Texas Circulation Management Association Board Meeting ...presented. Paul Jauma seconded the motion. There was no discussion. A vote was taken and the motion passed without opposition

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Texas Circulation Management AssociationBoard Meeting

Houston ChronicleHouston, Texas

June 2, 2001

Members Attending

Jo Linda Bishop President -Elect Palestine Herald-PressPaul Jauma Second Vice President Houston ChronicleJames Smith Secretary Houston ChronicleDavid Novitski Associate Director M-PerialLane Aten Regional Director Valley Morning StarSylvia Gonzales Regional Director Austin American-StatesmanJeff Reedy Host Representative Beaumont EnterpriseWayne Brune Associate Director Tex-TrudeBobby Perry Regional Director Texarkana GazetteJohn Whaley President Dallas Morning News

John Whaley called the meeting to order at 10:00A.M.

Fall Conference Update

John Whaley turned the program over to Jeff Reedy, Operations Director for theBeaumont Enterprise. Jeff talked about his progress with the fall conferencearrangements. He started with a presentation from the Beaumont Conventionand Visitors Bureau. He talked about hosting the President’s Dinner at the GrandCoushatta. The Coushatta would provide the transportation to and fromBeaumont. Jeff is still looking for a golf course and is seeking recommendations.Jeff has talked with TCMA vendors to assist with sponsoring events.

Paul Jauma asked what the theme was going to be for the conference. Jeffresponded he is still considering ideas and is open to suggestions. John Whaleyasked that the board consider a theme and forward suggestions to Jeff Reedy.David Novitski suggested “The Gusher of New Ideas—Improving Your BottomLine.”

Jeff asked if he should host a spouse’s trip. Sylvia Gonzales said that the pastseveral years the attendance has been poor. Bobby Perry suggested that one ofthe TCMA meals could be dedicated to honoring the spouses of the TCMAmembers. Jo Linda Bishop suggested the vendor sponsorship could bededicated to paying for a day at the hotel spa instead of the outing. All of theseideas were tabled to be considered at a later date.

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Additional challenges for the conference were getting people to stay for theCarrier of the Year Dinner. James Smith suggested a check off box be includedon the registration form that indicated the attendees choice for attending thedinner. He further suggested the dinner ticket that would be issued withregistration materials include a vendor check off for the conference attendee. Theattendee would use the COTY dinner ticket for use on visiting the vendordisplays during the conference. The completed ticket would then be used foradmission to the COTY dinner and included in the vendor prize drawing at theCOTY dinner.

Bobby Perry also suggested the vendor displays be near the conference area inorder for the conference attendees to visit the vendor area often.

Secretary/Treasurer Report

James Smith began his report by presenting the minutes from the previous boardmeeting on January 20, 2001. He asked if there were any changes to theminutes and after hearing none made a motion to accept the minutes aspresented. Paul Jauma seconded the motion. There was no discussion. A votewas taken and the motion passed without opposition.

James Smith showed a PowerPoint presentation with his report. The reports areincluded with the minutes. James also indicated the minutes of the associationare on the web site at the following URL:

http://www.texascma.org/Board/minutes.htm

James told the board the Charter of Incorporation has been extended by theSecretary of State and now expires on May 15, 2002. James also told the groupas he was preparing to file a form 990-EZ with the Internal Revenue Service forthe year 2000, he received a notice from the IRS that tax returns had not beenfiled for the tax years ending 1997, 1998, and 1999. James filed returns for theprevious years and the current year. After filing the returns, the Associationreceived a notice from the IRS that tax penalties for 1998 and 1999 were due fornot filing returns. There was no notice sent for 1997, as the gross receipts for thatyear were under $25,000.00. When the notice arrived, James sent an emergencymotion to the board via e-mail and fax asking for approval to pay the penalties bythe due date of May 21, 2001. The funds would come from a certificate of depositthat was to mature on May 18, 2001. Jack Light seconded the motion via e-mail.The board members responding voted to pay the penalties.

The Association received a notice from Network Solutions to renew the web sitedomain name. The fee for the two-year renewal is $63.00. The new expirationdate for the domain name is July 3, 2003.

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James Smith reviewed the Association’s financial records through May 25, 2001.He showed the group with his presentation the income of the Association and theexpenses through May 25, 2001. Copies of the report are included with theseminutes.

NAA Federation Report

James presented the NAA Federation Representative’s report in LorenzoVigliante’s absence. Lorenzo provided copies of highlights from the SectionalSeminar that was held in Las Vegas on March 22-23, 2001. Copies of the reportare included with these minutes. The most notable part of the report is the NAA’sNational Carrier of the Year contest that begins with the Marketing Conferencethat will be held in January 2002 in San Diego, California. The contest willprovide awards to three categories for youth carriers, adult carriers, and senioradult carriers. Nominees will come from each of the thirteen sectionalorganizations. Our COTY winners this year will be eligible to be submitted for thenational competition.

Lorenzo had made arrangements to attend the 2001 Marketing Conference inplace of John Whaley who could not attend this year. The Association provides$1250.00 for the sitting president to attend the conference and $625.00 for theNAA Federation Representative to attend. Both sums of money are designed tobe supplements to the employee’s newspaper contribution to pay for travelexpenses. (January 20, 2001 Board Minutes). Lorenzo notified President JohnWhaley that his newspaper was not going to contribute any funding for him toattend the conference. Lorenzo requested to use the President’s portion and theNAA Federation Representative’s portion of TCMA’s contribution to pay for histravel to the Marketing Conference.

James provided the minutes of the October 9, 2000 Board Meeting. Lorenzo waselected to fulfill the un-expired NAA Federation Representative term of EdDorsey. That term ends June 30, 2001. The Board discussed the funding wasestablished at the January 20, 2001 Board Meeting to assist the NAA FederationRepresentative and the sitting President with travel expenses. There was noprovision for TCMA to fund 100% travel expense for any officer.

Discussion turned to allowing the Chairman to serve as the NAA FederationRepresentative for one year following the completion of the previous year asPresident. This topic had been discussed at previous board meetings. Byappointing the TCMA Chairman to serve as the NAA Federation Representativefor one year not only served the Association but also would lend continuity to ourrepresentation to the NAA Circulation Federation. The Chairman would have atleast four years of service to TCMA. The By-Laws call for the officers of TCMA toselect the NAA Federation Representative. James Smith made the followingmotion:

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In accordance with Article IV, Section 1, of the Association’s By-Laws, theOfficers of the Texas Circulation Management Association shall appointthe Chairman of the Association to serve a one-year term as the TCMA’sNewspaper Association of America (NAA) Circulation FederationRepresentative upon the completion of the one-year term as TCMAPresident.

Paul Jauma seconded the motion. There was no discussion and the motionpassed without opposition.

Regional Report

Sylvia Gonzales spoke about contacting non-TCMA member newspapers. BobbyPerry said he has 81 members in his region. He said 40 members were a part ofthe Houston Chronicle. He has contacted newspapers in Western Louisianaabout participating in the Fall Conference. Lane Aten said he has visited withGinger Nolte, the new Circulation Director at the Corpus Christi-Caller Times. Heasked her if she would be interested in serving as the South Regional Director.We are awaiting a reply.

Buyers Guide

Paul Jauma presented a report on the Buyer’s Guide for 2001. He stated 16 adshave been received and the Association has received $2775.00 through May 25,2001 for Buyer’s Guide ads. An additional mailing will be sent in June 2001.James Smith asked that Board Members bring professional attire to the Augustboard meeting so their photos could be taken for the 2001 Buyer’s Guide.

COTY

Fifteen applications have been received to date for the annual carrier of the yearcompetition. Three applications for the single copy, four for the district manager,two for the under two hundred category and six for the over two hundredcategory have been received. The judging begins now and must be completed byJune 18, 2001.

Spring Seminar

The Omni Southpark in Austin has been very cooperative in working with LaneAten in helping him reschedule the seminar to May 9-10, 2002. An addendum tothe original hotel contract is attached to the minutes.

The next board meeting will be at the Holiday Inn in Beaumont on August 11,2001, provided accommodations and meeting space can be secured.

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John Whaley adjourned the meeting at 1:50 P.M.

____________________________________James SmithSecretary for the TCMA Board of Directors

June 2, 2001

TCMA Board Meeting Agenda Houston Chronicle

• June 2, 2001 10 A.M. --- 4 P.M.

• Call to Order • Fall Conference: Host Newspaper -- Beaumont Enterprise • Secretary/Treasurer • NAA Update • Associate Director Update • Committee Report Reviews • Spring Meeting – Circumstances – 2002 Arrangement/agreement • Buyer’s Guide • COTY Awards • Membership • Fall Conference Follow-up -- Marketing/Promotion – Specific Agenda

Recommendations • Unfinished business

(A working lunch will be served)

TCMA Board Meeting Houston Texas

June 2, 2001

Secretary/Treasurer Report Membership 263 Members <28> 165 Newspaper Members +25 56 Associate Members + 4

13 Sectional Representatives 24 Past Presidents + 1

5 Honorary Members

181 Members have e-mail addresses or 68.8% of membership 29 New members from January 11, 2001 through May 25, 2001 58 Members deleted from membership

179 Renewed 2001 Membership

New Members Chris Boarman Abilene Reporter News Bill Benner Austin American-Statesman Jose Blystone Austin American-Statesman Michelle Carlos Austin American-Statesman William Grafton Austin American-Statesman Michael Jakle Austin American-Statesman Nora Medrano Austin American-Statesman Shane Perry Austin American-Statesman Kellie Reyna Austin American-Statesman Michael Lavergne Beaumont Enterprise Donnie Lovell Beaumont Enterprise Darrell Snyder Brownwood Bulletin Ron Henderson Continental Products Ginger Nolte Corpus Christi Caller-Times Terry Gorham Faith Works Tiffany Alvarez Houston Chronicle Kristy Hill Houston Chronicle Rockie Mills Houston Chronicle Lawrence Smith Houston Chronicle Steve Hill Investor's Business Daily Richard Guillotte Jacksonville Daily Progress Jan Beltrone Kerrville Daily Times Scott McMahon Kerrville Daily Times Glenn Waits Lubbock Avalanche-Journal Kathy Lehmann New Braunfels Herald-Zeitung Steve Bradley Street & Smith's Distribution

TCMA Board Meeting Houston Texas

June 2, 2001

Secretary/Treasurer Report Robert Spillers Sulphur Springs News-Telegram Joe Nunez Valley Morning Star Robert Bensman Ver-A-Fast Corporation

Membership Deletes Frank Puckett Jeffrey Rutherford Cindy Maldonado Stacy Ream Shannon Decker Frank Hutchinson Bobby Nowak Dawn Pierce Carl Robinson Keith Petty Greg Garcia Jim Fagan James Adkins Chasity Rogers Darrell Alsup Ernest Silva Daniel Carmines Pete Pfluger Randall Schiel Kolleen Roe Joe Hayden Rosa DeMille Andre Theriault Mike Reichard Ken Davis Stuart Graham Ernest Silva Wanda Cash Mark Sheedy Ralph Morgan Doug Cowan Mary Raifsnider Greg Barker Stewart Cox Robert Arrowsmith Lynn Ince Manny Nevarez Jack McDowell Wendy Stane Jim O'Brien Chris Bradford Debbie Jones Jim Ferguson Cliff Long Rene Espitia CoralPerez Estanislado Rodriguez Jr Eliseo Torres Dean Foster Paige Moon Jessie Frausto Paul Sloan Fred Golt David Linzel Susan Kennedy Mayra Moreno Diane Aguirre Terry Homann James Cox William Seal Randy Hammer

2001 Membership Deletes

First Name Last Name Title Company/Newspaper Mailing Address City State ZIP County Region Office PhoneFax PhoneFrank Puckett Publisher Abilene Reporter-News PO Box 30 Abilene TX 79604Taylor West (915)673-4271(915)672-8754Jeffrey Rutherford Circulation Director Conroe Courier PO Box 609 Conroe TX 77305MontgomeryEast (409)756-6671(409)756-6676Cindy Maldonado Circulation Director Valley Morning Star PO Box 511 Harlingen TX 78550Cameron South (956)430-6217(956)430-6234Stacy Ream Beaumont Enterprise PO Box 3071 Beaumont TX #### Jefferson EastShannon Decker Beaumont Enterprise PO Box 3071 Beaumont TX #### Jefferson EastFrank Hutchinson F & J Specialty Supplies 4606 Toler Rd Rowlett TX #### 972 475 0397972 412 5348Bobby Nowak Brownwood Bulleting 700 Carnegie Brownwood TX #### 915 641 3116915 646 2665Dawn Pierce Lubbock Avalanche Journal PO Box 491 Lubbock TX #### 806 766 8785806 762 8878Carl Robinson AXA Advisors 777 N Post Oak, Suite 450 Houston TX #### 713 402 6402713 621 4760Keith Petty Abilene Reporter-NewsGreg Garcia Houston Community Call CenterJim Fagan Bryan EagleJames Adkins Austin American Statesman PO Box 670 Austin TX ####Chasity Rogers Customer Service Bryan EagleDarrell Alsup CMI 4200 International PKWY Carrollton TX #### 972 862 4330Ernest Silva Austin American Statesman PO Box 670 Austin TX ####Daniel Carmines Kerville Daily TimesPete Fluger San AntonioRandall Schiel McKinney Gazette 4005 W University McKinney TX #### 972 542 2631Kolleen Roe Kerville Daily Times PO Box 291428 Kerville TX #### 830 896 7000Joe Hayden New Braunfels Herald-ZeitungPO Box 311328 New BraunfelsTX #### 830 625 9144Rosa DeMille Houston Chronicle 8010 Kempwood Houston TX ####Andre Theriault Nacagodoches Sentinel NacogdochesTXMike Reichard Killeen Daily Herald Killeen TX #### 254 634 2125Ken Davis 2203 Woodsong Trail Arlington TX 76016Tarrant North (817)451-7898Stuart Graham President A La Carte International 2445 Fifth Avenue, Ste 401 San Diego CA 92101 (619)640-8000(619)640-8008Ernest Silva Home Delivery Manager Austin American-Statesman PO Box 670 Austin TX 78767Travis Central (512)445-3500(512)445-3979Wanda Cash Publisher Baytown Sun PO Box 90 Baytown TX 77522Harris East (281)422-8302(281)427-6283Mark Sheedy Circulation Manager Big Springs Herald PO Box 1431 Big Springs TX 79721Howard West (915)263-7331(915)264-7205Ralph Morgan Sales Representative Cannon Equipment Company 3410 Harwood Dr. Tyler TX 75701Smith East (903)596-8609(903)596-0009Doug Cowan Canyon News PO Box 779 Canyon TX 79015Randall North (806)655-7121Mary Raifsnider Circulation Manager Cleburne Times-Review PO Box 1569 Cleburne TX 76033Johnson Central (817)645-2441(817)645-4020Greg Barker NW Division Manager Dallas Morning News PO Box 655237 Dallas TX 75265Dallas North (214)977-8733(214)977-8149Stewart Cox Single Copy Division Manager Dallas Morning News PO Box 655237 Dallas TX 75265Dallas North (214)977-8332(214)977-8149Robert Arrowsmith DFW Community Newspapers801 E Plano Parkway, Suite 100Plano TX 75074Collin North (972)543-2239(972)881-9495Lynn Ince Circulation Sales And Marketing ManagerDFW Suburban News 1000 Avenue H East Arlington TX 76011Tarrant North (817)695-0431(817)695-0307Manny Nevarez El Paso Times PO Box 20 El Paso TX 79901El Paso West (915)546-6339(915)546-6432Jack McDowell Fort Worth Star-Telegram 7608 Arbor Ave Fort Worth TX 76116Tarrant North (817)551-2201Wendy Stane Promotions Coordinator Fort Worth Star-Telegram 685 John B Sias Memorial PkwyFort Worth TX 76134Tarrant North (817)215-2219(817)215-2266Jim B. O'Brien Benefits Coordinator & Registered Rep.Frederiksen & Frederiksen 12900 Preston Road, Suite 500Dallas TX 75230Dallas North (972)387-8646(972)991-9307Chris Bradford General Manager Jacksonville Daily Progress PO Box 711 Jacksonville TX 75766Cherokee East (903)586-2236(903)586-0987Debbie Jones Circulation Manager Jacksonville Daily Progress PO Box 711 Jacksonville TX 75766Cherokee East (903)586-2236(903)586-0987Jim G. Ferguson President Jim G. Ferguson, Inc. 1401 N. Western Ave Suite 2 Lake Forest IL 60045 (847)234-8730(847)234-4142Cliff Long National Sales Manager Kaspar Sho-Rack PO Box 1127 Shiner TX 77984Lavaca South (800)527-1134(512)594-4264Rene Espitia Circulation Director Laredo Morning Times 111 Esperanza Dr Laredo TX 78041Webb South (956)728-2555(956)723-1227Coral Perez Circulation Supervisor Laredo Morning Times 111 Esperanza Dr Laredo TX 78041Webb South (956)728-2559(956)723-1227Estanislado Rodriguez JrCity Manager Laredo Morning Times 111 Esperanza Dr Laredo TX 78041Webb South (956)728-2556(956)723-1227Eliseo Torres City Circulation Manager Lubbock Avalanche-Journal PO Box 491 Lubbock TX 79408Lubbock North (806)766-8769(806)762-8878Dean Foster Circulation Director Lufkin Daily News 300 Ellis St Lufkin TX 75902Angelina East (936)631-2626(936)632-6655

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2001 Membership Deletes

First Name Last Name Title Company/Newspaper Mailing Address City State ZIP County Region Office PhoneFax PhonePaige Moon Speciality Marketing Midland Reporter-Telegram PO Box 1650 Midland TX 79702Midland West (915)682-5311(915)682-6173Jessie Frausto Moore County News Press PO Box 757 Dumas TX 79029Moore North (806)935-4111(806)935-2348Paul Sloan President PDS 18522 Homles Rd Belton MO 64012 (816)331-8100(816)331-8111Fred Golt President Restart Room 323 Spreckles, Suite D Aptos CA 95003 (831)662-0113(831)662-0331David Linzel President S & G Plastics, Inc. 1220 Lumpkin Rd Houston TX 77043Harris East (713)467-8766(713)461-1051Susan Kennedy Samuel Strapping 623 Fisher Rd Longview TX 75604Gregg EastMayra Moreno Consumer Marketing Manager San Antonio Express-News PO Box 2171 San Antonio TX 78297Bexar South (210)250-2064(210)250-2077Diane Aguirre Seguin Gazette-Enterprise PO Box 1200 Seguin TX 78156Guadalupe South (830)379-5402(830)379-8328Terry Homann Circulation Manager Seguin Gazette-Enterprise PO Box 1200 Seguin TX 78156Guadalupe South (830)379-5402(830)379-8328James Cox Distribution Manager Stephenville Empire Tribune PO Box 958 Stephenville TX 76401Erath Central (254)965-3124(254)965-4269William (Mark)Seal General Manager Texas Teleservices, Inc. 350 Plymouth Park Center Irving TX 75061Dallas North (972)313-2311(810)454-4288Randy Hammer Account Manager The Pisa Group 2120 Collier Corp. Pkwy St. Charles MO 63303 (314)940-2200(314)724-6911

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Registrant: Texas Circulation Management Association (TEXASCMA-DOM) 801 Texas Suite #219 Houston, TX 77002 US Domain Name: TEXASCMA.ORG Administrative Contact, Billing Contact: J.W. Smith (JW688-ORG) [email protected] Texas CMA 801 Texas Suite #219 Houston , TX 77002 US 713-220-7644 Technical Contact: Concentric, Hostmaster (CNCXCH-ORG) [email protected] Concentric Network Corporation 1400 Parkmoor Ave San Jose, CA 95126 USA 408-817-2800 Fax- - - - 408-817-2810 Record last updated on 03-Mar-2001. Record expires on 09-Jul-2003. Record created on 09-Jul-1999. Database last updated on 30-May-2001 05:43:00 EDT. Domain servers in listed order: NS1.CNCHOST.COM 207.155.248.5 NS2.CNCHOST.COM 207.155.252.5

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Do Not Staple or Paper Clip05-141(Rev.2-00/9)

Please do not write in the space aboveTEXAS FRANCHISE NO TAX DUE INFORMATION REPORT - SHORT FORM -

If you need a Certificate of Account Status for dissolution or to otherwise terminate the existence of this corporation, please check this box.

a. Please check ONLY one box below to indicate the type of report being filed. PLEASE READINSTRUCTIONS

ON BACK.13108 Franchise16108 Bank

13148 Final Franchise16148 Final Bank

d. REPORT YEAR

c. Taxpayer number f. Due date g. Privilege period covered by this reporti.

through

Taxpayer name and mailing address Mail to: COMPTROLLER OF PUBLIC ACCOUNTS 111 E. 17th STREET AUSTIN, TX 78774-0100

j.

Check this box if your mailing address has changed.YOU ARE ELIGIBLE TO USE THIS FORM TO FILE YOUR NO TAX DUE INFORMATION REPORT

IF YOUR CORPORATION FOR THE ACCOUNTING PERIOD ON WHICH THIS REPORT IS BASED,had no gross receipts in Texas;

ORhad gross receipts everywhere of less than $150,000 (Item 2 and Item 3 must each be less than $150,000.);

ORhad total taxable capital less than $40,000 (less than $17,800 if this is an initial report) AND earned surplus (including officer and directorcompensation, if applicable) of less than $2,222.00.

If you are eligible to use this form, complete, sign, and return it by the due date with your Franchise Tax Public Information Report, Form 05-102. If you are filing this report as your final franchise tax report, a Public Information Report is not required.

1. Enter the beginning and ending dates of your accounting period

Beginning date

Ending date

2. Gross receipts everywhere for taxable capital (Leave blank if this is a final report.) $

$3. Gross receipts everywhere for taxable earned surplus

Print or type name (Officer, director or duly authorized agent) Daytime phone (Area code & number)

Officer, director or duly authorized agent Date

TO FILE YOUR NO TAX DUE INFORMATION REPORT, DETACH AND RETURN THE TOP PORTION ONLY.Keep a copy for your records.

TO REQUEST AN EXTENSION TO FILE A RETURN, DETACH AND RETURN THE EXTENSION FORM BELOW05-141(2-00/9)

EXTENSION REQUEST FOR TEXAS CORPORATION FRANCHISE TAX REPORT

a. Please check ONLY one box below to indicate the type of extension being requested. b.Please do not write in the space aboveFranchise

13850 / 13198Final Franchise13860 / 13199

Bank16850 / 16198

Final Bank 16860 / 16199 YES 11. Taxpayer number 2. Report year c. 3. Due date 5. Will you begin using your temporary credit for the report

year for which you are requesting this extension? NO 2

4. File number d. PM

e. FM 6. Extension payment

due and payable

Taxpayer name and mailing addressf.

Make the amount in Item 6 payable to STATE COMPTROLLERMail to: COMPTROLLER OF PUBLIC ACCOUNTS

111 E. 17th STREET, AUSTIN, TX 78774-0100Print or type name (Officer, director or duly authorized agent)

Daytime phone (Area code & number) Date

Signature of officer, director or duly authorized agent

For an extension to file your report, return this request form even if you pay by Electronic Fund Transfer.

555 Check this box if your address has changed.

13196 16196

The following information MUST be provided for the Secretary of State (S.O.S.) by each corporation that files a Texas Corporation Franchise TaxReport. The information will be available for public inspection.

Use additional sheets, if necessary.



"SECTION A" MUST BE COMPLETE AND ACCURATE. If preprinted information is not correct, please type or print the correct information.

Check here if there are currently no changes to the information preprinted in Sections A, B, and C of this report.

Name, title and mailing address of each officer and director.

YES

YES

YES

YES

YES

List each corporation in which this reporting corporation owns an interest of ten percent (10%) or more.Enter the information requested for each corporation. If none, enter "NONE."

List each corporation that owns an interest of ten percent (10%) or more in this reporting corporation.Enter the information requested for each corporation. If none, enter "NONE."

Agent:

Office:Check here if you need forms to change this information.

I declare that the information in this document and any attachments is true and correct to the best of my knowledge and belief and that a copy of this report hasbeen mailed to each person named in this report who is an officer or director and who is not currently employed by this corporation or a related corporation.

TEXAS FRANCHISE TAXPUBLIC INFORMATION REPORTMUST be filed with your Corporation Franchise Tax Report

Item k on FranchiseTax Report form, Page 1

(mm-dd-yyyy)

(mm-dd-yyyy)

(mm-dd-yyyy)

(mm-dd-yyyy)

(mm-dd-yyyy)

(Changes must be filed separately with the Secretary of State.)

(Area code and number)

b.

Do not write in the space above Franchise Banka. T Code

c. Taxpayer identification number d. Report year

Corporation name and addresse. PIR / IND

Secretary of State file number or, if none, Comptroller unchartered number

g.

Corporation's principal office

Principal place of business

Name of owned (subsidiary) corporation State of incorporation Texas S.O.S. file number Percentage Interest

Name of owned (subsidiary) corporation State of incorporation Texas S.O.S. file number Percentage Interest

Name of owning (parent) corporation State of incorporation Texas S.O.S. file number Percentage Interest

Registered agent and registered office currently on file.

Officer, director, or other authorized person Title Date Daytime phone

1, 2, 3, 4

NAME TITLE DIRECTOR Social Security No. (Optional)

MAILING ADDRESS Expiration date

NAME TITLE Social Security No. (Optional)DIRECTOR


NAME TITLE Social Security No. (Optional)DIRECTOR






05-102(Rev.9-99/18)

SECTION A.

SECTION B.

SECTION C.

3333

May 30, 2001

CERTIFICATE OF ACCOUNT STATUS THE STATE OF TEXAS COUNTY OF TRAVIS I, Carole Keeton Rylander, Comptroller of Public Accounts of the State of Texas, DO HEREBY CERTIFY that according to the records of this office

TEXAS CIRCULATION MGMT ASSN INC is, as of this date, in good standing with this office having no franchise tax reports or payments due at this time. This certificate is valid through the date that the next franchise tax report will be due May 15, 2002. This certificate is valid for the purpose of conversion when the converted entity is subject to franchise tax as required by law. This certificate is not valid for the purpose of dissolution, merger or withdrawal. GIVEN UNDER MY HAND AND SEAL OF OFFICE in the City of Austin, this 30th day of May, 2001 A.D.

CAROLE KEETON RYLANDER Comptroller of Public Accounts Taxpayer number: 17415972540 File number: 0023216901 Form 05-304(Rev.5-99/4)

Employer identification numberD

State registration numberE

Check © if exemptionapplication is pending

F

Type of organization— © Exempt under section 501(c)( ) § (insert number) OR © section 4947(a)(1) nonexempt charitable trust

Enter the organization’s 1997 gross receipts (add back lines 5b, 6b, and 7b, to line 9) © $

Short Form Return of Organization Exempt From Income Tax

OMB No. 1545-1150

990-EZForm Under section 501(c) of the Internal Revenue Code (except black lung benefit trust orprivate foundation) or section 4947(a)(1) nonexempt charitable trust

Department of the TreasuryInternal Revenue Service

A For the 1997 calendar year, OR tax year beginning , 1997, and ending , 19

Name of organizationPleaseuse IRSlabel orprint ortype.SeeSpecificInstruc-tions.

Number and street (or P.O. box, if mail is not delivered to street address)

City or town, state or country, and ZIP + 4

Revenue, Expenses, and Changes in Net Assets or Fund Balances (See Specific Instructions on page 28.)11 Contributions, gifts, grants, and similar amounts received (attach schedule of contributors)22 Program service revenue including government fees and contracts3Membership dues and assessments34Investment income4

5aGross amount from sale of assets other than inventory5a5bLess: cost or other basis and sales expensesb

5cGain or (loss) from sale of assets other than inventory (line 5a less line 5b) (attach schedule)c6 Special events and activities (attach schedule):

Gross revenue (not including $ of contributionsa6aR

even

ue

reported on line 1)6bb

6cNet income or (loss) from special events and activities (line 6a less line 6b)c7aGross sales of inventory, less returns and allowances7a7bLess: cost of goods soldb

7cGross profit or (loss) from sales of inventory (line 7a less line 7b)c8Other revenue (describe © )8

Total revenue (add lines 1, 2, 3, 4, 5c, 6c, 7c, and 8) ©9 910Grants and similar amounts paid (attach schedule)1011Benefits paid to or for members1112Salaries, other compensation, and employee benefits121313 Professional fees and other payments to independent contractors1414 Occupancy, rent, utilities, and maintenance

Exp

ense

s

1515 Printing, publications, postage, and shipping1616 Other expenses (describe © )

17 Total expenses (add lines 10 through 16) © 171818 Excess or (deficit) for the year (line 9 less line 17)

19 Net assets or fund balances at beginning of year (from line 27, column (A)) (must agree withend-of-year figure reported on prior year’s return) 19

2020 Other changes in net assets or fund balances (attach explanation)

Net

Ass

ets

Net assets or fund balances at end of year (combine lines 18 through 20) ©21 21Balance Sheets—If Total assets on line 25, column (B) are $250,000 or more, file Form 990 instead of Form 990-EZ.

(A) Beginning of year (B) End of year

22Cash, savings, and investments2223Land and buildings2324Other assets (describe © )2425Total assets252626

Net assets or fund balances (line 27 of column (B) must agree with line 21)27 27For Paperwork Reduction Act Notice, see page 1 of the separate instructions.

© For organizations with gross receipts less than $100,000 and total assets lessthan $250,000 at the end of the year.

Check © if the organization’s gross receipts are normally not more than $25,000. The organization need not file a return with the IRS; but if the organizationreceived a Form 990 Package in the mail, the organization should file a return without financial data. Some states require a complete return.

This Form isOpen to Public

Inspection

C

Part II

Part I

Room/suite

Accounting method: Cash Accrual Other (specify) ©G

I

J

If $100,000 or more, the organization must file Form 990 instead of Form 990-EZ.

Less: direct expenses other than fundraising expenses

K

Total liabilities (describe © )

Cat. No. 10642I Form 990-EZ (1997)

© The organization may have to use a copy of this return to satisfy state reporting requirements.

Note: Section 501(c)(3) organizations and section 4947(a)(1) nonexempt charitable trusts MUST attach a completed Schedule A (Form 990).

Enter four-digit group exemptionnumber (GEN)

H

Check if:B

Initial return

Final return

Amended return(required also forstate reporting)

Change of address

(See Specific Instructions on page 32.)

97

Page 2Form 990-EZ (1997)

ExpensesStatement of Program Service Accomplishments (See Specific Instructions on page 32.)

Describe what was achieved in carrying out the organization’s exempt purposes. In a clear and concise manner,describe the services provided, the number of persons benefited, or other relevant information for each program title.

28

)(Grants $

29

)(Grants $

30

)(Grants $Other program services (attach schedule)31 )(Grants $Total program service expenses (add lines 28a through 31a) ©32

List of Officers, Directors, Trustees, and Key Employees (List each one even if not compensated. See Specific Instructions on page 32.)(C) Compensation

(If not paid,enter -0-.)

(D) Contributions toemployee benefit plans &

deferred compensation

(E) Expenseaccount and

other allowances

(B) Title and averagehours per week

devoted to position(A) Name and address

Other Information (See Specific Instructions on page 33.) NoYesDid the organization engage in any activity not previously reported to the IRS? If “Yes,” attach a detailed description of each activity33Were any changes made to the organizing or governing documents but not reported to the IRS? If “Yes,” attach a conformed copy of the changes.34If the organization had income from business activities, such as those reported on lines 2, 6, and 7 (among others), but NOTreported on Form 990-T, attach a statement explaining your reason for not reporting the income on Form 990-T.

35

Did the organization have unrelated business gross income of $1,000 or more or 6033(e) notice, reporting, and proxy tax requirements?aIf “Yes,” has it filed a tax return on Form 990-T for this year?bWas there a liquidation, dissolution, termination, or substantial contraction during the year? (If “Yes,” attach a statement.)36

37a37a Enter amount of political expenditures, direct or indirect, as described in the instructions. ©

Did the organization file Form 1120-POL for this year?bDid the organization borrow from, or make any loans to, any officer, director, trustee, or key employee OR were anysuch loans made in a prior year and still unpaid at the start of the period covered by this return?

38bIf “Yes,” attach the schedule specified in the line 38 instructions and enter the amount involved.b501(c)(7) organizations.—Enter: a Initiation fees and capital contributions included on line 939 39a

39bGross receipts, included on line 9, for public use of club facilitiesb

Telephone no. ©42 The books are in care of ©

Located at ©

Section 4947(a)(1) nonexempt char itable trusts filing Form 990-EZ in lieu of Form 1041—Check here ©

and enter the amount of tax-exempt interest received or accrued during the tax year ©43

43

Date

EIN ©

( )

Part V

Part IV

Part III

Under penalties of perjury, I declare that I have examined this return, including accompanying schedules and statements, and to the best of my knowledgeand belief, it is true, correct, and complete. Declaration of preparer (other than officer) is based on all information of which preparer has any knowledge.(See General Instruction U, page 10.)

PleaseSignHere Type or print name and title.DateSignature of officer©

Preparer’ssignature

Check ifself-employed ©

PaidPreparer’sUse Only

Firm’s name (oryours if self-employed)and address

©©

©

(Required for 501(c)(3)and (4) organizationsand 4947(a)(1) trusts;optional for others.)

ZIP + 4 ©

Preparer’s SSN

ZIP + 4 ©

What is the organization’s primary exempt purpose?

28a

29a

30a31a32

38a

501(c)(3) organizations.—Enter: Amount of tax imposed during the year under:section 4911 © ; section 4912 © ; section 4955 ©

501(c)(3) and (4) organizations.—Did the organization engage in any section 4958 excess benefit transaction during the year? If “Yes,” attach an explanation.Enter: Amount of tax imposed on the organization managers or disqualified persons during the year under sections4912, 4955, and 4958 ©

40a

bc

List the states with which a copy of this return is filed. ©41d Enter: Amount of tax in 40c, above, reimbursed by the organization ©


Telephone numberE

Check © if exemptionapplication is pending

F

Type of organization— © Exempt under section 501(c)( ) § (insert number) OR © section 4947(a)(1) nonexempt charitable trust

Enter the organization’s 1998 gross receipts (add back lines 5b, 6b, and 7b, to line 9) © $


OMB No. 1545-1150



A For the 1998 calendar year, OR tax year beginning , 1998, and ending , 19








even

ue



7cGross profit or (loss) from sales of inventory (line 7a less line 7b)c8Other revenue (describe © )8

Total revenue (add lines 1, 2, 3, 4, 5c, 6c, 7c, and 8) ©9 910Grants and similar amounts paid (attach schedule)1011Benefits paid to or for members1112Salaries, other compensation, and employee benefits121313 Professional fees and other payments to independent contractors1414 Occupancy, rent, utilities, and maintenance

Exp

ense

s

1515 Printing, publications, postage, and shipping1616 Other expenses (describe © )

17 Total expenses (add lines 10 through 16) © 171818 Excess or (deficit) for the year (line 9 less line 17)



Net

Ass

ets

Net assets or fund balances at end of year (combine lines 18 through 20) ©21 21Balance Sheets—If Total assets on line 25, column (B) are $250,000 or more, file Form 990 instead of Form 990-EZ.


22Cash, savings, and investments2223Land and buildings2324Other assets (describe © )2425Total assets252626


© For organizations with gross receipts less than $100,000 and total assets lessthan $250,000 at the end of the year.

Check © if the organization’s gross receipts are normally not more than $25,000. The organization need not file a return with the IRS; but if the organizationreceived a Form 990 Package in the mail, the organization should file a return without financial data. Some states require a complete return.


Inspection

C

Part II

Part I

Room/suite

Accounting method: Cash Accrual Other (specify) ©G

I

J



K

Total liabilities (describe © )

Cat. No. 10642I Form 990-EZ (1998)

© The organization may have to use a copy of this return to satisfy state reporting requirements.



H

Check if:B

Initial return

Final return


Change of address


1998




28

)(Grants $

29

)(Grants $

30

)(Grants $Other program services (attach schedule)31 )(Grants $Total program service expenses (add lines 28a through 31a) ©32






other allowances




35


37a37a Enter amount of political expenditures, direct or indirect, as described in the instructions. ©


38bIf “Yes,” attach the schedule specified in the line 38 instructions and enter the amount involved.b501(c)(7) organizations.—Enter: a Initiation fees and capital contributions included on line 939 39a


Telephone no. ©42 The books are in care of ©

Located at ©

Section 4947(a)(1) nonexempt char itable trusts filing Form 990-EZ in lieu of Form 1041—Check here ©

and enter the amount of tax-exempt interest received or accrued during the tax year ©43

43

Date

EIN ©

( )

Part V

Part IV

Part III

Under penalties of perjury, I declare that I have examined this return, including accompanying schedules and statements, and to the best of my knowledgeand belief, it is true, correct, and complete. Declaration of preparer (other than officer) is based on all information of which preparer has any knowledge.(See General Instruction U, page 12.)

PleaseSignHere Type or print name and title.DateSignature of officer©


Check ifself-employed ©



©©

©


ZIP + 4 ©

Preparer’s SSN

ZIP + 4 ©


28a

29a

30a31a32

38a

501(c)(3) organizations.—Enter: Amount of tax imposed on the organization during the year under:section 4911 © ; section 4912 © ; section 4955 ©

501(c)(3) and (4) organizations.—Did the organization engage in any section 4958 excess benefit transaction during the year? If “Yes,” attach an explanation.Enter: Amount of tax imposed on the organization managers or disqualified persons during the year under sections4912, 4955, and 4958 ©

40a

bc

List the states with which a copy of this return is filed. ©41d Enter: Amount of tax on line 40c, above, reimbursed by the organization ©


Telephone numberE

Check � if exemptionapplication is pending

F

Type of organization— � Exempt under section 501(c)( ) � (insert number) OR � section 4947(a)(1) nonexempt charitable trust

Enter the organization’s 1999 gross receipts (add back lines 5b, 6b, and 7b, to line 9) � $


OMB No. 1545-1150



A For the 1999 calendar year, OR tax year beginning , 1999, and ending ,








even

ue



7cGross profit or (loss) from sales of inventory (line 7a less line 7b)c8Other revenue (describe � )8

Total revenue (add lines 1, 2, 3, 4, 5c, 6c, 7c, and 8) �9 910Grants and similar amounts paid (attach schedule)1011Benefits paid to or for members1112Salaries, other compensation, and employee benefits121313 Professional fees and other payments to independent contractors1414 Occupancy, rent, utilities, and maintenance

Exp

ense

s

1515 Printing, publications, postage, and shipping1616 Other expenses (describe � )

17 Total expenses (add lines 10 through 16) � 171818 Excess or (deficit) for the year (line 9 less line 17)



Net

Ass

ets

Net assets or fund balances at end of year (combine lines 18 through 20) �21 21Balance Sheets—If Total assets on line 25, column (B) are $250,000 or more, file Form 990 instead of Form 990-EZ.


22Cash, savings, and investments2223Land and buildings2324Other assets (describe � )2425Total assets252626


� For organizations with gross receipts less than $100,000 and total assets lessthan $250,000 at the end of the year.

Check � if the organization’s gross receipts are normally not more than $25,000. The organization need not file a return with the IRS; but if the organizationreceived a Form 990 Package in the mail, the organization should file a return without financial data. Some states require a complete return.


Inspection

C

Part II

Part I

Room/suite

Accounting method: Cash Accrual Other (specify) �G

I

J



K

Total liabilities (describe � )

Cat. No. 10642I Form 990-EZ (1999)

� The organization may have to use a copy of this return to satisfy state reporting requirements.



H

Check if:B

Initial return

Final return


Change of address


1999




28

)(Grants $

29

)(Grants $

30

)(Grants $Other program services (attach schedule)31 )(Grants $Total program service expenses (add lines 28a through 31a) �32






other allowances




35


37a37a Enter amount of political expenditures, direct or indirect, as described in the instructions. �


38bIf “Yes,” attach the schedule specified in the line 38 instructions and enter the amount involved.b501(c)(7) organizations. Enter: a Initiation fees and capital contributions included on line 939 39a


Telephone no. �42 The books are in care of �

Located at �

Section 4947(a)(1) nonexempt char itable trusts filing Form 990-EZ in lieu of Form 1041—Check here �

and enter the amount of tax-exempt interest received or accrued during the tax year �43

43

Date

EIN �

( )

Part V

Part IV

Part III

Under penalties of perjury, I declare that I have examined this return, including accompanying schedules and statements, and to the best of my knowledgeand belief, it is true, correct, and complete. Declaration of preparer (other than officer) is based on all information of which preparer has any knowledge.(Important: See General Instruction U, page 14.)

PleaseSignHere Type or print name and title.DateSignature of officer�


Check ifself-employed �



��

�


ZIP + 4 �

Preparer’s SSN or PTIN

ZIP + 4 �


28a

29a

30a31a32

38a

501(c)(3) organizations. Enter: Amount of tax imposed on the organization during the year under:section 4911 � ; section 4912 � ; section 4955 �

501(c)(3) and (4) organizations. Did the organization engage in any section 4958 excess benefit transaction during the year or did itbecome aware of an excess benefit transaction from a prior year? If “Yes,” attach an explanation.Amount of tax imposed on organization managers or disqualified persons during the year under 4912, 4955, and 4958 �

40a

b

c

List the states with which a copy of this return is filed. �41d Enter: Amount of tax on line 40c, above, reimbursed by the organization �

Form 990-EZ (1999)

990-EZ Tax Year 1999 Texas Circulation Management Association, Inc. 801 Texas, Suite 219 Houston TX 77002 75-1943537 Line 20 Explanation <$1,115.26> This is the difference of a deposit to a Money Market Account. Deposit $ 8,884.84 Withdrawal $10,000.00 Net <$ 1,115.16>


Telephone no.E

Check � if application pendingF

Organization type (check only one)—


OMB No. 1545-1150

990-EZForm Under section 501(c) of the Internal Revenue Code (except black lung benefit trust orprivate foundation), section 527, or section 4947(a)(1) nonexempt charitable trust


A For the 2000 calendar year, or tax year beginning , 2000, and ending , 20




Revenue, Expenses, and Changes in Net Assets or Fund Balances (See Specific Instructions on page 34.)11 Contributions, gifts, grants, and similar amounts received22 Program service revenue including government fees and contracts3Membership dues and assessments34Investment income4




even

ue



7cGross profit or (loss) from sales of inventory (line 7a less line 7b)c8Other revenue (describe � )8

Total revenue (add lines 1, 2, 3, 4, 5c, 6c, 7c, and 8) �9 910Grants and similar amounts paid (attach schedule)1011Benefits paid to or for members1112Salaries, other compensation, and employee benefits121313 Professional fees and other payments to independent contractors1414 Occupancy, rent, utilities, and maintenance

Exp

ense

s

1515 Printing, publications, postage, and shipping1616 Other expenses (describe � )

17 Total expenses (add lines 10 through 16) � 171818 Excess or (deficit) for the year (line 9 less line 17)



Net

Ass

ets

Net assets or fund balances at end of year (combine lines 18 through 20) �21 21Balance Sheets—If Total assets on line 25, column (B) are $250,000 or more, file Form 990 instead of Form 990-EZ.


22Cash, savings, and investments2223Land and buildings2324Other assets (describe � )2425Total assets252626


� For organizations with gross receipts less than $100,000 and total assets lessthan $250,000 at the end of the year.

Check � if the organization’s gross receipts are normally not more than $25,000. The organization need not file a return with the IRS; but if theorganization received a Form 990 Package in the mail, it should file a return without financial data. Some states require a complete return.

Open to PublicInspection

C

Part II

Part I

Room/suite

Accounting method:GI

J


Total liabilities (describe � )

Cat. No. 10642I Form 990-EZ (2000)

� The organization may have to use a copy of this return to satisfy state reporting requirements.

● Section 501(c)(3) organizations and 4947(a)(1) nonexempt charitable trusts must attach a completed Schedule A (Form 990 or 990-EZ).

Enter 4-digit group exemption no. (GEN) �H

Check if applicable:B

Initial return

Final return

Amended return

Change of address


2000

501(c) ( ) � (insert no.) 527 or 4947(a)(1)

Cash Accrual Other (specify) �

( )

Change of name

KL

Add lines 5b, 6b, and 7b, to line 9 to determine gross receipts; if $100,000 or more, file Form 990 instead of Form 990-EZ � $Check this box if the organization is not required to attach Schedule B (Form 990 or 990-EZ) �




28

)(Grants $

29

)(Grants $

30

)(Grants $Other program services (attach schedule)31 )(Grants $Total program service expenses (add lines 28a through 31a) �32






other allowances



Other Information (See Specific Instructions on page 38 and General Instruction V on page 14.) NoYesDid the organization engage in any activity not previously reported to the IRS? If “Yes,” attach a detailed description of each activity33Were any changes made to the organizing or governing documents but not reported to the IRS? If “Yes,” attach a conformed copy of the changes.34If the organization had income from business activities, such as those reported on lines 2, 6, and 7 (among others), but NOTreported on Form 990-T, attach a statement explaining your reason for not reporting the income on Form 990-T.

35


37a37a Enter amount of political expenditures, direct or indirect, as described in the instructions. �


38bIf “Yes,” attach the schedule specified in the line 38 instructions and enter the amount involved.b501(c)(7) organizations. Enter: a Initiation fees and capital contributions included on line 939 39a


Telephone no. �42 The books are in care of �

Located at �

Section 4947(a)(1) nonexempt char itable trusts filing Form 990-EZ in lieu of Form 1041—Check here �

and enter the amount of tax-exempt interest received or accrued during the tax year �43

43

Date

EIN �

( )

Part V

Part IV

Part III

Under penalties of perjury, I declare that I have examined this return, including accompanying schedules and statements, and to the best of my knowledgeand belief, it is true, correct, and complete. Declaration of preparer (other than officer) is based on all information of which preparer has any knowledge.(Important: See General Instruction W, page 14.)

PleaseSignHere Type or print name and title.DateSignature of officer�


Check ifself-employed �


Firm’s name (or yoursif self-employed) andaddress, and ZIP code

��

�


ZIP + 4 �

Preparer’s SSN or PTIN

Phone no. � ( )


28a

29a

30a31a32

38a

501(c)(3) organizations. Enter: Amount of tax imposed on the organization during the year under:section 4911 � ; section 4912 � ; section 4955 �

501(c)(3) and (4) organizations. Did the organization engage in any section 4958 excess benefit transaction during the year or did itbecome aware of an excess benefit transaction from a prior year? If “Yes,” attach an explanation.Amount of tax imposed on organization managers or disqualified persons during the year under 4912, 4955, and 4958 �

40a

b

c

List the states with which a copy of this return is filed. �41d Enter: Amount of tax on line 40c, above, reimbursed by the organization �

Form 990-EZ (2000)

5/25/01Acct Balance

ASSETSCash and Bank Accounts

2001 Checking 22,446.54

TOTAL Cash and Bank Accounts 22,446.54

TOTAL ASSETS 22,446.54

LIABILITIES 0.00

OVERALL TOTAL 22,446.54

2001 Checking 5/30/01

Account Balances ReportAs of 5/25/01

Page 1

1/1/01-Category Description 5/25/01

INCOME

Conference:2001 Buyer's Guide 2,775.002001 Fall Registration Fees 170.002001 Spring Registration Fees 350.00Fall Vendor Sponsors 1,100.00

TOTAL Conference 4,395.00Interest Inc 12.02Membership Dues:

2001 Membership 7,300.00

TOTAL Membership Dues 7,300.00Newsletter:

Business Card Ad 500.00Inserts 150.00

TOTAL Newsletter 650.00Other Inc 7,508.93Web Site Link 350.00

TOTAL INCOME 20,215.95

EXPENSES

Board:Honorarium 500.00Meetings 176.23Travel Airfare 319.50Travel Ground Transportaton 64.60Travel Hotels 212.90Travel Meals 6.71Travel Other 7.50

TOTAL Board 1,287.44Internal Revenue Service:

Penalties 4,450.05

TOTAL Internal Revenue Service 4,450.05Subscriptions:

TCMA Web Site 187.75

TOTAL Subscriptions 187.75Supplies-Office 39.28TCMA Newsletter:

Postage 103.05Printing 399.74

TOTAL TCMA Newsletter 502.79

TOTAL EXPENSES 6,467.31

TOTAL INCOME - EXPENSES 13,748.64

2001 Checking 5/30/01

2000 TCMA Checking Account Summary1/1/01 Through 5/25/01

Page 1

Date Num Description Memo Category Clr Amount

INCOME

Confer...

2001 Buyer's Guide5/15/01 S Membership Dues/Buyers G... 05/14/2001 Conference:2001 Buyer's G... 2,775.00

TOTAL 2001 Buyer's Guide 2,775.00

2001 Fall Registration Fees5/15/01 S Membership Dues/Buyers G... Teresa Laman Conference:2001 Fall Regis... 85.00

Stephen Fristoe Conference:2001 Fall Regis... 85.00TOTAL 2001 Fall Registration Fees 170.00

2001 Spring Registration Fees5/15/01 S Membership Dues/Buyers G... Jack Light Conference:2001 Spring Re... 95.00

Jan Beltrone Conference:2001 Spring Re... 85.00Randall Schawe Conference:2001 Spring Re... 85.00Lane Aten Conference:2001 Spring Re... 85.00

TOTAL 2001 Spring Registration Fees 350.00

Fall Vendor Sponsors1/4/01 S Membership Dues/Sponsor... B & W Supply Conference:Fall Vendor Sp... R 300.00

Zinser Law Firm Conference:Fall Vendor Sp... R 300.00Lone Star Packaging Conference:Fall Vendor Sp... R 500.00

TOTAL Fall Vendor Sponsors 1,100.00TOTAL Conference 4,395.00

Interest Inc1/31/01 Interest Earned Interest Inc R 2.782/28/01 Interest Earned Interest Inc R 2.743/31/01 Interest Earned Interest Inc R 3.274/30/01 Interest Earned Interest Inc R 3.23

TOTAL Interest Inc 12.02

Membe...

2001 Membership1/4/01 S Membership Dues/Sponsor... 28 @$50.00 12/31/00 Membership Dues:2001 Me... R 1,400.001/18/01 S Membership Dues/Advertis... 35 @$50.00 01/16/2001 Membership Dues:2001 Me... R 1,750.002/6/01 S Membership Dues/Advertis... 30 @$50.00 02/06/2001 Membership Dues:2001 Me... R 1,500.002/28/01 S Membership Dues/Advertis... 14 @$50.00 02/28/2001 Membership Dues:2001 Me... R 700.003/30/01 S Membership Dues/Advertis... 29 @ $50.00 03/30/2001 Membership Dues:2001 Me... R 1,450.005/15/01 S Membership Dues/Buyers G... 10 @ $50.00 05/14/2001 Membership Dues:2001 Me... 500.00

TOTAL 2001 Membership 7,300.00TOTAL Membership Dues 7,300.00

Newsle...

Business Card Ad1/18/01 S Membership Dues/Advertis... GP Plastics Newsletter:Business Card Ad R 100.00

IMI (Usa) Newsletter:Business Card Ad R 25.002/6/01 S Membership Dues/Advertis... Pisa Group Newsletter:Business Card Ad R 100.00

Bellatrix Newsletter:Business Card Ad R 25.00Continental Products Newsletter:Business Card Ad R 100.00

5/15/01 S Membership Dues/Buyers G... Hot Off the Press Newsletter:Business Card Ad 75.00Church, Rickards Newsletter:Business Card Ad 75.00

TOTAL Business Card Ad 500.00

Inserts3/30/01 S Membership Dues/Advertis... May 2001 Sho-Rack Newsletter:Inserts R 75.00

May 2001 Media Venture Newsletter:Inserts R 75.00

2001 Checking 5/30/01

2001 Checking Account Detail1/1/01 Through 5/25/01

Page 1


TOTAL Inserts 150.00TOTAL Newsletter 650.00

Other Inc5/18/01 Close Bank Of America CD Other Inc 7,508.93

TOTAL Other Inc 7,508.93

Web Site Link1/18/01 S Membership Dues/Advertis... 2001 IMI (USA) Web Site Link R 50.00

2001 Circulation Promotions Web Site Link R 50.002/6/01 S Membership Dues/Advertis... 2001 Bellatrix Web Site Link R 50.00

2001 Pisa Group Web Site Link R 50.002/28/01 S Membership Dues/Advertis... 2001 Metro News Web Site Link R 50.003/30/01 S Membership Dues/Advertis... 2001 Hot Off the Press Web Site Link R 50.00

2001 RAK Systems Web Site Link R 50.00TOTAL Web Site Link 350.00

TOTAL INCOME 20,215.95

EXPENSES

Board:

Honorarium3/31/01 833 James Smith 2000 Honorarium Board:Honorarium R -500.00

TOTAL Honorarium -500.00

Meetings1/22/01 828 ... James Smith Lunch/Refreshments Board:Meetings R -176.23

TOTAL Meetings -176.23

Travel Airfare3/31/01 832 ... Lorenzo Vigliante NAA Spring Summit Board:Travel Airfare R -319.50

TOTAL Travel Airfare -319.50

Travel Ground Transportaton3/31/01 832 ... Lorenzo Vigliante NAA Spring Summit (Taxi) Board:Travel Ground Trans... R -64.60

TOTAL Travel Ground Transportaton -64.60

Travel Hotels3/31/01 832 ... Lorenzo Vigliante NAA Spring Summit Board:Travel Hotels R -212.90

TOTAL Travel Hotels -212.90

Travel Meals3/31/01 832 ... Lorenzo Vigliante NAA Spring Summit Board:Travel Meals R -6.71

TOTAL Travel Meals -6.71

Travel Other3/31/01 832 ... Lorenzo Vigliante NAA Spring Summit (Airport... Board:Travel Other R -7.50

TOTAL Travel Other -7.50TOTAL Board -1,287.44

Internal...

Penalties5/15/01 836 United States Treasury 1998 IRS Penalty Internal Revenue Service:P... -1,778.805/15/01 837 United States Treasury 1999 IRS Penalty Internal Revenue Service:P... -2,671.25

TOTAL Penalties -4,450.05TOTAL Internal Revenue Service -4,450.05

Subscr...

2001 Checking 5/30/01


Page 2


TCMA Web Site1/22/01 828 ... James Smith January 19, 2001 Subscriptions:TCMA Web S... R -24.953/1/01 829 James Smith February 19, 2001 Subscriptions:TCMA Web S... R -24.953/5/01 830 James Smith Network Solutions Domain ... Subscriptions:TCMA Web S... R -63.003/31/01 834 James Smith March 19, 2001 Subscriptions:TCMA Web S... R -24.955/1/01 835 James Smith April 19, 2001 Subscriptions:TCMA Web S... -24.955/25/01 838 ... James Smith May 19, 2001 Subscriptions:TCMA Web S... -24.95

TOTAL TCMA Web Site -187.75TOTAL Subscriptions -187.75

Supplies-Office1/8/01 827 James Smith 2000 Tax Software Supplies-Office R -34.485/25/01 838 ... James Smith Airborne Ex. 6296561110 IRS Supplies-Office -4.80

TOTAL Supplies-Office -39.28

TCMA ...

Postage3/14/01 831 ... Houston Chronicle February 2001 TCMA Newsletter:Postage R -103.05

TOTAL Postage -103.05

Printing3/14/01 831 ... Houston Chronicle February 2001 TCMA Newsletter:Printing R -399.74

TOTAL Printing -399.74TOTAL TCMA Newsletter -502.79

TOTAL EXPENSES -6,467.31

TOTAL INCOME - EXPENSES 13,748.64

2001 Checking 5/30/01


Page 3

1

Smith, James

From: Gardiner, Karen [[email protected]]Sent: Sunday, June 03, 2001 11:32 AMTo: 'Smith, James'Cc: Brady, NancySubject: RE: Texas Circulation Management Association

Thanks James for letting us know. So we will keep Lorenzo on the rostertoOctober 2001 and then replace him with John Whaley whose term will go toJune 2003. The Circulation Federation Board terms are for 2 years andtheystart in June of a particular year and end in June two years later.Therefore John's term will be cut a little short.

Attached is the Sectional Summit Guide (several files). I am havingdifficulty locating two files for the Sectional Guide book(communicationand vendor survey results - I'll check with Nancy Brady and see if wecanlocate them together).

Take care,

Karen _________________Karen GardinerFederation Services [email protected]

-----Original Message-----From: Smith, James [mailto:[email protected]]Sent: Saturday, June 02, 2001 9:57 PMTo: Karen Gardiner (E-mail)Subject: Texas Circulation Management AssociationImportance: High

Good morning . . . .

The TCMA Board of Directors met on Saturday, June 2, 2001 and severalissuesneed to be relayed to you. Lorenzo Vigliante (Bryan Eagle) was electedatour October 2000 board meeting to fill the un-expired term of Ed Dorsey.The NAA Federation Representative term expires on June 30, 2001.

2

Our by-laws allow for our Association's officers to select our NAAFederation Representative. After several months of discussion, we votedtoday to elect our Chairman to serve as the NAA FederationRepresentativeupon completion of their year as President. Our Association's by-lawscallfor an advancement through the various officer levels. An officer beginsassecond vice president, then advances to first vice-president,president-elect, president, and then chairman. It is our view that thechairman has a through knowledge of the Association as they have servedatleast four years with the Association.

Lorenzo is completing his year as Chairman in October 2001. John Whaley(Dallas Morning News) is President and will begin his year as Chairmanafterour October 2001 annual conference. Jo Linda Bishop (PalestineHerald-Press)will become President after our October 2001 annual conference.

John Whaley and Jo Linda Bishop will be eligible to attend the 2002 NAAFederation Marketing Conference and John will attend any Federationmeetingsthrough September 2002. We will not be sending a TCMA representative tothe2001 Marketing Conference.

I read through the NAA Sectional Summit Guide that Lorenzo presented totheBoard. If you have an electronic copy of that document, I would like toinclude it in our minutes for today's meeting. Also, I noticed therewereseveral questions that were not answered or were answered incorrectlyaboutTCMA. I will be delighted to be your source for any information you mayrequire about TCMA. If I do not have it, I'll get it for you.

If you need John Whaley's address or any information, please let meknow.

Thanks . . . . .

James Smith (Houston Chronicle)Secretary/Treasurer713 220 7644

801 Texas, Suite 219Houston TX 77002

3

Documents

Texas Circulation Management Association Board Meeting ...presented. Paul Jauma seconded the motion. There was no discussion. A vote was taken and the motion passed without opposition