The 10 Commandments of Excel.pdf

7/27/2019 The 10 Commandments of Excel.pdf

http://slidepdf.com/reader/full/the-10-commandments-of-excelpdf 1/6

The 10 Commandments of Excel1 Thou shalt not hard code any numbers in a formula

2 Thou shall always reference the source in a formula

3 Thou shalt never hide columns/rows, rather group them

4 Thou shall use the mouse as little as possible

5 Thou shall make all worksheets presentable and easy to understand

6 Thou shall be consistent in formatting and coloring

7 Thou shall use relative and absolute references appropriately

8 Thou shall utilize the Help function for it is the Lord and Savior

9 Thou shalt never claim to be an expert user less they desire to be smitten

10 Thou shalt have no program before Excel

Excel Workshop 10/20/04



Commonly Used Shortcut Keys

Ac ti on Key st ro ke Ac ti on Key st ro ke

Anchoring cells F4 (in edit cell mode ) Ungroup rows or columns Alt D G (or Shift + Alt +←)

Auditing toolbar Alt T U Edit Cell Mode / Show dependents F2 (or Alt T U D)

Auto sum Alt + = Highlight entire column Ctrl + Spacebar

Borders - outside area Ctrl + Shift + 7 Highlight entire row Shift + Spacebar

Borders - remove all Ctrl + Underscore (Ctrl + Shift + -) Insert / Delete Ctrl + + / Ctrl + -

Comment - inserting Shift + F2 (or Alt I M) Move a sheet / Copy a sheet Alt E M / Alt E M, Alt + C

Comment - deleting Alt E A M Move between toolbars Alt, Ctrl + Tab

Copy / Cut Ctrl + C / Ctrl + X Move between worksheets Ctrl + Page Up / Ctrl + Page Down

Paste Ctrl + V (or enter) Name a cell Alt I N D (or Ctrl + F3)

Paste Special formats Alt E S T Name a worksheet Alt O H R

Paste Special formulas Alt E S F Page setup Alt F U

Edit cell F2 Print Ctrl + PFill right / Fill down Ctrl + R / Ctrl + D Print preview Alt F V

Font - change size Ctrl + Shift + P Redo Ctrl + Y

Font - change font Ctrl + Shift + F Repeat F4

Function - inserting Shift + F3 (or Alt I F) Find Ctrl + F

Go to F5 Replace Ctrl + H

Go to end (contiguous range) Ctrl + Arrow Keys Set print area Alt F T S

Highlight Contiguous range Ctrl + Shift + Arrow Keys Undo Ctrl + Z

Go to precendent cell(s) / Return Ctrl + [ (or F5, Enter) Workbooks - toggle Ctrl + Tab

Group rows or columns Alt D G G (or Shift + Alt +→) Zoom - sizing Alt V Z

Row Height Alt O R E Column Width Alt O C W




Commonly Used FunctionType of Function Common Use Formula

Absolute function Parity check =ABS(number)

And function If statement logic =AND(logical argument 1, logical argument 2…)

Choose function Scenarios =CHOOSE(index number, value 1, value 2….)

Columns function To count N periods (e.g., rate function) =COLUMNS(reference range)Comp. annual growth rate IRR and growth over a period (1) =RATE(periods, payment, -PV, FV, type)

Count function Data Mining =COUNT(value 1, value 2, value 3…)

Hlookup function Used to reference inputs on an output page =HLOOKUP(lookup, array, row, index, range lookup)

If statement Error handling and switches =IF(logical test, value if true, value if false)

Net present value Discounted cash flow analysis (2) =NPV(rate, vlaue 1, value 2, value 3…)

Offset function Scenarios =OFFSET(reference, rows, columns, height, width)

Or function If statement logic =OR(logical argument 1, logical argument 2…)

Sum-of-years digits depreciation Modeling depreciation =SYD(cost, salvage, life, period)

Text function Footnotes, titles, and subtitles =TEXT(value, "format of text")

Vlookup function Used to reference inputs on an output page =VLOOKUP(lookup, array, column index, range lookup)

(1) Compound annual growth rate formula:

(2) Net present value formula:


[(FV/PV)^(1/N)] - 1

CF1/(1+r)1

+ CF2/(1+r)2

+ CFN/(1+r)N



Data Types

Examples

Data Type

Text Jeff =function() 150Number 10.0 10.000 10.0000 55.0% 10.0x 10Currency $10.00 ($10.00) ($10.00) 10.00₮ £10.00 10.00 zł

Date 10/18/2004 Monday, October 18, 2004 10/18 18-Oct 18-Oct-04 10/18/04 12:00 AM

Static 10

1 10

2

3

45

6

78

9

10

2004 2003 2002 2001 2000 1999

Sales 1500 1450 1400 1350 1300 1250COGS 350 305 260 215 170 125SGA 750 620 490 360 230 100

Operating Income 400 525 650 775 900 1025

Margins

COGS/Sales 23.3% 21.0% 18.6% 15.9% 13.1% 10.0%SGA/Sales 50.0% 42.8% 35.0% 26.7% 17.7% 8.0%

Operating Income/Sales 26.7% 36.2% 46.4% 57.4% 69.2% 82.0%



Running Total % of Total

150 150 1.1%

730 880 5.3%

5,143 6,023 37.6%

725 6,748 5.3%

5,412 12,160 39.6%

150 12,310 1.1%

1,354 13,664 9.9%

Sum = 13,664 100.0%

Average 1,952

Median 730

Mode 150

Count 7

CountIf 2 *Counts the number of times the Mode appears

Max 5,412

Min 150

=RAND() 0.6526502 The number generated will always be between 0 and 1.

This can be altered by multiplying/dividing,

adding/subtracting, etc the random number by a constant.

0

1,000

2,000

3,000

4,000

5,000

6,000

1 2 3 4 5 6 7

Series1



3) Create a set of 100 coins based on the previous instructions

4) Determine how many of each coin were selected

5) Determine the total value of pennies, nickles, dimes, and quarters

6) Determine the total value of the most frequently selected coin

7) Determine the total value of the least selected coin

8) Make data look presentable

9) Create a bar chart to show the number of each type of coin selected

2) Define which random numbers are associated with the different coin selections

(penny, nickle, dime, quarter)

1) Create a set of 100 randomly chosen numbers between 1 and 1,000

Documents

The 10 Commandments of Excel.pdf