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TF-MSP AMSTERDAM - 18 MARCH 2015
Procurement process & benefits at SURFmarket
Jan Bakker
New SURF
SURF changed its structure from a foundation to a
cooperation (28th January) Members are now owners More futureproof structure, also from the perspective of
insourcing activities from the members to SURF Important role for the SURF subsidiaries SURFnet,
SURFsara and SURFmarket concerning the innovation
agenda (multi year plan 2015 – 2018)
SURFmarket: Mission
SURFmarket, as the ICT marketplace of SURF, wants to deliver software, content and cloud services to higher and vocational education at the best possible terms and conditions, in a legitimate and easy accessible way
How it works for software & cloud services
Demand inspired, based on wish lists of ICT-management of
institutionsSURFmarket responsible for legitimate procurement of
consortia agreements with big vendors, as part of the core
package of services (f.e. Microsoft, Adobe, IBM/SPSS,
Blackboard, Symantec)SURFmarket more and more involved in the process of
legitimate procurement of non-consortia agreements, as part
of the optional package of services
How it works for content
Demand driven, based on short list of university librarians
and their colleagues at universities of applied sciencesNo concerns about legitimacyMain challenge is how to embed Open Access in big deal
arrangements with scientific publishers
SURFmarket structure
Economies of scale (1)
Working with local partners to aggregate total Dutch
education buying volume for software & cloud services, from
primary to higher edBest example is nationwide framework agreement for
education with Microsoft, with more than 9.000 participantsJoining forces within GEANT especially for cloud services
(e.g. IaaS)
Economies of scale (2)
Total of 209 agreements with 127 ICT vendors and
44 publishersVolume of license fees in 2014= 61M EUR Estimated additional discount through joint procurement
(effect of economies of scale) = 15% Savings in license fees due to collective agreements = 9,1M EUR Minus: Cost of operation = 5.3M EUR Net savings = 3.8M EUR
(Figures 2014)
European tendering: approach
Bringing ICT and purchase departments togetherFocus on a joint calenderShare mutual knowledge to deliver better qualityCost sharing of the process itselfLess financial risk at the institutions side, “centralize” it at the
SURFmarket levelWork more and more with framework agreements combined
with a mini tender procedure
European tendering: examples & challenges
KUBUS: Six universities for applied sciences cooperate with SURF for an IaaS offering
Institutions demands will be clear at the end of this monthSURF to decide about the scenario/delivery model of “make” or “buy” (or combination) in line with the SURF Cloud Approach
Model must be scalable to all SURF-members
LMS: Blackboard agreement is expiringTender process will be started in short noticeFocus on framework agreements and mini tenders
SURF Cloud Approach
Phase-1:
1. Institutions initiate an “Early Adopters Group” for a new cloud service
2. Requirements are defined jointly by EAG & SURF
3. Delivery models are explored
4. Choice of deliverymodel is made
Phase-2:
5. Depending on the type of deliverymodel commitment will be confirmed
6. Start acquisition (‘buy’) or joint service development (‘make’)
Phase-3:
7. Service available for all SURF members
THANK YOU