THE CITY OF LAKE FOREST CITY COUNCIL AGENDA · staff requests that City Council approve the entire budget amount of $780,113; the $20,113 would only be used as a contingency to address

THE CITY OF LAKE FOREST CITY COUNCIL AGENDA

Monday, May 16, 2016 at 6:30 pm City Hall Council Chambers

Honorable Mayor, Donald Schoenheider Catherine Waldeck, Alderman First Ward Stanford Tack, Alderman Third Ward Prudence R. Beidler, Alderman First Ward Jack Reisenberg, Alderman Third Ward George Pandaleon, Alderman Second Ward Michael Adelman, Alderman Fourth Ward Timothy Newman, Alderman Second Ward Michelle Moreno, Alderman Fourth Ward CALL TO ORDER AND ROLL CALL 6:30pm

PLEDGE OF ALLEGIANCE REPORTS OF CITY OFFICERS 1. COMMENTS BY MAYOR

A. Resolution of Appreciation for retiring Police Chief, James Held A copy of the Resolution can be found on page 11 COUNCIL ACTION: Approve the Resolution

B. Lake Forest Day Proclamation -McKinlock American Legion Post 264 a Salute to Lake Forest High School “80 Years of Excellence”

A copy of the Proclamation can be found on page 12 2. COMMENTS BY CITY MANAGER

A. Community Spotlight

-ComEd Presentation on Smart Meters Mike Mahan, Vice President of Advanced Metering Infrastructure

James Dudek, External Affairs Manager

3. COMMENTS BY COUNCIL MEMBERS

4. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA

ITEMS

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Monday, May 16, 2016 City Council Agenda

5. ITEMS FOR OMNIBUS VOTE CONSIDERATION

1. Approval of the May 2, 2016 City Council Meeting Minutes A copy of the minutes can be found on page 13.

2. Consideration of an Ordinance Approving a Recommendation from the Zoning Board of Appeals. (First Reading, and if Desired by the City Council, Final Approval)

STAFF CONTACT: Catherine Czerniak,

Director of Community Development (810-3504)

The following recommendation from the Zoning Board of Appeals is presented to the City Council for consideration as part of the Omnibus Agenda. 605 Highview Terrace – The Zoning Board of Appeals recommended approval of a variance from the side yard setback to allow construction of a rear addition over an existing one story sunroom. A letter in support of the request was submitted by the neighboring property owner. (Board vote: 6 - 0, approved) The Ordinance approving the petition as recommended by the Zoning Board of Appeals, with key exhibits; is included in the Council packet beginning on page 22. The Ordinance, complete with all exhibits, is available for review in the Community Development Department. COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading and grant final approval of the Ordinance approving the petition in accordance with the Zoning Board of Appeals’ recommendation.

3. Award of Lake Forest portion of the 2016 Joint Concrete Sidewalk and Curb Replacement Contract.

STAFF CONTACT: Robert W. Ells, Superintendent of Engineering (847-810-3555)

PURPOSE AND ACTION REQUESTED: Staff recommends awarding the Lake Forest portion of the 2015 Joint Concrete Sidewalk and Curb Replacement Program contract to Schroeder & Schroeder, Inc. BACKGROUND/DISCUSSION: The Sidewalk Replacement program is an annual program that replaces hazardous and deteriorated sections of sidewalk, curb and gutter. Based on the City Sidewalk Survey and requests for replacement of concrete sidewalk and curb from residents and businesses, the Engineering staff prioritizes the locations for replacement based on the severity of their condition on an annual basis. City Staff has previously briefed the Council on Municipal Partnership Initiative (MPI), a program that takes advantage of economies of scale for securing low bid prices. This year, the City joined forces with The City of Highwood and The Village of Lincolnshire for the 2016 Joint Sidewalk and Curb Replacement Program. For this year’s program, Lake Forest is the lead agency.

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BUDGET/FISCAL IMPACT: Bids for the 2016 Joint Concrete Sidewalk and Curb Replacement Program contract were received and opened on April 28, 2016. A total of two (2) firms bid the project. The following is a summary of the bids received:

BIDDER TOTAL MPI BID

Schroeder & Schroeder, Inc. $102,485.00

D’Land Construction $117,183.60 The breakdown of the lowest responsible bidder, Schroeder & Schroeder, Inc., specific to Lake Forest bid items is noted below:

BIDDER LAKE FOREST BID

Schroeder & Schroeder, Inc. $54,138.50

D’Land Construction $65,775.10

Engineer’s Estimate $59,180.40 Schroeder & Schroeder, Inc. has worked in Lake Forest on previous contracts with satisfactory results. If awarded, work on this project is expected to begin in June and be completed by the end of August. Upon award of the contract, municipalities will meet with the contractor to get a tentative schedule for each community. The Lake Forest property owners living near the vicinity of the construction work will be notified in advance of the start of construction. Each municipality will be responsible for inspecting their own Concrete Curb and Sidewalk Replacement program. The City’s engineering staff will provide oversight through daily inspections for Lake Forest portion of the contract. Below is an estimated summary of Project budget:

FY2017 Funding Source Account Number Amount

Budgeted Amount

Requested Budgeted?

Y/N Capital Fund 311-0050-417-67-12 $60,000 $60,000 Y

COUNCIL ACTION: Staff recommends awarding the Lake Forest share of the 2016 Joint Concrete Sidewalk and Curb Replacement Program contract, to include the installation of a new sidewalk, to Schroeder & Schroeder, Inc. for a not-to-exceed amount of $60,000.00.

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4. Award of Contract for the Old Elm Road Watermain Replacement Project

STAFF CONTACT: Robert W. Ells, Superintendent of Engineering (810-3555) PURPOSE AND ACTION REQUESTED: Staff requests awarding a contract for the Old Elm Road Watermain Replacement Project to R.A. Mancini, Inc. BACKGROUND/DISCUSSION: Staff is recommending this project take place over two fiscal years beginning this summer. The overall project will replace the watermain on Old Elm from Everett to Ridge. This year, staff had planned to replace the watermain from Everett to Mt. Vernon. However, with the favorable unit pricing received, staff is recommending that one additional block be added to the project. Therefore the recommended project limits would be Everett to Old Colony. The project involves replacing the existing 6” cast iron watermain with a standard 8" PVC watermain. Each year, as part of the City’s Capital Improvement Program, staff evaluates the condition of existing watermain infrastructure in terms of age, capacity, watermain breaks, and other capital improvement projects scheduled on that street. Based on these factors, staff develops a schedule to replace the City’s water distribution system at an optimum functional level. A majority of the Old Elm Road watermain will be installed utilizing a trenchless, directional drilling technique, thereby creating less excavation and disturbance in the construction area. The preparation of plans and specifications, including performing field surveys and design, were prepared by in-house Engineering staff. Savings from completing the design with in-house staff were therefore allocated to other CIP projects. The Engineering staff will also provide daily inspectional services for this project. BUDGET/FISCAL IMPACT: Bids for the Old Elm Road Watermain Replacement Project were received and opened on May 5, 2016. The City received a total of five bids. The following is a summary of the bids received:

BIDDER BID AMOUNT (Old Elm: Everett to Mt. Vernon)

R.A. Mancini, Inc. $665,720.00 Maneval Construction $712,573.50 Joel Kennedy $746,750.00 RJ Underground, Inc. $762,400.00 Berger Excavating Contractors, Inc. $894,349.97

Engineer’s Estimate $698,410.00 The low bidder, R.A. Mancini, Inc. has previously worked in The City of Lake Forest. The projects have been completed on time and the work was satisfactory to Engineering’s staff.

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Staff recommends that additional footage between Mt. Vernon and Old Colony be added to the project for $94,280. This will bring the contract amount to $760,000. Further, staff requests that City Council approve the entire budget amount of $780,113; the $20,113 would only be used as a contingency to address any unforeseen conditions. If approved by City Council, the project would commence on or about June 13th and be completed by the end of August. Upon confirming the start date of the project, a letter will be sent to the residents within the limits of the project two weeks prior to start of construction. The City’s website, under “Construction Updates”, will also provide details on the construction schedule. During construction, Old Elm will be closed for local traffic only. Motorists wanting to travel through the area will use Everett and Ridge as the detour. Below is an estimated summary of project budget:

FY2017 Funding Source Account Number Amount Budgeted

Amount Requested

Budgeted? Y/N

Water and Sewer Fund 508-0001-440-75-01 $780,113 $780,113 Y

COUNCIL ACTION: Staff recommends awarding the contract for the Old Elm Road Watermain Replacement Project to R.A. Mancini, Inc. in the amount of $760,000. In addition, City Council authorizes the remaining budgeted dollars of $20,113 be approved and used as a contingency to address any unforeseen conditions.

5. Award of Bid for a Janitorial Services Contract Included in the FY 2017 - 2019

Operating Budgets

STAFF CONTACT: Dan Martin, Superintendent of Public Works (810-3561) PURPOSE AND ACTION REQUESTED: Staff is requesting City Council’s approval to award the bid for a Janitorial Services Contract to Aplus Building Services, the lowest responsible bidder. The three year contract will encompass multiple City buildings including basic daily janitorial services, plus twice a year carpet and tile floor cleaning services. BACKGROUND/DISCUSSION: Under the Current Contract: In 2013, the City entered into a three year contract with Crystal Maintenance Services Inc. The current contract ends May 31, 2016. Over the last three years, Crystal Maintenance’s janitorial performed services have progressively become worse after each year of service. As a result, staff has received numerous complaints on the cleanliness of the facilities from both staff members and the general public. Janitorial complaints consisted of missed garbage/recycling cans, spot vacuuming or mopping, not wiping tabletops, not cleaning sidelight windows, or not spending enough time cleaning restrooms or showers. Crystal Maintenance was immediately notified of the complaints and requested to rectify the problems. On several occasions, meetings were held on site with the account representative to specifically go over in detail how cleaning specifications outlined in the contract were not being met. Most of the complaints have been reoccurring issues in which the area would be cleaned following the complaint, but after a few days the contractor would revert back to not

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properly doing the task according to the cleaning specifications. There are some issues reported by the City that have never been addressed even after multiple notifications by both email and meeting in person. In the bidding process, the cleaning specifications highlighted known problem areas to ensure the necessary time and materials would be applied to provide thorough results. The changes appear to have been disregarded by Crystal Maintenance because their bid prices for the majority of the locations remained the same. In fact prices were reduced in the current bid for the two buildings that had the most complaints, Public Safety and the Recreation Center. Insufficient cleaning and unacceptable adherence to the contract cleaning specification for past three years results in staff’s recommendation that Crystal Maintenance not be considered the lowest responsible bidder. The New Janitorial Contract: Staff took a different approach for this bidding process by asking each of the major operating Departments to appoint a building coordinator to support the janitorial bidding process and oversee the janitorial services at their locations. The group worked together to modify the existing bid specifications to address specific issues found in the last contract. After the bid opening, the group met to review the bids and conduct interviews to select the most qualified contractor. The new contract will encompass 13 locations throughout The City of Lake Forest covering all of the core facilities. This will entail varying schedules ranging from once a week at Bennett Hall to seven days a week at the Public Safety Building and both Train Depots. Cleaning will take place during the evening hours at all buildings; also included in the new contract is twice a year carpet and tile cleaning. All prospective bidders were required to be Green Certified Cleaning Contractors. Aplus Building Services is located in Prospect Heights, and has been in business for more than 30 years servicing many local corporate offices and businesses. Its clientele includes companies such as Wells Lamont in Niles, C.E. Niehoff in Evanston, Flextronics in Buffalo Grove, and the Village of Lake Bluff. All references were contacted and each gave very favorable reports on the quality of service performed by Aplus. Aplus employs more than 100 staff and currently holds a 3rd party green cleaning certificate from the Green Clean Institute. The certification requires the company to have all employees, from officers to front line staff, complete an extensive training course on green cleaning techniques and on the proper use of environmentally safe cleaning chemicals. Green Clean Institute also conducts random inspections on the certified company and its work force. BUDGET/FISCAL IMPACT: The Janitorial Services Contract Proposal followed the public bid process. The invitation to bid was advertised in the newspaper; eleven contractors attended the mandatory pre bid-meeting and toured of all the facilities. Each bidder received a bid packet including floor plans, specifications, and specialized schedules for each location. Following the tour, contractors were given two weeks to prepare their bids.

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On April 22, 2016, staff received the following bids for this contract:

Company FY2017 FY2018 FY2019 Total Crystal Maintenance Services

$148,390.00 $148,390.00 $148,390.00 $445,170.00

Aplus Building Services $163.461.60 $163,461.60 $163,461.60 $490,384.80

Eco Clean Maintenance $172,695.00 $172,695.00 $172,695.00 $518,085.00

All Cleaners, Inc. $198,609.40 $198,609.40 $198,609.40 $595,828.20

Emeric Facility Services $207,870.36 $210,140.77 $212,454.22 $630,465.35

Alpha Building Maintenance Services

$218,300.00 $218,300.00 $224,015.00 $660,615.00

Complete Cleaning Company

$234,530.00 $238,850.00 $243,410.00 $716,790.00

Bright Sky Group of Services Inc.

$278,660.00 $278,660.00 $278,660.00 $835,980.00

Signature Cleaning, Inc. $280.097.00 $283.930.00 $287,822.00 $851,849.00

Janitorial Service Contract:

FY2017 -19 Funding Source

Account Number Account Requested Budgeted? Y / N

Operating Budget Multiple Accounts $490,384.80 Y COUNCIL ACTION: Award of bid to Aplus Building Services in the amount of $490,384.80 for the janitorial services contract for a term of three years at multiple City Buildings.

COUNCIL ACTION: Approve the five (5) Omnibus items. 6. ORDINANCES

1. Consideration of a Recommendation from the Plan Commission in Support of the Tentative and Final Plat and the Associated Special Use Permit for the Estate Lane Planned Preservation Subdivision. (If desired by the Council, Waive First Reading and Grant Final Approval of the Ordinance.)

PRESENTED BY: Catherine Czerniak,

Director of Community Development (810-3504)

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PURPOSE AND ACTION REQUESTED: Council consideration of the tentative and final plat of subdivision and the associated Special Use Permit for the proposed 3-lot Estate Lane Planned Preservation Subdivision is requested. BACKGROUND/DISCUSSION: The parcel proposed for subdivision is just over 1-1/2 acres and is located on the southwest corner of Estate Lane East and Oak Knoll Drive. Three lots ranging in size from 20,000 square feet to 25,000 square feet are proposed. The property is located in the R-2 zoning district which has a minimum lot size of 20,000 square feet and a minimum lot width of 100 feet. The property is also in the Historic Residential and Open Space Preservation Overlay District which allows for some flexibility in lot configuration as long as the plan does not exceed the density permitted by the underlying zoning district. The Plan Commission heard an initial presentation on this petition in June, 2015. In response to the concerns raised by neighboring property owners, the petitioner, over the course of ten months, conducted studies as directed by City staff, made some minor revisions to the final lot configurations while maintaining three lots, and enhanced the proposed drainage improvements over and above the applicable requirements. Public testimony focused on several questions and concerns including: The appropriateness of three lots on the site in the context of the surrounding

neighborhood. Whether three lots can be achieved in accordance with the R-2 zoning district. Potential drainage impacts resulting from development of the site on upstream

and downstream properties. Impacts on significant trees.

In response to public testimony and questions from the Commission, the City Engineer, City Attorney and Community Development staff verified that three lots can be achieved on the property in full conformance with the provisions of the R-2 zoning district. At the direction of the City Engineer, the petitioner developed a drainage plan that: (1) benefits upstream properties with the installation of a new drainage pipe and infiltration trench, (2) results in no increase in the volume of stormwater runoff from the property over the existing conditions, and (3) reduces runoff during some storm events. The Commission recommended conditions of approval in response to the public testimony. The conditions are detailed in the Ordinance which is included in the Council packet beginning on page 43. In summary, the conditions speak to drainage improvements, preservation of significant trees, the timing of demolition of the existing house and restoration of the site after demolition, review of new homes proposed for the site to assure compatibility with the surrounding neighborhood and limitations on construction access to the site. In addition, the Commission’s recommendation provides an opportunity for the neighbors, or a third party consultant hired by the neighbors, to review and offer input to the City Engineer prior to final approval of the drainage improvement plans. Separate from the Commission’s recommendation on the proposed subdivision, the Commission forwarded three general recommendations in response to public comment for the Council’s consideration.

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Relating to drainage in the downstream area:

Offer guidance and information to property owners about the responsibilities of downstream properties to accept water from upstream properties and to maintain private stormsewer structures that are part of the stormsewer system in good working condition and, offer information to support the repair and lining of existing private sewers.

Study and consider whether it is appropriate for the City to accept the

private downstream stormsewer lines located between the Estate Lane Subdivision and the public stormsewer if the property owners are willing to grant easements to the City and after the private lines are cleaned, lined or otherwise repaired to the satisfaction of the City Engineer.

Relating to the general pattern of zoning in the area:

Review the pattern of zoning in the area taking into account the potential for future development under the established zoning, the availability and capacity of existing infrastructure, opportunities for infrastructure upgrades, the history of zoning and development in the area, the character of the neighborhoods, private property development rights and input from directly affected property owners and residents in the general area.

If the Council so directs, the staff will take action in accordance with the above recommendations, separate and apart from the subdivision. After the extended public hearing on the proposed subdivision, which occurred over the course of three meetings; and after listening to presentations from the developer, significant public testimony and, after thorough questioning of various parties on the technical aspects of the proposed subdivision, the Commission voted 5 to 0 to recommend approval of the Estate Lane Planned Preservation Subdivision and the associated Special Use Permit to the City Council. The Commission’s report, which is included in the Council’s packet beginning on page 31 provides additional information in support of the recommendation. A copy of the Ordinance, with complete exhibits, is available for review in the Community Development Department. COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading and grant final approval of the Final Development Plan Ordinance for the Estate Lane Planned Preservation Subdivision. The Ordinance incorporates approval of the plat of subdivision, the granting of a Special Use Permit and the conditions of approval as recommended by the Plan Commission. If determined to be appropriate by the City Council, direct staff to take action in accordance with the Commission’s recommendations pertaining to downstream drainage and the pattern of zoning in the area. 7. ORDINANCES AFFECTING CODE AMENDMENTS

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1. Consideration of an Ordinance adopting the first supplement (S-1) to the Code of Ordinances for the City of Lake Forest (waive first reading and grant final approval)

PRESENTED BY: Victor Filippini, City Attorney

STAFF CONTACT: Margaret Boyer, Deputy City Clerk (810.3674)

PURPOSE AND ACTION REQUESTED: Staff is recommending approval of first supplement to the City of Lake Forest, Code of Ordinances. On January 20, 2015, City Council granted final approval of an Ordinance adopting an updated City Code with legislation through September 2, 2014. Since then staff has supplied American Legal with legislation through April 20, 2015 and includes Ordinance 2015-25. A copy of the Ordinance and supporting documents can be found on page 56. COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading and grant final approval of the Ordinance adopting the first Supplement (S-1) to the Code of Ordinances for the City of Lake Forest.

8. NEW BUSINESS

9. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION 10. ADJOURNMENT Office of the City Manager May 11, 2016 The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the City to make reasonable accommodations for those persons.

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PROCLAMATION

WHEREAS, the McKinlock Post 264 of the American Legion has undertaken to provide appropriate exercises and entertainment in celebration of LAKE FOREST DAY on WEDNESDAY, AUGUST 3, 2016 with a view to bringing together the people of our City in the furtherance of civic interest and advancement of community fellowship; and

WHEREAS, the McKinlock Post 264 of the American Legion honors Lake Forest residents,

employees, neighbors and friends by adopting the theme “Lake Forest American Legion Salutes Local Businesses”

THEREFORE, be it hereby proclaimed that said LAKE FOREST DAY celebration is declared

to be a City Fair and in pursuance thereof, and TUESDAY, AUGUST 2, 2016, and WEDNESDAY, AUGUST 3, 2016, shall be observed as a holiday in The City of Lake Forest and our people are urged to forsake their ordinary pursuits and gather in West Park in a spirit of comradeship and good will in support of the ideals of our City.

Donald Schoenheider, Mayor

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The City of Lake Forest CITY COUNCIL

Proceedings of the Monday, May 2, 2016 City Council Meeting - City Council Chambers 6:30 pm

Deputy City Clerk made the CALL FOR ORGANIZATION OF THE 2016-2017 CITY COUNCIL. DEPUTY CLERK MARGARET BOYER ADMINISTERED THE OATH OF OFFICE TO: First Ward Alderman-Elect - - Prudence Beidler

Second Ward Alderman-Elect - - Timothy Newman Third Ward Alderman-Elect - - Dr. Stanford Tack Fourth Ward Alderman-Elect - - Michelle Moreno

CALL TO ORDER AND ROLL CALL: Honorable Mayor Schoenheider called the meeting to order at 6:35pm, and Deputy City Clerk Margaret Boyer called the roll of Council members. Present: Honorable Mayor Schoenheider, Alderman Waldeck, Alderman Beidler, Alderman Newman, Alderman Tack, Alderman Reisenberg, Alderman Adelman and Alderman Moreno. Absent: Alderman Pandaleon. Also present were: Robert Kiely, City Manager; Elizabeth Holleb, Finance Director; Victor Filippini, City Attorney; Catherine Czerniak, Director of Community Development; Michael Thomas, Director of Public Works; Jim Held, Chief of Police; Karl Walldorf, Deputy Chief of Police; Jeffrey Howell, Fire Chief; Sally Swarthout, Director of Parks & Recreation; Mike Strong, Assistant to the City Manager, Anne Whipple and a large number of Lake Forest Firefighters. There were approximately 40 present in the audience. ELECTION AND APPOINTMENT OF CITY OFFICERS. 1. ELECTION BY THE CITY COUNCIL AS REQUIRED BY CHARTER AND CITY CODE

City Treasurer Elizabeth A. Holleb City Supervisor Robert R. Kiely, Jr. City Marshal & Collector James Held City Attorney Victor Filippini City Clerk Robert R. Kiely, Jr. City Surveyor and Engineer Gewalt Hamilton Associates

COUNCIL ACTION: Approve the Election and Appointment of City Officers Alderman Moreno made a motion to approve the Election and Appointment of City Officers, seconded by Alderman Waldeck. Motion carried unanimously by voice vote.

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Proceedings of the Monday, May 2, 2016 Regular City Council Meeting

PLEDGE OF ALLEGIANCE- was recited by all in attendance. REPORTS OF CITY OFFICERS COMMENTS BY MAYOR

A. Resolution of Appreciation for Human Resources Employee, Carla Ward Mayor Schoenheider read the Resolution and presented it to Ms. Ward, photos were taken. COUNCIL ACTION: Approve the Resolution Alderman Reisenberg made a motion to approve the Resolution, seconded by Alderman Waldeck. Motion carried unanimously by voice vote. B. Bike Safety Proclamation Mayor Schoenheider read the Proclamation and presented it to Commander Lepkowski and Officer Monahan, photos were taken.

C. 2016-2017 Board and Commission Appointments/Reappointments

AUDIT COMMITTEE

NAME OF MEMBER APPOINT/REAPPOINT WARD William McFadden Appoint 3 Vince Sparrow Appoint 3 Don OCallaghan Re-appoint as Chair 1 Dean Stieber Re-appoint 4 Andy Logan Re-appoint 2

BUILDING REVIEW BOARD

NAME OF MEMBER APPOINT/REAPPOINT WARD Peter Dunne Appoint 1 Fredrick Moyer Re-appoint 1

CEMETERY COMMISSION

NAME OF MEMBER APPOINT/REAPPOINT WARD Dr. Dan Kelly Appoint 1 John Dick Re-appoint 1

GORTON

NAME OF MEMBER APPOINT/REAPPOINT WARD Karen Rode Appoint 4

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James Morris Appoint 1 Sarah Lamphere Re-appoint 1

HISTORIC PRESERVATION COMMISSION

NAME OF MEMBER APPOINT/REAPPOINT WARD Bill Redfield Appoint 3 Elizabeth Sperry Appoint 2 Bruce Grieve Appoint and Appoint as

Chairman 3

Wells Wheeler Re-appoint 3 LEGAL COMMITTEE

NAME OF MEMBER APPOINT/REAPPOINT WARD Tim Franzen Re-appoint 1 David Neumeister Re-appoint as Chair 3

LIBRARY

NAME OF MEMBER APPOINT/REAPPOINT WARD Germaine Arnson Appoint 2 Elizabeth Grob Appoint 2 Beth Parsons Appoint 1

PARKS AND RECREATION BOARD

NAME OF MEMBER APPOINT/REAPPOINT WARD Jake Lee Appoint 2 Paul Best Appoint 2 Steve Reimer Re-appoint 4 Skoo Walker Re-appoint 2

PLAN COMMISSION

NAME OF MEMBER APPOINT/REAPPOINT WARD Monica Ruggles Appoint 1 Tim Henry Re-appoint 3 Mike Ley Re-appoint as Chair 3

ZONING BOARD OF APPEALS

NAME OF MEMBER APPOINT/REAPPOINT WARD Mark Pasquesi Appoint to own term 4 Mike Sieman Appoint 3 Nancy Novit Appoint 1

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Kevin Lewis Re-appoint 3 Louis Pickus Re-appoint and Appoint as Chair 2

CROYA

NAME OF MEMBER APPOINT/REAPPOINT WARD Laurie Doherty Re-appoint 2 John Maher Re-appoint LB Susie Kullby Re-appoint 1

ELAWA

NAME OF MEMBER APPOINT/REAPPOINT WARD Thomas Walvoord Appoint 1 Diane FitzSimons Re-appoint LB Barry Hollingsworth Re-appoint 2 Holly Brown Re-appoint 3

SENIOR RESOURCE COMMISSION

NAME OF MEMBER APPOINT/REAPPOINT WARD Mark Dillon Appoint 1 Kathy Ottensmeyer Appoint 1 Jim Blanda Re-appoint LB Sally Kelly Re-appoint 2

PUBLIC SERVICE AWARD COMMITTEE

NAME OF MEMBER APPOINT/REAPPOINT WARD Tom Swarthout Appoint 1 Maddie Dugan Appoint 3

COUNCIL ACTION: Approve the Mayors Appointments and Reappointments Alderman Beidler made a motion to approve the Mayors Appointments and Reappointments, seconded by Alderman Waldeck. Motion carried unanimously by voice vote.

D. Approval of a Resolution of Appreciation for Retiring Members of Boards and

Commissions as follows:

BOARD, COMMISSION OR COMMITTEE NAME OF MEMBER(S)

AUDIT Amy Krebs CEMETERY Amy Schuetz GORTON Alan Lerner and Peter Cherry

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HISTORIC PRESERVATION COMMISSION Peter Schaefer, James Preschlack and John Travers

LIBRARY Robert Napier, Kate Bryant and Carol Champ PARKS AND RECREATION BOARD Sondra Douglass and David Brush PLAN COMMISSION Jeff Kuchman ZONING BOARD OF APPEALS Jay Kennedy and Robert Franksen ELAWA Robert Shaw SENIOR RESOURCE COMMISSION Nancy Carey BOARD OF TRUSTEES POLICE PENSION FUND Robert Copeland PUBLIC SERVICE AWARD COMMITTEE Gail Hodges and Roger Mohr

COUNCIL ACTION: Approve the Resolution Alderman Newman made a motion to approve the Resolution, seconded by Alderman Tack. Motion carried unanimously by voice vote Mayor Schoenheider stated the following ”At its May 2, 2016 meeting, the Mayor and Lake Forest City Council will recognize the City’s Attorney, Victor P. Filippini, for receiving the Illinois Government Lawyers Association’s Litigation Award and his work on a zoning and preserving municipal zoning authority case. The ILGL coordinates and promotes professional education, information exchange and interaction among local government attorneys in Illinois in order to ensure the highest level of professional representation to units of local government.” An award was presented to Mr. Filippini and photos were taken. COMMENTS BY CITY MANAGER

A. Community Spotlight LFGo App - Susan Banks, Communication Manager

City Manager Robert Kiely Jr. introduced Susan Banks, Communications Manager who stated that the LFGo App was developed locally and is available for free to download and use. Ms. Banks then introduced the App developer, Brent Engel, who gave a live demonstration on how the apps works. COMMENTS BY COUNCIL MEMBERS FINANCE COMMITTEE

A. Approval of the Comprehensive Fiscal Plan for FY2017 Elizabeth Holleb, Finance Director, stated that The City of Lake Forest is in excellent financial condition, that the City maintains healthy reserves and that the City of Lake Forest carries a triple A bond rating from Moody’s Investments Service. The City also has the lowest property tax in Lake County and works within a balanced budget. Ms. Holleb reported that the total FY17 Budget is $82,249,472 and that the FY17 budget has a $2.2millon decrease compared to FY16 estimated actual expenditures.

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Ms. Holleb reported that the State Budget and the expense growth outpacing the revenue growth will be long term challenges. Currently, the City of Lake Forest is anticipating approximately $230 million in active or anticipated development in the City. Ms. Holleb reviewed FY17 highlights, FY17 Revenues, FY17 Property Tax, FY17 Expenditures and then a FY17 Expenditures by Department and FY17 non-Departmental. A five year general fund forecast was shown. The City Council had discussion on the amount of work that went into preparing the plan along with the ease of use and understanding by using new charts. Ms. Holleb reported that there were substantial changes to the way the budget was put together in anticipation of submitting the budget for consideration to the Government Financial Officers Association for GFOA Distinguished Budget Presentation Award. Ms. Holleb reported that the proposed expenditures for FY2017 total $82,249,472. The proposed plan is balanced with all operating expenditures covered from current revenues and capital expenditures funded from current revenues and reserves in excess of the City Council’s Fiscal Policy. Mayor Schoenheider thanked Ms. Holleb and her team for all their hard work, he then asked if there was anyone from the public who would like to comment. Seeing none, he asked for a motion. COUNCIL ACTION: Approval of the Comprehensive Fiscal Plan for Fiscal Year 2017 Alderman Moreno made a motion to approve the Comprehensive Fiscal Plan for Fiscal Year 2017, seconded by Alderman Beidler. The following voted “Yea”: Aldermen Waldeck, Beidler, Newman, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried.

B. Approval of the FY17 Personnel Policies and Practices and Pay Plan DeSha Kalmar, Director of Human Resources, reported that an annual review of the personnel policies was completed. Ms. Kalmar stated that changes included changes in longevity pay and vacation. Language was added to be in compliance of FMLA. Ms. Kalmar stated that employees are urged to be responsible consumers of health care, cell phone usage, and city issued cell phones. In addition, the FY2017 Pay Plan has been adjusted to include range adjustments of 1.0% for Steps 1-6 and 2.5% for Step 7. Mayor Schoenheider thanked Ms. Kalmar and her team for all their work, he then asked if there was anyone from the public who would like to comment. Seeing none, he asked for a motion. COUNCIL ACTION: Approval of the FY17 Personnel Policies and Practices and FY17 Pay Plan. Alderman Reisenberg made a motion to approve the seven Omnibus items as presented, seconded by Alderman Beidler. The following voted “Yea”: Aldermen Waldeck, Beidler, Newman, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried.

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C. Annual Vendor Approval Elizabeth Holleb, Finance Director, reported that the approval is a formality of the Lake Forest City Code, and the list is vendors that have a relationship with the City. However, the City Council will continue to approve any single purchase over $20,000 as established by the purchasing code. Mayor Schoenheider thanked Ms. Holleb and her team once again for all their work, he then asked if there was anyone from the public who would like to comment. Seeing none, he asked for a motion. COUNCIL ACTION: Approval of the attached list of vendors (page 92) for Fiscal Year 2017. Alderman Reisenberg made a motion to approve the attached list of Vendors for fiscal year 2017, seconded by Alderman Moreno. The following voted “Yea”: Aldermen Waldeck, Beidler, Newman, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS

ITEMS FOR OMNIBUS VOTE CONSIDERATION

1. Approval of the April 18, 2016 City Council Meeting Minutes.

2. Approval of Check Register for Period March 26-April 22, 2016

3. Approval of the Regularly Scheduled Meetings of the City Council for the year 2017

4. Approval of Collective Bargaining Agreement between the City and the Lake

Forest Employee Association (LFEA) 5. Consideration of an Ordinance Amending Chapters 70, 73, 78, and 97 of the City

Code, as Recommended by City Staff. (Final approval)

6. Consideration of an Ordinance Amending Title XIII (General Offenses) of the City Code, as Recommended by City Staff. (Final approval)

7. Approval to Award multi-year Contract for Recreation Department & CROYA

Program Bussing Services as approved by the Parks & Recreation Board

COUNCIL ACTION: Approve the seven (7) Omnibus items. Mayor Schoenheider asked members of the Council if they would like to remove any item or take it separately. Seeing none, the Mayor asked for a motion to approve the seven Omnibus items as presented with scriveners error in the minutes.

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Alderman Reisenberg made a motion to approve the seven Omnibus items as presented with a scrivener’s error in the minutes, seconded by Alderman Beidler. The following voted “Yea”: Aldermen Waldeck, Beidler, Newman, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. ORDINANCES

ORDINANCES AFFECTING CODE AMENDMENTS NEW BUSINESS

1. Approval of a Resolution Authorizing an Intergovernmental Agreement with Shields Township for “Dial-A-Ride” Services.

Director of Parks and Recreation, Sally Swarthout, reported that the Senior Resource Commission and Staff are requesting approval of a Resolution Authorizing an Intergovernmental Agreement with Shields Township for “Dial-A-Ride” Service. Ms. Swarthout stated that Shields Township provides a curb to curb Dial-A-Ride transportation service to senior citizen and disabled residents of Lake Forest residing in the township jurisdiction and the proposed agreement would extend the service for any senior citizens aged 65 and above, and disabled persons, aged 16 and above, residing within the entire municipal limits of The City of Lake Forest as part of the Township’s agreement with the Suburban Bus Division of the Regional Transportation Authority (PACE) for a minimal fee of three dollars per one-way ride, if under ten miles, and a six dollar fare for rides over ten miles. Ms. Swarthout reported that registration for the program is taken at the Shields Township office and rides are arranged through a call service at PACE. The proposed agreement is for one year with the opportunity to extend on an annual basis. Ms. Swarthout added that the payments for services will be made from The City of Lake Forest to Shield’s Township, and the amount due will be based upon charges incurred by those riders residing outside of Shields Township, but within the City of Lake Forest. The proposed extended Dial-A-Ride program will be considered as a pilot program with an estimated annual cost of $3000. If the program is successful it will be designated to the appropriate operating budget for FY2018. The City Council had discussion on cost comparison. Cynthia Maloney, Shields Township assessor, reported that 75% of the cost of the program is a subsidy of the RTA.

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Mayor Schoenheider thanked Ms. Swarthout and her team for all their work and stated he believes this will be a successful program. He then asked if there was anyone from the public who would like to comment. Seeing none, he asked for a motion. COUNCIL ACTION: Approval of a Resolution Authorizing an Intergovernmental Agreement with Shields Township for “Dial-A-Ride” Services. Alderman Beidler made a motion to approving of a Resolution Authorizing an Intergovernmental Agreement with Shields Township for “Dial-A-Ride” Services, seconded by Alderman Reisenberg. The following voted “Yea”: Aldermen Waldeck, Beidler, Newman, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION

ADJOURNMENT

There being no further business. Alderman Waldeck made a motion to adjourn, seconded by Alderman Moreno. Motion carried unanimously by voice vote at 7:35 p.m. Respectfully Submitted, Margaret Boyer Deputy City Clerk A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos.

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THE CITY OF LAKE FOREST

2016-____

AN ORDINANCE ENACTING AND ADOPTING A SUPPLEMENT TO THE CODE OF

ORDINANCES FOR THE CITY OF LAKE FOREST, ILLINOIS

WHEREAS, On January 20, 2015, City Council granted final approval of an Ordinance adopting an updated Code of Ordinances of the City of Lake Forest, Illinois (the “Lake Forest City Code”); and

WHEREAS, American Legal Publishing Corporation of Cincinnati, Ohio, has completed a

supplement (the “S-1 Supplement”) to the Lake Forest City Code, which contains the ordinances approved by the corporate authorities of the City Council through April 20, 2015, and includes Ordinance 2015-25; and

WHEREAS, American Legal Publishing Corporation has recommended the revision or addition of certain sections of the Lake Forest City Code which are based on or make reference to sections of law of the State of Illinois; and

WHEREAS, the corporate authorities of the City have authorized an update to these sections in accordance with the changes of the law of the State of Illinois; and

WHEREAS, it is necessary to provide for the usual daily operation of the City and for the preservation of the public peace, health, safety, and general welfare of the City that this ordinance adopting the S-1 Supplement be approved;

NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF ILLINOIS, as follows:

SECTION ONE: Recitals. The foregoing recitals are hereby incorporated into and made a

part of this Ordinance. SECTION TWO: Adoption of the S-1 Supplement. The S-1 Supplement to the Lake Forest

City Code as submitted by American Legal Publishing Corporation of Cincinnati, Ohio, and as attached hereto, is hereby adopted by reference as if set out in its entirety.

SECTION THREE: Savings Clause. To the extent that the City finds or determines that the

S-1 Supplement inadvertently omitted or erroneously incorporated the terms of specific ordinances adopted by the City Council, the City Council may re-adopt any such ordinance inadvertently omitted or erroneously incorporated, and upon such re-adoption the specific ordinance as originally approved will relate back to its original adoption.

SECTION FOUR: Effective Date. The S-1 Supplement shall be in full force and effect upon

the passage, approval, and publication in pamphlet form of this Ordinance, after which time the City Clerk shall cause the Code of Ordinances of the City of Lake Forest, Illinois in its entirety to be made available to the public through the City website and other means.

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PASSED this _____ day of _______________, 2016. AYES: NAYS: ABSENT: ABSTAIN: APPROVED this _____ day of _______________, 2016. _____________________________ Mayor ATTEST: _________________________________ Deputy City Clerk

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Documents

THE CITY OF LAKE FOREST CITY COUNCIL AGENDA · staff requests that City Council approve the entire budget amount of $780,113; the $20,113 would only be used as a contingency to address