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THE AIDWORK PLATFORM
Reducing Opportunities for Fraud in Aid Delivery Programs
The World spends up to $300 billion each year on aid & development
Reports indicate up to15% can be lost due
to fraud and misappropriation
(that is almost $50 billion)
Almost every report on fraud agrees that the problem is in
the management system
Who reads and writes the data in the system
The deeper you drill down in an aid delivery supply chain, the greater the number of people that are involved in the processing of information
Coordination
Donors
Head Office
Country Office
Operations
Program Team
Suppliers
Field Staff
Contractors
Beneficiaries
Information Management Systems
The further up the supply chain you move, the more sophisticated the Information Management Systems (MIS) typically is.
Microsoft Products & File Sharing
File Sharing Websites
InternalNetworks
ProprietaryManagement
Software
The relationship between Data Entry & the Information Management System
The MIS sophistication typically is inversely proportional to the number of people involved
Microsoft Products & File Sharing
File Sharing Websites
InternalNetworks
ProprietoryManagement
Software
Coordination
Donors
Head Office
Country Office
Operations
Program Team
Suppliers
Field Staff
Contractors
Beneficiaries
Opportunities for Fraud exist where the MIS Control is weakest
Typically, the majority of fraud and theft incidents occurs in this area of the supply chain
Microsoft Products & File Sharing
File Sharing Websites
InternalNetworks
ProprietaryManagement
Software
Coordination
Donors
Head Office
Country Office
Operations
Program Team
Suppliers
Field Staff
Contractors
Beneficiaries
Information Management System
Data Read/Write Hierarchy
In general, fraud prevention is too little, too late
The Aidwork Platform will invert the Information Management
SystemAll transaction and program data will be directly entered into a secure web platform in real time using authorized procurement processes.
Primary data entered by each operator is not able to be edited, omitted or altered without approval and a logged record of the change.
Audit capacity of process and
each transaction
recorded and available in real
time.
Reporting
Data Management
Primary Data Entry
Sometimes one pays most for the things one gets for nothing.
The Major Components of a typical Aid Program
Program Data
Finance
Procurement
Contracts
Assets Management
Human Resources
Travel
Logistics
Administration
Overheads Each Program Information Data Component has multiple sub-components
Comms
Housing
Security
Transport
Disaster recovery needs a rapid response
to spend hundreds of millions of dollars
Elements of a Disaster Response
Aid Program
Temporary Staff
Poor Systems
Large sums of money
No Supplier History
Short time frame
Limited Resources
Opportunity for fraud
Some Informal Management Systems in a Program
HR
• Staff• CV’s• Timesheet• Salaries• Holidays• Recruit• Adverts
Logistic
• Comms• Security• Housing• Transport• Stores• IT• Fuel• Repairs
Program
• Schedules• Client Lists• Health• Shelter• Protection• Gender• Food• Livelihoods• Management
Contracts
• Spec’s• Adverts• Bids• Analysis• Contracts• Variations
Purchases
• Suppliers• Adverts• Bids• Specs
Finance
• Bank• Bills Due• Cash
Overheads
• Insurances• Subscriptions• Legal
Admin
• Bank• Stationary• Postage
Travel
• Vendors• Airlines• Schedules
Assets
• Furniture• Cars• Computers
The Budget is at the Core of each Program
Program Data
Finance
Procurement
Contracts
Assets Management
Human Resources
Travel
Logistics
Administration
Overheads
BudgetLine 1Line 2Line 3Line 4……
Each budget line item directly relates to some aspect of the aid program.
Component data and MIS are typically independent of each
otherProgram Data
Finance
Procurement
Contracts
Assets Management
Human Resources
Travel
Logistics
Administration
Overheads
BudgetLine 1Line 2Line 3Line 4……
Each Program function will typically maintain its own local MIS, usually in the form of Microsoft spreadsheets and data is entered into report as last resort.
MIS
MIS
MIS
MIS
MIS
MIS
MIS
MIS
MIS
MIS
Component data and MIS are typically independent of each
otherProgram Data
Finance
Procurement
Contracts
Assets Management
Human Resources
Travel
Logistics
Administration
Overheads
BudgetLine 1Line 2Line 3Line 4……
Each Program function will typically maintain its own local MIS, usually in the form of Microsoft spreadsheets and data is entered into report as last resort.
MIS
MIS
MIS
MIS
MIS
MIS
MIS
MIS
MIS
MIS
This is when most
frauds occur
Program Data
Finance
Procurement
Contracts
Assets Management
Human Resources
Travel
Logistics
Administration
Overheads
BudgetLine 1Line 2Line 3Line 4……
The Aidwork platform integrates all the informal management systems in a single web based data collection system.
All transactions are linked and recorded
MIS
MIS
MIS
MIS MIS MIS
MIS
MIS
MISMIS
Everyone is linked together in a Social Network
Functional Steps in the Process
HR
• Staff• CV’s• Timesheet• Salaries• Holidays• Recruit• Adverts
Logistic
• Comms• Security• Housing• Transport• Stores• IT• Fuel• Repairs
Program
• Schedules• Client Lists• Health• Shelter• Protection• Gender• Food• Livelihoods• Management
Contracts
• Spec’s• Adverts• Bids• Analysis• Contracts• Variations
Purchases
• Suppliers• Adverts• Bids• Specs
Finance
• Bank• Bills Due• Cash
Overheads
• Insurances• Subscriptions• Legal
Admin
• Bank• Stationary• Postage
Travel
• Vendors• Airlines• Schedules
Assets
• Furniture• Cars• Computers
Program Field Data
Finance
Procurement
Contracts
Assets Management
Human Resources
Travel
Logistics
Administration
Overheads
Program
1. Create a new program2. Draw modules from menu3. Recruit staff from network and assign read/write
access4. Program is operational
Module Menu
The social network links all data contributors and recipients to a single MIS system
Social network
Staff
Contract
Supply
Donors
HQ
Coord.
Program Field Data
Finance
Procurement
Contracts
Assets Management
Human Resources
Travel
Logistics
Administration
Overheads
Program Secure link
Fraud prevention needs more than just good
intentions
It needs a purpose built system
The Aidwork Platform is being built
on years of field development experience in
managing programs & combating fraud
Steve Hutcheson CEORecovery Development Group Sdn Bhd27 Jalan Phuah Hin LeongGeorgetown, 10050 Pulau PinangMalaysia+60 [email protected]
