’ box.

3) Once clicked ‘Revise Manuscript’ you will return to a similar interface as when

submitting a new manuscript. You can skip all steps and use the ‘Attach Files’ button on the left hand side of the screen

4) You will see all items of the original manuscript. Do not remove your original

manuscript. You will need to upload you revised manuscript and response to review. To do this, click the item in the drop-down box. Select manuscript, ensure On-line is marked, browse for your revised file ‘Attach’ and repeat this for the response document.

5) Once this is completed click next, you will be taken to a page to check everything you

attached is online is listed, click send if correct.

6) You will need to wait a short while before checking ‘Submissions Waiting Authors Approval’ to view the file that has just been built. You must click ‘Approve Submission’ for your revised paper to be sent to the Editorial Office

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