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The Do's and Don'ts to maximise Land Owner's return Andrew Procter
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1
Notes
2
Notes
In this talk I will concentrate on the legal issues for land owners wanting to allow an energy company to build a wind farm on their land. The principles I outline in relation to wind farms can apply to similar arrangements for solar and biomass developments. CAAV publication 202: Solar Farms a First Guide for Valuers, is a very helpful guide.
3
Notes
The usual arrangement is for the landowner to grant to the energy company a right (option) within a limited period for the energy company to call for the grant of a lease of the wind farm site. The energy company needs the comfort of knowing it can take a lease before it incurs the substantial planning and other costs, associated with wind farm development. If the energy company does call for the lease then the landlord grants the lease on the terms agreed and the energy company builds the wind farm and pays the landowner during the lease period.
4
Notes
The key objectives for the landowner are ,to not only to maximize receipts, but also to minimize and so far as possible protect against the downside liabilities and costs. Guard against landowners being seduced by the potential receipts and ignoring the potential downside costs and liabilities. The best return is found when both are dealt with effectively.
5
Notes
Given the numerous factors that need to be taken into account in identifying a potential wind farm site: proximity to buildings, radio and radar interference, average wind speed bird migration etc., the energy company will have done a lot of preliminary research identifying the wind farm site before approaching the landowner - they will have already decided the site has potential. The first step in negotiations with the energy company will be the signing of Heads of Terms outlining the deal. Whilst the Heads should be non binding and subject to formal contract it is difficult to depart from their basic terms in the binding legal documents. They form the instructions for the legal documentation. Care is needed to ensure the Heads cover the key issues, doing so will help minimize cost and delay and maximize return to the landowner. Given the importance of the Heads of Terms in setting the ground rules for a deal it is helpful if the landowner, his agent, solicitor and tax adviser all have input in negotiating the heads - this potentially involves the landowner in a lot of cost and I will comment on how to deal with that next.
6
Notes
I will comment in more detail on some of the main do’s and don’ts that I think should be covered in the Heads in a moment but first I will say a few words about some things to consider from the start of negotiations. Landowners professional costs The landowner is likely to incur substantial professional costs with agents and legal advisers in assisting with the negotiation of the heads of terms, the option and the lease. If those negotiations fail then the landowner can be faced with a large bill for professional fees and be out of pocket. The fact that professional costs are mounting up can in itself weaken the landowner’s negotiating position with the energy company. Faced with the prospect of a large bill and no return the landowner can be tempted to settle for less than he should get rather than risk the deal with the energy company falling through completely and him being out of pocket on costs
7
Notes
Two ways to address the cost problem are either: A) Insist from the start of negotiations that the energy company pays the landowners professional fees, and gives a solicitors undertaking to that effect at the start. If given this will normally be limited to a maximum amount. or B) Professionals agree that they work on the basis of no (or limited) charge unless the Heads are agreed. If they are prepared to work on this basis there may be a mark up on the normal fees to cover the risk of not being paid The cheaper option is to have the energy company agree at the start of negotiations that the energy company pays the landowners professional costs whether or not a deal is completed with the energy company.
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Notes
Before starting to negotiate Heads of Terms check who exactly owns the land affected by the wind farm proposal - is it the landowner, client alone or jointly, a partnership? A company or pension fund? Are there any third parties whose permission is needed? • Mortgagees • Tenants • Restrictive covenant holders • Owner of mineral rights Consider the landowners tax position income and family needs: is it worth transferring the land into a new company to hold the wind farm lease? A company can protect from liability and shelter profits at corporation tax rates.
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Notes
This is fundamental, perhaps obvious but nevertheless sometimes forgotten It is essential that the developer energy company contracting with the landowner in the option and lease has the funds to carry out its obligations or to pay the landlord compensation if it does not. No matter how well drafted the option and lease are, if the developer energy company has no assets the option and lease documentation gives the landowner little if any protection. Even though the approach for a wind farm will be made by an energy company with substantial assets: EDF, EON, EnergieKontor, RES etc., I think without exception, the energy company will form a shell company that has no assets to contract the option and lease with the landowner. The obligations of that shell company to the landowner must be supported in some way by a company with substantial assets
10
Notes
Tools available for securing the option and lease obligations of the developer energy company Parent company guarantee bond - a company with sufficient assets in the energy company group will commit to the landowner to honour the obligations of the developer energy company - they will want to limit the maximum liability under the bond. Get as high a figure as possible. Also if possible make sure the company giving the guarantee has to maintain assets of a minimum amount or has to offer a bond from a company with assets. This stops the energy company group re arranging its group to strip out assets from companies giving bonds over time. Bank/insurance company bond - this is very expensive for the energy company and is hard to get Cash deposit held on trust - this is becoming more common particularly to cover restoration obligations Insurance - to cover liability to third parties for injury nuisance etc Most energy companies will offer these options in some combination. If the security offered is less than needed then the landowner should consider taking a bigger return for the additional risk or forming a limited company to hold the wind farm.
11
Notes
All energy companies will want the right to transfer their rights under the option within their group of companies and to outside third parties. Make sure that the security arrangements put in place for the original developer energy company remain in place on transfer or are replaced by an equivalent security on transfer. It is common for larger energy companies to sell on their option rights to smaller energy companies once planning has been obtained - the landowner should take a fee for allowing the sale
12
Notes
With your notes you have a sample heads of terms which I think cover many of the key issues that are likely to arise. However deals are all different as landowner’s circumstances and needs are not all the same and the Heads need to reflect that. I will deal with some of the issues to cover in the heads that may be less obvious. Describe the land affected carefully: • What land will be in the option and what land will be in the lease. This is
important - there are cases of landowners mistakenly granting options over their whole farm for long periods of time. This can sterilize the farm and make dealings difficult.
• In the option minimise the area of land the energy company has rights over. • Make the energy company specify the location and maximum dimensions of
turbine bases, crane pads, construction compounds, access roads, substations. The energy company will want some flexibility on location of the bases and other element of the wind farm but limit that to changes agreed with the landowner (not to be unreasonably withheld).
Make sure all elements of the wind farm are located so as to minimise the disturbance to the landowner’s farm and to minimise difficulties to farming the land once the wind farm is built. Make sure the contractors have to use specified access roads when constructing the wind farm - stop them driving all over the option site.
13
The energy company and their contractors should agree to do as little damage as possible to the option site during site investigation and the running of the wind farms and agree to indemnify the landowner against loss. There are a number of practical measure that can help minimize damage: • Make agreed schedules of condition - preferably when the land is not covered
with standing crops • Do not forget to consider potential damage to existing roadways and buildings • Make provision for on site supervision during construction by the landowner or
agent on his behalf (with his costs paid by the energy company)
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Notes
The planning consent and related s106 planning agreement will impose obligations to reinstate the wind farm usually after 25 years. Make sure the landowners obligations under s106 are limited: no obligation to pay money or do work; no obligation arises until development has started; no obligation on the landowner once he has disposed of the land affected. Make sure that restoration is the responsibility of the energy company to deal with this. If not the liability falls on the landowner. Make sure there is a bond or fund in place to cover potential liability unless the landowner (for more rent?) is prepared to risk the scrap value of the equipment covering the restoration costs - for this consider whether the equipment should belong to the landowner? The lease should extend for a couple of years after the planning for the wind farm has expired - to ensure the energy company is still liable as tenant. Breaks: any ability for the energy company to end the lease early should be conditional on the energy company having done the restoration works.
15
Notes
The sample Heads list various types of payment the landowner can ask for. Do get a minimum rent whether or not the turbines are operating. If possible require the energy company to operate the wind farm to maximize income. Consider getting the right to share in any warranty claim the energy company makes against suppliers. Rent reviews: most leases rely on index linking rather than market value review - there may be too many site specific variables to find market comparables
16
Notes
There have been a number of claims for nuisance arising from wind farm noise and the landowner can be liable - as well as getting an indemnity from the energy company make sure there is a clear obligation in the lease that the energy company tenant must not commit nuisance, this will help avoid successful nuisance claims against the landowner.
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Notes
18
Notes
1
CAAV
NORTHERN GROUP CONFERENCE
18 SEPTEMBER 2013
YORK
Sample
Heads of Terms
for a
Potential Wind Farm Development
THESE HEADS ARE FOR ILLUSTRATION ONLY AND ARE NOT APPLICABLE IN ALL
CIRCUMSTANCES
EACH CASE IS FACT SPECIFIC AND PROFESSIONAL ADVICE SHOULD BE
OBTAINED TO ENSURE ALL RELEVANT ISSUES ARE COVERED IN EACH CASE
2
Landowner’s
agent legal and
other professional
costs
As a first step - ideally before negotiating the Heads of
Terms - obtain an undertaking from the Developer’s
Solicitors to pay, on demand, the Landowners reasonable
professional costs [limited initially to £X] whether or not
the option agreement is completed.
3
HEADS OF TERMS
NOTE:
These heads of terms do not and are not intended to create any legally binding obligations.
These heads are subject to contract, completion of formally executed legal documentation and
approval of the Landowner and the Developer.
The documentation for the proposed letting may contain such further terms as the Landowner
and the Developer may require, including additional terms on matters that are or are not covered
in this document.
OPTION
AGREEMENT
1. The Parties:
1.1 Landowner
1.2 Landowner’s
Agent
1.3 Tenant
1.4 Mortgage Lender
1.5 Landowner’s
Solicitors
1.6 Developer
1.7 Developer’s
Solicitors
1.8 Guarantor/bond
2. Key terms:
2.1 Commencement
Date
The earlier of date the Option Agreement is exchanged and six months
from the date of these Heads of Terms.
2.2 Option Fee: A one off payment of [£*****] payable in advance.
2.3 Initial Option
Period:
An initial period of [5] years but subject to clause 2.4.
4
2.4 Right to Extend the
Initial Period
2.4.1 The Initial Period can be extended if:
a planning decision or Court decision is pending; or
a planning decision was issued/handed down not more than 6 (six)
months before the end of the Initial Period
the developer gives at least one month’s prior written notice expiring on
the last day of the Initial Period and when giving the notice makes the
payment detailed in clause 2.5.
2.4.2 Under no circumstances shall the total Option Period exceed [7]
years.
2.5 Extension Fee An annual payment of [£**] payable in advance.
2.6 Proposed Scheme
Size
[Potentially **-**MW or **-**Turbines.]
2.7 Option Site The Option Site will be the area of land identified (excluding all
dwellings and buildings) and outlined on the plan attached.
2.8 Exercise of Option:
2.8.1 Notice to be served within the earlier of:
The Option Period (the Initial Period and any extension);
and
12 (Twelve) months after the expiration of the legal
challenge period or the determination of any legal challenge
lodged following the grant of planning consent
2.8.2 The Developer may only exercise the Option when they have:
Planning Permission for the proposed scheme,
All other necessary consents based on the original application
or any variation thereto approved by the Landowner
and
Adequate finance available to complete the construction,
commissioning and operation of the consented scheme;
2.8.3 The Lease is to be completed within 2 (Two) months after the
notice.
2.9 Planning Gain Fee: A one off payment once an acceptable planning consent has been
granted the payment to be made one month after the expiration of the
legal challenge period or any legal challenge lodged following the grant
of planning consent equivalent to [£***] per MW.
5
2.10 Development Fee: A one off payment upon entry to the site following the Exercise of the
Option to commence construction equal to [£****per MW ] (50% on
entering site to construct, 50% on first generation)
2.11 Lease Signing Fee A one off payment upon signing the Lease equal to [£****.]
2.12 Anemometer Fee Anemometer Fee [£**] per year or part year
2.13 Payment Reviews: All payments to be increased annually in line with the RPI from the date
these Heads of Terms are agreed.
3. Developer’s
Rights
3.1 Developers Rights Subject to the Developer complying with its obligations: during the
Option Period, and after giving reasonable notice to the Landowner, so
far as is reasonably required for the Proposed Scheme, the Developer
may enter onto the Option Site with or without vehicles, plant,
machinery and equipment as follows:
3.1.1 Vehicular access on tracks;
3.1.2 Pedestrian access on fields;
3.1.3 Dig boreholes and sink trial pits subject to the location and access
routes being agreed with the Landowner beforehand;
3.1.4 To install and use noise monitoring and/or anemometry equipment
(with a maximum [80]m height) subject to the location and access
routes being agreed with the Landowner beforehand;
3.1.5 Carry out tests and surveys (including without limitation
environmental and geotechnical surveys) in connection with the
proposed planning application.
3.2 Assignment: 3.2.1 The Option can only be exercised and the Lease taken by the
Developer;
3.2.2 Any Assignment or Change of Control is prohibited during the
Option Period except where such assignment is to a [Group Company]
subject to the Developer providing a Parent Company Guarantee Bond
(“PCG”) in a form and amount and from a Group Company acceptable
to the Landowner.
4. Developer’s
Obligations
4.1 Anemometer Data: On a quarterly basis, the Developer will confirm to the Landowner or his
Agent the estimated average wind speed based on the data collected.
6
4.2 Access, Damage
Reinstatement and
Drainage
4.2.1 The Developer not to enter the Option Site without notifying the
Landowner prior to entry;
4.2.2 The Developer to take and agree a schedule of condition (at their
cost) of any areas where they are proposing to carry out investigations
and will reinstate where possible or pay compensation to the Landowner
if not possible for any damage including crop loss and any associated
agricultural and environmental subsidy or similar payments;
4.2.3 The Developer agrees not to exceed 5mph while on Option Site;
4.2.4 Prior to any construction works the Developer shall appoint a
qualified drainage consultant who will design and implement any
required drainage works at the Developers cost having first agreed such
works with the Landowners drainage consultant whose costs will be paid
by the Developer.
4.2.5 The Developer will obtain the Landowner's prior consent (not to be
unreasonably withheld or delayed) to any works involving the breaking
of ground and will make good any damage caused by the exercise of the
rights set out in this clause.
4.2.6 The Developer will ensure all works are safe and fenced where
required to make safe.
4.3 Promotion of
Scheme:
4.3.1 Developer undertakes to use all reasonable endeavours to promote
the scheme through the Planning process;
4.3.2 To submit the Planning Application within 18 months of the
Option date and to use all reasonable endeavours to pursue the planning
application;
4.3.3 If the Planning Application is not determined within 12 months
following submission the Developer [is to] submit an appeal for non-
determination;
4.3.4 Once the Planning Application has been determined the Developer
is to either:
appeal against refusal or conditions attached to planning decision
within statutory period;
or to resubmit the scheme within twelve months of the planning
decision;
or to confirm the planning is an acceptable consent and pay the
Planning Gain Fee
4.3.5 If the Developer fails to take any of the above actions the Option
Agreement will terminate.
7
4.4 Planning Process: 4.4.1 The Developer to obtain Landowners consent to the proposed
development or any variations thereto including any planning
agreements or Habitat Management Plans, such consent not to be
unreasonably withheld or delayed;
4.4.2 Wherever possible the development is to minimise the impact on
the remaining land, for example, turbines to be located adjacent to
existing access tracks or field boundaries so as not to leave areas cut off
and uneconomic to farm.
4.4.3 The Developer will provide a bi-monthly written report on project
progress to the Landowner and their Professional advisors to include as
appropriate the Minutes of all meetings with any Local Authorities,
Statutory Consultees and Stakeholders.
4.5 Indemnity: 4.5.1 To indemnify the Landowner against all third party claims
resulting from the Developer's actions, inactions or use of the property
or breach of the rights granted under this agreement subject to a limit of
[£10m] per incident. Any claims by the Landowner will also be subject
to the above limit and will exclude indirect consequential and economic
losses.
4.5.2 For the avoidance of doubt the initial figure will be increased in
line with RPI in accordance with [Clause 4.4] of the Lease terms below.
4.6 Insurance: The Developer will carry and maintain an insurance certificate of at least
[£10m (Ten Million Pounds)] per incident which will be produced on
demand.
8
4.7 Landowner’s Costs: 4.7.1 The Developer will be responsible for meeting all the Landowner’s
reasonable professional fees including both Legal Advisor and Agents
costs;
4.7.2 The Developer will also be responsible for paying the costs of
obtaining vacant possession of the land, if it is subject to any tenancies,
or negotiating any other third party rights. If necessary, the Developer
will be responsible for all costs incurred in negotiating any agreements
with the tenants or other third parties to facilitate that wind farm and the
Developer will also pay any compensation or other sums that are due to
the tenants (whether under statute or by agreement) in connection with
the wind farm;
4.7.3 Fees will be charged:-
a) On agreement of Heads of Terms (the Landowner’s Agent reserves
the right to claim an interim fee if Heads of Terms have not been agreed
within 6 (six) months of appointment);
b) On a 3 (Three) monthly basis up to completion of all documentation
if requested;
c) If necessary on completion of any Section 106 agreement;
d) On the signing of the Option agreement;
e) As necessary in respect of any further negotiations, notices or the
completion of further legal paperwork in respect of the wind farm and
any general matters arising from the Developers occupation of the site;
4.7.4 For the avoidance of doubt the Developer will settle such fees that
are due and provide an undertaking from the Developer’s Solicitors to
meet costs which will remain due even if the paperwork is not
concluded.
4.8 Exclusivity: Neither the Developer nor the Landowner will submit an application for
an alternative wind energy site proposing wind turbine(s) with a [50]
metre tip-height or more, within the same Local Authority area or within
10km from this site until this Option has been exercised and the Lease
taken or this Option has been terminated unless otherwise agreed by the
Landowner or Developer, as appropriate, acting reasonably.
5. Landowner’s
Rights
5.1Continued Use of
Site:
The Landowner to enjoy full use of the Option Land for all other
purposes other than wind farm development save that the Landowner
covenants not to build new buildings and/or plant new vegetation with
an actual or expected eventual height of 10 (ten) metres or more within
600 metres of wind turbine locations proposed on the Option Land from
time to time except with the Developer’s prior approval, not to be
unreasonably withheld or delayed.
5.2 Small Scale
Turbines:
The Landowner reserves the right to install small scale turbines on the
Site (up to 50m tip-height) with the Developer’s prior approval on
location, such approval not to be unreasonably withheld or delayed.
[Any application made by the Landowner cannot be made before the
Developer’s turbines have been consented and the legal challenge period
has expired.]
9
6. Landowner’s
Obligations:
6.1 Planning and
Promotion:
6.1.1 The Landowner will assist in any planning application for the site
where requested by the Developer, subject to any additional costs, losses
or expenses incurred in this process being met by the Developer;
6.1.2 The Landowner will support the planning submission for the
development, including any planning conditions or associated
agreements with 3rd
party regulatory authorities, so long as the
Landowner is fully indemnified by the Developer
6.1.3 Provided that any conditions imposed as part of the Planning
process only affect the Option Site, are directly related to the use of the
property as a wind farm, are proportionate to the scale of the scheme and
only become binding after the Lease is completed and the Developer
covers all the costs, losses and expenses incurred in association with
meeting said conditions the Landowner will not unduly withhold
consent;
6.1.4 At least 30 days prior to submission of a planning application and
at any subsequent point when material changes to layout are proposed,
the Developer will submit a plan for the Landowners approval which
shall not be unreasonably withheld or delayed;
6.1.5 As soon as reasonably practicable after completion of the Option,
the Landowner shall provide the Developer with any such information
they have relating to the ground condition of the Option Site (including
any information relating to contamination) and details of all previous
uses of the Option Site of which the Landowner is aware;
6.1.6 During the Option Period the Landowner agrees not to use the
Option Site for a purpose or activity which would adversely affect, the
Developer’s proposed use of the Option Site as a wind farm or, the
prospect of securing planning permission for a wind farm.
6.1.7 Planning Agreements: Landowner is not obliged to enter into any
Planning Agreement unless obligations imposed are conditional on
commencement of development, Landowner not liable unless it holds
an interest in the land on which the breach occurs, the Landowner is
released from liability on disposal of his land interest, the Landowner is
not obliged to carry out works or make payments or if the Landowner is
required to restrict land outside the option area.
[Possibly get Developer to limit the effect of the Planning Agreement to
its leasehold interest].
6.2 Developer
Exclusivity:
Exclusive agreement for the Developer to promote wind developments
on the Option Site during the Option Period.
10
6.3 Title: 6.3.1 The Landowner’s Solicitors will provide replies to enquiries in
standard form and copies of the Landowner’s Titles. The Developer’s
Solicitors will then investigate and carry out any necessary searches in
relation to Title to ensure it is satisfied. Once title has been disclosed the
Developer shall be deemed to have full knowledge of the matters
disclosed and the Landowner will have no further liability to the
Developer in respect of title issues disclosed.
6.3.2 If the title identifies that the consent of any third parties including
Tenants mortgagees, covenant owners or mineral rights owners is
required the Landowner’s and the Developer’s Legal Advisors will
jointly use all reasonable endeavours, at the Developer’s cost, to obtain
these necessary consents.
6.3.3 The Option will be noted against the Landowner’s title at the Land
Registry or the Land Charges Department (as appropriate).
7. General:
7.1: VAT: All figures are exclusive of any VAT payable and the Landowner
reserves the right to exercise their option to tax VAT if they have not
already done so.
7.2: Confidentiality: Unless required to do so for statutory or regulatory purposes, neither
party will discuss / divulge to any third party any information, unless
authorised by the other or where such information is clearly in the public
domain with the exception of the Professional advisors of the
Landowner. Except that the rental figures may be disclosed to any bona
fide prospective lending institution for the purposes of security, or to any
bona fide prospective purchaser of that party’s interest in the property.
7.3: Termination: 7.3.1 The Developer can terminate the Option in writing, subject to
payment of all outstanding fees and expenses, at any time on giving 6
months notice;
7.3.2 For the avoidance of doubt there will be no reimbursement of any
Option fees already paid;
7.3.3 The Landowner may terminate the Option if the Developer is in
material breach of the terms or has not met the maximum time scales for
submission and subsequent appeal of the scheme;
7.3.4 If the Developer terminates the Option prior to the submission of a
planning application for a wind farm then all information, survey results,
and data collected by the Developer or their contractors is to be passed
to the Landowner without charge and free of confidentiality provisions
who can then use such information and disclose it to third parties.
11
7.4: Turbine layout and
selection:
7.4.1 The layout of wind turbines will be consummate with engineering,
design, technical wind and environmental requirements and construction
feasibility;
7.4.2 The Developer will use reasonable endeavours to locate turbines so
as to minimise disturbance to the Landowners property in accordance;
7.4.3 The Developer provide details of the proposed turbines including
peak output, hub height, blade length etc prior to submitting planning
and confirming turbine choice and estimated energy yield (P50 and P90)
prior to exercise of the option;
7.4.4 The Developer undertakes to either install the turbine with the
highest estimated energy yield (P50) as detailed under clause 7.4.3
above (subject to reasonable exceptions including for the avoidance of
doubt the unavailability of the stated turbine, whereupon the second
highest turbine details will be used) or to pay an increased Variable Rent
to reflect the percentage difference in the P50 performance between the
installed turbine and the highest P50 turbine.
7.5: Lease
(LTA 1954 excluded)
The agreed form Lease will be attached to the Option and the Developer
will cooperate with the Landowner to ensure the necessary procedures
are complied with to exclude the Lease from the security of tenure
provisions of the Landlord and Tenant Act 1954
12
LEASE TERMS
1. The Parties:
1.1 Landowner:
1.2 Developer:
1.3 Developer’s
Guarantor
2. Key points
2.1 Leased Area: 1.1.1 The Leased Area will be those areas of the Option necessary to
operate and maintain the approved wind farm to include, towers,
anemometer masts, hard standings, sub station, control and metering
stations;
1.1.2 It is anticipated that these areas should be no larger than:
a) Individual turbine sites will be no more than [2,500]m2;
b) The substation will be no more than [600]m2;
c) The Anemometer sites will be no more than [50]m2;
d) Construction Compound;
e)
1.1.3 Any requirement for a larger area than the proposed measurements
will be consented where the Developer can demonstrate a requirement to
the Landowner’s reasonable satisfaction and will be subject to a further
one off payment of £[*]/m2 for the additional land taken including land
rendered uneconomic contrary to Clause 4.4.2 of the Option terms;
1.1.4 Access Roads will be as near to field boundaries as possible so as
to minimise land rendered uneconomic.
1.1.5 The anticipated position of the turbine bases, crane pads
hardstandings, access roads, construction compound, cable runs are
shown on the plan and will not be changed except with the consent of
the Landowner (not to be unreasonably withheld or delayed).
Reasonalbe compensation will be paid is respect of any change.
2.2 Access: 1.2.1 Right to construct access roads to the Leased Areas of no more
than 5m running width subject to the payment below, with appropriate
passing places and corners subject to Developer maintaining these roads;
1.2.2 There will be no payment for the first [****]m2 of land taken on
average per turbine over and above the running area of the existing
access tracks (where these are used);
1.2.3 Any requirement for a larger area than the proposed measurements
will be consented where the Developer can demonstrate a requirement to
the Landowner’s reasonable satisfaction and will be subject to a one off
payment of £[5]/m2 for the additional land taken including land
rendered uneconomic contrary to Clause 4.4.2 of the Option terms.
2.3 Lease Term: A period of [27] years to include construction period and reinstatement
period but subject to Clause 7.2 below.
2.4 Landlord and
Tenant Act 1954
The Lease is to be contracted out of the Security of Tenure provisions of
the Landlord and Tenant Act 1954.
13
Exclusion:
3. Developer’s
Rights
3.1 Developer’s Rights Subject to the Developer complying with its obligations under the Lease
the Developer has the following rights:
3.1.1 Construction of wind turbines and associated substation, control
building, works compound and anemometer in accordance with the
Proposed Scheme;
3.1.2 Right to construct access roads within a [10] metre wide working
strip, and to maintain, repair, renew, replace, use and remove these
access roads as agreed in the option/planning subject to damage
reinstatement/compensation including compensation for crop loss and
any agricultural and environmental subsidy or similar payments and
damage to drainage;
3.1.3 Additional Construction areas for the period of construction and
refitting subject to damage reinstatement/compensation including
compensation for crop loss and any agricultural and environmental
subsidy or similar payments and damage to drainage:
The construction area will be no more than [3,000]m2 round
each turbine;
The construction area will be no more than [1,500]m2 for the
anemometry mast;
An area of no more than [2,500]m2 will be allowed for a
temporary construction compound and;
The construction area will be no more than [1,000]m2 for the
substation;
3.1.4 Rights to lay and maintain, repair, renew, replace, use and remove
associated underground power and telemetry cables within a [5]m
easement corridor subject to damage reinstatement/compensation
including compensation for crop loss and any agricultural and
environmental subsidy or similar payments and damage to drainage.
Wherever possible these are to follow access roads;
3.1.5 Right to oversail the Landowners adjoining property;
3.1.6 Subject to payment of compensation and to obtaining all necessary
consents and approvals, the right to fell, lop or cut trees on the
Landowners adjoining area within [300]m of the turbines that interfere
with the operation of the wind farm, such right being subject to any
legislation or environmental stewardship schemes;
3.1.7 Any land permanently taken out of agricultural production over
and above the areas outlined above for the purposes of planting schemes,
dead areas of fields due to layout constraints etc to be compensated by a
one off payment following the commissioning of the wind farm at the
rate of £[*]/m2.
14
3.2 Assignment:
3.2.1 No underletting of the whole or any part of the Leased Area
(except as provided for in 3.2.3);
3.2.2 Any Assignment or Change of Control is prohibited during the
Lease Period except an assignment of the whole of the Leased Area in
the following circumstances:-
(a) Where such assignment is to a Group Company subject to a
Parent Company Guarantee Bond (“PCG”) in a form and from a
Group Company acceptable to the Landowner;
(b) Assignment to third parties shall be subject to Landlords consent
(acting reasonably and promptly)
(c) On any assignment to a third party the Tenant shall be obliged to
provide a payment to the Landlord, the greater of £[****] per MW
of installed capacity defined in MW or £[***] per wind turbine
with planning permission;
3.2.3 Underletting of part or all of the substation and associated
equipment to the Regional Distribution Company (RDC) or sharing
occupation with the RDC for use in connection with the wind farm does
not require consent but the Tenant shall notify the Landlord of the
subletting or sharing occupation within one month of it taking place.
4. Developer’s
Obligations
4.1 Rent: 4.1.1 Initial Payments During Construction
£[****] payable on the signing of the Lease in accordance with Clause
2.11 of the Option above and a Development Fee of £[****]/MW in
accordance with Clause 2.10 above, 50% on entering the site and 50%
on first generation plus crop loss including any agricultural and
environmental subsidy or similar payments.
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4.1.2 Rent During Lease to be the higher of:-
Guaranteed Fixed Rent:
Fixed Rent will be payable at the following rates:
A) From the start of the Lease to the 10th anniversary of
Commissioning = £[*******]/MW installed/to be installed;
B) 10th anniversary to 15th anniversary of Commissioning =
£[****]/MW installed;
C) 15th anniversary to end of generation = £[******]/MW installed
All Index Linked
and:-
Variable Rent:
Variable rent to be the higher of :
Period in Years
from
Commissioning/
12 months after
the date if the
lease (4.1.10)
Output Rent
(£/MWh)
Turnover Rent
(%)
1-10 £[***] [*]
11-15 £[***] [*]
16-end of
generation
£[***] [*]
4.1.3 For the avoidance of doubt the Turnover Rent is based on the
Gross Income derived from the wind farm including any subsidy or
trading payments and including the payments from the sale of ROC’s
and redemptions, LEC sales and redemptions, Triad benefits and any
other income derived from the wind farm, including but not limited to,
any future value arising from the sale or redemption of Carbon Credits
or REGO’s and so forth. Furthermore, any Power Purchase Agreement
is to reflect the full market rate available on the basis of an arms length
transaction;
4.1.4 The Variable Rent will be inclusive of any insurance receipts,
warranties or similar where these are in respect of loss of earnings rather
than capital payments;
4.1.5 Substation Rent of £*** per annum;
4.1.6 Works/Construction Compound Rent of £**** per annum;
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4.1.7 Anemometry Mast Rent of £*** per annum;
4.1.8 Rent will continue to be due during the Decommissioning Period
and will be payable on a monthly pro-rata basis;
4.1.9 No turbines to be located on third party land.
4.1.10 The Variable Rent and Fixed Rent review dates will start from the
“Commissioning Date” or 12 months from the Lease start date,
whichever is the earlier.
4.2 Rent Start Date: Rent shall be payable from the start of the Lease.
4.3 Rent Payment
Dates:
Fixed Rents (Guaranteed Fixed Rent, Substation Rent, Anemometry
Mast, Minimum Payments etc) to be paid quarterly in advance, with
Output Rent and Variable Rent paid quarterly in arrears within 1 (one)
month of the end of each payment period save that Rent payable during
the Decommissioning Period will be paid monthly in advance.
4.4 Rent Reviews: All rents and payments to be increased annually in line with the RPI
from [**********] except the Turnover Rent.
4.5 Planning Consents,
and other legal
obligations:
4.5.1 The Developer will comply with all Planning, S106 and other legal
conditions;
4.5.2 No further applications without Landowner’s prior consent at his
absolute discretion.
4.6 Maintenance: 4.6.1 To keep the Lease areas and structures thereon in a good and
tenantable condition;
4.6.2 To maintain the Access Roads;
4.6.3 To maintain any drainage schemes affected by the project and
affect any repairs or replacements thereto.
4.7 Livestock/crop
protection:
The Developer will observe any regulations reasonably stipulated by the
Landowner for the protection of any livestock or crops on the
Landowner’s adjoining land.
4.8 Crop
Compensation:
4.8.1 To include crop loss, on any crop taken, including loss of any
agricultural and environmental subsidy or similar payments or
repayment of Woodland Grants;
4.8.2 Any such compensation will be payable on all land take areas
whether temporary or permanent;
4.8.3 This payment is a one off payment in respect of claims arising
during initial construction phase. Subsequent payments may be made in
respect claims arising as a result of works carried out by the Developer
outside the Leased Property after the completion of the initial
construction phase.
4.9 Indemnification: 4.9.1 To indemnify the Landowner against all third party claims
resulting from the Developer's actions, inactions or use of the property
or breach of the rights granted under this agreement subject to a limit of
£[20]m per incident. Any claims by the Landowner will also be subject
to the above limit and will exclude indirect consequential and economic
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losses.
4.9.2 For the avoidance of doubt the initial figure will be increased in
line with RPI in accordance with Clause 4.4 above.
4.9.3 The Landowner may at any time during the Lease, acting
reasonably, require the Developer to increase the level of indemnity to a
level equivalent to that being provided in the market for wind farm
schemes of a similar size, subject to the Landowner being able to
provide evidence demonstrating the level of cover being provided
elsewhere.
4.9 Insurance: The Developer will carry and maintain an insurance certificate for
Public liability of at least £20m (Twenty Million Pounds) per incident;
index linked which will be produced on demand. Cover to include but
not be limited to construction and operational risks.
4.10 Rates and VAT: To pay all outgoings including Rates and any VAT.
4.11 Interest Rate: To be charged where necessary at 5% above the Landowner’s Bank’s
stated base rate.
4.12 Reinstatement: 4.12.1 Prior to taking entry to the site the Developer will produce at their
cost a Schedule of Condition of the Landowners property;
4.12.2 On termination to reinstate the site, returning it to the previous
state, and removing all objects to a depth of at least 1.2m (unless a lesser
depth is agreed by the Landowner at his absolute discretion) including
the removal of all access roads, electric cables, hardstandings and
equipment and replacing topsoil to a depth of not less than 300mm;
4.12.3 The Developer will fund a contamination report by a suitably
qualified independent expert including carrying out any recommended
remedial work resulting from the presence of the wind farm (not pre-
existing contamination) identified therein.
4.13 Restoration Fund: 4.13.1 The Developer will put in place a restoration fund or bond
adequate to cover the cost of de-commissioning, dismantling and
removing from site all the Developer’s equipment and restoring the site;
4.13.2 In the event of the Planning Authority requiring a restoration fund
or bond as part of a s.106 agreement or as part of the Planning consent,
the Developer may use the same fund or bond to cover both parties;
4.13.3 The initial sum deposited will be no less than £*** (** Thousand
Pounds) per MW of proposed capacity;
4.13.4 The sum deposited shall be reviewed on the 5th,
10th
, 15th
and 20th
anniversaries and thereafter will be reviewed every 2 (Two) years;
4.13.5 Interest will be credited to the account;
4.13.6 The revision of value is to be in accordance with the estimated
reinstatement cost of removing all of the Developer’s equipment and
reinstating the site. The resale value of any equipment removed may
only be defrayed against the removal of that piece of equipment.
4.14 Landowners Fees: Developer to be responsible for all the Landowners legal and surveyor’s
fees incurred in dealing with the Lease and the occupation by the
Developer.
5. Landowner’s
Rights:
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5.1 Standard Legal
Rights:
5.1.1 Right of free running water including drainage;
5.1.2 Right of existing power, gas oil and other lines as now cross the
Leased areas;
5.1.3 Right of support for neighbouring land;
5.1.4 Mineral rights, but may only be exercised so far as they do not
materially effect the operation of the wind farm.
5.2 Landowner’s
Reservation:
5.2.1 Any parts of the Leased area, which are not occupied by the
Developer’s equipment can be used by the Landowner as long as his
activities are secondary to the Developer’s requirements, do not interfere
with the Developer’s interest and any agreed habitat management
requirements, other planning obligations and the terms of Landowner’s
reservations are complied with at all times;
5.2.2 Landowner specifically reserves the right to use all the access
ways and if necessary relocate any access ways subject to the
Developer's consent, such consent not to be unreasonably withheld or
delayed;
5.2.3 Landowner reserves the right to install small scale turbines.
5.3 Shooting: Shooting rights to be retained by the Landowner subject to an agreed
code of conduct.
6. Landowner’s
Obligations:
5.1.1 Not to damage electric / communication cables but to be allowed
to request a relocation of any cables required for the wind farm;
5.1.2 Not to erect any new buildings or structures that exceed 10 metres
in height within 600m of the nearest wind turbine at ground level
without the Developer's consent, such consent not to be unreasonably
withheld or delayed;
5.1.3 Not to plant new trees within 300m of turbines, with the exception
of replacing existing trees, which may affect the wind flow to the
turbines without the Developer’s consent, such consent not to be
unreasonably withheld or delayed;
5.1.4 To grant wayleave agreements to the DNO or National Grid in
respect of agreed conducting media routes on an annual basis;
5.1.5 For the avoidance of doubt the Landowner will be able to continue
to farm and peaceably enjoy the adjoining agricultural land.
7. General:
7.1 Confidentiality: Unless required to do so for statutory or regulatory purposes, neither
party will discuss / divulge to any third party any information, unless
authorised by the other or where such information is clearly in the public
domain with the exception of the Professional advisors of the
Landowner. Except that the rental figures may be disclosed to any bona
fide prospective lending institution for the purposes of security, or to any
bona fide prospective purchaser of that party’s interest in the property.
7.2 Break Clauses: 5.2.1 Developer to have the right to terminate after the 10th
, anniversary
of the Lease subject to a payment of two years rent (based on average
rent paid for the previous two years) and subject to the Developer not
19
being in breach of any other terms of the Lease and subject to the
Developer having discharged all restoration obligations;
5.2.2 The Landowner to have the right to terminate the Lease at any time
when the Developer is in breach of the agreement unless such breaches
are remedied within 90 (ninety) days of the breach;
5.2.3 The Landowner to have the right to terminate the Lease on or after
the expiry of the original planning consent for the wind farm subject to a
reasonable decommissioning period.
7.3 Disputes: Both parties agree that any dispute or difference that cannot be resolved
by the parties in connection with this Lease will in the first instance be
referred to mediation in an attempt to settle it through alternative dispute
resolution methods. [Thereafter the dispute will be referred to
arbitration in accordance with the Arbitration Act 1996], however,
neither party may commence any court proceedings or arbitration in
relation to any dispute until it has attempted to settle by mediation and
either the mediation has terminated or the other party has failed to
participate in the mediation, provided that the right to issue proceedings
or seek arbitration is not prejudiced by a delay.
7.4 Applicable Law: English.
LANDOWNER
DEVELOPER
Signed:
Signed:
Print Name:
Print Name:
Position:
Position:
Date:
Date: