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The Fundamentals of Preserving Knowledge Assets
Pacific Neighborhood Consortium 2010Catherine Quinlan, Dean of the USC Libraries
USC's Dual Approach
The University of Southern California
Preserving knowledge assets
Defining the academic knowledge asset
Digital collections
Physical collections
Next steps
Outline
The University of Southern California
Faculty: 3,200
Staff: 10,800
Global alumni: 233,000
Endowment: $2.7 billion
Sponsored research: $560.9 million
U.S. News and World Report academic ranking: 23rd in the U.S.
Students Undergraduates: 17,500 Graduate and professional: 19,500 24% of 2010 applicants accepted; middle 50% SAT
range: 1950-2170
Top North American university for international students 7,987 enrolled 70% in graduate-level programs, most in
engineering From 110 countries; most from India and China
The University of Southern California
Global offices China Hong Kong Japan Korea Mexico Taiwan
International academic programs http://globalization.usc.edu/programs/map/
The University of Southern California
The USC Libraries 23 libraries and information
centers, including health sciences
240 library faculty and staff
4.2 million volumes
E-resources—92,812 journals and 1,270 research databases
Defining the Academic Knowledge Asset
Content Research value
Curricular relevance
Pre-publication research and data—additional mining and remixing
Institutional needs University archives
Business records
Collections outside the libraries
Defining the Academic Knowledge Asset
Format agnostic
Printed materials
Born-digital works
Multimedia
Large data sets
Physical artifacts with cultural or historical value
1. Use existing infrastructure to develop additional
capacity for digital collections USC Libraries imaging, cataloging, and metadata
expertise
USC Shoah Foundation Institute preservation and
presentation systems
ITS high-performance network and computing facilities
2. Provide a high-quality physical preservation
environment
USC’s Dual Approach
A partnership among the USC Libraries, USC Information Technology Services, and the USC Shoah Foundation Institute
An infrastructure that provides access to digitized or born-digital collections:
Enable access any time, anywhere
Encourage research in the digital environment
Generate revenue by extending services to private-sector clients
USC super-computer—5th fastest in the world—and high-performance network provide access services
1. The USC Digital Repository
Digitization—Leverage mass digitization systems and USC Digital Library imaging systems
Cataloging—Use the Shoah Foundation indexing system, plus additional metadata resources from the Digital Library
Digital preservation—Expansion of the current 8-petabyte system
Digital Library access—Leverage high-performance computing systems and networks to distribute content
File-server services for large assets—Provide easy access to all preserved materials through derivatives and alternate file formats
Digital Repository Core Functions
Digitization—no matter how advanced—does not equal preservation Reliability and degradation of physical storage media
The newer the medium, the faster it fails
Migration challenges and expense
Bit flipping
Digital obsolescence and preservation of means to read media
Intellectual value of the object—in some cases the form is the content
Digital Challenges and Risks
Archival-quality environmental control—books printed on
acid paper last 40 years longer
Faster service—the ASRS delivers materials within 5
minutes of a request
Efficiency—the ASRS stores materials in 1/12 the space of
conventional shelving
Enhance and encourage discovery
Revenue generation from campus and private-sector clients
2. Automated Storage and Retrieval System (ASRS)
Print Materials
Special Collections
MultimediaMaterials
Physical Artifacts
Born-Digital Materials
Digital Repository
Automated Storage
and Retrieval System
Users and Researchers around the
World
Integrated Library System
High-Performance Network
USC’s Dual Approach to Digital Servicesand Physical Collections
ASRS
Completed feasibility study
Secure provostial approval
Raise funds for U.S. $50 million construction
Determine location for 800,000 cubic-foot facility
Digital Repository
Funded start-up phase for U.S. $200,000
Identifying initial partners and clients
USC units
Film industry (e.g. Paramount Studios)
Next Steps
USC Libraries www.usc.edu/libraries
Shoah Foundation Institute college.usc.edu/vhi/
Additional Information