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The Club Vision Facilitation
Process
© International Vision Facilitation Committee 22
R.I. Theme 2009-10 R.I. President-elect John Kenny
© International Vision Facilitation Committee 3
Ask yourself these questions
How many of your members are actively involved in your club?
What input do all members have into your yearly program?
What will you club look like 5 years from now? How many people outside of your club know of
your plans?
© International Vision Facilitation Committee 4
Vision
What you see for tomorrow …. Where we are going … our desired destination …
A description of what an organisation would like to achieve in the mid to long term future ….
A descriptor of what we will become … NOT of the strategies to be used ….
A Vision Statement is a quick summary of that direction , usually in the future tense …
© International Vision Facilitation Committee 55
Rotary InternationalClub Visioning
Involve past, current, and incoming club leaders Have an unbiased facilitator or group of facilitators run
Club Visioning Align club goals with those of District and the RI
Strategic Plan Draft a vision statement describing your club in the future Prioritize club goals by participant consensus Identify annual goals that support the top three-year
goals
© International Vision Facilitation Committee 6
Club Vision Facilitation
Not an official program of R.I. A multi-District program currently promoted by R.I.
as best practice Adopted by 65+ Rotary Districts across USA &
Canada Introduced to Australia-NZ at RI Institute Nov 2008 Have Trained 120 Rotarian facilitators to take
program to Clubs in Australia and New Zealand Facilitators now in 21 of 23 Australian Rotary
Districts and 6 of 6 N.Z. Districts
© International Vision Facilitation Committee 77
Why Is A Plan Needed?
Tradition of annual cycles breaks continuity, consistency, and consensus
Clubs end up “re-inventing the wheel” instead of moving forward
…..or worse….
© International Vision Facilitation Committee 88
Failing to Plan = Planning to Fail
© International Vision Facilitation Committee 999
“Our plans miscarry because they have no aim. When a man does not know what harbour he is making for, no wind is the right wind.”
--Seneca
Focus
© International Vision Facilitation Committee 1010
90% of 250 clubs which completed the process in 10+ Districts shared two common results. The Club encountered membership growth in the first year.
Clubs initiated at least one other significant service project or endeavour.
TAKE YOUR CLUB TO THE NEXT LEVEL
Implement the Club Leadership Plan
• Develop a long-range plan• Simplify the committee
structure• Involve all club members
© International Vision Facilitation Committee 12
Effective clubs are able to
Sustain and
Increase Membership
ImplementSuccessful
ServiceProjects
Support The RotaryFoundation
Develop Leaders
Beyond the Club Level
Four Avenues of ServiceClub Leadership Plan
Start with the “End” in mind….
© International Vision Facilitation Committee 1313
Continuity
of Leadership, Vision & Process …
Where Do We Want to be?
© International Vision Facilitation Committee 1414
Consistency
in Programming—
How Will We Get There?
© International Vision Facilitation Committee 1515
Consensus
Solidarity and Unanimity —
In Purpose and Action
© International Vision Facilitation Committee 1616
The Process A 4 hour event
Led by a trained team of experienced
Rotarians
A representative body of Club Rotarians (or
all members in a small club)
All members ideas are of equal value
© International Vision Facilitation Committee 1717
Writing ExercisePresenting
the Concept
Caloundra Pacific R.C.52 Members
Multi-District TrainingShaftesbury Nov 08
© International Vision Facilitation Committee 1818
Writing Exercise Envision the Club as you want it to be in 5
years time
Write your ideas down in 30 minutes
Ideas are extracted by a facilitator
Placed on wall charts for dot point voting
© International Vision Facilitation Committee 1919
“Extraction” - Scribing
Multi District TrainingShaftesbury Nov 08
© International Vision Facilitation Committee 2020
Dot Voting
Caloundra Pacific R.C.52 Members 7 Feb
2009
Round 1 – Blue Dots
Round 2 – Red Dots
Norwood S.A. Training4 April 2009
© International Vision Facilitation Committee 2121
Summary of ChartsDiscussing
Observations
Caloundra Pacific R.C.52 Members
Qld MultiDistrict Training Shaftesbury Nov 08
© International Vision Facilitation Committee 2222
The Action Plan
The Call To Action…
Qld MultiDistrict Training Shaftesbury
Nov 08
© International Vision Facilitation Committee 232323
Implementing The Plan:
Next Steps to Action1. Club Vision ►
2. Translate to Long Range Goals ►
3. Annual (Short Term) Goals ►
4. Engage every member in the Passion of the Vision ►Club Assemblies ► Ongoing Training ►
5. Build in Succession Leadership ►
6. Review and update the Plan on regular basis
D-9830Vision Facilitation Team
PP Gillian WhitehouseDistrict Vision Chair
President Andrew BakerDistrict Vision
Coordinator
President Chris LoveDistrict Vision
Facilitator
© International Vision Facilitation Committee 25252008 Governors-elect Training Seminar | 25
Sylvia Byers Western Australia
Rob Wylie Qld., Northern NSW, N.T.,
P.N.G., S.I.(Australian Coordinator)
Ross Murray New Zealand & Pacific
Islands
Noel Trevaskis Sydney, Southern NSW, ACT
Philip Archer Victoria & Tasmania
Euan Miller South Australia
Insert
Australia-NZ Vision Team
© International Vision Facilitation Committee 2626
How can you help?
Promote to your Clubs
Invite a Team Member to give an
introductory presentation at a Club
AGs can assist as Mentors for follow up
after a facilitation and ongoing assistance
© International Vision Facilitation Committee 2727
The future is not someplace we are going to, but one we are creating.
The paths to it are not found, but made, and the making of those paths change both the maker and the destination.
(John Scharr)
© International Vision Facilitation Committee 2828
“Rotary is not an organization for retrospection. It is rather one
whose worth and purpose lie in future activity rather than past
performance.”
- Paul Harris, Founder of Rotary International
© International Vision Facilitation Committee 2929
I encourage all of you to take this program back to your clubs and
book and information session this year.
Thank You