Hola, Ambassadors!

This is it! This is the final stretch! Fall

Welcome Week is just two weeks away

and we are getting excited! We are putting

all the final touches on food, events, and

prizes for you and all of the first-year

students. We hope you are as pumped for

#FallWelcome2014 as we are!

In this edition you will get to know The

Crew, find all the things you need to know

about training and Fall Welcome Week,

and more. This is the most important

newsletter that you will read, so read it

carefully!

See you all soon!

Fall Welcome Lead Team

#FallWelcome2014

#ThisIsIt

Volume 6 Edition 5

August 8

What you’ll find:

Training Information FW Week Details Meet The Crew

Gift Card Information Happy Birthdays

FLASH MOB Move-In Information

The Ambassador Times

Cri Sen

Friday & Saturday:

Arrive at the Chemistry Building for

breakfast at 9:30 am. Training will

officially begin at 10:00 am.

Sunday:

Arrive at the Chemistry Building for

ice cream sundaes at noon.

Training will begin at 1:00 pm.

What to bring:

Your smiling faces and a positive

attitude. Like Kayla.

Breakfast, lunch, dinner,

and snacks will be

provided throughout

training and Fall

Welcome Week

#allthefood

Spirit Days:

Friday: #Merica – We want YOU to show your USA pride

and your love for the Red, White, and Blue

Saturday: Color Day – this will be explained during training

Sunday: WMU Pride – Wear everything you can that screams WMU!

T

“Pack plenty of water in your backpack, last

year I packed 8 water bottles and went through

most of them each day. Some days even had

to refill them. Make a true effort to remember

your students’ names and take phone numbers,

give your number to them as well!”

- Tyler Bennett

“Go into every situation with a positive attitude.

That might sound totally cliché, but heading out

into the rain thinking "this will keep us cool" will

start off your day much better than "great, now

my hair will be wet." Remember the glass is

always full.”

- Beth Brandon

During the week, you will

eat in the assigned Dining

Hall. You can choose to

eat breakfast with your

group, but you’re required

to be with them for lunch

and dinner.

Haven’t experienced Fall Welcome yet? Here are some tips from your Ambassador Captains!

“I always like saying how as much

as the students "hate" icebreakers,

they all deep down enjoy them

(but start off with something easy

and ease into ones that require a

lot of work like Jigalow).”

- Victor Tran

This is Fall Welcome Week,

not Fashion Week! There

will be a lot of walking, so

choose comfort over

stylish and remember to

wear comfortable shoes.

Don’t forget to bring your

Bronco ID to training so

we can check you in

everyday!

We would like to introduce you

to the newest members of the

Fall Welcome Team. You’ll

probably see them helping out

with training and several events

throughout the week. Make sure

to thank them for all of their hard

work!

(Pictured left to right): Iyisha

Collins, Evan Kohler, Delia Uke,

Shawn Goulooze, Andrea Arnold,

and Jasmine Hollman

FLASH MOB

We are going to

try something new this

year. During Stadium

Night, “The Best Song

Ever” by One Direction

will play and we will

break out into a Flash Mob! In order to make this the most epic flash mob that

this campus has ever seen, we need everyone to

practice! Click on the links provided in this email to see

the original One Direction video and the dance tutorial

video. Don’t worry - we’ll get some practice in during

training. #FallWelcome2014 #BestSongEver

Ambassador Appreciation Gift Card Agreement

After the completion of a successful Fall Welcome week, Ambassadors who uphold all aspects of the Fall Welcome

Volunteer Agreement & Code of Conduct will receive a $200 appreciation gift card to the WMU Bookstore.

Breaking the Fall Welcome Volunteer Agreement will result in a conversation with the Fall Welcome Coordinator or

the First-Year Experience Director. Depending upon the severity of the breach of contract, the appreciation gift card

is subject to decrease to $100 or $50. Release from the volunteer position is possible, should the Ambassador

exhibit inappropriate behavior and/or multiple or repeated offenses of breaking the Volunteer Agreement.

Ambassadors may be released from the volunteer position at any time before or during Ambassador Training or Fall

Welcome week. Ambassadors released from the volunteer position forfeit the entire appreciation gift card,

regardless of time served as an Ambassador.

To be eligible to receive the $200 appreciation gift card, Ambassadors will be expected to adhere to the following Fall

Welcome policies and procedures, which are representative of an exceptional Ambassador:

Complete online training materials.

Attend and stay for the duration of all sessions of Ambassador Training (unless previously excused by a Fall

Welcome staff member). An attendance system of swiping your Bronco ID card in and out of sessions will be

enforced. An absence from training for any reason must be excused by the Fall Welcome Coordinator or

Interns no later than Thursday, Aug. 21, 2014. Notifying the Fall Welcome staff on or after Friday, Aug. 22,

2014, of a need to be excused from training or from Fall Welcome week, will result in an automatic $50

reduction.

Exhibit a positive and respectful attitude during Ambassador Training and Fall Welcome week, which includes:

not using cell phones during training sessions, helping Fall Welcome staff when asked, assisting other

Ambassadors as necessary, and giving full attention to all session presenters.

Be on time for all Ambassador Training sessions (not more than 10 minutes late) and on time for all required

Fall Welcome events (arriving after the start of the presentation is considered late).

Attend all required Fall Welcome events with their groups.

Attend and be on time for all Ambassador morning meetings with the co-coordinators during Fall Welcome

week.

Assist with other Fall Welcome responsibilities as assigned (i.e. move-in day duties). All Ambassadors will

receive these assignments during Ambassador Training.

Must fill out an Ambassador Training evaluation at the end of the week and turn it in at the designated time

and location.

Communicate in a timely manner via e-mail or phone call with the Fall Welcome staff; responses must be

received by the designated deadline.

This is a copy of the Gift Card Agreement. Please read through this agreement

before the first day of training (August 22) so that you are familiar with its

contents. We will have them available for you to sign during training.

Additional items expected from Ambassadors, and which will appear on the Fall Welcome contract, include:

Refraining from the use of alcohol and other drugs for the duration of Ambassador Training and Fall Welcome

week (Aug. 22 – Aug. 29, 2014).

Representing WMU and FYE in a respectful and positive manner at all times.

Refraining from wearing clothing that represents other schools.

Act as a role model for all incoming students.

$100 appreciation gift cards will be given should one of the following scenarios occur, and $50 appreciation gift cards

will be given if two of the following scenarios occur:

Arriving late to Ambassador Training sessions more than two times (more than 10 minutes).

Unexcused absence from at least one Ambassador Training session.

Not attending one of the required Fall Welcome events, or communicating to students they do not need to

attend Fall Welcome events.

Arriving late more than one time to the Miller presentations (you will be marked late if you arrive after the

presentation has begun).

Exhibiting a negative or disrespectful attitude by: using cell phones during Training sessions; refusing to help a

Fall Welcome staff member when asked; being insubordinate to Fall Welcome or FYE staff members; refusing

to assist other Ambassadors if they need help; refusing to follow the Fall Welcome schedule; talking

disrespectfully about WMU or FYE to other Ambassadors or students.

Distributing wristbands to students who are not participating in Fall Welcome.

Neglecting to complete and return the Ambassador Training evaluation at the end of the week.

Each of the above-mentioned scenarios will require a conversation with a Fall Welcome staff member or the Fall

Welcome Coordinator. Three or more offenses will require release from the volunteer position and forfeiture of the

appreciation gift card.

Gift cards will be issued Sept. 8 – 19, 2014 at the First-Year Experience Office. Any gift card not picked up by Sept. 19,

2014 will be forfeited.

I, __________________________________, have read the Ambassador Appreciation Gift Card Agreement and agree to

uphold these expectations. I understand that I will receive the $200 appreciation gift card when I uphold all aspects of

the Fall Welcome Volunteer Agreement & Code of Conduct, as well the policies and procedures listed on this

Ambassador Appreciation Gift Card Agreement. Should I commit one or more of the offenses listed or violate the

Volunteer Agreement, my appreciation gift card is subject to decrease to $100 or $50. I also understand that if I am

released from the Ambassador position at any time during Ambassador Training or Fall Welcome week, I forfeit the

entire appreciation gift card, regardless of time served as an Ambassador.

____________________________________________________ __________________

Signature Date

August 19 or August 21 – Early Move-In! If you’re an FYS ambassador living on campus, you are able to move into your Residence

Hall on Tuesday, August 19. All other ambassadors living on campus are able to move into their Residence Hall on Thursday, August 21. Move-in time is from 5:00 pm – 7:00 pm.

When you arrive, go to your Hall Office to receive your keys. This early move in does not pertain to those living in the Western View Apartments.

Off Campus Move In If you’re living off campus this fall, you will need to make your own arrangements prior to

Friday’s training. You will not be excused at any point to move, as attendance to all Fall Welcome events are mandatory. Any unexcused absences will result in a gift card

deduction as described in your contract.

Have any questions?

Email me! fye-fall3@wmich.edu