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The institutional repository
Ellen Colehttp://orcid.org/0000-0002-1293-2599
Scholarly Publications Librarian, Northumbria University
An online archive of an HEI’s research outputs, holding both descriptive records and full text files.
•At all levels of the researcher’s career•All disciplines•Created from desire to deliver OA•Interoperability
There are as many ways to run a repository as there are institutions
Institutional repositories in the UK
• 6% of global journal output from the UK
• Public institutions
• Purchasing structures
• National information funding framework
Research Excellence Framework
A process of expert review to assess the quality of research
-REF2 collection of metadata and outputs
-Accountability for public investment
-Impact
Repositories…
Often serve multiple purposes
Should move with the research culture
Are interoperable and adaptable
NRL in 2008
• DSpace repository hosted by Open Repository• Deposits made by administrators in each
school• Part of one cataloguer’s job, one library
assistant• Only library staff could login• Voluntary deposit
NRL in 2014
• EPrints repository hosted by EPrints Services• Deposit mandate (inc. full text)• Thesis mandate• All university staff may login• One librarian, 4 FTE assistants – part of bigger
publication service• Used for research administration
Content
What research is done at your institution?
Do you want to capture it all?
What is research anyway?!
“research is defined as a process of investigation leading to new insights,
effectively shared”
HEFCE
When researchers deposit their research to the repository, should they deposit metadata and full text, or will metadata only be accepted?
How will content get in?
•By the author•By admin/library•By RSS / other feeds from databases•From a CRIS (but how does research get into the CRIS?)
Deposit policy
Back to this:
When researchers deposit their research to the repository, should they deposit metadata and full text, or will metadata only be accepted?
Which parts, if any, will policy govern?
Mediation
Between research going into the repository and a record appearing to the public
Check & enrich metadata, copyright & licences, negotiate with author & publisher
Support
Management, administrative and technical roles
Management and administrative support are usually library-based (*somewhere*)
Support roles involve more than just metadata:
•Enquiries•Technical issues•Advocacy•Reporting on usage
Assuring authors that they are permitted to deposit, won’t be plagiarised and will not ruin
their chances of future publication.
Sherpa/Romeo: http://www.sherpa.ac.uk/romeo/
Explaining that closed access creates a system where access to research is based on means to
pay, not need.
OA Button: https://www.openaccessbutton.org/ Who Needs Access? http://whoneedsaccess.org/
Explaining the author’s responsibilities, as a result of their employment or funding, toward
Open Access.
Sherpa/Juliet: http://www.sherpa.ac.uk/juliet/
Demonstrating value
Showing that the repository is well-used, both by other academics and by people seeking
research.
Tell a story about how the repository is used.
• What is deposited – Types of publication– Depositor type– Full text / metadata
• How is it used– IRUS– IRStats– Google Analytics– Alternative metrics
What’s next?
• HEFCE policy
• Current Research Information Systems (CRIS)
• Implementing new bibliographic standards
Embedding ORCID across researcher career paths
• ‘Moving ORCID upstream’ will add ORCID as a field in the PGR student record for submission as part of the 2014 HESA return
• ‘Enhancing registration in campus based publishing partnerships’ will incorporate ORCID in our open access journal publishing platform
http://orcidnorthumbria.wordpress.com/
Optimising resources to develop a strategic approach to Open Access• Develop shared tools and best practice
policies and procedures to enable HEIs with limited external funding to effectively and creatively respond to the challenges and opportunities presented by recent Open Access policies
http://oapathfinder.wordpress.com/
