The ARC of St. Charles Inc. - LLA Default Homepage Page No. INDEPENDENT AUDITOR'S REPORT 1 -2 FINANCIAL STATEMENTS STATEMENTS OF FINANCIAL POSITION 3-4 STATEMENTS OF ACTIVITIES 5 STATEMENTS

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THE ARC OF ST. CHARLES, INC. (A NONPROFIT ORGANIZATION)

FINANCIAL STATEMENTS

Years Ended June 30,2013 and 2012

Under provisions of state law, this report is a public document. Acopy of the report has been submitted to the entity and other appropriate public officials. The report is available for public inspection at the Baton Rouge office of the Legislative Auditor and, where appropriate, at the office of the parish clerk of court.

Release Date FEB 1 2 lOl l t

CONTENTS

Page

No.

INDEPENDENT AUDITOR'S REPORT 1 -2

FINANCIAL STATEMENTS

STATEMENTS OF FINANCIAL POSITION 3-4

STATEMENTS OF ACTIVITIES 5

STATEMENTS OF FUNCTIONAL EXPENSES 6

STATEMENTS OF CASH FLOWS 7

NOTES TO FINANCIAL STATEMENTS 8-12 REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS 13-14

UzEE, BUTLER, ARCENEAUX & BOWES

CERTIFIED PUBLIC ACCOUNTANTS 2067 PAXTON STREET

HARVEY, LOUISIANA 70058

PATRICK J. BOWES. CPA FAX (504) 347-0467 CERTIFIED PUBLIC ACCOUNTANTS

DOUGLAS L. UZEE, CPA

^ ^ INDEPENDENT AUDITOR'S REPORT

To the Board of Directors The ARC of St. Charles, Inc. Boutte, Louisiana

Report on the Financial Statements

We have audited the accompanying statements of financial position of The ARC of St. Charles, Inc. (a nonprofit organization) as of June 30, 2013 and 2012, and the related statements of activities and cash flows for the years the ended, and the related notes to the fmancial statements.

Management's Responsibility for the Financial Statements

Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of intemal control relevant to the preparation and fair presentation of fmancial statements that are free from material misstatement, whether due to fraud or error.

Auditor's Responsibility

Our responsibility is to express an opinion on these fmancial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General ofthe United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement.

An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers intemal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness ofthe entity's intemal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation ofthe fmancial statements.

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We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion.

Opinion

In our opinion, the financial statements referred to on the previous page present fairly, in all material respects, the financial position of The ARC of St. Charles, Inc. as of June 30,2013 and 2012 and the changes in its net assets and its cash flows for the years then ended in conformity with accounting principles generally accepted in the United States of America.

Other Reporting Required by Government Auditing Standards

In accordance with Government Auditing Standards, we have also issued our report dated December 18, 2013 on our consideration of The ARC of St. Charles, Inc.'s intemal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, grant agreements, and other matters. The purpose of that report is to describe the scope of our testing of intemal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on intemal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be considered in conjunction vwth this report in assessing the results of our audit.

A.... a Harve^ Louisiana Deceniter 18,2013


STATEMENTS OF FINANCIAL POSITION JUNE 30, 2013 AND 2012

2013 2012 ASSETS

Current Assets Cash and Cash Equivalents - unrestricted Cash and Cash Equivalents - temporarily restricted Accounts Receivable Deposits Inventory Prepaid Insurance

Total Current Assets

Property and Equipment Building Fumiture and Equipment Vehicles

Less: Accumulated Depreciation

Net Property and Equipment

TOTAL ASSETS

$216,138 615

324,382 5,000

17,853 1.965

565.953

272,444 199,134 139.435 611,013

M26.550^

184.463

$ 750.416

$236,788 500

384,795 5,000

-0-30.475

657.558

267,899 190,752 119.718 578,369

(392.614)

185.755

$ 843.313

The accompanying notes are an integral part of these financial statements.

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STATEMENTS OF FINANCIAL POSITION - CONTINUED JUNE 30,2013 AND 2012

LIABILITIES AND NET ASSETS 2013 2012

Current Liabilities Accounts Payable $ 10,344 $ 3,568 Current Portion of Note Payable 5,773 -0-Accmed Payroll -0- 121

Total Current Liabilities 16.117 3,689

Long-Term Liabilities Non Current Portion of Note Payable 10,528 zQz

Total Long-Term Liabilities 10,528 -O^ Net Assets

Unrestricted 723,156 839,124 Temporarily restricted 615 500

Total Net Assets 723,771 839,624

TOTAL LIABILITIES AND NET ASSETS $ 750.416 $ 843.313



STATEMENTS OF ACTIVITIES YEARS ENDED JUNE 30, 2013 AND 2012

UNRESTRICTED NET ASSETS Unrestricted Revenues, Gains, and Other Support 2013 2012

Dept. of Health and Hospital Services -Office of Citizens with Developmental Disabilities

Dept. of Health and Hospital Services -Medicaid

Res-Care, Inc. Vocational Rehabilitation United Way - Respite United Way - Dayhab Grant United Way Supported Employment/Job Revenue Council on Aging Transportation Charges Contnbutions Interest Income Fund Raising Grants ARC Festival Other Income Hurricane Funds L/T Personal Care Services

; 5,028

2,367,623 64,947 3,559

119,400 -0-270

259,042 2,738 1,040

20,168 178 -0-600

33,680 90,450 23,842 110.880

$ 6,706

2,495,937 95,279 22,787 54,600 22,230 34,770

241,387 4,519 1,198 1,500 206 150

7,500 31,109 107,440

-0-119.797

TOTAL UNRESTRICTED REVENUES, GAINS, AND OTHER SUPPORT 3,103,445 3,247,115

Expenses Program Services 2,830,712 2,949,294 Supporting Services 388.701 333.248

TOTAL EXPENSES 3,219,413 3.282.542

INCREASE (DECREASE) IN UNRESTRICTED NET ASSETS (115,968') (35.427)

TEMPORARILY RESTRICTED NET ASSETS Building Campaign 115 500

Increase (Decrease) in Temporarily Restricted Net Assets 1_15 500

Increase (Decrease) in Net Assets (115.853) (34.927)

Net Assets, Beginning of Year 839,624 874,551

Net Assets, End of Year $ 723.771 $ 839.624


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STATEMENTS OF FUNCTIONAL EXPENSES YEARS ENDED JUNE 30,2013 AND 2012

Payroll - Staff Payroll - Clients Payroll Taxes Bonus and Awards Insurance - Health Professional Fees Dues Equipment Bad Debts Licenses Maintenance and Repairs Miscellaneous Office Supplies Supplies Telephone Travel and Seminars Fuel Property and Liability

Insurance Insurance - Workers'

Compensation Bank Charges Entertainment Mileage Reimbursement Fines and penalties Depreciation Employee Expense Fund Raising Utilities Interest Taxes Advertising Auto Rent Contractural Service

Total

JUNE 30, 2013

PROGRAM SERVICES

$1,989,202 71,359

174,267 5,275

118,071 30,879 12,488 2,772

17,481 856

21,431 48

7,477 35,906 19,575 13,131 38,299

58,874

65,831 1,327

-0-208

13,500 33,936 4,875

-0-11,684

-0-4,270 1,981 5,302

52,811 17,596

$2,830,712

SUPPORllNG SERVICES

$ 222,487 -0-

17,626 166

33,502 27,654

-0--0--0--0-

15,070 766

1,888 -0-

2,470 5,753

-0-

8,490

1,242 -0-

12,060 -0--0--0-934

10,340 6,489

183 -0-

748 -0-

20,833 -0-

$ 388,701

JUNE 30.

PROGRAM SERVICES

$2,112,509 78,680

178,832 12,217

108,766 33,735 11,739

138 -0-

2,105 23,511

205 8,724

38,797 19,971 24,897 33,335

61,609

68,128 1,054

-0-895 -0-

34,925 6,022

-0-11,807

-0--0-

207 5,923

63,063 7.500

$ 2^49,294

2012

SUPPORTING SERVICES

$173,938 -0-

14,775 4,952

28,187 26,088

-0--0--0--0-

10,040 1,938 4,123

-0-3,187 5,807

-0-

11,159

1.210 -0-

13,093 -0--0--0-262

10,199 5.930

6 -0-

842 -0-

17,512 -0-

$ 333.248


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THE ARC OF ST. CHARLES, INC. (A NONPROFIT ORGANIZATION) STATEMENTS OF CASH FLOWS

YEARS ENDED JUNE 30, 2013 AND 2012

CASH FLOWS FROM OPERATING ACTIVITIES 2013 2012

Increase (Decrease) in Net Assets $(115,853) $ (34,927) Adjustments to Reconcile Increase in Net Assets to Net Cash Provided by Operating Activities:

Depreciation 33,936 34,925 (Increase) Decrease in Operating Assets: Accounts Receivable 60,413 (188,689) Inventory (17,853) -0-Prepaid Insurance 28,510 (14,215)

Increase (Decrease) in Operating Liabilities: Accounts Payable 6,776 (32,868) Deferred Revenue -0- (5,000)

Accmed Payroll (121) 12i

Net Cash Provided (Used) by Operating Activities

CASH FLOWS FROM INVESTING ACTIVITIES

Purchases of Property and Equipment

Net Cash Provided (Used) by Investing Activities

CASH FLOWS FROM FINANCING ACTIVITIES

Note payable

Net Cash Provided (Used) by Financing Activities

Net Increase (Decrease) in Cash and Cash Equivalents

Cash and Cash Equivalents, Beginning of Year

Cash and Cash Equivalents, End of Year

(4.192)

(32.644)

(32.644)

16.301

16.301

(20,535)

237.288

$ 216.753

(240.653)

(5,288)

(5.288)

-0-

-0-

(245,941)

483.229

$ 237.288


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NOTES TO FINANCL\L STATEMENTS YEARS ENDED JUNE 30,2013 AND 2012

SIGNIFICANT ACCOUNTING POLICIES A. The financial statements of The ARC of St. Charles, Inc. (a nonprofit organization)

have been prepared on the accrual basis; therefore, certain revenues and the related assets are recognized when eamed rather than when received and certain expenses are recognized when the obligation is incurred rather than when paid. These policies have been consistently applied in the preparation of the financial statements. The corporation has no capital stock.

B. Business Activity The ARC of St. Charles, Inc. trains the mentally and physically handicapped citizens of the parish that are over 17 years of age. The areas of training include self-help, social skills, pre-vocational, independent living, mobile work crews, personal hygiene, daily living skills (making change, telling time, safety), recognition of danger signs, physical training, and maximization of individual potential. The Organization also provides transportation for all activities including daily instmction classes.

C. Cash and Cash Equivalents The Organization considers all highly liquid investments with a maturity of three months or less to be cash equivalents.

D. Accounts Receivable The Organization, in regards to uncollectible accounts, utilizes the direct write off method. The bad debts written off for the year ended June 30, 2013 totaled $17,481; there were no bad debts vmtten off for the year ended June 30,2012.

E. Property and Equipment Donations of property and equipment are recorded as support at their estimated fair value. Such donations are reported as unrestricted support unless the donor has restricted the donated asset to a specific purpose. Assets donated with explicit restriction regarding their use and contributions of cash that must be used to acquire property and equipment are reported as restricted support. Absent donor stipulations regarding how long those donated assets must be maintained, the Organization reports expiration of donor restrictions when the donated or acquired assets are placed in service as stmctured by the donor. The Organization reclassifies temporarily restricted net assets to unrestricted net assets at that time. Property and equipment are depreciated using the straight-line method over their estimated usefiil life. Acquisitions of property and equipment in excess of $400 and having a usefiil life of over one year are capitalized.

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NOTES TO FINANCIAL STATEMENTS - CONTINUED YEARS ENDED JUNE 30,2013 AND 2012

F. Financial Statement Presentation In 1997, the Organization adopted Statement of Financial Accounting Standards (SFAS) No. 117, "Financial Statements of Not-For-Profit Organizations." Under SFAS No. 117, the Organization is required to report information regarding its financial position and activities according to three classes of net assets: unrestricted net assets, temporarily restricted net assets, and permanently restricted net assets. In addition, the Organization is required to present a statement of cash flows.

G. Use of Estimates The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities, and disclosure of contingent assets and liabilities, at the date of the financial statements, and the reported amounts of revenues and expenses during the reported period. Actual results could differ fi"om those statements.

2. LEASES The Organization leases its operating facilities fi'om the St. Charles Parish School Board under a monthly operating lease at a charge of $500 per month. The Organization pays all insurance, maintenance, and improvements. The lessor may cancel the lease if the facilities are needed for school purposes. The Organization's Thrift Shop leases its facilities under a five year cancellable lease which began September 1, 2010 and ends August 31, 2015 at a rate of $4,700 per month.

3. CONTRIBUTED SERVICES A number of unpaid volunteers have made contributions of their time to the Organization during the year. The value of this contributed time is not reflected in these statements since it is not material and is not susceptible to objective measurement or valuation.

4. CONTRACT REVENUES The Organization entered into a contract with the Department of Health and Hospitals to provide training to the mentally and developmentally handicapped citizens over 17 years of age in St. Charles Parish. The areas of training include self-help, social skills, pre-vocational, independent living, mobile work crews, and behavioral skills.



The Organization also entered into a contract with Res-Care, Inc. (a residential provider) to provide day training to other mentally and developmentally handicapped citizens. The type of training provided is explained in the preceding paragraph.

The Organization receives its largest operating revenue for providing training and daycare to Medicaid clients.

5. INVESTMENTS AND FAIR VALUE MEASUREMENT The Organization applies GAAP for fair value measurements of financial assets that are recognized at fair value in the financial statements on a recurring basis. GAAP establishes a fair value hierarchy that prioritizes the inputs to valuation techniques used to measure fair value. The hierarchy gives the highest priority to unadjusted quoted prices in active markets for identical assets or liabilities (Level 1 measurements) and the lowest priority to measurements involving significant unobservable inputs (Level 3 measurements). The three levels of fair value hierarchy are as follows:

Level 1 inputs are quoted prices (unadjusted) in active markets for identical assets or liabilities the Organization has the ability to access.

Level 2 inputs are inputs (other than quoted prices in Level 1) that are observable for the asset or liability, either directly or indirectly.

Level 3 inputs are unobservable inputs for the asset or liability and rely on management's own assumptions about the assumptions that market participants would use in pricing the asset or liability. (The unobservable inputs should be developed based on the best information available).

During the period ended June 30,2013, the Organization invested $50,326 in First National Bank as discussed below.

The amortized cost and fair values measured on a recurring basis of investments as of June 30, 2013 are as follows:

Amortized Fair Uru-ealized Cost Value Gain (Loss)

Level 2 Cost Basis $ 50,326 $ 50,326 $ -0-Certificate of Deposit

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6. ACCOUNTS RECEIVABLE Accounts receivable consist ofthe following:

Dept. of Health and Hospitals St. Charles School Board Res-Care, Inc. LA Rehabilitation Services Miscellaneous

2013 2012 $223,587

16,052 15,377

-0-69.366

$ 303,460 32,684 18,044 7,522

23.085 $ 324.382 $ 384.795

7. PROPERTY AND EQUIPMENT Property and equipment, and depreciation activity for the year ended June 30, 2013 are as follows:

Balance Balance 7-1-12 Additions Deletions 6-30-13

Building $ 267,899 $ 4,545 $ -0- $ 272,444 Fumiture & Equipment 190,752 8,382 -0- 199,134

Deletions $

$ _

-0--0--0--0--0--0-

Vehicles 119,718 19,717 :0: 139,435 578,369 32,644 -0- 611,013

Less: Accumulated Depreciation 392,614 33,936 :0z 426,550 Net Property & Equipment $ 185.755 $ (1.292) $ _ ^ $ 184.463

8. ECONOMIC DEPENDENCY The Organization depends on the Department of Health and Hospitals for a major portion of its support.

9. FINANCIAL INSTRUMENTS WITH OFF-BALANCE-SHEET RISKS The ARC of St. Charles, Inc. extends a substantial amount of credit to several nonprofit and state agencies such as the Department of Health and Hospitals and Res-Care, Inc.

10. INCOME TAXES The Organization is a nonprofit organization that is exempt from income taxes under Section 501(c)(3) ofthe Intemal Revenue Code. However, an information tax retum. Form 990 for tax exempt organizations, is required to be filed each year.

11. TEMPORARILY RESTRICTED NET ASSETS A building campaign was implemented for the purpose of acquiring donations for a thrift shop location. An initial contribution of $500 was received during the previous year, with additional donations of $115 subsequently received in the current period. These donations are temporarily restricted until the building campaign is completed.

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NOTES TO FINANCIAL STATEMENTS - CONTINUED YEARS ENDED JUNE 30, 2013 AND 2012

12. THREATENED AND PENDING LITIGATION Due to the nature of the work performed and in the regular course of business. The ARC of St. Charles, Inc. is subject to ongoing potential litigation. As of the year ended June 30, 2013, there is presently no pending litigation which would have a material effect upon the financial statements.

13. 401K PROFIT SHARING PLAN The Organization maintains a 40IK Profit Sharing Plan for its employees. The minimum age requirement ofthe plan is 21 years of age and the minimum service requirement is one year of service, which constitutes a period of twelve consecutive months in which the employee completes at least 1000 hours of service. The plan contains a discretionary employer matching contribution. No contributions were made for the years ended June 30, 2013 and 2012.

14. CONCENTRATIONS OF CREDIT RISK Financial instruments that potentially subject the Organization to concentrations of credit risk consist principally of temporary cash investments and trade accounts receivables. The Organization maintains a money market account with Mutual of America Institutional Funds, Inc. The balance (which is not covered by FDIC insurance) totaled $81,625 and $81,596 as of June 30, 2013 and 2012. The account is insured by the SIPC (Securities Investor Protection Corporation) which is a nonprofit organization formed by congress in 1970 to assist in compensating securities losses up to $100,000. It is not, however, the equivalent of FDIC insurance, as it only guarantees losses up to the amount of assets the fimd possesses. Concentrations of credit risk with respect to trade receivables are limited due to the number of customers comprising the Organization's customer base and their dispersion across different industries. As of June 30, 2013, the Organization had no significant concentrations of credit risk.

15. COMPENSATED ABSENCES The employees of The ARC of St. Charles, Inc. are currently not reimbursed for unused vacation and sick leave, and must actually use leave time for it to be incurred. Therefore, no provision for compensated absences has been recorded in these financial statements.

16. POST-EMPLOYMENT BENEFITS At present, there are no former employees of The ARC of St. Charles, Inc. who are receiving post-employment benefits, and any liability due to the Organization's benefit stmcture is considered to be immaterial.

17. SUBSEQUENT EVENTS Management evaluates events occurring subsequent to the date of the financial statements to determine the accounting for and disclosure of transactions and events tiiat effect the financial statements. Subsequent events have been evaluated through December 18, 2013 which is the date the financial statements were available to be issued.

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UZEE, BUTLER, ARCENEAUX & BOWES CERTIFIED PUBUC ACCOUNTANTS

2067 PAXTON STREET HARVEY, LOUISIANA 70058

JAMES L. BUTLER, CPA (504) 347-0441 MEMBERS PATRICK J. BOWES, CPA FAX (504) 347-0467 AMERICAN INSTITUTE OF

- — — — CERTIFIED PUBLIC ACCOUNTANTS DOUGLAS L. UZEE, CPA

(1926 -1988) N. PAUL ARCENEAUX, CPA SOCIETY OF LOUISUNA

(RETIRED) CERTIFIED PUBLIC ACCOUNTANTS

REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND

OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH

GOVERNMENT AUDITING STANDARDS

To the Board of Directors The ARC of St. Charles, Inc. Boutte, Louisiana

We have audited in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General ofthe United States, the financial statements of The ARC of St. Charles, Inc. which comprise the statements of financial position as of June 30, 2013 and 2012, and the related statements of activities and cash flows for the years then ended, and the related notes to the financial statements, and have issued our report thereon dated December 18, 2013.

Internal Control Over Financial Reporting

In planning and performing our audit of the financial statements, we considered The ARC of St. Charles, Inc.'s intemal control over financial reporting to determine the audit procedures that are appropriate in the circumstances for the purpose of expressing an opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of The ARC of St. Charles, Inc.'s intemal control. Accordingly, we do not express an opinion on the effectiveness of The ARC of St. Charles, Inc.'s intemal control.

A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned fimctions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or combination of deficiencies, in intemal control such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected, on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in intemal control that is less severe than a material weakness, yet important enough to merit attention by those charged with govemance.

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Our consideration of intemal control over financial reporting was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in intemal control that might be material weaknesses or significant deficiencies. Given these limitations during our audit, we did not identify any deficiencies in intemal control that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified.

Compliance and Other Matters

As part of obtaining reasonable assurance about whether The ARC of St. Charles, Inc.'s financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance mth those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. However, instances of noncompliance may exist that have not been identified.

Purpose of this Report

The purpose of this report is solely to describe the scope of our testing of intemal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness ofthe entity's intemal control or on compliance. This report is an integral part of an audit performed in accordance with Govemment Auditing Standards and should be considered in conjunction with the enclosed Independent Auditor's Report in considering the entity's intemal control and compliance. Accordingly, this communication is not suitable for any other purpose.

This report is intended solely for the information and use ofthe board of directors and the Louisiana Legislative Auditor, and is not intended to be and should not be used by anyone other than these specified parties. However, this report is a matter of public record and its distribution is not limited. Under Louisiana Revised Statue 24:513, this report is distributed by the Legislative Auditor as a public document.

Harvejfl Louisiana December 18,2013

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Documents

The ARC of St. Charles Inc. - LLA Default Homepage Page No. INDEPENDENT AUDITOR'S REPORT 1 -2 FINANCIAL STATEMENTS STATEMENTS OF FINANCIAL POSITION 3-4 STATEMENTS OF ACTIVITIES 5 STATEMENTS